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Annual Report2013/14
Maced
on R
anges S
hire Co
uncil Annual R
epo
rt 2013/14
Macedon Ranges Shire Council
All mail and tenders to: PO Box 151, Kyneton 3444
Tel: (03) 5422 0333 Fax: (03) 5422 3623
Email: mrsc@mrsc.vic.gov.au Website: mrsc.vic.gov.au
Administration Centres
Kyneton, 129 Mollison Street Hours: Mon–Fri 8.30am–5pm
Gisborne, 40 Robertson Street Hours: Mon–Fri 8.30am–5pm
Service Centres
Romsey Community Hub, 96–100 Main Street Hours: Mon, Tues, Wed, Fri 9.30am–5pm Thurs 9.30am-6pm
Woodend Library, Corner High and Forest Streets Hours: Mon, Tues, Thurs, Fri 9.30am–5pm Wed 9.30am–6pm
Kyneton Town Hall–Box Office
Tel: 1300 888 802
Visitor Information Centres
Woodend Tel: (03) 5427 2033 Kyneton Tel: (03) 5422 6110
Further copies, or more detailed information relating to matters contained in this report, are available by contacting Council on (03) 5422 0333 or via mrsc@mrsc.vic.gov.au
Dedication The Macedon Ranges Shire is rich in agricultural land, making farming a vital part of the local economy. Council dedicates this Annual Report to the shire’s resilient
An inspiring placePage 26
The Romsey Junior Football team at the completed Romsey Sports Precinct.
An empowered communityPage 36
Local walking groups helped to develop three new walking maps as part of the 10 year Walking and Cycling Strategy.
Achievements • Morethan30communitygroupsand120
individuals participated in 26 workshops as part of the inaugural Building Community Capacity project.
• Thetwo-yearHealthyActivePeopleInitiativewascompleted, which engaged more than 450 people in physical and healthy eating activities in 2013/14.
• AWalkingandCyclingStrategywasdevelopedforthe next 10 years, focusing on improving access to shared trails, or joint walking and cycling routes.
• Tworegionalindustrysupportforumswereestablished to represent the equine and agribusiness sectors in the Macedon Ranges.
A high performing organisationPage 52
Council supported BlazeAid to replace burnt fencing on 110 Macedon Ranges properties after the 2014 fires.
Achievements • Following the 2014 fires, Council supported nearly
400 fire-affected residents through its recovery operations centre, providing outreach visits and assistance with property clean-up and land management. See pages 10–11.
• Athree-yearcorporatecommunicationsstrategywas developed to deliver a proactive and planned approach to informing and engaging with the community.
• Counciladvocatedtostateandfederalgovernmentsfor improved local transport, and conducted studies for telecommunications and internet services.
• TheLoddonMalleeSouthRegionalGrowthPlanwas developed in conjunction with other councils to provide direction on land-use and development across the region.
Achievements • AmendmentC84wasadoptedforincorporationinto
the Macedon Ranges Planning Scheme, subject to Ministerial approval—a major milestone in the implementation of Council’s Settlement Strategy.
• TownStructurePlansforWoodendandRiddellsCreek were adopted after significant community consultation and review.
• The$5millionRomseySportsPrecinctwascompleted after two years of works, including two sports pavilions, new netball/tennis courts, cricket nets and a bowling green.
• EnvironmentalManagementPlansweredevelopedfor Stanley Park Reserve, Mount Macedon, and UL Daly Nature Reserve, Gisborne.
Our Goals —A Snapshot
Index AAchievements ...................................................... 8, 9, 27, 35, 37, 53Advisory committees .................................................... 24, 25, 53, 57Advocacy ................................. 1, 8, 9, 33, 42, 50, 53, 57, 58, 66, 67Aged services ......................................................... 25, 40, 41, 51, 56Agribusiness ............................................................. 1, 37, 45, 46, 51Aquatic centres ...................................................................... 2, 7, 55 Asset management ............................................................ 28, 29, 34Australia Day .................................................................... 3, 8, 13, 59Awards ............................................. 8, 12, 13, 22, 23, 37, 45, 46, 59
BBuilding services ......................................................................... 2, 29
CCapital works program ......................................................... 2, 26, 32Chief Executive Officer ................................................................ 9, 20Children’s services .................................................................2, 41–43Committees .............................................................................. 25, 57Communications .......................................................... 11, 53, 55, 56Community Consultation .... 1, 8, 9, 28, 32, 34, 49, 53, 54, 55, 58, 66Community Funding Scheme...................................................... 3, 60Community Satisfaction Survey .......................... 9, 27, 37, 53, 66, 67 Council buildings ........................................................ 1, 2, 34, 37, 40Council meetings ...............................................15–17, 54, 55, 58, 68Council Plan ................................................................... 2, 4, 8, 9, 40Council offices .................................................................. Back CoverCouncillors ................................................................................15–17Culture ............................................................... 2, 25, 28, 37, 38, 55Customer service ........................................................... 3, 53, 54, 66
D Disability services.......................................................... 25, 41, 45, 55Donations ..................................................................................59–62
EEarly years .............................................................1, 2, 37, 41–43, 53Economic Development .............................................................. 3, 46Emergency management ............ 1, 11, 25, 30, 37, 42, 48, 53, 55, 56Employees .................................................................................18–24Environment ................................................................2, 3, 27–32, 63Events ................................ 12, 25, 29, 30, 36, 13, 38, 39, 41, 44, 59Executive ...................................................................................18–20Exhibitions ................................................................................ 39, 40Expenditure ....................................................................2-3, 139-140External Audit ............................................................................... 135
FFinancial Performance ............................................................. 70-154Fires 2014 .........................................................................1, 9, 10–11Fire prevention .......................................................................... 48, 51Floods ...................................................................................... 33, 48Footpaths ........................................................................... 27, 32, 33FreedomofInformation .................................................................. 68
GGoals .................................................................................. 26, 36, 52Governance .................................................................................... 57Grants and donations ..................................................................... 59
HHanging Rock .......................... 1, 3, 6, 26, 27, 29, 30, 35, 47, 48, 53Housing .................................................................................... 28, 29Human Resources .......................................................... 1, 53, 55, 56ICT ................................................................................................. 57Immunisation .............................................................................. 2, 50Infrastructure .....................................................................2–3, 32–35
KKynetonMechanicsInstitute ......................................... 12, 39, 44, 57
Kyneton Museum ............................................................... 12, 13, 39
LLibraries ......................................................................... 3, 37, 42, 56
Live4Life ............................................................................. 13, 37, 44
Local Laws ......................................................................... 37, 49, 68
MMaps ............................................................................ 29, 43, 47, 56
Maternal and Child Health .............................................. 2, 40, 42, 51
Mayor ......................................................................................... 8, 17
Media ..................................................................1, 10–11, 44, 52, 55
Mental health ............................................................ 1, 37, 38, 44, 51
Mission ............................................................................................. 4
NNature reserves .............................................................................. 30
Native Vegetation ............................................................................ 30
OOccupational Health and Safety ...................................................... 24
Open space .................................................................... 2, 27, 28, 34
Organisational structure .............................................................18–19
PParks .............................................................................. 1, 2, 3, 7, 28
Pets .......................................................................................1, 48–49
Planning (land use) ........................................................................... 1
Planning permits ............................................... 26, 28, 27, 29, 34, 46
Population growth ................................................................ 6, 27, 28
Prevention of violence against women ...................................... 50, 51
Privacy ........................................................................................... 68
RRates .......................................................................................2–3, 54
Recreation ...................................................1, 2–3, 25, 27, 32, 37, 38
Roads .................................................................. 2, 7, 26, 27, 32, 33
SSafety ............................................................................. 2, 24, 47, 48
Saleyards ....................................................................................... 33
Shire profile ...................................................................................6–7
Social media ............................................... 11, 38, 40, 47, 48, 53, 55
Sports stadiums ..................................................................... 1, 7, 35
Staff ..........................................................................................18–19
Statutory information .................................................................66–68
TTourism .............................................................. 3, 25, 37, 45, 46, 47
UUnderstanding the Financial Statements ......................................... 77
VVision and values .............................................................................. 4
Volunteers ...................................................................... 1, 11, 25, 41
VictorianLocalGovernmentIndicators ............................................ 67
WWard map .................................................................................15–17
Waste ....................................................................... 2, 27, 31, 32, 66
Wastewater .............................................................. 1, 27, 31, 32, 35
Website ......................................................................... 1, 11, 44, 55
Weeds ...................................................................................... 26, 30
Whistleblowers Protection .............................................................. 68
YYouth ................................................................ 25, 36, 44, 45, 51, 58
1
Our P
eople
Our G
oalsP
erformance and
Financial S
tatements
Overview
Statutory Inform
ation
Challenges • Balancinglandownerandcommunityexpectations
forplanningapplicationstobuildnewdwellingswithinruralandfarmingzones,particularlyonlotsunder40hectares.
• DelaystotheMountMacedonWastewaterProjectduetoprojectcomplexitiesanddifficultygettingon-siteworkstarted.
• AdeclineinincomeforHangingRockduetothepostponementorcancellationofsomeevents.
• Wastegoingtolandfillandcross-contamination(wrongthingsinbins)washigherthanexpectedforthepopulationandservicesprovided,increasinglandfillcostsandenvironmentalimpacts.
Future actions • CompletetheRuralLivingReviewandMacedon
RangesLocalisedPlanningStatement,andprogressPlanningSchemeAmendmentsforKyneton,RiddellsCreekandWoodendTownStructurePlans.
• ProgressplanninganddevelopmentofanearlyyearshubinGisborneandcommunityparksinKynetonandRomsey.
• CompleteStage1oftheMacedonRangesRegionalNetballComplexandupgradecourtandovalsurfacesincludingGilbertGordonOval,Woodend.
• CompletetheMountMacedonWastewaterprojectanddevelopanewwastemanagementstrategy.
Challenges • Delaystothedevelopmentofanearlyyearshubin
Gisborneduetochallengeswiththepreferredsite.
• SomeCouncil-ownedbuildingspresentedseveresignsofdeteriorationandthecostsofrepairingandrenewingstructuresexceededCouncil’sbudget.
• Ensuringservicedeliveryremainedhigh,andsustainable,inlightofVictorianGovernmentfundingcutsandanewAustralianGovernmentframeworkforreviewingHomeandCommunityCareservices.
• InformingVisitorInformationCentrevolunteersofnewguidelinesandrequirements,includinganewpositiondescription.
Future actions • Adoptanorderrelatingtopetsinpublicplaces(for
example,onandoffleashareasandcatcurfews).
• Completefirehazardinspectionsandissueadvisorynoticesearliertogivepropertyownersmoretimetocleanupandreducefirerisk.
• WorkwithGisborneSecondaryCollegetodevelopajointcommunityandschoolindoorsportsstadium.
• Supportanactiongroupandactionplanforsuicidepreventionandinitiativesthatraiseawarenessofmentalhealthandwellbeing.
• Developanagribusinessmentoringschemefornewoperatorsandlandholders,andidentifyandaddressfarmplanningfortransition.
Challenges • The2014firesputastrainonsomeservices,
andimpacteduponstaffhealthandwellbeing,particularlythosewhoweredirectlyincontactwithfire-affectedresidents.Staffweresupportedthroughdebriefingandcounsellingsessions.
• Issuesattractingahighlevelofmediacoverageimpactedonthecommunity’sperceptionsofCouncil’soverallperformancesuchasproposeddevelopmentofHangingRock’sEastPaddockandaproposedsiteforGisborne’snewearlyyearshub.
• Theintroductionofnewemergencymanagementlegislationplacedgreateremphasisontheroleoflocalcouncilsindevelopingcommunityresilienceinemergencymanagement.
Future actions • Developasharedapproachtoemergencyreliefand
recoverywithothermunicipalitiesacrosscentralVictoria.
• Continuetorecognisethevalueofvolunteers.
• ReviewCouncil’sCommunityConsultationFramework.
• DeveloponlinefunctionalityonCouncil’swebsitetoimproveservicedelivery.
• CommencetheextensionoftheGisborneAdministrationCentretoprovideadditionalstaffaccommodation.
• EnsuretheAuditor-General’ssixindicatorsoffinancialsustainabilityremaininthelowriskcategory,andthatCouncil’sfinancialreservesareproperlymanaged.
• Continuetoadvocatetostateandfederalgovernmentstoadvanceprojectsandpartnerships.
farmingcommunity,especiallythoseaffectedbyfireduringtheyear.Thankyoutoallfarmers,whomakeourshireaninspiringplacetoliveandwork.
CherryCole’scoverphoto,titledMorningStormComing,wastakenfromherRiddellsCreekproperty.ItwassubmittedtoCouncil’sagriculturalphotocompetitionin2013/14,alongwithmanyotherphotographsfeaturedinthisreport.
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Council’sannualbudgetisalignedwiththefour-yearCouncilPlan.EachareaofactivitysupportsCouncil’sgoalsandobjectivesforthecommunity.In2013/14,Councilspent$63,512,000inoperationalexpenditureand$14,337,000incapitalexpendituretodeliverservices,programsandprojects.Thefollowingsummaryshowshowmuchmoneywasspentoneachserviceperratepayer.
Financial SummaryCouncil Services and Expenditure
Parks and Public Facilities
$169 spent per ratepayer
Total spend: $3.59 million
Maintainedrecreationreserves,sportingfields,botanicgardens,playgrounds,publicopenspacesandbushlandreserves.
An inspiring place
Engineering Planning, Design and Projects
$160 per ratepayer
$3.4 million
Providedplanningfordrainage,floodmitigation,carparkingandroadsafety,aswellasstreetlightingandmaintenancefor286Council-ownedbuildings.
Environmental Services
$38 per ratepayer
$0.80 million
ManagedCouncil’sconservationreservesandroadsidevegetation,includingweedcontrolprogramsandimplementingEnvironmentalManagementPlans.
Local Roads
$308 spent per ratepayer
Total spend: $6.54 million
Maintained,renewed,upgradedandbuiltnewroads,paths,bridges,drains,andkerbandchannel.
Garbage and Recycling Collection
$297 per ratepayer
Total spend: $5.02 million
Managedweeklycollectionofgarbageandrecyclingtonearly18,257residencesandgreenwasteto9,700residenceswithinurbanareas.
Planning and Building Services
$187 per ratepayer
Total spend: $3.97 million
Developedpolicies,strategiesandplanstomanagegrowthanddevelopment.Allowedfor483planningapplicationstobeprocessedand1,078buildingpermitstobeissued.
An empowered community
Children’s Services
$172 per ratepayer
Total spend: $3.65 million
Maintained,renewedandupgradedearlyyearsinfrastructureandservices,whichincludedmanagingeightkindergartensandprovidingmaternalandchildhealthsupportfor494newbabiesandtheirfamilies.
Community Safety
$119 per ratepayer
Total spend: $2.52 million
Providedfirehazardinspectionsonprivateproperty,managedroadsideslashing,deliveredimmunisationprogramsandenforcedlocallaws.
Community and Culture
$101 per ratepayer
Total spend: $2.14 million
Deliveredprojectstoimprovecommunitywellbeing,includingtheawardwinningyouthmentalhealthinitiative,Live4Life.Presentedaprogramofperformance,visualarts,andculturalandheritageevents.
Aquatic and Leisure Centres
$202 per ratepayer
Total spend: $4.29 million
Eachweek,approximately50fitnessandaquaticclassesweredelivered.Therewere9,390LearntoSwimparticipantsand219,425aquaticvisitations.
Income
Am
oun
t ($
mill
ion)
70
60
50
40
30
20
10
0Expenses
$65,011,000$63,512,000
Income vs operating expenses
3
A high performing organisation
Community Support Services
$165 per ratepayer
Total spend: $3.50 million
Maintained,renewed,upgradedanddeliveredHomeandCommunityCareservices,whichincludeddelivering16,351mealsto65residents.
Libraries
$57 per ratepayer
Total spend: $1.21 million
ProvidedlibraryservicesinGisborne,Kyneton,WoodendandRomseyaspartoftheGoldfieldsLibraryCorporation.
Recreation and Sport
$59 per ratepayer
Total spend: $1.26 million
ManagedHangingRock,20sportingreservesandotherfacilitiesincluding81tenniscourts,49playgrounds,ninelawnbowlinggreens,sevenequestrianareas,fiveskateparks,andfourBMXtracks.
Economic Development and Tourism
$65 per ratepayer
Total spend: $1.38 million
Delivered15professionaldevelopmentsessionsto395people.ManagedtwoVisitorInformationCentresandotherinformationoutlets.Turnedpoliciesintoactionbyimplementingplansandstrategies.
Our P
eople
Our G
oalsO
verviewS
tatutory Information
Employeewagesandbenefits44%
Materialsandservices29%
Financecosts(interest)0.3%
Otherexpenses7%
Depreciation19%
Council’s operating expenses
Council and Customer Service
$169 per ratepayer
Total spend: $3.58 million
Providedcontactforcustomersatfourofficesandmanaged66,673telephonecalls.Distributed200mediareleases,five Shire LifenewslettersandtheAnnualReportwhilemanagingthewebsiteandsocialmediachannels.Funded55communitygroupsandorganisationsundertheCommunityFundingScheme,processed31CouncillorGrantsProgramapplications,andsupportedAustraliaDayeventsandcitizenshipceremonies.
Organisational Development
$82 per ratepayer
Total spend: $1.74 million
Providedtrainingandleadershiptostaff,maintainedasafeworkingenvironment,andgaveindustrialserviceadvicetoensurelegislativecompliance.
Corporate Services
$22 per ratepayer
Total spend: $0.47 million
Undertookfourreviewsofoperationalareastoidentifyinternalcontrolsandleveloflegislativecompliance.
Finance and Property Services
$163 per ratepayer
Total spend: $3.47 million
Paidmorethan16,000supplierinvoices,purchasedgoodsandservicesbasedonCouncil’sProcurementPolicy,producedfinancialinformationforallreportingrequirementsandissuedmorethan78,000ratesinstalmentnotices.
Organisational Support
$81 per ratepayer
Total spend: $1.71 million
Supported58networkserversand308desktopandlaptopcomputersacross34facilities.Classifiedandregisteredabout66,000itemsofincomingmail,andmaintainedaGeographicInformationSystemtoprovidespatialdatacoveringmorethan100themes.
Loan Servicing and Bank Charges
$59 per ratepayer
Total spend: $1.26 million
Thebalanceofoutstandingdebtrepresents7.68percentofraterevenueandtheannualinterestandprincipalrepaymentsequateto3.37percentofraterevenue.
Perform
ance and
Financial Statem
ents
Ratesandcharges48%
Statutoryfeesandfines4%
Userfees7%
Contributions—cash1%
Contributions—nonmonetary16%
Grants—recurrent13%
Grants—nonrecurrent9%
Otherincome3%
Council’s income sources
4
Our visionWeaspiretoprovideleadershipinthisinspiringregionbyprovidingtheopportunityforalltoliveafulfillinglife,whilecontinuingtoprotectourheritage,environmentandsenseofcommunitythroughoursharedcommitmenttoasustainableMacedonRanges.
Our missionWelead,partnerandadvocatetostrengthenourcommunityandournatural,culturalandbuiltenvironment.
Our valuesInpursuingourvision,MacedonRangesShireCouncilbelievesin,andiscommittedto,thefollowingvalues:
•Senseofplace•Senseofcommunity•Balance•Integrity
About this Annual ReportThisAnnualReportaimstoinformtheMacedonRangescommunityandstakeholdersaboutCouncil’sperformanceforthefinancialyear1July2013to30June2014.
PerformanceismeasuredagainstCouncil’sgoalsandobjectivesoutlinedintheCouncilPlan2013–17,whichincorporatestheHealthandWellbeingPlan.
