Post on 23-Feb-2016
description
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Milestone II
Team Costa RicaModification of Escuela San Luis Outdoor Covered Sports Facility
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Team Members• Kevin Chen
• Project Manager
• Shelby Haverda• Communications
• Guillaume Herve• Scope
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Team Members• Katelyn Knippa
• Scope
• Kyle Morris• Fundraising
• Allison Rich• Risk and Quality
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Project Partners• Marcos M. Sanchez
• In-country Client
• Charlie Strong• In-country Partner
• Joe Luke• Technical Adviser
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Milestone I Concerns• Lack of community knowledge• Shallow work breakdown structure (WBS)• Unclear role of community involvement• No technology literature review listed• Unclear performance objectives
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Milestone I Concerns• Undetailed project assessment• Questions for recon. trip• No critical issues and questions listed• No team education and training needs• Slow technical start
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Presentation Outline• Project Description and Overview• Communications Update• Scope Update
– Bleachers– Roof– PDRI, Project Assessment Criteria
• Fundraising Update• Logistics Update• Future Plans
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PROJECT DESCRIPTION
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Escuela San Luis Sports Facility
• Objectives:– Extend roof– Create safe seating for
~400 adults and kids– All construction must
be seismic-resistant
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Escuela San Luis Sports Facility
• Impact:– Collaborative space– Improved recreation
area– Part one of multi-year
plan
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RACI Matrix
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COMMUNICATIONS
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Client Roles• Community
involvement• Work area security
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Client Communication• November 20: First direct contact• November 5: Notified about email errors• October 21: Follow-up email sent• September 12: Initial contact
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Partner Roles• Logistics• Manpower• Roof Construction• Procurement• Permitting
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Partner Communication• November 3: Begin weekly updates• October 31: Hospital/Embassy information• October 24: Skype conference #2• October 17: Email update• September 27: Skype conference #1• September 19: Initial contact
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Our Role• Design• Planning• Educational programming• Status updates• Construction
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SCOPE
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Schematics
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Codes, Regulations, Standards● Plans submitted 3
months prior to implementation
○ Getting more from Charlie
● International Code search
○ International Code Council
○ American National Standards Institute
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Bleachers• Initial
considerations:– Aluminum– Steel (one design)– Concrete (two
designs)
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Steel Bleachers
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Steel Bleachers
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Steel Bleacher Literature ReviewResources:
• National Recreation Systems – Side View Drawings in English Units– Specs including loads and materials
• Similar Bleachers at Anderson HS• Summer Recon Trip/Rebecca at Strong
Missions– Photos– Dimensions
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Concrete Bleachers – Design I
Credit: Allison Rich
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Concrete Bleachers – Design II
Credit: Allison Rich
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Concrete Design II DetailReinforcement bars
Prefab material (think cinder blocks)
Poured concrete
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Design I vs. Design II
What we care about:1) Complexity2) Time to completion 3) Availability/ amount of materials needed (cost)4) Airflow
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Concrete Bleacher - Work BreakdownPre-Student Construction-Pre-fab benches-Pre-fab blocks-Concrete slab in place with rebar
Student Construction
Place pre-fab blocks w/mortar over rebar
Secure benches
Place benches
Pour concrete
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Concrete Bleacher Literature Review
Sources:-Intuitive knowledge-Joe Luke-Photos provided by Mary Lou-Dimensions provided by Rebecca of Strong Missions
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Roof Extension - Existing Structure
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Roof Extension – Steel Designs
Credit: Allison Rich
Design I vs. Design II
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Roof Extension - Tensile Design
Credit: Allison Rich
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Roof Extension - Tensile Design• Pros:
– lightweight– simple design– potentially less
expensive– aesthetically pleasing
• Cons:– most likely not
available in country– very different design
than existing structure
https://www.google.com/search?q=austin+tensile+structure&espv=210&es_sm=91&source=lnms&tbm=isch&sa=X&ei=z8mTUp78MeWU2gWy0oBw&ved=0CAkQ_AUoAQ&biw=1279
&bih=679
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Roof Extension Literature ReviewSources:-Intuitive knowledge-Design documents provided by Mary Lou-Photos provided by Mary Lou-Birdair, Inc-Austin Custom Shade
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Project NeedsBleacher Design-Confirmation of available prefab items-Collaboration with a technical advisor (Joe Luke) to refine designs
Roof Extension-Preliminary designs through collab with tech. advisor-Fabric material availability
Both-Cost of materials in-country-Site survey-Construction Schedule
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Project Assessment Criteria
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Project Definition Rating Index
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FUNDRAISING
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Student Costs
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Project Costs
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Total Budget
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Grant Proposals• GM Foundation:
– Would not accept UT tax ID• Dell Foundation:
– Would not accept UT tax ID• Mott Foundation:
– Discouraged from applying• Ford Foundation:
– Submitted, waiting for response
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Fundraising Accomplishments• Currently reaching out to corporations• Personal Donations
– $795• Gethsemane Lutheran Church
– $10,000• Total of $10,795 raised
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Fundraising Plans• Corporation letters• Company visits• Company publicity• Follow up on grant proposals• Thank you presentations
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LOGISTICS
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Transportation Plan• May 25th:
– Fly into Juan Santamaria Airport– Taxi to Carrillos
• Walk to and from worksite• Bus/Taxi to in-country cultural immersion• June 22nd:
– Fly home
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Multi-year Project Plan• Escuela San Luis has plans for future• Not part of our scope
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Implementation Schedule• May 25th: Fly/travel to Strong Missions• May 27th: Acclimation/orientation day• May 28th: Begin roof construction• June 5th: Begin bleachers• June 22nd: Fly home
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Phase Milestone Schedule• January 17: Have a design selected• February 7: Finalize design• February 28: Secure funding• March 7: Submit final design for permitting• March 21: Begin procuring materials• May 25: Travel to Costa Rica
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Reconnaissance Trip• Depends on fundraising• Most likely during Spring Break (2-3 days)• Primarily to meet community
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Reconnaissance Questions• How can we involve you, a community
member, in the project?• What sort of after-school classes would
you like for your kids?
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INTO THE FUTURE…
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Lessons Learned from Prior Teams• PNG 2013:
– Late arrival of materials (pump)• Solution: Charlie has connections
– Differing break/mealtime expectations• Solution: Charlie will push for hour-long lunches
– Social work component• Solution: Proactivity; Social worker currently making plans for activities
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Lesson Learned continued...• Ghana 2013 & 2014:
– Cultural Differences & Expectations• Solution: Cultural Research & Speak to anyone
with experience in Costa Rica– Making Progress
• Solution: Physical presence and meeting to collaborate
• Our Team:– Strong Missions NOT always available
• Solution: Plan accordingly and plan for delays
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Next Phases of Design• Consult with stakeholders & T.A. on design
selection.• Create Detailed Model• Detailed Cost-Analysis• Locate Materials• Research in-country construction methods
& develop Construction Schedule
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Holiday Work Plan• Fundraising
– Corporation follow-ups• Scope
– Meet tech. adviser to ensure plans are on target
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Questions Unanswered• Budget breakdown of Strong Missions• Depth of underground power cable in work
area• Availability and pricing of materials• Investment of community
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Issues and Concerns• Amount of manpower available• In accordance to UT Regulations, what
can we contribute to roof construction?• Who will do roof construction?• Construct roof before bleacher?• The water drainage system
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Thank you!