MRO Track: Managing a Lean Environment with CMMS

©2013 Smartware Group, Inc. All Rights Reserved.

AGENDAIntroduction

“Leaning In”: - PMs - Research - Reporting - Spare Parts - Safety - Asset & Labor Management

Questions/Comments

PRESENTER INTROPaul Lachance

President and CTO, Smartware Group, Inc.

Working with and writing software since 1981

Graduate of Bentley University

Sold first software company in 1999

Designing software for the maintenance professional ever since

GOOD TIMES AND BADStill need to increase efficiency and productivity in maintenance operations, despite decreased resource availability

WHAT IS LEAN MFG?• Eliminate wastes/Create Efficiencies:• Labor• Transportation• Lead-times• Materials• Spare parts• More

• Must have an automated system.• Must have more than software – professional

services.

WHAT IS CMMS?

CMMSPreventive Maintenance

Work Orders

Predictive Maintenance

Requests ReportingPurchasing

Spare Parts

Safety

Assets & Equipment

LEANING IN - PMsLess Efficient: Scheduling PMs assigning as needed, using paper or Excel spreadsheets

More Efficient: Set up the PM schedule ahead of time for automatic PM generation, including e-mail notifications

LEANING IN - PMs

LEANING IN - PMsBenefit: Less time scheduling, managing the WO process for more “wrench time”

LEANING IN - PMs

LEANING IN - PMsLess Efficient: Scheduling PMs based on calendar

More Efficient: Check Frequency of Failure reports, Asset Life Cycle Analysis for trends, actual meter reading usage

- Also refer to manufacturer’s instructions

LEANING IN - PMsBenefit: Optimize PM scheduling process

LEANING IN - PMs

LEANING IN - WOsEliminated interruptions from ad-hoc requests

LEANING IN - WOs

LEANING IN - WOs

LEANING IN - WOs

Less Efficient: Walking around your storage area for constant counts, checks

More Efficient: Scan and search part(s) for location, quantity in inventory, minimum re-order point setting – JIT inventory companywide

LEANING IN - SPARE PARTS

Benefit: Optimize the management of all parts, while preventing potential shrinkage and theft

LEANING IN - SPARE PARTS

Less Efficient: Assigning resources strictly based on availability

More Efficient: Optimal labor scheduling based on asset criticality, priority, age of WO, available, qualified resources

LEANING IN – LABOR

Benefit: Allocate labor more efficiently and effectively towards the assets that need it most

LEANING IN – LABOR

LEANING IN – LABOR

Less Efficient: Poor record keeping, organization, and documentation of safety programs and incidents

More Efficient: Use an occupational, safety, and health system

LEANING IN – SAFETY

Benefit: Bette record keeping, management of safety programs, create safe work environment.

LEANING IN – SAFETY

LEANING IN – SAFETY

Less Efficient: Searching through spreadsheets, paper-filled binders to see how often equipment is malfunctioning and why

More Efficient: Click on the equipment, view entire WO history

LEANING IN - RESEARCH

Benefit: Quickly and easily research equipment and assets to identify issues

LEANING IN - RESEARCH

Less Efficient: Inability or scramble to report departmental health to executive team

More Efficient: Consult real-time, built-in Executive summary reports

LEANING IN - REPORTING

Benefit: Gain quick access to reports without major editing and reliance on other resources

LEANING IN - REPORTING

LEANING IN - REPORTING

LEANING IN - REPORTING

Less Efficient: Buying assets solely based on upfront costs or minimal maintenance requirements

More Efficient: Run an Asset Life Cycle Analysis

LEANING IN – ASSET MGMT

Benefit: Identify best-performing assets “on the fly”

LEANING IN – ASSET MGMT

LEANING IN – ASSET MGMT

LEANING IN – ASSET MGMT

LEANING IN – ASSET MGMT

LEANING IN – ASSET MGMT

Ease of use - Designed for the maintenance professional• Icon-driven design with

simple, consistent navigation - Minimal training and documentation necessary

Total solution in one system- Professional services + powerful functionality

RESULTS

E-mailpaul.lachance@bigfootcmms.com

Phone 866-858-7800 Web www.bigfootcmms.comBlog www.bigfootcmms.com/

eamblog

QUESTIONS/COMMENTS?

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