TheCouncilPlanisdeliveredthroughasustainableapproachtoachievingthecommunity’svisionfortheshireto2040,andisbuiltonthreethemes:
• AnInspiringPlace• AnEmpoweredCommunity• AHighPerformingOrganisation
Thisreportisdividedintofivesections:
• Overview• OurPeople• OurGoals• StatutoryInformation• PerformanceandFinancialStatements
Toreduceenvironmentalimpact,alimitednumberofprintedcopieshavebeenproduced.ResidentsareencouragedtoaccessthereportfromCouncil’swebsite.
5
Our P
eople
Our G
oalsO
verviewS
tatutory Information
Perform
ance and
Financial Statem
ents
Contents OverviewOurGoals—ASnapshot........................................................................................................1
FinancialSummary................................................................................................................2
Vision,Mission,Values...........................................................................................................4
AboutthisAnnualReport.......................................................................................................4
OurLiveableShire.................................................................................................................6
Mayor’sReport......................................................................................................................8
CEO’sReport........................................................................................................................9
2014Fires.............................................................................................................................10
CalendarofEvents................................................................................................................12
Our PeopleCouncillors............................................................................................................................15
OrganisationalStructure........................................................................................................18
ExecutiveManagementTeam...............................................................................................20
Workforce..............................................................................................................................22
Volunteers.............................................................................................................................25
Our GoalsAnInspiringPlace..................................................................................................................26
AnEmpoweredCommunity...................................................................................................36
AHighPerformingOrganisation.............................................................................................52
Statutory InformationCommunitySatisfactionSurvey.............................................................................................66
VictorianLocalGovernmentIndicators..................................................................................67
InformationandPrivacy.........................................................................................................68
Performance and Financial StatementsPerformanceStatement.........................................................................................................70
IndependentAuditor’sReport................................................................................................74
FinancialReport.....................................................................................................................86
NotestotheFinancialReport................................................................................................91
StandardStatements.............................................................................................................142
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Our Liveable Shire
2009 2010 2011 2012 2013
41,58242,223 42,883 43,517 44,098
Population growth over past five yearsYearendingJune30
Top five countries of birth(otherthanAustralia,whichisthehighest)
Top five languages spoken at home (otherthanEnglish,whichisthehighest)
United Kingdom
New Zealand
Germany
Italy
Netherlands
Italian
German
Greek
Maltese
Dutch
TheMacedonRangesisrenownedforitssemi-rurallifestyle.
Thenorthernpartoftheshireischaracterisedbyagriculturalenterprisesincludingsheepandcattlegrazing,broadacrecropping,andmanufacturingoperations.Thesouthisruralincharacterwithlargertownships.
Demographic data sourced from the Australian Bureau of Statistics, Census of Population and Housing 2006 and 2011.
26 %
45 %
15 %
14 %
Population Populationgrewby1.34percentin2013to44,098.
51 % 49
%
Female Male Under18years
18–34years
35–64years
65–plusyears
Traditional custodians DjaDjaWrung,TaungurungandWurundjeripeoples.
Key features Gourmetfood,wine,art,HangingRock,theMemorialCrossandgardensofMountMacedon,historictownships,bedandbreakfasts.
Welcome to Hanging Rock
22countriesbecamecitizens
6citizenshipceremonies
83peoplefrom at
7
Our P
eople
Our G
oalsO
verviewS
tatutory Information
Perform
ance and
Financial Statem
ents
Household type
PropertiesThenumberofrateablepropertiesroseby0.4percentto20,632.
35%propertiesareinruralsettings(outsideatownboundary)
65%propertiesareintownships
Shire infrastructureCouncilmanagesandmaintains:
22communitycentresandhalls
842kmofsealedroads
839kmofunsealedroads
136roadbridges
282kmofkerbandchannel
162kmofpaths
58footbridges
7,957stormwaterpits
226kmofundergroundstormwaterpipes
Our residents enjoy
47parksandreserves
5skateparks
49playgrounds
7equestrianareas
15,065
To
taln
umbe
rofhou
seho
lds
Macedon Ranges Shire spans 1,747 square kilometres and is easily accessible by road and rail.
40minutesfromMelbourneAirport
ConnectstoMelbourneandBendigo
1hourfromMelbourneandBendigo
Melbourne Airport
1,747squarekilometres
Kyneton
Gisborne
Woodend
Riddells Creek
Romsey
81tenniscourts
4aquaticfacilities
5indoorsportsstadiums
5,660 37.6%Coupleswithchildren
4,240 28.1%Coupleswithoutchildren
2,904 19.3%Loneperson
9.1%Oneparentfamilies
1,364
389 2.6%Othernotclassifiablehouseholds
275 1.8%Grouphousehold
154 1.0%Visitor-onlyhouseholds
79 0.5%Otherfamilies
Bendigo
Melbourne
Lancefield
8
Message from Mayor Cr Roger Jukes
Planning for our region and economyOurcommunityhashadinputintoarangeofstrategicworkoverthelast12monthsthathasallowedustoplanforthefutureofourtowns,ourlandscapesandoureconomy.BothCouncilandourcommunityhavebeenparticularlyforwardthinkinginmanagingpopulationgrowthandsupportingourkeyindustriessuchasequine,agricultureandtourism.
In2013/14,wecompletedtownstructureplansforRiddellsCreek,WoodendandKyneton,finalisedanamendmenttoplaceourSettlementStrategy'sdirectionsintothePlanningScheme,andcommenceddevelopmentofaLocalisedPlanningStatementwhichwillgivespecialrecognitiontoourregioninstatepolicy.
Twokeyindustries,agricultureandequine,nowhaverepresentationatalocallevelintheformoftheAgribusinessForumandtheRangesEquineIndustryNetwork.EachgroupisworkingtoimplementactionsinstrategicplansdevelopedbyCouncilinconsultationwithourcommunity.Theseplanswillseeagriculturalandequineactivitiesgrowanddevelopintheregionoverthenextfewyears.
Ourtourismindustrywassupportedbyanincreaseofnearly6,000paidvisitorstoHangingRock—Ibelievethisisinpartthankstoconcertsheldatthesiteinpreviousyears,whichraiseditsprofileasatourismicon.Councilhasbeenhelpingbusinessestakeadvantageoftheseopportunitiesthroughgreatercollaborationamongtourismoperatorsandthere-introductionofatourismexcellenceprogram.
Celebrating our sense of communityWearefortunatetoliveinaregionwhereresidentsareconnectedbyaverystrongsenseofcommunity.Thisisreflectedinthehighlevelofvolunteerisminourshire,asreportedinthelatestcensusdata.HundredsofvolunteersdirectlysupportthedeliveryofCouncilserviceseachyear,andCouncildidfurtherworkin2013/14tostrengthenitscommunicationandsupportprocessestothesecommunity-mindedresidents.
OurcommunityspiritisalsocelebratedeachyearwiththeAustraliaDayAwards,theYouthAwardsandseveralcitizenshipceremonies.Thisyearwerecognisedthecontributionsof28individualsandgroupsatvariousawardsceremonies,and83ofourresidentsbecamenewcitizens,originatingfrom22differentcountries.
Advocating for our communityCouncilwasproactiveinpursuingstateandfederalgovernmentfundingandadvocatingformuch-neededservicesin2013/14.Theseincludedtheestablishmentofatelecommunicationsblackspotregister,andinvolvementinaregionalcampaignfortherolloutofhighspeedbroadbandaspartoftheNationalBroadbandNetwork(NBN).
TransportisanareawhereCouncilcanmakearealdifferenceinitsadvocacyrole.ThisyearweweresuccessfulinensuringthattheGisBusserviceisretainedonapermanentbasisinGisborne.WealsohadregularmeetingswithV/Linetoadvocateforimprovedpassengercapacityandcarparkingforourlargecommuterpopulation.
Delivering on our commitmentsForthesixthyearinarow,Councilkepttheaveragerateincreasebelow5percentwithoutanyreductioninservices,despiteabsorbingagreatershareofservicedeliverycostsfromothertiersofgovernment,includinglibrariesandschoolcrossings.
Wehavecompleted44outof45ofourCouncilPlanactionsfor2013/14,withtheremainingactionunderwayforcompletionin2014/15.ApriorityfornextyearwillbetodesignanewearlyyearshubinGisborne—despitesomechallengesthisyear,wearewellonourwaytofinalisingasiteanddesigningafacilitythatmeetstheneedsofchildrenandfamilies.
ThankyoutoourCouncillorsfortheircommitmenttotheMacedonRanges,andtoourresidents,businessesandcommunitygroupsfortheircontributionstoprotectingandimprovingtheliveabilityofourshire.
This Annual Report details Council’s achievements in implementing the first year of our four-year Council Plan. It provides an insight into the diversity of projects and services that Council undertakes to protect the
inspiring place in which we live, support an empowered community and maintain a high performing organisation.
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Our P
eople
Our G
oalsO
verviewS
tatutory Information
Perform
ance and
Financial Statem
ents
Message from CEO Peter Johnston
TheseincludedprovidingLearntoSwimclasses,mowingsportsovals,removingfallentreesfromroads,preparingresidentsforthesummerfireseason,supportingouryouth,familiesandelderly,andmaintainingahighqualityoflifeforallresidentsandvisitorstoenjoy.
ThisAnnualReportisanopportunitytocelebrateCouncil’sachievements,reflectonchallengesweexperiencedduringtheyear,andrecognisethecontributionthatCouncillors,staff,volunteers,stateandfederalgovernmentpartnersandcommunitygroupsmaketoourregion.
Community health and wellbeingMorethananyotherlevelofgovernment,councilshaveadirectimpactonphysicalandmentalhealthandwellbeinginthecommunity.In2013/14,wemadeasignificantcontributioninthisareabyincreasingopportunitiesforresidentstoparticipateinpassiveandactiverecreationalopportunities.
ActiverecreationwassupportedbythecompletionofmajorrecreationalfacilitiessuchastheRomseySportsPrecinctandBarklySquaresportspavilioninKyneton.WealsomadesignificantprogressonanewoutdoornetballcomplexinNewGisborneandindoorsportsstadiumatGisborneSecondaryCollege.Theadoptionofanewwalkingandcyclingstrategywillalsoincreaseopportunitiesforwalkingandcyclingoverthenext10years,encouragingresidentstobemorephysicallyandsociallyactive.
ItisalsopleasingtonotethehighusageofouraquaticandLearntoSwimprogramsthisyear,withrecordnumbersofvisitorstoourfacilities.ThiswassupportedbyanexpansionofhoursattheGisborneAquaticCentre,tobettermeettheneedsoflapswimmersandourlargecommuterpopulation.
2014 firesThefiresinJanuaryandFebruaryremindedourresidentsoftheimportanceofpreparednessinanemergency,andhighlightedtherecoveryrolethatCouncilplaysinourcommunity.Fireeventstakeanimmediateandongoingemotional,economicandsocialtollonfamiliesandcommunities,andthe
impactsofthesefireswereparticularlydevastatingforfarmersintheregion.
Despitethefireeventsandtheensuingmonthsbeingachallengingtimeformanyresidentsandtheorganisation,theyareanexampleofhowwellCouncil,emergencyservices,supportagenciesandthecommunityworktogetherintimesofgreatneed.Councilalsomanagedtocontinueitsusualoperationswithoutanymajorimpactstoservicedelivery.
Ithasbeenhearteningtoseeourcommunityandlandscapesinthesouthandeastoftheshirerecoversinceearly2014.Thankyoutoalltheagencies,communitygroupsandstaffwhohavebeeninvolvedintheongoingfirerecoveryeffort.
Financial performanceIn2013/14,wefundedarangeofnewinitiativesandmaintainedtheexistinglevelandstandardofservicethatweprovidetoourcommunitywhilekeepingourrecurrentexpendituretightlycontrolledandwithinbudget.Weachievedthiswitharateriseofunder5percentforthesixthconsecutiveyear,andthroughactivelyseekinggrantfunding.
ThisisanexcellentresultandsupportsourCouncilPlanobjectivetoensureCouncil’sfinancialresourcesaresustainableandmanagedresponsibly.AttheendofJune2014,Council’sfinancialpositionremainedstrongwithmorethan$600millionincommunityassetsunderourstewardship.Wehaveachievedasmalloperatingsurplusandmaintainedourdebtataprudentialleveltoensurewearealsoabletorenewageinginfrastructure.
Community satisfactionThequalityofCouncil’sservicedeliverywasreflectedinourCommunitySatisfactionSurveyresultsfor2013/14,withCouncilimprovingormaintainingitsresultin15of20individualserviceareas.Howeverresidentsrateduslowerthanpreviousyearsincommunityconsultation,advocacyandoverallCouncildirection.Thismaybeinpartduetothetimeatwhichthesurveywasundertaken—whenkeyissues,suchasthefiresandaproposaltoexploreprivateinvestmentinasmallpartoftheEastPaddockadjacenttoHangingRock—werefrontofmindformanyresidents.
CouncillorsandtheExecutiveteamhavetakennoteofthefeedbackreceivedfromourcommunityviatheCommunitySatisfactionSurveyonCouncil’soveralldirection,andwillcontinuetoworkinpartnershipwithresidents,businessesandcommunitygroupstoprovidequalityworksandservicesfortheliveabilityofourshire.Inclosing,IwouldliketoacknowledgeCouncillors,staffandourcommunitywhohaveallcontributedtosuccessfullydeliveringthefirstyearofourCouncilPlan.
Every day in 2013/14, over 100 Council services were carried out by 600-plus full time, part time and casual staff in a polite, friendly way and with genuine care for our community.
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Inthesummerof2014,firestravelledquicklyovertheshire’slandscape,impactingdirectlyoncommunities,townsandruralareas.
Between25Januaryand9February,over350propertieswereaffectedbyfire.Amongthese,fivehomeswerecompletelylost,andmanyoutbuildingsweredamagedordestroyed.Alsolostinthefireswerenearly12,000livestockandmorethan500kmoffencing.
Duringthefires,Councilplayedanimportantroleinpreparingthecommunityandkeepingtheminformed.Councilalsoassistedinthefire-fightingeffortbyprovidingaccesstostagingareas,graders,watertankersandexcavators.
AMunicipalEmergencyCoordinationCentreattheGisborneservicecentrewasestablishedtocoordinateresourcesforsupportingemergencyserviceagencies.AReliefCentreattheGisborneCommunityCentreprovidedimmediateassistancetoresidentsdisplacedbythefires,providingfood,accommodationandpersonalsupport.Over100peopleattended,alongwith70dogsandotheranimals.
2014 Fires
Item Area/ number
Areaofpropertiesassessed 14,097ha
Damagedareaofproperties 3,807haassessed
Stocklosses—sheep,cattle,horses, 11,892alpacas,beehives,deerandpoultry
Infrastructurelosses—housesandsheds 30
Fencingdestroyed 537.7km
Horticulture—fruitandolivetrees 11.4haSource:MacedonRangesFireImpactStudy,whichdrawsoninformationcollectedbyCouncil,DepartmentofEnvironmentandPrimaryIndustries,CountryFireAuthorityandVictoriaPolice.
Shire-wide fire impact summary
Kyneton Trentham Road Kyneton (10ha)
25 January 26 January
Kyneton Metcalfe Road Greenhill
(120ha)
Cypress Drive Taradale
(10ha)
28 January 1 February
Harts Lane Kyneton (13ha)
Recovery
Activity Number
Residentswhoattendedcommunityfirerecoverymeetings 1,300
Requestsforassistancereceived 386
Goodsandservicesdonated 188+
Residentsvisitedbyoutreachworkers 300+
Farmerswhoattendedworkshops 75
Romsey
Clarkefield
RiddellsCreek
Kyneton
Malmsbury
Gisborne
GisborneSouth
DarraweitGuimChintin
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Recovery Afterthefires,CouncilheldcommunityrecoverymeetingsinpartnershipwiththeCFAinRiddellsCreek,Gisborne,Romsey,DarraweitGuimandMalmsbury.
Arecoveryoperationscentrewasestablished,andoutreachvisitsweremadetofire-affectedresidents.Councilorganisedforresidentswithcontaminatedtankstohavetheirwaterreplaced,andsentstafftoassessbuildingsandtreesposingimmediatethreattopeopleandhomes.Treesalongroadsideswerealsoassessedanddangeroustreesremoved.
Fire-affectedresidentswereabletoapplyforadeferralontheirratespayments,andfarmingworkshopswereheldtoaddressimpactslikeerosion,waterquality,livestocknutritionandweedmanagement.
Planningandbuildingpermitapplicationswerefast-trackedforfire-affectedresidentsneedingtorebuild,andassociatedfeeswerewaived.
ChallengesReplacingburntfencingwasoneofthebiggestchallengesandnot-for-profitgroupBlazeAidsetupafencingbasecampinClarkefieldtorepairburntfenceswithsupportfromCouncil,andtheLionsandRotaryclubs.Councilpickedup135tonnesofburntfencingandonetonneofburntfencingpostsfrompropertiesandwaivedfeesattransferstations.
WhiletherewerenomajordisruptionstoCouncilservices,the2014firesresultedinsometemporaryfacilityclosuresinhighriskareas.Inaddition,someday-to-dayactivitieswereputonholdwhilestaffattendedtoemergencyresponse,reliefandrecovery.Followingthefires,Councilresourceswerecommittedtoworkingcloselywithaffectedlandowners,communitygroupsandotheragenciestoassistwithlandmanagement,weedcontrol,revegetation,andtheassessmentandremovalofdangeroustrees.
Media and communications 9–26 February 2014
Postshares 1,300
Postengagements 18,902
New‘Likes’ 1,385
Greatestindividualpostreach 16,800
Calder Freeway Malmsbury
(13ha)
4 February 5 February
Old Drummond Road Taradale
(11ha)
Dalrymple Road Fire (1,100ha)
9 February 9 February
Mickleham-Kilmore Fire (10,200ha)
Whiledevastationoccurred,thousandsofhomesweresavedthankstotheeffortsoffirefighters.CouncilthanksallvolunteersfromtheCFA,SES,RedCross,VCCEmergenciesMinistry,WildlifeNetworkandmanyothercommunitygroupswhoassistedwithresponse,reliefandrecovery.
Website
Fire-relatedpageviews 2,297
Totalwebsiteuniquevisits 15,297
Media
Mediaenquiries 12
Mediareleases 24
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Calendar of Events 2013/14
• MelbourneFringeon TourattheKynetonTownHall
• KynetonCommunityParkMid-WinterFeast*
• The Illustrations of Mark WilsonattheKynetonMuseum
• KynetonDaffodilandArtsFestival*
• ImprovingCashFlowandProfitability
• SocialMediaforBusinessWorkshop
• Everything Must GoattheKynetonTownHallandGisborneMechanicsInstitute
• BudburstWineandFoodFestival*
• KynetonCup*
• KynetonShow*
• BusinessNetworkingEvening
• MalmsburyVillageFair*
• WhiteRibbonAmbassadorsMorningTea
• InternationalDayofPeoplewithDisabilityDinnerDance
• PawsinthePark*
• Porcelain PunchattheKynetonTownHall
• ScreamingEagleSkateFestival
July August September NovemberOctober December
• BusinessNetworkingEvent
• MacedonRangesBattleoftheBands
• Australian Queen Tribute ShowattheKynetonTownHall
• Red ShoesattheKynetonTownHall
• MarkWilsonEducationalWorkshop
• KynetonAntiqueFair*
• MacedonRangesYouthAwards
• BusinessLeadersForum
• HomeBusinessMorningTea
• CraftMarketsAustraliaatHangingRock*
• Walktober
• MacedonRangesChildren’sDayOut
• Squaring the WheelattheKynetonTownHall
• RipeDebraByrneattheKynetonTownHall
• The Vinyl SolutionattheKynetonTownHall
• An Iron in the FireattheKynetonMuseum
• Age-friendlyExpo
• CelebratingourVolunteersattheKynetonTownHall
• ChristmasDayLunchattheKynetonTownHall
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• AustraliaDayAwardsattheKynetonTownHall
• NewYear'sDayRacesatHangingRock*
• AustraliaDayRacesatHangingRock*
• AustraliaDaycommunityeventsinBaynton,Gisborne,Kyneton,Malmsbury,Romsey,TyldenandWoodend
• SmartBusinessConference
• PowercorMacedonRangesBusinessAwards
• RuntheRock*
• GreyLightDanceattheKynetonTownHall
• Yes I Remember It WellattheKynetonTownHall
• Mr McGee and the Biting FleaattheKynetonTownHall
• The Dark PartyattheKynetonTownHall
• AnnualPicnicatHangingRockClassicCarShow*
January February March MayApril June
• HealthyLifestylesCommunityLunch
• PreparinganAwardSubmission(BusinessExcellenceAwards)
• HomeBusinessMorningTea
• RegionalLivingExpo
• AnzacDayDawnServiceatMountMacedon*
• MADRide*
• GisborneAquathon
• 100 FramesattheKynetonMuseumandTownHall
• WoodendWinterArtsFestival*
• SustainableGardeningWorkshop
• MusicInTheSticksOpenMic
• GetKnitted—YarnbombingatWoodendLibrary
• Workshop:RunningFestivalsandEvents
• Go Away Mr WorrythoughtsattheKynetonTownHall
• MusicoftheNightattheKynetonTownHall
• The AudreysattheKynetonTownHall
*EventssupportedorsponsoredbyCouncil.AllothereventswereCouncil-run.
• BusinessPlanningWorkshop
• HomeBusinessMorningTea
• FilmNightatHangingRock
• MacedonRangesSustainableLivingFestival*
• We Saw the QueenattheKynetonMuseum
• BusinessNetworkingEvening
• BiosecurityforLivestockandHorsesWorkshop
• PreparinganAwardSubmission(BusinessExcellenceAwards)
• FireRecoveryWorkshop
• CraftMarketatHangingRock*
• Kitchen TalksattheKynetonTownHall
• CulturalDiversityWeek—ATasteofTimorLeste
• LostTradesFairattheKynetonMuseum*
• KynetonAquathon
• Live4Life2014Launch
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Our People
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Councillors
East Ward
Cr Graham Hackett
Deputy Mayor
November2013–30June2014
Elected:November2008
Re-elected:October2012
Mobile:0400028507
Email:hmclaughlin@mrsc.vic.gov.au
Attended10OrdinaryCouncilMeetingsandfourSpecialCouncilMeetings.
Representationasat30June2014:
• AnnualmeetingofBraemarCollege
• CEOPerformanceAppraisalAdvisoryGroup
• MacedonRangesCommunityAccessAdvisoryGroup
• Naming/Re-namingWorkingGroup
• Section223Committee
Cr Henry McLaughlin
Cr Joe Morabito
Elected:November2008
Re-elected:October2012
Mobile:0400025455
Email:jmorabito@mrsc.vic.gov.au
Attended10OrdinaryCouncilMeetingsandthreeSpecialCouncilMeetings.
Representationasat30June2014:
• CEOPerformanceAppraisalAdvisory Group
• HangingRockDevelopmentAdvisory Committee
• MacedonRangesEquineIndustry Network
• Naming/Re-namingWorkingGroup
• Section223Committee
Elected:October2012
Mobile:0408287788
Email:ghackett@mrsc.vic.gov.au
AttendednineOrdinaryCouncilMeetingsandfourSpecialCouncilMeetings.
Representationasat30June2014:
• CEOPerformanceAppraisalAdvisoryGroup
• HangingRockDevelopmentAdvisory Committee
• MacedonRangesAgribusinessForum
• MacedonRangesEquineIndustryNetwork
• MacedonRangesRegionalParkCommittee
• MunicipalEmergencyManagementPlanningCommittee
• MunicipalFireManagementCommittee
• Naming/Re-namingWorkingGroup
• Section223Committee
• TourismMacedonRangesInc
EastWard
SouthWard
WestWard EastWard
Baynton
Sidonia
NewhamLancefield
Hesket RomseyKerrie
Clarkefield
DaraweitGuim
RiddellsCreek
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Councillors
South Ward
Cr John Letchford
Elected:October2012
Mobile:0418531281
Email:rmowatt@mrsc.vic.gov.au
Attended11OrdinaryCouncilMeetingsandfourSpecialCouncilMeetings.
Representationasat30June2014:
• CalderHighwayImprovementCommittee
• CEOPerformanceAppraisalAdvisoryGroup
• HangingRockDevelopmentAdvisory Committee
• MacedonRangesFurtherEducationCentre
• Naming/Re-namingWorkingGroup
• PositiveAgeingAdvisoryCommittee
• Section223Committee
Cr Sally Piper
Elected:October2012
Mobile:0400865543
Email:spiper@mrsc.vic.gov.au
Attended10OrdinaryCouncilMeetingsandfourSpecialCouncilMeetings.
Representationasat30June2014:
• AnnualmeetingofBraemarCollege
• CEOPerformanceAppraisalAdvisory Group
• MacedonRangesEquineIndustry Network
• MunicipalEmergencyManagement PlanningCommittee
• Naming/Re-namingWorkingGroup
• Section223Committee
• YouthAdvisoryCommittee
Elected:November2008
Re-elected:October2012
Mobile:0401682364
Email:jletchford@mrsc.vic.gov.au
Attended11OrdinaryCouncilMeetingsandtwoSpecialCouncilMeetings.
Representationasat30June2014:
• ArtsAdvisoryCommittee
• CEOPerformanceAppraisalAdvisoryGroup
• MacedonRangesLocalSafetyCommittee
• MunicipalAssociationofVictoria
• MunicipalEmergencyManagementPlanningCommittee
• MunicipalFireManagementCommittee
• Naming/Re-namingWorkingGroup
• PeriUrbanCouncilsGroup
• Section223Committee
• YouthAdvisoryCommittee
EastWardWestWard
SouthWard
SouthWard
MountMacedon
Macedon
NewGisborneBullengarook
Gisborne
GisborneSouth
Cr Russell Mowatt
Deputy MayorNovember2012–November2013
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Councillors
West Ward
Cr Jennifer Anderson
Elected:October2012
Mobile:0412870500
Email:jconnor@mrsc.vic.gov.au
Attended10OrdinaryCouncilMeetingsandfourSpecialCouncilMeetings.
Representationasat30June2014:
• ArtsAdvisoryCommittee
• CalderRegionalWasteManagementGroup
• CEOPerformanceAppraisalAdvisoryGroup
• GoldfieldsRegionalLibrary
• Naming/Re-namingWorkingGroup
• PositiveAgeingAdvisoryCommittee
• Section223Committee
• TourismMacedonRangesInc
• VictorianLocalGovernanceAssociation
• WorkspaceAustralia
Cr John Connor
Cr Roger Jukes
Mayor
Elected:November2008
Re-elected:October2012
Mobile:0400647445
Email:rjukes@mrsc.vic.gov.au
Attended11OrdinaryCouncilMeetingsandthreeSpecialCouncilMeetings.
Representationasat30June2014:
• AuditCommittee
• MacedonRangesAgribusinessForum
• CEOPerformanceAppraisalAdvisory Group
• DaylesfordMacedonRangesRegionalTourismBoard(substitute)
• MacedonRangesCommunityAccessAdvisoryCommittee
• MacedonRangesEmploymentand TrainingNetwork
• Naming/Re-namingWorkingGroup
• Section223Committee
Elected:October2012
Mobile:0408273670
Email:janderson@mrsc.vic.gov.au
Attended11OrdinaryCouncilMeetingsandfourSpecialCouncilMeetings.
Representationasat30June2014:
• AuditCommittee
• CEOPerformanceAppraisalAdvisoryGroup
• HangingRockDevelopmentAdvisory Committee
• KynetonWoodlandsProjectGroup
• MacedonRangesHeritageCouncil
• Naming/Re-namingWorkingGroup
• PeriUrbanCouncilsGroup
• Section223Committee
EastWard
SouthWard
WestWard
WestWard
Malmsbury
LauristonKyneton
Carlsruhe
Tylden
Woodend
TrenthamEast
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Organisation Structure
> HumanResources
> PerformanceImprovement
> OccupationalHealthandSafety
> RiskManagement
Manager Engineering, Infrastructure and Projects
Enrique Gutierrez
Manager Organisational Development
David McLean
Director Assets and Operations
Dale Thornton
Chief
Executive
Officer
Director Community Wellbeing
Karen Stevens
Manager Operations
Shane Power (current)
June-Jan: Brendan Pearce
Manager Community
Safety
Anne-Louise Lindner
Coordinator Engineering
Planning
Ron Witteveen
Manager Community
Services
Alison Banks
Manager Recreation and Sport
Rod Clough
Manager Community and Culture
Jill Karena
> ParksMaintenance
> RoadConstruction
> RoadMaintenance
> WasteManagement
> PlantandDepotManagement
> QuarryOperations
> Saleyards
> Airfield
> BuildingMaintenance
> DevelopmentConstructionSupervision
> StreetLighting
> CivilDesign
> TrafficandDrainage
> BuildingProjectCapitalWorks
> LocalLaws
> EnvironmentalHealth
> FireandEmergencyManagement
> AssetManagement
> CapitalWorks
> EngineeringPlanning
> InfrastructurePlanning
> Recreation
> AquaticandLeisure
> HangingRockReserve
> HealthyCommunities
> EarlyYearsServices
> MaternalandChildHealth
> CommunitySupport
> CommunityDevelopment
> YouthDevelopment
> EmergencyRecoveryManagement
> CommunityPlacesandPartnerships
> Libraries,ArtsandCulture
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> CustomerService
> GovernanceandCouncilSupport
> PublicRelationsandCommunications
Manager Council and Customer Service
Stephen Mahon
Peter
Johnston
Director Corporate Services
Glenn Owens
Contracts Coordinator
Corinne Farley
Director Planning and Environment
Sophie Segafredo
Manager Economic
Development and Tourism
Kylie Lethbridge
Manager Strategic Planning and Environment
Fi Cotter (current)
June-Jan: Katie Xiao
Manager Planning and Development
Rick Traficante
Manager Information and Communications
Maureen Trezise
Manager Finance
Leon den Dryver
> InformationTechnology
> RecordsManagement
> GeographicInformationSystems(GIS)
> Payroll
> AccountingandFinancialReporting,Budgets
> PropertyandValuations
> FleetManagement
> Rates
> EconomicDevelopmentResearchandStrategies
> EventAssistance
> VisitorInformationCentreManagement
> BusinessSupportPrograms
> StatutoryPlanning
> BuildingServices
> PlanningCompliance
> SustainabilityPrograms
> EnvironmentandConservationServices
> StrategicLandUsePlanning
> PlanningandEnvironmentalPolicy
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Executive
Tel:(03)54220308
BBus(LocalGov),GradCert(LocalGovMgt),FIMM,JP
Peterhasworkedinlocalgovernmentandforwaterauthoritiesoverthelast34years.ThishasincludedfiveyearsasShireSecretary/ChiefExecutiveOfficerwiththeformerShireofRomseyandSecretaryoftheRomsey/LancefieldWaterBoard,CorporateServicesManagerwithWesternWaterandChiefExecutiveOfficeratCorangamiteShireCouncil.PeterjoinedCouncilinJanuary2008.
Chief Executive Officer
Peter Johnston
Assets and Operations
Director: Dale Thornton
Tel:(03)54219637
Cert(CivEng),GradDip(AdmMgt),MBusMgt
Dalehasworkedinlocalgovernmentfor16years,andhas21years’experienceinthemetropolitanwaterindustry.DalejoinedCouncilinFebruary2008.
Community Wellbeing
Director: Karen Stevens
Tel:(03)54220224
GradCert(AppBus),AdvDip(BusMgt)
Karenhasextensiveexperienceinlocalgovernment,andthedevelopmentanddeliveryofinnovativeservicestomeettheneedsofthecommunity.KarenjoinedCouncilinNovember2010.
Corporate Services
Director: Glenn Owens
Tel:(03)54220392
BBus,FIMM
Glennhas33years’localgovernmentexperienceatfourVictorianruralcouncils.GlennjoinedCouncilinJanuary1995andwasappointedtohiscurrentpositioninNovember2000.
Planning and
Environment
Director: Sophie
Segafredo
BArts(UrbanStudies),GradDip(LocalGovLaw),MBltEnv,GradDip(Bus)
Sophiehas29years’experienceintheplanningandenvironmentfieldacrossboththepublicandprivatesector.HavingworkedinavarietyofVictorianandNewSouthWalesmetropolitanandregionallocalities,SophiejoinedCouncilinAugust2010.
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Our WorkforceIn2013/14,MacedonRangesShireCouncil'sworkforceincreasedby2.5percentonthepreviousyearto658employees.
Ofthisnumber,Councilemployed221peopleonafulltimebasis.
Anadditional166staffservedtheMacedonRangescommunityonaparttimebasisandanother271peoplemadeupCouncil’spoolofcasualstaff.
Temporaryworkersmadeup0.47percentofthetotalnumberofemployeesfortheyear.
Employees over the past five years
2009/10 2010/11 2011/12 2012/13 2013/14
Female 398 404 441 408 414
Male 213 211 223 233 244
Total 611 615 664 641 658
Employment categories
221Fulltime
166Parttime
271Casual
Where our staff live
255liveoutsidetheshire
403livewithinMacedonRangesShire
Under25
Num
ber
of
emp
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Male
Female
Employees by age140
120
100
80
60
40
20
025–34 35–44 45–54 55and
over
Staff by gender 2013/14
Male(37%)
Female(63%)
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Our WorkforceCouncilisproudofitsstableworkforceofloyalandcommittedemployees.In2013/14,21employeesachievedasignificantservicemilestone.
10 years
Name Department
DonnaArmstrong CommunityServices
JudithWilliams CommunityServices
DavidSemmens Finance
KarenLee CommunityServices
EddiePoposek Operations
KevinMitchell Engineering,InfrastructureandProjects
MicheleFurness CommunityServices
DavidReuther CommunityServices
JeanetteStewart CommunityServices
15 years
Name Department
SandraWitmitz CommunityServices
RaeleneCrozier CommunityServices
GailGreer Finance
PhilipHarvey CommunitySafety
JenniferMcQuade CommunityServices
KarenHolt CommunityServices
GeoffreyParker RecreationandSport
StephenDye Finance
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25 years
Name Department
GlennOwens CorporateServices
PamelaGinnane RecreationandSport
LouiseFarenden CommunityWellbeingdirectorate
Pamela Ginnane
PamelabeganworkingfortheShireofGisbornein1976asasecretaryandafterashorttimewiththebuildingdepartment,beganworkattheGisborneFitnessCentre.CurrentlyCoordinatoroftheGisborneFitnessCentre,PamelasaidtheopeningoftheGisborneAquaticCentrewasthehighlightofher25yearsatCouncil.Pamelaisalsoafitness,aquaticandaerobicsinstructor,andpersonaltrainer.Shebelieveshelpingclientsachievetheirgoalsisthebestpartofherjob.
45 years
Name Department
JohnGiulieri Engineering
Glenn Owens
GlennhasworkedinCouncil’sCorporateServicesareasince1989,andholdsthepositionofDirector.For25yearshehasprovidedinternalsupportforfinance,rates,valuations,records,IT,humanresources,riskmanagement,OHSandtendering.HebelievesCouncilemployeesareencouragedtomakeadifference,andtheiropinionsarerespectedandcontributionsvalued.Acareerhighlightwasmanagingaprojectthatprovidedlandcareandenvironmentexperiencetoschoolleavers.
ItisthesekindofleadershipopportunitiesthatGlennenjoysmostabouthisjob.
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Our WorkforceCouncilunderstandstheimportanceofprovidingasupportiveenvironmentforitsstaff.ItoffersanEmployeeAssistanceProgramtoensurestaffhaveaccesstoprofessionalsupportwhentheyfacedifficultcircumstances.ThiswasespeciallyimportantduringtheFebruarybushfires.Duringtheyear,theprogramwasmadeavailablearoundtheclock,everydayoftheyear,andprovidedcrisisassistanceduringemergencies.
Council’sinductionsessionfornewstaffwasreviewed.Thissessionfocusesonorganisationalstandardsandexpectations,thestaffCodeofConductandCouncil’sAdvisoryCommittees.
Throughouttheyear,Councilprovidedstafftrainingthatwouldensureasafeandeffectiveworkingenvironment.Inadditiontogeneraloccupationalhealthandsafety,trainingwasprovidedinthefollowingspecificareas:
• Fraudprevention
• FirstaidandCPR
• Firewardenandchieffirewarden.
Council’sbuildingemergencyevacuationplanswere
reviewedduringtheyear.Asaresult,newfirewardensandfirstaidersweretrainedfortheKynetonandGisborneadministrationoffices,andtheWoodendOperationsCentre.
CouncilprovidedanumberofriskassessmentsandinspectionsatvariousCouncil-ownedoroperatedsitesthroughouttheshire.Theseassessmentsandinspectionswereconductedtoidentifyhazardsandrisks.Actionwastakentoimplementcontrolmeasuresandassistintheoverallriskmitigationstrategytoprotectpeople,finances,assetsandproperty.
Anumberofproactiveassessmentswerealsocarriedoutwhereredevelopmentworkswereunderconstruction,orwhereapotentialriskwasidentified.ThesewereanalysedandmanagedinlinewithCouncil’sriskmanagementstrategy.
AspartofWorkSafeVictoria’sproactiveinterventionprogram,anauditofhazardousmaterialsstoragewasundertakenatCouncil’soperationscentreinWoodendandtheaquaticcentresinKynetonandGisborne.
Risk and safety performance indicators per 100 full time employees 2013/14
Rateofincidentsandhazardsreported 30
Rateofstandardclaims 2.53
Rateofclaims(minor*andstandard) 6.64
Rateofminor*claims 4.11
Rateoftimelostclaims 1.58
Rateofmedicalexpensesclaims 2.53
Reporting and compliance 2013/14
ProvisionalImprovementNoticesactionedontime Nilreceived
NumberofReportableIncidents 1
PercentageofOHSrepresentativeswhoundertooktraining 100%
Percentageoffirewardenswhoundertooktraining 100%
MAVInsuranceAuditofPublicandProfessionalLiability Conductedbiennially
JMAPPPropertyRiskManagementAudit 69%riskscore
* Minor claims are both time lost and medical expenses claims under the employer liability threshold payable, which was $642 medical costs
and/or the first 10 days of time lost in 2013/14.
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Volunteers
VolunteersworkinarangeofCouncilservices.TheirroleisvitaltothecommunityandwithoutthemCouncilcouldnotrunitswiderangeofservicesandactivities.
TheMacedonRangesShireisfortunatetohave24percentofitspopulationvolunteering(ABSCensus2011).Thisissignificantlyhigherthanthe17percentstateandnationalaverageofcommunityvolunteers.
Duringtheyear,506peopleofallagesofferedtheirtimeandtalentstoCouncilandthecommunityinavarietyofroles.
Councilincreasedthevolunteertravelreimbursementrateforvolunteersusingtheirownvehicleaspartoftheir
roletobringitintolinewiththeAustralianTaxationOffice(ATO)rate.TheratewillcontinuetoincreaseinlinewiththeATOrateinfutureyears.
Eachyear,Councilrecognisesvolunteersataneventheldintheirhonour.InDecember,morethan100volunteersattendedthecelebrationinGisbornewheretheywererecognisedformakingasignificantcontributiontotheMacedonRangescommunity.
AtCouncil’stwoVisitorInformationCentres,theworkofvolunteerswasacknowledgedatthreeeventsduringtheyear.AmorningteawasheldforNationalVolunteerWeek,Christmaswascelebratedbyalunchevent,andCouncilheldawintersocialdinner.
Service Number of Roles volunteers
FamilyandYouth 166 Kindergartencommittees,andyouthambassadors andleaders.
AgedandDisability 83 MealsonWheels,CommunityRegister,Client TransportandPositiveAgeingAdvisoryCommittee.
Arts,CultureandLibraries 40 KynetonMuseum,librariesandartsadvisory committees.
Tourism 72 VisitorInformationCentres
Recreation 54 Sportandswimmingprograms,theHealthy CommunitiesInitiativeandtheHangingRockDevelopment AdvisoryCommittee.
EmergencyManagement 91 Council’semergencymanagementcommittees, andreliefandrecoveryservicestothecommunity duringtheFebruaryfires.
Total number of volunteers 506
Thesenumbersrepresentregularvolunteersonly.Therearemanyhundredsofpeoplethatvolunteertheirtimetodoarangeofactivitiesonanadhocbasisthroughouttheyear.
Gus Hocking “IlovebeingapartoftheMusicInTheStickscrew.Itgivesyoungpeopletheopportunitytoworktowardsanydreamstheyhave,makefriendsandconstructmassnetworks.”
Margaret Baker “IenjoymyroleattheKynetonVisitorInformationCentre,mainlyfortheopportunitytoshowcasetheareaIlovetovisitors.Ialsoenjoyworkingwithfellowvolunteersaswesharemanyinterests.”
Norma Richardson “IhavebeendoingMealsonWheelsforover25years—sinceitfirststartedinWoodend.Ienjoyeveryminute.”
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At a glance• $8millionworthofcapitalworksdelivered
• 93,652visitorstoHangingRock
• 23,000streettreesassessed
• 76hectaresofweedstreatedover1,190hectaresofland
• 7,500tonnesofrecyclableandgreenmaterialdivertedfromlandfill
• 690,000garbagebinsand110,589greenbinsemptied
• 52kmofgravelroadsresheeted
• 27kmofbitumenroadsconstructed
• $437,000ofnewdrainageworkscompleted
• 483planningpermitapplicationsreceived
• 1,078buildingpermitsissued
• 74subdivisionsanddevelopmentsapproved.
Our Goals An Inspiring Place
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An Inspiring Place
Council’s performance ratings
Roads and footpaths
2010 2011 2012 2013 2014
Condition of local streets and footpaths
46 44 52 51 52
Maintenance of unsealed roads
N/A N/A 44 40 45
Roadside slashing and weed control
N/A N/A 52 44 42
Appearance of public areas
2010 2011 2012 2013 2014
67 68 72 69 71
Planning
2010 2011 2012 2013 2014
Planning and building permits
52 49 46 46 47
Town planning policy
N/A N/A 49 53 49
Planning for population growth
N/A N/A 50 52 50
ResultstakenfromtheCommunitySatisfactionSurvey2014.Whereafive-yearcomparisonisnotavailableduetochangesinreportingmethodologyin2012,athree-yearcomparisonhasbeenmade.Seepage66formoreinformation.
Waste management
2010 2011 2012 2013 2014
64 66 74 72 76
Challenges• AdeclineinincomeatHangingRockduetothe
postponementoftheRollingStonesconcert,cancellationoftheannualcarshow,andremovaloftheHarvestPicnicfromtheannualeventscalendar.
• Balancinglandownerandcommunityexpectationsforplanningapplicationstobuildnewdwellingswithinruralandfarmingzones,particularlyonlotsunder40hectares.
• DealingwithproposalsfordwellingslocatedwithinwatercatchmentsorareasaffectedbythenewBushfireManagementOverlay.
• DelaystotheMountMacedonWastewaterProjectduetoprojectcomplexitiesanddifficultygettingon-siteworkstarted.
• IncreasedcostsassociatedwithEPAcomplianceandrequirementsformonitoringandmaintainingclosedlandfillsites.
• Wastegoingtolandfillandcross-contamination(wrongthingsinbins)washigherthanitshouldbeforthepopulationandservicesprovided,increasinglandfillcostsandenvironmentalimpacts.
• NewVictorianGovernmentplanningandenvironmentreformsdirectlyimpactedonCouncil’sworkloadandcapacitytorespondandimplementthem.
Achievements• AmendmentC84wasadoptedforincorporationinto
theMacedonRangesPlanningScheme,subjecttoMinisterialapproval—amajormilestoneintheimplementationoftheSettlementStrategy.
• The$5millionRomseySportsPrecinctwascompleted.
• WoodendandRiddellsCreekTownStructurePlanswereadopted.
• TheMacedonRangesHeritageStrategywasadoptedbyCouncilandincludesactionstoprotect,manage,identifyandpromotetheshire’sheritageassets.
• A10-yearOpenSpaceStrategywasdevelopedtosupportpassiveandactiverecreation,socialandenvironmentalexperiences,andtourismvisitation.
• ActionsfromtheNaturalEnvironmentStrategywereimplementedincludingthedevelopmentofEnvironmentalManagementPlansforStanleyParkReserve,MountMacedon,andULDalyNatureReserve,Gisborne.
• ARegionalClimateChangeAdaptationPlanwasdevelopedinconjunctionwithothercouncilsintheSouthernLoddonMalleeRegion.
• TransferstationsinKynetonandWoodendwereupgradedtomaximiseresourcerecoveryservices.
• InfrastructureprojectsidentifiedbythecommunityinLancefield,BullengarookandCarlsruhecommenced,whichfocusedonenhancingcentralcommunityspaces.
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Managing population growth
Afterthreeyearsofextensivecommunityconsultationandpanelhearings,CouncilreachedasignificantmilestoneintheimplementationoftheSettlementStrategybyadoptingtheMacedonRangesPlanningSchemeAmendmentC84.
ThenewamendmentupdatedCouncil’sMunicipalStrategicStatementtoincludetheSettlementStrategyandotheradoptedpolicies,whichwilldirectfuturegrowthanddevelopmentintheshiretotheyear2036.Itwassubjecttoatwo-stageindependentpanelhearingprocess,wherethecommunityhadtheopportunitytoprovidetheirviews.
TheWoodendandRiddellsCreekTownStructurePlanswerealsocompletedandadoptedbyCouncilforincorporationintothePlanningScheme.Theseplansensurethatstrategicpolicyandplanningcontrolsprotectandbuildupontowncharacter,environmentalvaluesandlifestyleaspirations.
Participating in state planning policy
Inearly2014,CouncilconductedextensiveconsultationwiththecommunitytoprepareaLocalisedPlanningStatement,whichwillrecognisetheMacedonRangesasanareaofspecialsignificanceinstateplanningpolicy.
Consultationactivitiesincludedworkshops,informationsessionsandanonlinesurveythatattractedmorethan1,000responses.Adraftstatementwasreleasedforpubliccomment,whichwillbefinalisedin2014/15.TheVictorianGovernmentissupportingthiswork.
Providing for future housing needs
InMarch2014,CouncilformallyadoptedtheNewGisborneDevelopmentPlanforexistingundevelopedlandwestofStationRoadinNewGisborne.Theplanshowsthelocationoffuturehousing,roads,openspace,walkingandcyclingroutesandcommercialdevelopment.Theplanisexpectedtoaccommodateabout350newhouses.
Rural living
Councilcommencedanalysisofthesupplyanddemandofrurallivingzonedlandandcontinuedtoreviewcurrentplanningpermitapplicationsfordwellingsintheshire’sruralandfarmingzones.TheseinvestigationswillinformthereviewofCouncil’sRuralLivingStrategyin2014/15.
Parks and gardens
PruningofoaktreesatthecornerofSaundersRoadandStationRoadinNewGisborneimprovedvisibilityaroundthearea,andprovidedbetteraccessformowingandmaintenance.
Councilinvested$50,000inupgradingorreplacingparkfurnitureatmultipleparkswithintheshire.Amongthesewere15picnicsets,eightparkbenchesandtwobikeracks.
Protecting cultural heritage
TheMacedonRangesHeritageStrategy2014–18wasadopted.Thestrategycontainsactionsfortheprotection,management,identificationandpromotionoftheshire’sheritageassetsandwillinformfutureworkplans.
Reconciliation
FurtherenhancementsweremadeattheCommoninCarlsruhe.Inconsultationwiththetraditionalownersoftheland,representedbytheTaungurungClansAboriginalCorporation,planningcommencedforawelcomesignandotherinterpretivesignagetobeerectedintheTaungurunglanguage.
Statutory planning
Councilconsideredplanningpermitapplicationsforworkstothevalueof$253,129,723during2013/14.
• 483planningpermitapplicationsreceived—7.6increaseon2012/13
• 357dealtwithunderdelegation
• Only13permitapplicationsrefused(2.7%)
Councilmanaged23appealsintheVictorianCivilandAdministrativeTribunal,adecreaseof25onthepreviousyear.
Ahighnumberofplanningpermitamendmentswerereceived,totalling385,comparedtothepreviousyearof369amendments.
Planninginformationchecklistsweredeveloped,andtheStatutoryPlanningsectiononCouncil’swebsitewasrevamped,toprovideapplicantswithabetterunderstandingofprocessesandrequirements.
Thisactivity,alongwithareviewofformsandprocedures,resultedinanimprovementtothequalityofapplicationsreceived.
Asaresultoftheseimprovements,47percentofapplicationsweredecidedwithin60days,comparedto40percentthepreviousyear.
GoalOur lifestyle, culture and sense of place are strengthened by best practice planning and development.
23,000treesassessedforhealthandcondition
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Building services
Buildingpermitsacrossthemunicipalitycontinuedtogrow,with1,078permitsissuedin2013/14.Thiswasan8percentincreaseonthepreviousyear’s999permits.
Ofthesepermits,144wereissuedbyCouncil’sMunicipalBuildingSurveyor,representingan89percentincreasefromlastyear(76).
AnewprocedureforPlaceofPublicEntertainment(POPE)permitscommenced,whichsignificantlyassistedcommunityandtourismgroupstohostevents.HangingRockReserveandtheKynetonandHangingRockracecourseswereissuedfive-yearPOPEpermits,makingiteasierforgroupstousethesefacilitiesforpublicevents.
Areviewofallbuildingservicesfeeswascompleted.Thisensurestheserviceremainscompetitiveandappropriatefeesareachieved.
AnumberofreviewswerecompletedonmappingBushfireProneAreas,asdesignatedundertheBuildingRegulations.ThisinvolvedpreparingsubmissionstotheDepartmentofTransport,PlanningandLocalInfrastructurethatdetailedwhereoncehazardousgrasslandshadnowbeendevelopedintonewsubdivisions.ThenewBushfireProneAreamapswereincorporatedintoCouncil’smappingsystemtoprovidestaffwithaccesstothisinformation.
New subdivisions and developments
In2013/14,Councilapproved74subdivisionsanddevelopments,a33percentincreaseonthepreviousyear.Ofthese,11werelargedevelopmentswithmorethan20lotseach.ThelargestdevelopmentsapprovedwereinGisbornewherea197-lotdevelopmentonBrookingRoad,and90lotsonWillowbankRoad,wereapproved.
ThenumberofAssetProtectionPermitsissueddecreasedby8percentto508,andlegalpointsofdischargedecreasedby6percentto447.
Approved subdivisions
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HangingRockistheregion’smosticonictourismlandmark.GeneralvisitationtoHangingRockincreasedby8.4percentonthepreviousyear,withmorethan77,000paidvisitorsthroughthegates.
TheimportanceofHangingRockasanaturalassetandtouristiconhasbeenrecognisedbyalllevelsofgovernment.Asastate-ownedasset,CouncilhasbeenworkingformanyyearswiththeVictorianGovernmentontheneedforongoingfundingtomaintainHangingRock.2013/14sawthecompletionofasubstantialpieceofworklookingatfundingoptions.
InMay,theMinisterforPlanningvisitedHangingRockandannouncedthattheVictorianGovernmentwouldcommittofundmaintenanceoftheCrownReserveatarateof$250,000perannum.TheVictorianGovernmentalsocommittedtoprovidingaccesstootherfundingstreamsformajorupgradesandenvironmentalprojectsattheRock.
Councilwelcomedthisfundingcommitment,whichwillcontributetorejuvenatingageinginfrastructure,ongoingweed,pestandanimalcontrol,andwillhelptoenhancetheoverallvisitorexperience.
CouncilalsocommencedplansforinfrastructureupgradestotheHangingRockprecinct,followinga
$2millionfundingannouncementfromtheAustralianGovernment’sRegionalDevelopmentAustraliaFundin2012/13,complementinga$1millionCouncilcontribution.Aspartofthisproject,developmentofaCulturalHeritageManagementPlanstartedduringtheyear.
AftertheBruceSpringsteenconcertdelivereda$9.7millioneconomicboosttotheregionin2012/13,thisyearsawnointernationalperformanceaftertheRollingStoneswereforcedtocancelfollowingthesuddendeathofleadsingerMickJagger’spartnerL’WrenScott.About20,000peoplewereexpectedtoattendtheconcertonSunday30Marchwithmanylocalbusinessesgearinguptowelcometheinfluxofpeople.
Afive-yearagreementtohostuptofourconcertseachyearwasmadewithFrontierTouring.In2014/15,threeinternationalactswillperformintheEastPaddock.TheRollingStonesrescheduledtoNovember2014,TheEaglesannouncedashowforFebruary2015andRodStewartwillreturninMarch.
TheMacedonRangesandDistrictMotorClub’sPicnicatHangingRockeventwaspostponedfromFebruarytoMayduetoextremeweatherandfiredanger.Thisdecision,madeinconsultationwithCouncilandemergencyservices,provedsoundduetofireswhich
GoalOur environment and landscape is protected and sustained.
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Climate change
CouncilparticipatedinthepreparationofaRegionalClimateChangeAdaptationPlanalongwithothercouncilsintheSouthernLoddonMalleeRegion.Theplanprioritisesadaptationprojectstobeimplementedintheregion.TheseregionalinitiativeswillbuildonCouncil’sexistingworktoimplementtheMacedonRangesClimateChangeAdaptationPlan2013,includingimprovementtolocalemergencymanagementpoliciesandprocedures.
Fauna monitoring
Councillauncheditsfaunamonitoringprogramaimedatunderstandingandprotectingthehabitatoftheshire’snativespecies.In2013/14Councilworkedwithlocalcommunitygroupsandschoolstoconstructnestboxesaimedatattractingsugarglidersandphascogale.ThesenestboxeswillbeinstalledinarangeofCouncil-managedbushlandreservesandwillcomplementotheractivitiessuchasspotlightnightsandinstallationofwildlifecameras.
Environmental education and events
In2013/14Councildoubleditsdistributionlistforitsenvironmentalemailnewsletterto1,300.ThemonthlyEnvironmental eNewsprovidedarangeofinformationaboutlocalprojects,environmentalupdatesandlocaleventsintheMacedonRanges.
ThroughouttheyearCouncilhostedenvironmentalworkshopsandeventsandparticipatedinlocalfestivals.Theseincluded:
• aninformationstallattheKynetonShowandtheMacedonRangesSustainableLivingFestivalinWoodend
• aFaunaEveningtocelebratethelaunchofthecommunitynestboxandfaunamonitoringprogram
• twofreegardeningworkshopsinpartnership withWesternWaterinWoodendandLancefield
• aLandcareforumattheLancefieldShowandanend-of-yearbarbecueatWoodendChildren’sPark.
Weed and pest control
Weedandpestanimalcontrolmeasureswereimplementedataround250sitesacrosstheshire.TheseworkstargetednoxiousweedsonCouncil’sroadsidesandreserves,improvingtheenvironmentalandaestheticvaluesoftheseareasandassistingwiththereductioninfirehazards.Around76hectaresofweedsweretreatedover1,190hectaresofland.
CouncilalsoreleasedadraftWeedandPestAnimalStrategyforpubliccomment,whichwillestablishastrategicframeworkforCouncil’sfuturemanagementofinvasivespecies.
Nature and bushland reserves
EnvironmentalManagementPlansforStanleyParkReserveinMountMacedonandULDalyNatureReserveinGisborneweredeveloped,whichoutlineCouncil’svisionforthesereserves.Theseplansincludelongandshorttermmanagementactionsforprotectingandenhancingtheenvironmentalvaluesofthesites.
Theseplans,alongwithCouncil’sfaunamonitoringprogramandweedcontrolmeasures,areactionsfromtheNaturalEnvironmentStrategyandtheshire’sotherreservemanagementplans.
Partnerships with environmental groups
CouncilworkedinpartnershipwithlocalLandcareandfriendsgroupstoconductweedcontrol,revegetationandmaintenanceworksinbushlandreservesincludingMountGisborne,HobbsRoad,WoodendGrassland,BarringoandULDalyNatureReserve.
*FrontierTouring'sconcertsincreasedeventattendanceandmayhavealsocontributedtoanincreaseinoverallvisitornumbers.#Generalvisitornumbersareestimatedbasedonaveragenumberofbusandcarpassengers.Entrancefeesarepaidpervehicle,notvisitor.
Hanging Rock events and visitations
2009/10 2010/11* 2011/12* 2012/13* 2013/14
Number of events 8 8 9 13 8
Paid event attendances 25,622 48,468 40,576 75,068 16,583
Paid general visitors# 62,366 64,904 64,408 71,074 77,069
Total visitors 87,988 113,372 104,984 146,142 93,652
Hanging Rock (cont.)
brokeoutonthatday.UnfortunatelyattendanceinMaywasn'tasstrongduetowetandcoldweather.
Othereventsin2013/14includedcraftmarketsheldinOctoberandMarch,NewYear'sDayandAustraliaDayraces,theValentine’sDayfilmnight,CampOutattheRock,andRuntheRock.
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CouncilcontinuedtosupportLandcareandfriendsgroupsthroughouttheshire.Atotalof26groupsreceivedfundingand/orsupportduringtheyear.Formoreinformation,seepage62.
Recycled water
CouncilworkedinpartnershipwithWesternWatertodeliverrecycledwatertoRomsey.Theworksincludedapumpstation,undergroundpipenetworkandconnectiontoexistingwaterstoragefacilities.TheprojectwasfundedbytheVictorianGovernment’sPuttingLocalsFirstprogram($299,160)withcontributionsfromCouncil($20,000)andWesternWater($79,720).TherecycledwatersupplywillirrigatethetwosportsovalsatRomseySportsPrecinct,andisavailabletotheRomseyGolfCourse.
Mount Macedon Wastewater Project
Nowinitsfourthyearandnearingcompletion,theMountMacedonWastewaterProjectcontinuedtoimproveseweragemanagementandservicestopropertiesinMountMacedonwhereon-sitesepticsystemsarefailingandposingarisktocommunityhealthandtheenvironment.ThisprojectisfundedbytheDepartmentofEnvironmentandPrimaryIndustriesanddeliveredbyCouncilinpartnershipwithWesternWater.Theschemeoffersupto70percentofupgradecostsforsystemsthatarefailing.UpgradestosystemsareduetocommenceinOctober2014.
690,000garbagebinscollected
110,589greenbinscollected
354,016recyclingbinscollected
631missedbins
18,257propertiesreceivedgarbageandrecyclingservices
9,700propertiesreceivedCouncil'sgreenwastecollectionservice
Collection services
Waste management
Waste collections and diversion rates
Green
Recyclable
Garbage
2011/12
Totaltonnescollected:12,826Diversionrate*:49.74%
Green
Recyclable
Garbage
2013/14
Totaltonnescollected:16,161Diversionrate*:47%
Green
Recyclable
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2012/13
Totaltonnescollected:15,566Diversionrate*:47.15%
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Recyclables
2010 2011 2012 2013 2014
Household waste
24.47%
25.56%
50.27%
17%
30%
53%
16%
31%
53%
*Diversionrate:amountofwastedivertedfromlandfill(e.g.recyclables).
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Goal Our infrastructure supports the needs of future generations.
Capital works
Council delivered $8 million worth of capital works in building and recreation projects in 2013/14.
All programmed capital works were successfully tendered and completed with the exception of the Simons Hill Road bridge, which was delayed by the February fires and will now be completed in 2014/15.
Roads, bridges and footpaths
Council invested significantly in roads, bridges and footpaths to continually improve safety for motorists and pedestrians while increasing the lifespan of these vital infrastructure assets.
Road repairs and reconstruction
During the year, road repairs and reconstruction works amounted to $1.7 million. Among the many road reconstruction projects completed was a 1.6km section of Tylden-Springhill Road. Funding for this $596,000 project was shared equally between Macedon Ranges Shire Council and Hepburn Shire Council.
The reconstruction of a 1.9km section of Kyneton-Springhill Road included road widening and the installation of new guardrail. As a result of these works, some old single lane sections of the road became dual lanes.
52kmgravel roads resheeted
2.1kmasphalt roads resurfaced
27kmbitumen road resurfaced
Transfer stations and landfill sites
Council invested $125,000 in upgrading transfer stations in Kyneton and Woodend to maximise hard surface areas and resource recovery services at each facility. Of this investment figure, Council spent $93,000 on a new drop-off area at the Woodend Transfer Station to increase capacity for recycling electronic waste, such as televisions and computer hardware. The remaining funds for this $108,000 project came from Sustainability Victoria as part of the Australian Government’s National Television and Recycling Scheme.
Council continued to work with the EPA to ensure each of its closed landfill sites were monitored and met environmental best practice standards. To meet best practice environmental management guidelines, Council commenced re-design of the landfill cap at the closed Kyneton landfill in preparation for construction over the coming years.
Review of waste management strategy
Council reviewed the 2007 waste management strategy and identified issues and opportunities to reduce the shire’s waste to landfill volumes, which will be addressed as part of development of a new strategy involving community consultation in 2014.
Materials received at transfer stations 2009/10–2013/14
Materials Woodend Romsey Kyneton Totals (Tonnes)
Pressing Steel 1583.5 791 828.2 3,202.7
Aluminium/copper & brass/ 24.6 1 15.5 41.1 electronic motors/insulated cable/ iron/stainless steel
Aluminium cans 17.5 13.9 82.3 113.7
Gas bottles 8.2 7.2 5.7 21.1
Batteries 38.1 26.9 19.4 84.4
Computers/electrical goods 94.3 40.5 40.1 174.9
Paper/cardboard 0 1.1 0 1.1
Glass 193.7 56.4 117.7 367.8
Tyres—car 0 26.1 32.2 58.3
Totals (Tonnes) 1,959.9 964.1 1,141.1 4,065.1
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The Australian Government’s Roads to Recovery program provided $1.5 million for the reconstruction of two sections on Carrington Street in Macedon.
Asphalt resurfacing works were done on Station Road, Woodworth Street and Plummer Street in New Gisborne; Willowbank Road, Gisborne; and Thomas Court, Banksia Street and Samuel Court in Woodend.
In Woodend, Council completed reconstruction works on Russells Road. A section from Sullivans Road to Bawden Road was constructed and sealed at a cost of $97,000 and further upgrades, totalling more than $150,000, were completed on Nicholson Street.
Road safety
As part of the $1.05 million received from the Victorian Government’s Black Spot fund, safety improvements were made to:
• ThreeChainRoad,Newham
• Burke&WillsTrack,ShowlersRoadandWescottLane, Lancefield
• RomseyRoadandStrawsLane,Hesket.
As a result of a change to the Heavy Vehicle National Law, Council became responsible for assessing applications from heavy vehicle operators to travel on shire roads in February. These applications were previously assessed by VicRoads and are now the responsibility of local government. Council assesses the suitability of road and travel conditions for various classes of heavy vehicles, and issues a response to applicants within set timeframes.
VicRoads constructed overtaking lanes on the Melbourne-Lancefield Road near Monegeetta, significantly improving the safety of this major arterial road, partly due to extensive advocacy by Council
Council allocated $60,000 to install guardrail at hazardous locations within the shire. These included Pyalong Road, Blackwood Road, Mission Hill Road, Mowbrays Road and Pipers Creek Road.
Footpaths
As part of Council’s $220,000 Footpath Renewal Program, more than 600 metres of footpaths were constructed along White Avenue in Romsey, creating path links between the primary school, public toilets and skate park.
Construction of new sections of footpaths along Edgecombe, Beauchamp, Mollison and Simpson streets in Kyneton were completed.
New footpaths were built on Smith Street, Macedon; Jinker Way, Romsey; and Collier Street in Woodend. Footpaths were upgraded in Dalton Street, Gisborne; Ferrier Street, New Gisborne; High Street, Lancefield; Park Lane and Station Street, Romsey; Wood Street, Woodend and Smith Street, Macedon.
Bridges and intersections
A new roundabout was constructed at the corner of Aitken Street and Willowbank Road in Gisborne. Two intersection upgrades were completed in Romsey—at the corner of Ochiltrees and Crooked Roads, and at Park and Boundary Roads.
Kyneton SaleyardsIn 2013/14, the Kyneton Saleyards yielded $6.4 million in direct sales and many times that amount in regional benefits, through the sale of around 11,000 cattle. While cattle numbers were similar to last year (12,669), there was a significant 60 per cent decline in the number of sheep sales. This was largely due to the ongoing effects of drought conditions over the past two years and resulted in a $2 million decrease in turnover for the year.
Drainage
Council’s Drainage Management Plan was adopted in 2013/14, which included verifying drainage data across the shire to better understand infrastructure, and assist with planning for future flood events. Verification work was completed in Gisborne and New Gisborne, with Macedon and Mount Macedon works underway.
During 2013/14, 17 requests were received to upgrade drainage or provide new drainage systems and about $180,000 in improvement works were completed or started.
New drainage works totaling $437,000 were undertaken in the following locations:
• FilmerPlace,RiddellsCreek
• ArgentCourt,RiddellsCreek
• Wood/UrquhartStreet,Woodend
• QuahleeEstate,Woodend
• OutlookLane,Gisborne
• StirlingWay, Gisborne.
Bridge upgrades were completed at: • ThreeChainRoad,Carlsruhe • CentralRoad,Tylden • MoffatsLane,Romsey • SimonsHillRoad,DarraweitGuim (commenced).
458 requests for drainage maintenance received
501 maintenance upgrades required following Council inspections
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Kyneton Airfield
Council received $40,000 from the Victorian Government’s Putting Locals First Program to undertake an economic opportunities analysis for the Kyneton Airfield. Extensive stakeholder and community consultation was undertaken to assess the airfield’s current land uses and economic benefits to the community, and to identify future economic opportunities of retaining the asset. The draft Kyneton Airfield Economic Opportunities Analysis was put on public exhibition and will be finalised in 2014/15.
Asset management
During the year, all Council buildings, drainage assets (pits, pipes and retarding basins) and foothpaths were migrated to a centralised register. The asset register data is available to the whole of Council, with key staff trained to use the new management tool. A data capture and mapping exercise of retarding basins in the shire was also completed.
The Open Space Asset Management Plan was adopted and a review of the Asset Management Strategy was undertaken.
Open space
Council developed and adopted a 10-year Open Space Strategy. This document provides a framework for how Council manages and provides for open space across the shire to support passive and active recreation, social and environmental experiences, and tourism visitation. The project was undertaken with funding from Sport and Recreation Victoria.
Community facilities
Works started on a number of infrastructure projects identified by the community in Lancefield, Bullengarook and Carlsruhe. The works focused on enhancing central community spaces and were identified from established master plans. Council received $276,000 in funding for these projects through the Victorian Government’s Putting Locals First—On Our Way program.
Council continued its work on a feasibility study for the future of the Laurie Green Pavilion in Lancefield. The project involved consultation with the Lancefield sports precinct users on future uses for the pavilion. The final feasibility study will be presented to Council in 2014/15.
The Allan Hobbs Pavilion upgrade in Bullengarook was completed. This included window caulking, replacing damaged fascias, supplying barge flashing, correcting stormwater drainage, and rendering and painting the brickwork. An all access toilet was also installed along with another toilet at the Pony Club end of the reserve.
Council delivered three community infrastructure projects in Macedon and Mount Macedon that were partly funded by Regional Development Victoria. In Macedon, the Jubilee Hall car park was sealed, and a footpath was constructed to link the existing path in Smith Street to the business district in Victoria Street. Parallel parking and a footpath on Mount Macedon Road, Mount Macedon, were constructed. This project was a joint venture between Council and VicRoads and included a cycling lane and road safety improvements.
Council worked closely with Kyneton Community Park Inc. to develop state and federal government funding proposals to transform the former caravan park, adjacent to the Kyneton Botanic Gardens, into a nature-based play park. Council sought $300,000 from Regional Development Victoria and another $500,000 from the Australian Government. The outcome of these proposals will be determined in 2014/15.
Legal point of discharge
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Romsey Sports Precinct
One of the year’s most significant achievements was the completion of the $5 million Romsey Sports Precinct.
The precinct includes a new oval, two sports pavilions, bowling green and cricket nets. A new entry into Romsey Park was constructed, along with tennis and netball courts. A playground was installed and upgrades to existing facilities were completed. The Australian and Victorian governments, Council and Romsey Park user groups funded the two-year project.
To see the Romsey Sports Precinct through to completion, the following works took place in 2013/14:
• Replacementofthesyntheticbowlsrinksurfaceatthe Romsey Bowling Club
•Constructionoftheseniorsportspavilionandcarpark
•Constructionofthejuniorpavilion
•Constructionofnewnetball/doubletenniscourts.
Courts and pavilions
Construction on a new $625,000 sports pavilion funded by the Victorian Government, Council and the Kyneton District Soccer Club was completed at Barkly Square.
In Woodend, six new tennis courts with fencing and lighting were built. The Victorian Government, Council and Tennis Australia funded this $780,000 project.
A $210,000 multi-purpose court at Tylden was completed, incorporating tennis, netball and basketball courts with lighting.
Works commenced on a new regional outdoor netball complex in New Gisborne, with funding contributions from Council ($800,000), the Macedon Ranges Netball Association ($120,000), the Victorian Government ($1.27 million), and the Australian Government ($325,000). The complex will incorporate eight courts including two show courts, a pavilion, entrance and car park. Council also provided the site for the new complex.
Sports stadiums
CouncilsignedaJointUseAgreementwithGisborneSecondary College for a two-court indoor stadium in Gisborne and committed $1.5 million in funding. Works are scheduled to commence in July 2014.
Roof insulation works were undertaken at the Riddells Creek Leisure Centre to reduce condensation and program disruption.
Recreation reserves
The Gilbert Gordon Oval and Kyneton Showgrounds master plans were completed.
Council undertook irrigation works at Riddells Creek Recreation Reserve, and completed lighting works at the Woodend Bowling Club.
Future actions• ProgressPlanningSchemeAmendments for C84
(Municipal Strategic Statement), and Kyneton, Riddells Creek and Woodend Town Structure Plans.
• ImplementtowncentrereviewsforMacedonandMount Macedon.
• CompletetheRuralLivingReviewandMacedonRanges Localised Planning Statement.
• Progressplanninganddevelopmentofcommunityparks in Kyneton and Romsey.
• CompleteStage1oftheMacedonRangesRegional Netball Complex and upgrade a range of court and oval surfaces including Gilbert Gordon Oval, Woodend.
• RaisecommunityawarenessaboutAboriginalculture at Mount William and implement a schools project to celebrate local history at the Kyneton Museum.
• ImplementtheReserveEnvironmentalManagement Plans and progress Council’s fauna monitoring program.
• SupportNeighbourhoodHousestodevelopenvironmental sustainability plans.
• ReturnBluestoneTheatretoactivecommunityuse.
• ProgressplanningfortheGisborneearlyyearshub.
• Supportcommunitygroupstoimprovecommunityinfrastructure through the Places and Partnerships Program.
• Completeaculturalheritagemanagementplan, environmental management plan, and improvements to visitor facilities at Hanging Rock.
• CompleteaWoodendtoHangingRockrecycledwater and shared trail feasibility study.
• CompletetheMountMacedonWastewaterprojectand develop a new waste management strategy.
6 new tennis courts in Woodend
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At a glance• 219,425aquaticvisitations
• 9,390LearntoSwimenrolments
• 17performingartsevents
• 54,270attendancesatCouncil-ownedculturalvenues
• 16,351mealsdelivered
• 494babiesborn
• 450peopleengagedinHealthyActivePeopleactivities
• 140youngpeoplenominatedforYouthAwards
• 15professionaldevelopmentsessionsdeliveredto395businessrepresentatives
• 720,000peoplevisitedtheMacedonRanges
• 3,205catsand10,862dogsregistered
• 4,548vaccinationsadministered
• 773childrenenrolledinkindergarten.
Our Goals An Empowered Community
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An Empowered CommunityChallenges• Ensuringservicedeliveryremainedhigh,and
sustainable,inlightofVictorianGovernmentfundingcutsandanewAustralianGovernmentframeworkforreviewingHomeandCommunityCareservices.
• DelaystothedevelopmentofanearlyyearshubinGisborneduetochallengeswiththepreferredsite.
• Increasedcommunityparticipationinswimming,leisureandrecreationalactivitiesplacedcapacitypressureonfacilitiesincludingtheGisborneAquaticCentreandRomseyRecreationCentre.
• LackofsupportfundingfortheongoingdeliveryofCouncil’steenMentalHealthFirstAidProgram.
• InformingVisitorInformationCentrevolunteersofnewguidelinesandrequirements,includinganewpositiondescription.
• SomeCouncil-ownedbuildingspresentedseveresignsofdeteriorationandthecostsofrepairingandrenewingstructuresexceededCouncil’sbudget.
• Theformationofnewcommunitygroupsdelayedsomeprojects,however,providedbetteroutcomes.
Achievements• Morethan30communitygroupsand120individuals
participated in 26 workshops as part of the inaugural BuildingCommunityCapacityproject.
• Live4Lifewasdeliveredto420Year8studentsfromtheshire’ssixsecondarycolleges.
• Thebusinessdirectorygrewby300listings,reachingatotalof749listedbusinesses.
• AWalkingandCyclingStrategywasdevelopedforthenext10yearsandincludes30and60minutewalkingloops.
• Anewkindergartenenrolmentsystemwasintroducedtostreamlineprocesses.
• Timor-LesteculturewascelebratedwithexhibitionsandactivitiesduringCulturalDiversityWeek.
• CouncilsponsoredthePowercorMacedonRangesBusinessExcellenceAwards,whichreceived312nominationsandincludedaLocalProducerAwardpresentedbytheMacedonRangesAgribusinessForum.
• TheMunicipalEmergencyManagementPlanwasrevisedtoincludeplanningforvulnerablepeopleandensuregenderisconsideredinemergencyplanning.
Council's performance ratings
Recreation, culture and libraries
2010 2011 2012 2013 2014
Recreation
71 71 69 68 71
Community and cultural activities
N/A N/A 66 66 66
Arts centres and libraries
N/A N/A 67 69 70
Enforcement of local laws
2010 2011 2012 2013 2014
62 63 65 64 64
Business and community development and tourism
2010 2011 2012 2013 2014
NA NA 63 61 63
Community support services
2010 2011 2012 2013 2014
Elderly
N/A N/A 66 66 67
Disadvantaged
N/A N/A 60 61 61
Family
N/A N/A 63 64 64
ResultstakenfromtheCommunitySatisfactionSurvey2014.Whereafive-yearcomparisonisnotavailableduetochangesinreportingmethodologyin2012,athree-yearcomparisonhasbeenmade.Seepage66formoreinformation.
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Fitness and aquatic programs
NewprogramswereintroducedacrossCouncil’saquaticandleisurecentresincludingLesMillsgroupfitnessclasses,mixedbasketball,circusskills,hydroexerciseandaschoolholidayactivitiesprogram.
AquaticsandRecreationVictoriaawardedKynetonToyotaSports&AquaticCentreteacher,MarieNoonan,the2014TeacherofSwimmingandWaterSafety.TeachersStephanieVentourasandKateFrestonwerenominatedforawards,andAquaAwarewasnominatedfortheInnovativeProgramAward.AquaAware,Council’sindustry–recognisedaquaeducationprogram,wasdeliveredto19schoolsduringtheyear.
Forthefirsttime,Council’sannualAquathoneventwasexpandedtoruntwocompetitionswithintheshire—atKynetonToyotaSports&AquaticCentreandGisborneAquaticCentre.Therewere94entrantstotheKynetonevent,whichwassponsoredbyKleenheat,CampaspeFamilyPracticeandKynetonRSL.InGisborne,95entrantsparticipatedintheMitre10sponsoredevent.
AtGisborneAquaticCentre,openinghourswereextendedtobettermeettheneedsoflapswimmers.Utilitycostsatthisfacilitywerereducedbymorethan10percentfollowingaconversionofthepoolheatingsystemfromelectricitytonaturalgas.
MasterplansweredevelopedfortheWoodendand
Lancefieldoutdoorpoolsandannualimprovementsweremadeatthesefacilities,whichincludedpoolpaintingandshellrepairs,chemicaldosingimprovementsandtreeauditworks.
AnewrecycledwaterirrigationsystemwasinstalledattheWoodendOutdoorPool,andafeasibilitystudywascompletedforRomseyAquaticCentre.
TheStrengthforHealthprogram,whichprovidesgreatermobilityandindependencetomanyelderlyparticipants,celebratedits10-yearanniversary.
StudioworksatKynetonSports&AquaticCentrewereundertakentoallowliftaccesstotherefurbishedgroupfitnessroom.
FacebookpageswerecreatedfortheGisborneFitnessandAquaticCentreandKynetonToyotaSports&AquaticCentreinMarch2014,with353likesand373likesachievedby30June2014.
Aquatic, fitness and leisure centre participation
Therewasadeclineinfitnesscentreattendancesandmemberships,mostlikelyduetotheintroductionofnewcompetitorsintothelocalfitnessmarketoverthepast12months.
GoalOur community is inclusive and connected and enjoys strong mental and physical health and wellbeing.
Aquatic, fitness and leisure participation numbers
2011/12 2012/13 2013/14
Aquaticvisitations 173,274 193,899 219,425
Fitnessattendances 52,000 60,000 50,389
Indoorstadiumvisitations 137,000 140,000 135,580
LearntoSwimenrolments 8,382 9,303 9,390
Gymmemberships 660 770 667
Cultural events
During2013/14,therewere20,000seatsorplacesavailableforlocalsandvisitorstoattendaculturalactivityheldwithintheshire.
Council’seventsprogramagainofferedprofessionaltouringtheatreandmusicshows,exhibitionsandspecialevents.AnumberofculturalawarenesseventsthatcelebratedAustralia’sdiversitywereheld,providingmoreopportunitiesforresidentstoactivelyengageinlocalartsandculture.
Communityinterestinartsandculturecontinuestogrowwith3,500activeparticipantsregisteredontheticketingdatabaseatthecloseof2013/14comparedto3,126lastyear.In2012/13,CouncillaunchedanArtsandCultureFacebookpage,whichalmosttripledin‘Likes’to650at30June2014.
Atthelaunchofthe2014PerformingArtsSeasoninFebruary,ticketstotheyear’sshowsweresoldat25percentdiscountonthefullprice.Inthefirsthour,$6,000worthofticketshadbeenpurchased.
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Performances
TheVictorianGovernment,throughitsRegionalPartnershipsFundingProgram,provided$50,000totheMacedonRangesPerformingArtsProgram.
Highlightsfromthe2013/14calendarincludedanightwiththeAustralianQueenTributeBand,whichsawmanyofthe259patronsdressupintheirfavourite1970sgear.Thiseventtoppedtheyear’sboxofficetakingswith$9,254.90inticketsales.
IconicAustraliansingerDebraByrneentertained131fansatamid-morningconcertheldinOctober,and158peopletookajourneythroughart-housecinemaandtheethosofpunkrockwiththeDirtyBrothersinThe Dark Party.
Children’stheatreprovedpopularwithalmost400peoplepackingtheKynetonTownHallduringtwoperformancesofMr McGee and the Biting Flea—ashowcaseofsixwhimsicalPamelaAllenstoriesperformedbythePatchTheatreCompany.
Go Away Mr Worrythoughtswasperformedto400primaryschoolchildren.Thisperformance-basedhealthprogram,deliveredinpartnershipwithCobawCommunityHealthandBendigoBank,providedstrategiesforchildrendealingwithanxiety.
AttherefurbishedGisborneMechanicsInstitute,twofamilyshowswereheld.InSeptember,48peopleattendedEverything Must Go,whichwasalsoperformedattheKynetonTownHallinfrontof45theatre-goers.Squaring the WheeltooktothestageinOctober,attractingaround70people.Thisshowattractedafurther80peopleduringtwoshowsattheKynetonTownHall.
Public art
ArtistswereinvitedtosubmitanExpressionofInteresttodevelopapieceofpublicartworkforinstallationattheLionsClubParkinRomsey.Council’sArtsFundingSchemeallocated$25,000tocommissiontheartistandartwork,whichwillbeselectedandinstalledin2014/15.
Exhibitions
Exhibitionswereheldthroughouttheshire,andtheKynetonMuseumremainedapopularspaceforcuratorsandvisitors.
ThehighqualityexhibitionsheldatKynetonMuseumin2013/14resultedinvisitornumberssoaringtoanalltimehighof8,000.Thisrepresentsa400percentincreaseonvisitornumbersforthepreviousyearandwaslargelyduetotheuniqueLostTradesFairexhibitionheldinMarch.
ExhibitionhighlightsfromtheyearincludeThe Illustrations of Mark Wilsonexhibition,whereoriginalartworksandmaterialfromtheacclaimedauthor’spicturebook,Inside the World of Tom Roberts,weredisplayed.The100 Frames exhibitiontoldthestoryoftheVictorian100YearFloodEventinphotographsfromthecommunityoftheGannawarraShireandbeyond.ThisexhibitionwasalsodisplayedattheKynetonTownHall.
TheIron in the Fireexhibitionfeaturedanamazingarrayofironsofallshapesandsizes,includingchildren’stoyironsandminiatures.ManyoftheironswereloanedtotheMuseumfromVictorianmembersoftheAustralianIronCollectorsAssociation,whileotherscamefromtheMuseum’sowncollection.
Council,togetherwithFriendsoftheKynetonMuseumsupportedlocalbusiness,Rundell&Rundell,topresenttheuniqueLostTradesFairinMarch.Thisspecialeventshowcasedthetalentsofcraftsmenandwomen,whichattracted6,000peopletoKynetonandtheMuseumovertwodays.
Arts venues and patronage
Councilmanagesfourartsvenuesacrosstheshire,andsupportseightcommitteesofmanagementforcommunityhallsandmechanicsinstitutes.
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Num
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10 years of box office hits
ADMIT ONE
2,534perfomingartsattendees
$43,780grossincome
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65Communitymealsclients
16,351Numberofmealsdelivered
Planning for health and wellbeing
AllareasofCouncilcontributetopositivehealthandwellbeingoutcomesforthecommunityincludingmaternalandchildhealthservices,kindergartens,parksandgardens,rubbishcollection,streetcleaningandmanyotherservicesneededbyresidents,businessesandvisitors.
Forthisreason,Council’sHealthandWellbeingPlanwasincorporatedintotheCouncilPlan2013–2017forthefirsttime.Theplan’sgoalsandobjectivesweredevelopedbasedonCouncil’sunderstandingthathealthandwellbeingisdeterminedbymorethanjustage,sexorgeneticmake-up.
Using social media for public health and wellbeing
CouncilmanagedtheLocalGovernmentSocialMediaProject,whichwasfundedbytheDepartmentofHealth(LoddonMalleeRegion)andincludedtheCityofGreaterBendigoasapartner.Thisprojectidentifiedhowsocialmediacouldbeusedtodevelopandimplementpublichealthandwellbeingstrategieswiththeaimtoimproveeachcouncils’engagementwiththecommunity.
Suicide prevention
Followinganinter-agencyworkshoponsuicidepreventioninOctober,Councilorganisedformembersofthecommunityaffectedbysuicidetocometogetherandsharetheirstories.FacilitatedbyformerbeyondblueCEODawnO’Neil,theworkshopaimedtoidentifyhowCouncilandthecommunitycouldbemoreresponsiveandsupportiveinsuicideprevention.
Aftertheworkshop,CouncilfacilitatedtheestablishmentofaSuicidePreventionActionGroupcomprisingcommunitymembersandrepresentativesfromkeyserviceprovidersintheshire.Thisgroupwilldevelopanactionplanforbetteroutcomesinsuicideprevention,responseandrecovery.
Bluestone Theatre
CouncilworkedwiththeFriendsoftheBluestoneTheatretoplanfutureupgradestothehistoricbuildingsothatitcanbereturnedtosafecommunityuse.ThroughitsRegionalDevelopmentFund,theVictorianGovernmentprovided$400,000tofixidentifiedsafetyhazards.ExpressionsofInterestweresoughtfromqualifiedheritagearchitectstodesigntheworksfortheVictorianHeritagelistedbuilding.Theprojectisduetobecompletedin2015.
Reconciliation
MountWilliamAboriginalinterpretationtoursheldincollaborationwiththeWurundjeritribewerebookedoutbylocalschoolsandothersfromoutsidetheMacedonRanges.
Cultural Diversity Week
CouncilandtheMacedonRangesFriendsofEastTimorpartneredtopresentaseriesofexhibitionsandactivitiesduringCulturalDiversityWeek(17–23March)thatcelebratedtheculturalheritageofTimor-Leste.
AfreephotographicexhibitionwasheldattheWoodendLibrary,andattheKynetonTownHallwhereaculturalfilmnightandfestivedinnersoldoutto100guests.
DuringReconciliationWeek(27May–3June)CounciljoinedrepresentativesfromtheWurundjeritribeandLandCompensationCulturalHeritageCouncilelderstoeducateyearfiveandsixstudentsfrom11localprimaryschoolsaboutthehistoryoftheWurundjeripeople,thesignificanceofMountWilliamStoneAxeQuarryandtheSunburyEarthenRings.
Home and Community Care (HACC)
Councilprovidesanimportantcommunitysupportservicetoolderresidentsneedinghelparoundtheirhomesandwithmeals,domesticdutiesandpersonalcare.
Homeassessmentofficerswereprovidedwithtabletcomputersandsoftwaretocaptureinformationduringthesevisitsinsteadofusinghardcopyformsandmanualdataentry.Thisnewmodelofmobileservicedeliveryreducedtimespentonadministrationandmadeiteasiertotrackvulnerablepeople.TheprojectwasrecognisedbytheMunicipalAssociationofVictoriawhograntedCouncilwithanAwardforExcellenceintechnologicalinnovationforimprovementstoservicedeliveryinAugust2013.
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HACC Service
Our ageing population
Developmentofadiversityplancommencedtoaddresskeyissuesaffectingthedifferentneedsoftheshire’sageingpopulation.Amongtheissuesaddressedwillbesocialisolationanddementia.
Seniorgroupsandvolunteersparticipatedinfivetrainingsessionsonelderabuseawareness.
Anumberofoperationalreviewswerecompleted,andplansweredevelopedaroundcommunitysupport.Amongthesewere:
• Homemaintenance
• Foodservices
• VeteransHomeCare.
Access and inclusion
Council’sannualage-friendlycommunityexpo,A place for everyone—always,celebratedwhatmakestheMacedonRangesaspecialplacetoliveforpeopleofallagesandabilities.Expoactivitiesraisedawarenessaboutwhatitmeanstobeage-friendly,orinclusiveofall.
Morethan100olderMacedonRangesresidentsenjoyedthereminiscentatmosphereandlivemusicprovidedbySacredHeartCollegeatthethirdGrey Light DanceheldattheKynetonTownHallon8May.Thispolice-initiatedeventwasheldinpartnershipwithCouncilandsupportedbylocalbusinesses,includingKynetonToyotaandBendigoBank.
AspartofCouncil’sCommunitySupportrespiteprograms,disabilityclientsandtheircarersattendedperformancesattheKynetonTownHall.
Councilallocated$40,000peryearforthenextthreeyearstoimprovingaccessibilityatCouncilfacilitiesacrosstheshire.Theseimprovementswillstartin2014/15.
Adinnerdancewasheldfor80peoplecelebratingtheannualInternational Day of People with a Disability.ThisCouncileventwasheldattheKynetonBowlingClubon3December,the21stanniversaryofthisinternationaldayofcelebration.
DevelopmentoftheCommunityAccessandInclusionPlan2014-2018started,withcompletionexpectedinlate2014.ThisplanwillintroducestructuresacrossCouncilthataddressaccessandinclusionissuesinthecommunity.
Kindergartens
Macedon,LadyBrooksinKynetonandWoodendkindergartensunderwentarefurbishmentduringtheyearwithCouncilandVictorianGovernmentfunding.PremierDenisNapthineattendedtheofficialopeningoftherefurbishedLadyBrooksKindergarten.
Therefurbishmentsincludedlargerandmoreintegratedlearningenvironmentsneededtoprovide15hoursofweeklykindergartenforchildrentheyearbeforetheystartschool.Theyalsoallowedmorechildrentoattendkindergarten,withanincreaseinroomcapacityfrom30to33childreninMacedon,24to33atLadyBrooksand25to33inWoodend.
Anewkindergartenenrolmentsystemwasimplementedtostreamlinetheregistrationprocess,andaFamilyeNewsletterwaslaunchedtoprovideinformationviaemailaboutCouncil’searlyyearsservices,programsandeventstoresidents,familiesandlocalserviceproviders.
773childrenenrolledinkindergarten
518four-year-olds
255three-year-olds
Perform
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Financial Statem
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13,891hoursofdomesticassistanceincludingcleaningandgeneralhouseholdduties.
887hoursoftransportsupportprovidedto67residentsduring227trips.
1,262hoursofhomemaintenanceincludinginstallingrampsandhandrails.
4,569hoursofrespiteprovidedto92clients.
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Kindergartens (cont.)
Maternal and Child Health
TheGisborneMaternalandChildHealth(MCH)centrewasrelocatedtotheoldCouncilofficesonHamiltonStreet,nexttotheGisborneLibrary.Themovewasmadeinconsultationwithusergroups,andminorrenovationsweredonetoaccommodatetheservice.
InfantfeedingwassupportedatGisbornebyhostingtheSupportingInfantFeedingPracticesinLocalCommunitiesProjectoneafternooneachweek.
TheKynetonMCHcentrewasrefurbishedaspartofthe2011/12EarlyLearningFacilityUpgradeProgram.WorksincludedasharedentrancewiththeKindergarten,constructionofatoylibraryspace,anaccessibletoiletandanewkitchen.
ThesecondPlaystepsProgramwasdeliveredacrossallMCHservicesinpartnershipwithTweddleChildandFamilyHealthService.Duringtheyear,fivefamilies,twoearlychildhoodprofessionalsandanMCHnurseparticipatedintheprogram,whichfocusesonenhancingrelationshipsbetweenchildrenandparentsorcarerthroughplay.
InAugust,CouncildeliveredtheinauguralBringingUpGreatKidsprograminpartnershipwithCobawCommunityHealth.Tenfamiliesparticipated,withalargepercentageoffathersattending.TheAustralianChildhoodFoundationdevelopedthisprogramforfamilies,particularlythoseconsideredvulnerableoratrisk.
AnumberofemergencymanagementplansweredevelopedduringtheyearforMCHservices.ThisincludedtheChildren’sSubPlanandtheMCHCentreFirePlan.
TheMCHCoordinatorattendedsixstateandfourregionalmeetingsduringtheyeartoadvocateformoreprojectsandpartnershipsthatwillbenefitallfamilieslivingintheshire.
Key age and stage visits No. of children
Twoweeks 483
Fourweeks 480
Eightweeks 476
Fourmonths 497
Eightmonths 442
Oneyear 441
18months 421
Twoyears 475
Threeandahalfyears 448
Total visits 4,659
National Quality Standards Ratings for Macedon Ranges kindergartens
Exceeded Met Working towards
Gisborne(SwinburneAvenue) 4 3 0
Gisborne(GrantAvenue) 1 6 0
Kyneton(LadyBrooks) 1 5 1
Lancefield 4 3 0
Macedon 1 6 0
RiddellsCreek 6 1 0
Romsey 0 5 2
Woodend 2 5 0
An Empowered Community
494babiesborn
190firsttimemums
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New early learning centre in Gisborne
PlanningforanewlocationandfundingtobuildanearlyyearshubinGisbornecontinued.AnewearlychildhoodserviceisneededtomeetGisborne’sgrowingpopulation.Councilexploredarangeoflocationsduringtheyearwithanoutcomeexpectedin2014/15.
Childcare
FollowinganidentifiedneedforoutofschoolhourscareinKyneton,CouncilworkedwithlocalprimaryschoolsandtheDepartmentofEducationandEarlyChildhoodDevelopmenttodevelopandfundasuitablesolution.Thisresultedinanoutofschoolhourscareserviceopening,whichprovidesbeforeandafterschoolsupportforfamilieswithchildrenattendingKynetonprimaryschools.
Council’soccasionalcareserviceinWoodendtook1,186totalenrolmentsfromchildrenagedsixweekstofiveyears—aslightincreaseonthepreviousyear.
Enrolmentsforchildrenagedunderthreeyearsincreasedby42percent,withahighnumberofreturningfamilies,whileenrolmentsforchildrenagedthreeyearsandabovedecreased.
Children’s programs and activities
Councilcoordinatedtheroll-outoftheWalktoSchoolprogramineightprimaryschools,leadingtosuccessfulhealthpromotionandmediacoverage.
CouncilhostedtheChildren’sDayOutcommunityhealthexpoonSunday27OctoberaspartofChildren’sWeek.Parentswereprovidedinformationaboutlocalcommunitygroupsandservicesthatsupportchildren’shealthandwellbeingwhilechildrenenjoyeddancing,music,theatre,arts,sportsandplay.
TheVictorianPreventionHealthPromotionandAchievementprogram,SmilesforMiles,wasimplementedintoCouncil’skindergartencluster.Thisinitiativeaimstoimproveoralhealthofpreschool-agedchildren,basedontheWorldHealthOrganisation’sHealthPromotingSchoolsFramework.
Healthy communities
Council’stwo-yearHealthyActivePeopleInitiativeendedon30June.
FundedbytheAustralianGovernment’sNationalPartnershipAgreement,thisinitiativetackledweight-relatedhealthissuesandchronicdiseasebyencouragingincreasedphysicalactivityandhealthyeating.
Initslastyearoffundingmorethan450membersofthecommunityengagedinprograms,activities,informationsessionsandevents,whichweresupportedby10championsfromhealthandwellbeingfieldsacrosstheshire.
• 20peopletookpartinthreebeginnerbikeridingprograms.
• 40peopleparticipatedinfourCookingforOneorTwosessions.
• 150peopleattendedthe10monthlylunchesheldaspartoftheKitchenConnectionsprogram.
• 100resourcepackswereissuedtoGPsandhealthorganisationsabouttheinitiative.
TheHealthyActivePeopleinitiativewaswellsupportedbythecommunity,withmorethan75percentofparticipantsreportinganimprovementintheirknowledgeofhealthylivingalongwithgreaterencouragementtomakehealthiereatingchoices.
CouncilalsodevelopeditsWalkingandCyclingStrategyaspartofHealthyActivePeopleduringtheyear.Thisstrategywillremainalegacytothefundedinitiativeasitaimstoincreaseparticipationinwalkingandcyclingoverthenext10years.Aspartofthestrategy,threewalkingmapsweredevelopedinconsultationwithlocalwalkinggroupsforKyneton,GisborneandWoodend.Themapsoutline30and60minutewalkingloopstohelppeoplebecomemoreactive.
Perform
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Financial Statem
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Agree Disagree Haven’t thought about it
75.5% 9.4% 15.2%
79.8% 8.3% 11.9%
74.2% 10.6% 15.1%
Ihavegainedknowledgetohelpmeimprovedecision-makingaboutmyownhealthandwellbeing
Ihavebeenencouragedtomakepositivechangestomylevelofexercise
Ihavebeenencouragedtomakehealthychangestomyeatinghabits
Healthy Active People Participant feedback
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Healthy communities (cont.)
Aspartoftheinitiative,CouncilorganisedwalksaspartofWalktober.TheseOctoberweekendeventsstartedinWoodend,MountMacedon,RiddellsCreek,RomseyandNewham.
CouncilpartneredwithKynetonCommunityandEducationCentretodelivertheHealthyCommunitiesMuralproject.Localprimaryschoolstudentscreatedthemuralswithassistancefromlocalartists.Inanefforttopromotelocalfoodgrowing,CouncilandLancefieldNeighbourhoodHousedevelopedanddeliveredtheIncredibleEdibleLancefieldProject,whichincludedtheinstallationof20winebarrelplanterboxesonthemainstreetbythecommunity.
Duringtheyear,theprojectreceived76mentionsinthemediaviaprint,radioortelevision.Overthetwo-yearfundingperiod,theHealthyActivePeoplepagesonCouncil’swebsitereceived5,600pagevisits.AcelebrationtomarktheendoftheinitiativewasheldattheKynetonMechanicsInstituteinAprilandwasattendedby60people.
Live4Life
Themulti-awardwinningLive4LifeinitiativecontinuedtobedeliveredtoYear8studentsfromthesixsecondarycollegesacrosstheshire,encouragingmentalhealthawarenessandunderstanding.
Duringthirdandfourthtermin2013,12educationsessionsweredeliveredto420students.Thesestudentsalsoattendedacelebrationeventthatshowcasedtheirworkaroundthethemeof‘ReachOut’.
Atthestartoftheschoolyear,559studentsattendedtheannuallaunchofLive4Life.Inthefirsthalfoftheyear,thesestudentstookpartin19educationsessions.
Councilheldsixmeetingsforitsyouthcrew,eachattendedby30youngpeople,andaleadershipcampwasheldfor14youngpeople.
Afterparticipatinginasuccessfulresearchprojectin2012/13,CounciladdedtheTeenMentalHealthFirstAidtrainingtoitsprogram.ThistrainingisavailabletoYear11studentsacrosstheshire.
Duringtheyear,320upperprimaryandearlysecondarystudentsreceivededucationaboutsafeandresponsibleuseofdigitalmediaduring12CyberLifesessions.
EightYouthMentalHealthFirstAidcourseswereattendedby117parents,teachersandcommunitymembersengagedwithyoungpeopleaspartofLive4Life.
Participantswereaskedtoindicatetheirlevelofknowledgetheyconsideredthemselvestohaveofyoungpeopleinanumberofareasincludingdepression,anxiety,eatingdisorders,substancemisuseandpsychosis(preandposttraining).Seechartabove.
Youth spaces
Council’syouthspacesinKyneton,Woodend,Gisborne,MalmsburyandRomseyareimportantconnectionsforyoungpeopletotheirtownships.During2013/14,around330youngpeopleattendedthesespacestoconnectwitheachotherandparticipateinactivitiesandprogramslikesport,cookingandcrafts.
Music In The Sticks
TheMusicInTheStickscrewledanumberofmusicandfestivaleventsduringtheyear.AmongtheseweretheAnnualBattleoftheBands,ChillBillmusicfestival,KynetonSecondaryCollegeCarnival,ayoutheventattheKynetonMusicFestival,andMacedonYouthAwards.The12-personcrewfacilitatedeveryaspectoftheseeventsincludingstagemanagement,engagingartists,publicityandpromotion,lightingandsound.
Youth Ambassadors
Duringtheyear,18seniorschoolstudentswerenominatedorself-nominatedtoparticipateintheMacedonRangesYouthAmbassadorsleadershipinitiative.Thegroupattendedathree-dayleadershipcamptoenhancetheirplanningskills,whichwillhelpthemdeliverprojectsthataddressbodyimageandalcoholandotherdruguse.
What level of knowledge do you feel you have about youth mental health services in the Macedon Ranges Shire?
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GoalOur economy is diverse, strong and prosperous.
Youth awards
Anunprecedented140nominations,almostdoublethepreviousyear,werereceivedforthe2013YouthAwards.ThisshowedasincerecommitmentbytheyoungpeopleofMacedonRangestocontributeacrossabroadrangeofcategoriesincludingthearts,education,businessandthecommunity.
Building community capacity
Morethan30communitygroupsand120individualsparticipatedinCouncil’sinauguralBuildingCommunityCapacityproject,whichprovidedcommunitygroupsacrosstheshirewithopportunitiestodevelopknowledgeandskillsinstrategicandoperationalplanning,projectplanning,collaboration,consultationandstakeholderengagement,governanceandlegalresponsibilities.Atotalof26workshopswereheld,withparticipantsfromcommunityorganisations,neighbourhoodhouses,volunteers,andcommitteeandboardmembers.
Councilsupportedaregionalprojecttocreateanonlinetoolboxprovidingpracticalresourcesfor
communityplanninggroups,localgovernmentandotherstakeholdersinvolvedinsmalltownsthatarechangingandevolvingfromwhattheyoncewere.
CouncilsupportedlocalwomentoparticipateintheLoddonMalleeLeadabilityProgram.TheprogramwasconductedoversixfulldaysbetweenFebruaryandMay,culminatinginagraduationdayattheCastlemaineGaol.Theprogramprovidedwomenwithadisabilitytheopportunitytodeveloptheirindividualskills,confidence,awarenessoflocalissues,andknowledgeof,andaccessto,localcommunityleadershipopportunities.
Men's Sheds
TheMacedonRangesMen’sShedClusterwasestablished,bringingthefiveshedstogethereachquartertoidentifyjointprojectsandcapacitybuildingopportunities.CouncilalsosupportedWoodendresidentstoestablishaMen’sShed,andassistedLancefieldMen’sShedtoreviewitsoperationsanddevelopastrategicandfinancialplanforthefuture.
Business development and training
AnexcitingnewbusinessdevelopmentandtrainingprogramwasintroducedinresponsetofeedbackreceivedfromCouncil’sbusinesssurveysandpreviousparticipants.
Theprogramincludedarangeoftraining,networkingandbusinessdevelopmentworkshopsthatweredeliveredinpartnershipwithkeygovernment,industryandlocalbusinessbodies.SomeoftheeventswereactionsfromtheMacedonRangesAgribusiness,Equine,andTourismstrategies.
15workshops,trainingandinformationsessions,andnetworkingnightsweredeliveredto395individuals.
Forthefirsttime,theprogramincludedindustry-specificworkshopsforagribusinessandequinebusinesses.Ownersoflivestockandhorseshadtheopportunitytoenhancetheirbio-securityknowledgeand,followingthedevastatingfiresofFebruary2014,twofreerecoveryworkshopsforfire-affectedlandholdersinterestedinpasturerecoveryandfarmplanningwereheld.
AnopennightwasheldattheWoodendVisitorInformationCentrefortourismoperatorsandvolunteers.Anewinformationsessionformatwasundertaken,whichfeaturedpresentationsfrom10localtourismoperators.
Anumberofworkshopswereheldtoenhanceskillssuchaswritinggrantapplicationsandawardsubmissions,improvingcashflowandprofitability,andplanningandrunningeventsandfestivalsintheshire.
Councilhostedthreemorningteasforhome-basedbusinessownerstoconnectwitheachother,andtwobusinessnetworkingevenings.
InpartnershipwithSmallBusinessVictoria,CouncilhostedtheinauguralSmartBusinessConferenceattheKynetonTownHallinMay.Thetwo-dayconferenceincludedanetworkingnightand12individualeventsandworkshopsattendedby141individualsrepresenting60businesses.TheconferenceconceptwasafirstforVictoriaandfeedbackfromattendeesindicatedthattheywouldlikeittobeanannualevent.
CouncilprovidedmonthlyeNewsletterupdatestoover1,300businessesthroughouttheyear,coveringevents,support,resourcesandotheropportunitiesforbusinessesintheshire.
Highlights from the 2013 Business Survey
• 79percentintroducedsomeformofsustainablepracticeintheirbusinessoperations.
• 61percentofhome-basedbusinessessaidhigh-speedinternetwasthemostimportantservicetheyneed.
• 13percentexporttheirservicesand/orproducts.
• 70percentindicatedtheirgrossincome(turnover)hadincreasedonthepreviousyear.
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Forums and networks
Aforumtorepresentthelocalagriculturalindustrywaslaunchedtoprovideavoiceforagribusinessesfromviticulture,wool,alpacas,apiculture,sheep,beefandhorticultureindustries.Theaimwastocreategreaterawarenessoftheagribusinesssector,addresschallengesandidentifyopportunitiesforgrowth.TheforumwaslistedasahighpriorityinCouncil’sfive-yearAgribusinessPlan,completedin2012/13.ThegroupwillworkinpartnershipwithCouncilandotherkeystakeholderstodelivertheactionsoftheplan.
Forthethirdconsecutiveyear,CouncilsupportedtheMacedonRangesHomeBusinessNetwork,whichwasformedin2010bythreelocalbusinesses.Sincethenetworkwasintroduced,membershiphasgrownfrom12people(2011/12)to40currentmembers.
CouncilcontinuedtomeetwithanetworkoflocalrealestateagentstoprovideinformationonCouncilservicesandactivitiessuchasplanningandpermits,zoningandotherstrategicresearchandstrategiesinrelationtoland-use,growthanddevelopment.
TheannualBusinessLeadersForumwasheldwithmorethan60businessesattending.ParliamentarysecretariesDamianDrumMPandRussellNortheMPprovidedanupdateonVictorianGovernmentsupportforsmallbusiness.Afacilitatedsessiongaveattendeestheopportunitytoprovidefeedbacktothespeakers.
Business awards
CouncilwasonceagainamajorsponsorofthePowercorMacedonRangesBusinessExcellenceAwards,heldattheKynetonTownHallinJune.From312nominationstherewere35finalists,and11individualsreceivedawardsinfrontof180guests.ThisyearCouncilintroducedamentorprogram,whichprovedsuccessfulwith18finalistsandsixwinnerstakingadvantageoftheprogram.
RiddellsCreekbusiness,ConstructionTrainingInternational,wonBusinessoftheYear.Torecognisethesignificantcontributionmadebytheagriculturalsector,aLocalProducerAwardwasintroducedthisyear.RepresentativesfromthenewlyformedMacedonRangesAgribusinessForumpresentedtheaward.
Buy Local business promotion
Councilcontinuedtopromoteitsonlinebusinessdirectorytobusinessesandresidents.Thedirectorygrewto749listingsin2013/14,withanadditional300businessesadded.Councilpromotedthedirectoryviadirectmailandadvertisementsinlocalnewspapers.
Regional Living Expo
CouncilattendedtheRegionalLivingExpoheldattheMelbourneExhibitionCentreinApriltopromotetheregionasaplacetosetupabusinessandcreateemploymentopportunities.Theexpoattracted9,638peopleoverthreedays.Mostquestionsrelatedtorealestate,schoolsandeducation,medicalfacilitiesandemploymentopportunities.
Sister City
CouncilsentadelegationtoJapaninSeptembertodiscusstheformalisationofitsSisterCityRelationshipwithTokaiCity.ThegroupalsometwithAusTraderepresentativestoexplorepotentialtradeopportunitiesandintroducedlocalproducefromtheMacedonRanges.
Asaresult,afive-yearactionplanwasdevelopedandtherelationshipwillbeformalisedin2014/15.InFebruary,CouncilassistedagroupofJapanesestudentsfromTokaiCitytovisitBraemarCollegeinWoodend.
Economic planning
TheDaylesfordMacedonRangesTourismBoarddevelopedanewRegionalStrategicPlaninpartnershipwithTourismMacedonRangesInc.andCouncil.
AtrainingneedsanalysiswasundertakeninpartnershipwiththeCentralRangesLocalLearningandEmploymentNetworkandLearnLocalproviders.Itassessedlocalbusinesses’skillstoimprovelocaltrainingoptions.PartnersincludedtheKynetonCommunityandLearningCentre,WoodendNeighbourhoodHouse,LancefieldNeighbourhoodHouseandMacedonRangesFurtherEducationCentre.Theprojectwassupportedby$50,000fromtheVictorianGovernment,withprojectpartnerscontributing$20,000.
Councilcommitted$35,000andtheVictorianGovernment$60,000toinvestigatethepossibilityofestablishingalarge-scaleequinecentreintheshire.Thestudyisanactioninthe2012–16EquineStrategy,whichaimstosupportsustainablegrowthoftheregion’s$140millionequineindustry,andcreatelocalemploymentopportunities.Theproposedcentrewouldbeamulti-purposefacilitycapableofhostinginternationalevents,competitions,educationalexperiencesandotherequineactivities.
CouncilfinalisedareviewofitsFestivalsandEventsStrategyandwillnowdevelopclearguidelinesonhowitwillassess,supportandfundfestivalsandeventsinthefuture.Councilwillconsidertherecommendationsforadoptionin2014/15.
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VisitorsTourismistheregion’slargestindustryaccountingforapproximately16percentoflocalemploymentopportunities.
Theteamof72volunteersatCouncil’saccreditedVisitorInformationCentresinKynetonandWoodendprovidedassistanceto27,000visitors.Workcommencedonintroducingamoreinteractiveexperienceforvisitorsbyenhancingvisualdisplaysandpromotingupcomingevents.Newprintedmaterialwasintroduced,includingwalkingmapsandfactssheetsoneateries,galleries,wellbeingservicesandothertopics.
Anextensiveoperationalreviewofthecentresresultedinthelaunchofarevitalisedvolunteerrecruitment,inductionandtrainingprogram.Anewpositiondescriptionwasdevelopedandsixtrainingshiftswithatourismofficerorothervolunteerswereintroduced,alongwiththeexistingeightlocallearningtoursthattakeplaceeachyear.Trainingtipsonvarioustopicswerealsofeaturedinthemonthlyvolunteernewsletters,andCouncilrecruitedtwocasualreliefemployeesineachcentretosupportpaidstaffandvolunteers.
Tourism branding and marketing
In2013/14,CouncilprovidedresourcesfortheredevelopmentandlaunchofthenewMacedonRangesNaturallyCoolbranding.Thenewlogo,whichisinspiredbytheshapeandcoloursoftheranges,includesninestrandsrepresentingalloftheshire’svillages.
Thevisitmacedonranges.comwebsitecontinuedtoperformstronglywithmorethan255,000visits,representinganincreaseof8percentonthepreviousyear.ThewebsitewaswellcomplementedbytheMacedonRangesNaturallyCoolFacebookpage,whichgainedastrongfollowingandhadalmost300posts.ThisFacebookpageaveraged151uniquevisitsdaily.
Average unique visits per month
2012/13 2013/14
19,711 21,184
Visit Macedon Ranges website hits
Most popular pages
Homepage 12.05%
Accommodation 8.33%
HangingRock 7.86%
Activities 3.61%
FoodandWine 2.43%
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RV Friendly Shire
CouncilbecameaRecreationalVehicleFriendlyShireinresponsetorequestsfromthebusinesscommunityandtheCampervanMotorhomeClubofAustralia.
Tomeetthecriteriasomeminorinfrastructureworkswerecompleted.Theseincludedsignageinstallationandlinemarkingtoprovidelongvehicleparkingoptionsnearshopsandservicesinvarioustownsacrosstheshire.
AdumppointandovernightparkingsitewereinstalledattheKynetonMineralSprings.CaravanparksatMacedonandLancefieldcontinuedtobepromotedaspartoftheshire’srecreationalvehicleoffering.
720,000VisitorstotheMacedonRangescontributing
$275milliondirectlyandindirectlytothelocaleconomy
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Community safety and crime prevention
CouncilcontinueditsroleontheMacedonRangesLocalSafetyCommittee,includinginvolvementintheLockItOrLoseItprojectwithGisborneSecondaryCollegeandVictoriaPolice.Thisprojectaimstoreducetheftfrom,andtheftof,vehiclesintheshire.UndertheguidanceofSwinburneUniversitySchoolofDesign,Year11studentsfromGisborneSecondaryCollegedesigned,andareimplementing,acommunityawarenesscampaignencouragingpeopletolocktheirvehicles.
TheprojectwasfundedaspartoftheVictorianGovernment’sCommunityCrimePreventionProgramandlaunchedbyMinisterofCrimePrevention,theHon.EdwardO’Donohue,inJune2014.
Fire preparedness
Afire-readyadvertisingcampaignwasundertakentoencourageresidentstopreparetheirpropertiesforthefireseason,andtopromotetheimportanceofhavingabushfiresurvivalplan.ThecampaignincludedadvertisementsinlocalnewspapersandanarticleinCouncil’sresidentnewsletter,Shire Life.
Council’sEmergencyAlertsFacebookpagewasalsousedaspartofthecampaign.Asignificantincreasein‘Likes’forthispagewasachieved,risingfrom358tomorethan2,800duringtheyear.TheFacebookpagewasausefultoolforcommunicatingwiththecommunityduringtheFebruaryfires.Updateswereprovidedonlocalrelief,supportandrecoveryservicesavailable.Someofthesepostsreachedasmanyas18,000people.
PropertyinspectionscommencedinearlyNovembertoidentifyfirerisks.
• 1,200firepreventionnoticesissued.
• 98percentofpropertiescomplied.
• 1,000kmofroadsidesslashedforfireprevention.
AshortfilmtitledFire Ready in the Macedon Rangeswaslaunched,highlightingtheimportanceofhavingabushfiresurvivalplan.Thefilmprovidedusefultipsonhowtosupportfamilyandneighbourstobefire-ready.ThefilmwasproducedinpartnershipwiththeMountPlayersTheatreGroupandtheCFA.
Emergency planning
InOctober,anemergencyexercisewasheldtotestandreviewCouncil’semergencyproceduresandsystemsthatwouldbeusedinareallifeevent.ThescenariooftheexercisewasbasedonamajorcareventatHangingRockthatwasimpactedbyabushfire.TheoutcomesofthisexerciseprovedbeneficialwhenfacedwiththerealfiresinFebruary.OneofthesewasworkingwiththecarclubtopostponetheeventthatwasscheduledatHangingRockon9February.
InMarch,CouncilreceivedfurtherfundingfromtheVictorianGovernmenttocontinueitsemergencymanagementrole.Thisfundingwillbeusedtotrainkeystaffinemergencyresponsibilities,prepareandenactemergencymanagementplans,runmulti-agencyemergencytestexercises,andeducateourcommunityaboutdealingwithemergencysituations.
Thefollowingemergencyresourceswerealsodevelopedduringtheyear:
• CommunityEmergencyPreparationPlanner
• EmergencySafetyKit
• HeatwavePlanandFloodEmergencyPlan.
TheMunicipalEmergencyManagementPlan,whichdetailstheagreedarrangementsforthepreventionof,responseto,andrecoveryfromemergenciesthatcouldoccurintheshire,wasrevisedtoincludetheimportanceofplanningforvulnerablepeopleandtoensuregenderisconsideredinallemergencyplanning.TherevisedplanwasendorsedbytheMunicipalEmergencyManagementPlanningCommitteeandadoptedbyCouncilon25June.
ForinformationaboutCouncil’semergencyresponseandrecoveryroleduringandafterfiresthatimpactedtheregioninJanuaryandFebruary2014,seepages10–11.
Cats and dogs
In2013/14,thenumberofregisteredcatsintheshirereached3,205while10,862dogswereregistered.
Aholdingfacilityforlostdogswasestablishedtogivepetowners24hourstoclaimtheirpetbeforebeingtransferredtotheLostDogs'HomeinNorthMelbourne.
AtemporarycatpoundandshelterwasestablishedinpartnershipwithWoodendbusiness,Tony’sPracticeVeterinaryClinic.Overtwomonths,27desexed,vaccinated,microchipped,wormedandvet-checkedcatswereadoptedforareducedfeeof$60each(from$160).
GoalOur community is well-prepared, resilient and safe.
2,968 9,365 3,210 11,034
10/11 11/12
3,159 10,710
12/13 13/14
3,205 10,862
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Councilconductedacommunitysurveyonpetsinpublicplaces,whichwasanactioninCouncil’sDomesticAnimalManagementPlan.Morethan14,000invitationsweresenttopetownerswiththeirpetregistrationnoticesand798responseswerereceived.Theresultsshowedstrongcommunitysupportforoff-leashareasfordogsandcatcurfewsacrosstheshire.
Incidentsofdogattackscontinuetobeofconcern,althoughthenumberofincidentshasdecreasedfromtheyearbefore.Councilhastakenaproactiveapproachtoprosecutingdogownerswhoseanimalshavebeeninvolvedinseriousattacksonanimalsorpeople.
PromotingresponsiblepetownershipinthecommunityhasbeenakeyfocusforCounciloverthelast12months.Thishasbeendonebyregularlyproducingmediareleasesremindingresidentstoeffectivelycontaintheiranimals,reportingoncourtrulings,andremindingresidentstoreportalldogattacks.
CouncilparticipatedintheannualPawsintheParkwalk,apartnershipwithalocalveterinaryclinicandotheragenciesthatprovidesresidentswithanopportunitytomeetotherlike-mindedpetownersandreceivevaluableinformationaboutanimalhealthandresponsiblepetownership.
New local laws
TheGeneralPurposesandAmenityLocalLawNo.10wasdevelopedafterthoroughconsultationwiththecommunity.AdoptedinSeptember,thenewlocallawrevisedcontrolsonopenairburning,thekeepingofanimals,septictankmaintenance,recreationalmotorvehicles,shippingcontainersonresidentiallandandothercommunityamenityissues.
School crossings
Councilmanages19schoolcrossingsacrosstheshireandemploys31schoolcrossingsupervisors.
Inresponsetohighnumbersofchildrenwalkingandridingtoschool,fundingwasreceivedfromVicRoadsforanewSchoolCrossingSupervisoratGisborne’sHolyCrossPrimarySchool,afteranewcrossingwasconstructedbyCouncillastyear.
MountMacedonPrimarySchoolnominatedAlanFordfortheSchoolCrossingsVictoriaSupervisoroftheYearAward,inrecognitionofhisdedicationtotheroleofensuringchildren’ssafety.
Dog attacks
2012/13 2013/14
Dogattacks/rushonpersons 119 102oranimals
Numberofdogssurrendered 13 8
Numberofprosecutions 7 19
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Preventing violence against women
CouncilcontinueditsroleintheregionalPreventionofViolenceAgainstWomeninOurCommunityproject,fundedbytheVictorianGovernment.
Theprojectaddressesthecausesofviolencethroughpolicy,programsandplanningwithinCouncil,andbyinfluencingattitudesandbehaviourtowardswomenandpromotingpositiveandhealthyrelationshipsinthecommunity.
Councilactivitiesincluded:
• AfamilyviolenceclausearoundspecialleaveentitlementsinCouncil’sEnterpriseBargainingAgreement
• Presentationsonviolenceagainstwomentoninebusinessunits
• Dramaticperformancesofscenariosaroundgenderequityintheworkplace,performedbymalestaffmembers.
During2013/14thefollowingcommunityactivitieswereheld:
• AmorningteaintheleaduptoWhiteRibbonDay,whichintroducedthreelocalWhiteRibbonAmbassadors—WestWardCouncillorJohnConnor,VictoriaPoliceInspectorRyanIrwinandCouncil’sDirectorofAssetsandOperationsDaleThornton.
• Establishmentofapreventionofviolenceagainstwomensub-committeeaspartofCouncil’sMunicipalEmergencyManagementPlanningCommittee.
• RecruitmentofwomenwhohaveexperienceddomesticviolenceaspartofaregionalmediaadvocacyprojectcoordinatedbytheCentreforNon-ViolenceinBendigo.Morethanone-thirdofapplicantscamefromtheMacedonRanges.
Reducing the impacts of smoking
Forthefourthconsecutiveyear,CouncilreceivedfundingfromtheDepartmentofHealthtoconduct25SalestoMinorstobaccotestsatretailoutletsthatsellcigarettes.Anunder-agetestpurchaseassistantwasengagedtoconductthetestpurchasesatretailoutletssuchasmilkbars,petrolstationsandsupermarkets.Oftheretailoutletstested,twosoldcigarettestoaminorandweregivenanofficialwarningbeforebeingre-tested.Bothprovedcompliantonthesecondtest.
Councilimplementedsmoke-freezonesaroundallsportinggrounds,playingfields,clubroomsandpavilionsintheshire.SimilarzonesalsoapplytosomeoutdooreventssponsoredorrunbyCouncil.Thenewsmoke-freezoneswerepartofStagetwoofCouncil’sSmoke-freeOutdoorAreasPolicy,whichwasadoptedinMay2012.Stageonesawsmoke-freeoutdoorareasestablishedaroundchildren’splaygroundsandCouncil-ownedandoperatedbuildingentrancesin2012/2013.
Aspartofthepolicy,alfrescocafesandrestaurantsintheshirewereencouragedtosignuptocreatesmoke-freeoutdoordiningareasinanefforttominimiseexposuretosecond-handsmokeandreducethetake-upofsmoking.Fourfoodbusinesseshavejoinedtheprogram.
Immunisations
Council’simmunisationprogramconsistedoffivepre-schoolsessionsdeliveredovertwodayseachmonthatvenuesinGisborne,Kyneton,Woodend,RiddellsCreekandRomsey.Theschoolprogramincludedthreevisitstoallsecondarycollegesthroughouttheshire.
AllYear7studentswereofferedvaccinationsforHumanPapillomavirus(HPV)andVaricella(chickenpox).ThisyearwasalsothefinalyearoftheYear9boys'catchupHPVprogram.Boostrix,whichvaccinatesagainsttetanus,diphtheriaandpertussis(whoopingcough),wasofferedtoallYear10students.
5,000
4,000
3,000
2,000
1,000
02010/11 2011/12 2012/13 2013/142009/10
Number of vaccinations administered
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Food safety
Councilinspected440foodpremisesduringtheyear,whichincludedeightcomplaintinvestigationsofallegedfoodpoisoningincidences.
Councilcontinuedtoworkwithproprietorsonregistrationsfortemporaryandmobilefoodpremisesforfoodsoldorservedatcommunityeventssuch
asfestivals,markets,singletemporarystalls,fetesorsausagesizzles.Duringtheyear,46temporaryfoodpremiseswereinspectedtoensuretheFoodActwasadheredto,amuchsmallernumberthanthe96thatwereconductedin2012/2013whenchangestotheFoodActwereintroduced.
Future actions• Developanagribusinessmentoringschemeto
assistnewoperatorsandlandholders,andidentifyandaddressfarmplanningfortransition.
• CompletetheMacedonRangesEquineCentreFeasibilityStudy.
• ContinuetoimplementthelocalskillsauditinpartnershipwiththeMacedonRangesEmploymentandTrainingNetwork(fiveyearproject).
• Developandimplementalong-term‘BuyLocal’businesssustainabilityprogram.
• DevelopaYouthCharterandworkwithYouthAmbassadorstotacklealcoholandotherdrugs,andbodyimageissues.
• Supportanactiongroupandplanforsuicidepreventionandinitiativesthatraiseawarenessofmentalhealthandwellbeing.
• WorkwithGisborneSecondaryCollegetoimplementajointcommunityandschoolindoorsportsstadium.
• Supportcommunitygroupstorunhealthyandactiveeventsorprograms.
• ExpandthehealthandfitnessspacesattheRomseyRecreationCentre.
• Implementhealthyeatingandoralhealthinitiativesinkindergartens.
• Supportanactionplantopreventviolenceagainstwomeninemergencies.
• Completefirehazardinspectionsandissueadvisorynoticesearliertogivepropertyownersmoretimetocleanupandreducefirerisk.
• ProgresstheplanningofMaternalandChildHealthservicesforvulnerablefamiliesandchildren.
• DevelopafriendshipagreementwiththeEastTimorsub-districtofTuriscai.
• Introducenewpositiveageingprogramsthatsupportolderresidents’abilitytoremainconnectedtotheircommunity.
• Adoptanorderrelatingtopetsinpublicplaces(onandoffleashareasfordogs,andcatcurfews).
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Our Goals A High Performing Organisation
At a glance• 16,817paymentsmadetosuppliers
• 272,500paymentsmadetoCouncil
• 78,725ratesinstalmentnoticesissued
• 14,205paysissuedtoCouncilstaff
• 66,673phonecallsreceivedbyCouncil’smainphoneline
• 324mediaenquiriesreceived
• 230advertisementsplacedinlocalnewspapers
• 77eNewslettersdistributedto8,600subscribers
• 203NewResidentKitsdistributedonrequest
• 289usersprovidedwebsitefeedback
• 66,000itemsofincomingcorrespondencereceived
• 308desktopandlaptopcomputersownedbyCouncil.
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Our Goals A High Performing Organisation
A High Performing OrganisationChallenges• The2014firesputastrainonsomeservicesand
departments,andimpacteduponstaffhealthandwellbeing,particularlythosewhoweredirectlyincontactwithfire-affectedresidents.Staffweresupportedbytheorganisationthroughdebriefingandcounsellingsessions.
• Issuesattractingahighlevelofmediacoverageimpactedonthecommunity’sperceptionsofCouncil’soverallperformancesuchasproposeddevelopmentofHangingRock’sEastPaddock,changestovolunteerprograms,andaproposedsiteforGisborne’snewearlyyearshub.
• KeepingCouncil’sassetdataup-to-dateasthevolumeofnewworksintheshireincreases,whileimplementingnewsoftwareandmigratinginfrastructureassetclasses.
• ChangestothewayFacebooksharespostsreducedCouncil’sorganicreach,meaningcontentpublishersneededtoworkharderatgettingfanstolike,comment,shareandclickonposts.Thisalsoresultedintheneedforpaidadvertising.
• Theintroductionofnewemergencymanagementlegislationplacedgreateremphasisontheroleoflocalcouncilsindevelopingcommunityresilienceinemergencymanagement.
Achievements• Athree-yearcorporatecommunicationsstrategy
wasdevelopedtodeliveraproactiveandplannedapproachtoinformingandengagingwiththecommunity.
• Onlinefunctionalitywasenhanced,includingajobsfeatureonthemobilewebsite,accessibledocumentformats,usabilityimprovements,andonlinejobapplicationsintegratedwithHRsystems.
• OptionsforimprovingtelecommunicationsbetweentheKynetonandGisborneofficeswereexplored.
• AreviewofCouncil’sAdvisoryCommitteeswasundertaken.
• Counciladvocatedtostateandfederalgovernmentsforimprovedlocaltransport,andconductedstudiesfortelecommunicationsandinternetservices.
• TheLoddonMalleeSouthRegionalGrowthPlanwasdevelopedinconjunctionwithothercouncilstoprovidedirectiononland-useanddevelopmentacrosstheregion.
• NewsystemsforFinanceandHumanResourceswereimplementedtoimproveefficiencies.
Council’s performance ratings
Customer service
2010 2011 2012 2013 2014
69 67 69 70 69
Advocacy and lobbying on behalf of the community
2010 2011 2012 2013 2014
62 60 52 53 50
Communication and consultation
2010 2011 2012 2013 2014
Informing the community
N/A N/A 59 58 55
Community consultation and engagement
59 56 54 55 47
Emergency and disaster management
2012 2013 2014
70 68 72
ResultstakenfromtheCommunitySatisfactionSurvey2014.Whereafive-yearcomparisonisnotavailableduetochangesinreportingmethodologyin2012,athree-yearcomparisonhasbeenmade.Seepage66formoreinformation.
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Ordinary and Special MeetingsCouncil’smeetingstructureandcycleisthepublicfaceofitsdecision-makingprocess.
FromJuly2013toJune2014,11OrdinaryCouncilMeetingswereheldonthefourthWednesdayofeverymonthexceptinJanuary.
ComprisingallCouncillors,thesemeetingswereheldmostlyinGisborne.ThreeOrdinaryCouncilmeetingswerealsoheldinKyneton,RomseyandWoodend.
Inthisperiod,CouncilheldfourSpecialCouncilmeetingstoconsidermattersthatrequiredadecisionearlierthanthenextavailableOrdinaryMeeting,andoneSection223Committeemeeting.
FinanceCounciladoptedthe2012/13AnnualFinancialStatementson28August2013withnosignificantissuesraisedbytheVictorianAuditorGeneral.
The2014/15BudgetandStrategicResourcePlanwasadoptedon18June2014.
The2014GeneralValuationofpropertieswascompletedby30June2014.ValuationsaredoneeverytwoyearsandformthebasisofCouncil’sresidentialrates.
In2013councilsthroughoutVictoriawererequiredforthefirsttimetocollecttheFireServicesPropertyLevyonbehalfoftheVictorianGovernment.Asystemtodothiswasimplementedandthelevywasincludedonthe2013/14ratenotices.
AnewfinancesystemsuppliedbyTechnologyOnewasimplementedinFebruary2014toimprovetheefficiencyofCouncil’soutdatedpayroll,accountspayable,purchasing,budgetingandreportingsystems.
Service delivery
Toensureservicesaredeliveredinlinewithadoptedstandards,guidelinesandbestpractice,in2013/14thedevelopmentofserviceplansacrosstheorganisationcommenced.Theseserviceplanswillensureinformeddecision-makingandimprovedefficiencyinprovidingservicestothecommunityforpresentandfuturegenerations.
Councilimplementedaninternalcross-organisationaltrainingprogramtoenablefrontlinestafftohaveonsiteexposuretomanyactivitiesofCouncil,whichincreasedtheircapacitytoresolveissuesraisedbyresidents.
Ofthe66,673phonecallsmadetoCouncil,46.75percentofquerieswereresolvedatthetime,42percentweretransferredtoanotherareaofCouncil,and11.25percentresultedinarequestbeingloggedthroughtheCustomerRequestManagementsystemoramessagepassedontoanotherareaofCouncil.
In2013/14,aninternalplanningregisterforcommunityconsultationactivitieswasdevelopedtosupportbettercoordination,andareviewofCouncil’sconsultationframeworkandprocessescommenced(tobecompletedin2014/15).
GoalWe proactively engage with, and demonstrate accountability to, the community; and build and sustain financial strength.
Financial services
Payments 2012/13 2013/14
Paymentsmadetosuppliers 17,459 16,817
PaymentsmadetoCouncil 308,659 272,500
PaysissuedtoCouncilstaff 13,602 14,205
Rates and properties
Rateinstalmentnotices 75,971 78,725
Supplementarypropertyvaluations 1,801 1,538
Generalpropertyvaluations 20,466 21,496
66,673phonecallsreceived
264perworkingbusinessday
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Media
During2013/14,Councildistributed200mediareleasesandrespondedto324mediaenquiriesonarangeoftopics.Mediabriefingswereheldalmostfortnightly,totalling21fortheyear.Atthesebriefings,journalistsmetwithCouncilofficerstohearthelatestnews,issuesandevents.AlternatebriefingsincludedasummaryofCouncilmeetingagendaitems.
Atotalof230advertisementswereplacedinlocalnewspapers.Theseincludednewsitems,publicnotices,jobvacanciesandtenderopportunities.
Publications
EachofthefiveeditionsofCouncil’sbi-monthlynewsletter,Shire Life,weredistributedto22,000residentsandbusinesses.
Atotalof77subject-basedeNewslettersweredistributedtoresidents,businessesandvisitors.Thesenewsletterscoveredsixareas—aquaticsandleisure,artsandculture,disabilitysupport,environment,business,andfamilies/children—andwereemailedto8,600subscribers.
NewResidentKitswereupdatedandmadeavailablebyrequestviaCouncil’swebsite,telephoneorinpersonatCouncilservicecentres.Duringtheyear,203newresidentsrequestedakit.
Website
Around20webpublishersacrossCouncilprovideddailywebsiteupdates.Staffreceivedfurthertraininginmonitoringwebsiteuseranalytics,whichallowedCounciltodevelopdetailedreportsonthewebsitepreandpostredevelopment.
Traffictothewebsiteincreasedby26percentsincethenewwebsitewaslaunchedin2012/13.A50percentincreasewasachievedintheamountoftimespentonindividualwebpagesandvisitorsaccessingthesitefromsmartphonesandtabletdevicesroseby7.5percent.
Councilcontinuedtodevelopitsonlinefunctionalitytoimproveservicedeliverywith:
• theadditionofajobsfeatureonthemobileversionofthewebsite
• theprovisionoffurtheraccessibledocumentformats(MSWordandPDF)
• usabilityimprovementsforaccessingCouncilmeetingagendasandminutesviatabletdevices
• theintegrationofonlinejobapplicationswithCouncil’sinternalHumanResourceManagementSystem.
Feedbackwasreceivedfrom289usersonwebsitecontentviaausefulthumbsup/thumbsdownfunctiononeachwebpage.Improvementsweremadetothisprocesstoensurefeedbackwaspromptlyactionedandrespondedto.
Social media
CouncilbeganusingFacebookappsandrunningcompetitionsviathesepages.AmongthesewasasuccessfulExtremeWeatherphotocompetitionfortheEmergencypage.CouncilalsobeganusingFacebook’spaidadvertisingfeature,includinggeo-targeting,topromotepagepostsandevents.
Strategy and branding
Athree-yearcorporatecommunicationsstrategywasadoptedbyCouncilinMay,settingoutaproactive,plannedapproachtoinformingandengagingwiththecommunity.Around800residentswereconsultedduringthedevelopmentofthestrategy.
Theroll-outofCouncil’snewbrandcontinuedwithfurthertemplatesdeveloped.Signage,uniformsandotherpromotionalmaterialswerealsoupdated.
Improving efficiencies
Workcommencedonthedevelopmentofacross-organisationalonlineimagelibrarytoprovidelocalandrelevantphotographsforuseonCouncil’swebsiteandinpublications.
Technologyforthetelephoneon-holdmessagewasupdatedtoallowmessagestoberecordedin-housebystaff.Thisisamorecost-effectiveandflexibleoptionfromthepreviousservice,whichwasoutsourced.Messagescannowbeupdatedmoreregularly,particularlyduringemergenciesandascircumstanceschange.
Emergency recovery
Councilhas14sub-plansforreliefandrecoveryactivitiesfollowingemergenciesintheregion.In2013/14,CouncilworkedwitharangeofstakeholderstoreviewtheseplansandbegandevelopmentofanewChildren’sRecoverysub-plan.ThisisbeingdoneincollaborationwithSavetheChildrensothatguidelinesabouthowtobestsupportyoungpeopleandchildrenduringandafteranemergencycanbedeveloped.Followingthefiresin2014,aneedwasalsoidentifiedforanoutreachsub-plantobedevelopedin2014/15.ThisplanwilloutlinehowCouncilwillworkwithotheragenciessuchasRedCrossandVCCEmergenciesMinistrytodeliverpersonalsupportvisitstoemergency-affectedresidentsintheshire.
Councilheldtwomeetingswithallagenciesinvolvedinrecoveryplanning,beforeandafterthefireseason.Councilalsobeganinvestigatinghowtoaddressgender
Pages created in 2013/14:• GisborneFitness&Aquatic Centre• KynetonToyotaSports& AquaticCentre.
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Emergency recovery (cont.)
equityandviolenceagainstwomeninitsemergencyplanning.
ForinformationaboutCouncil’semergencyrecoveryroleduringandafterfiresthatimpactedtheregioninJanuaryandFebruary2014,seepages10–11.
Libraries
Theroleoflibrariesisevolvingfromloaningbooksandotheritemstoofferingvibrant,community-centredspaceswithprogramsandactivitiesforallages.Councilworkedhardduringtheyeartokeepupwiththischange.
GoldfieldsLibraryCorporationmanagesthefourlibrariesintheshireonbehalfofCouncil—Gisborne,Kyneton,RomseyandWoodend.Initiativesin2013/14included:
•ApartnershipbetweenGisborneLibraryandlocalbookshop,BookBonding,todeliveraneveningprogramofauthorvisits
•KynetonLibrarysupportedresidentsofalocalagedcarefacilitybydeliveringbooksandotheritems
•RomseyLibraryworkedwithRomseyPlaygroup,RomseyToyLibraryandRomseyCommunityHousetocreateawelcoming,livelycommunityhub
•WoodendLibraryinitiatedacommunityartprojectcalledGetKnitted.
Duringtheyear,visitstothefourlibrariesremainedsteadyandmembershipincreasedslightly.Itemsborroweddecreased,mostlikelyduetowebloans,whicharenotyetidentifiedinloancalculations.Webloansaregrowingaspeopleincreasinglyuseonlinelibraryservices.
Gisborne,KynetonandRomseylibrarieshostedHotDayCentresforthefirsttimeoverthesummer.Thelibrariesprovidedresidentswithacool,comfortableplacetogotoescapethefour-dayheatwaveinJanuary.
Internet and network connectivity
Council’snetworkwasagainstableat99percentuptimeforthesecondconsecutiveyear.AlmostallofCouncil’sremotesitesexperiencedperformanceissueswithinternetconnectionduringtheyear.Thisisduetotherurallandscapeoftheshire,whichmakestelecommunicationstechnologysometimesdifficultandunreliable.Itisalsoparticularlyevidentinareaswherepopulationnumbersaresmallandthereforedonotattractinvestmentininfrastructurefromtelecommunicationscompanies.
TheseconnectivityissuespromptedCounciltoexploreoptionsforimprovingthetelecommunicationslinkbetweentheKynetonandGisborneofficesin2013/14.CounciljoinedtheMAV’sTelecommunicationscontract,whichsoughtproposalsfromtelecommunicationsserviceproviderstoimproveconnectivity.Thiscontractprovidedanopportunitytoimprovethedataconnectionsandtransferspeedstoallsitesacrossourentirenetwork.
Online data
Around1,400uniquevisitorsaccessedtheonlineMacedonRangesCommunityProfileandSocialAtlasduring2013/14.Thesewebsitespresentpopulationdatafromthe1991and2011censusesbasedonage,ethnicity,education,employment,incomeandotherfactors,andmapsofselected2011Censusstatistics.
Strategic plan actions
Roll-outoftheInformationandCommunicationsStrategicPlan2012–2015continued,withatotalof27outoftheplan’s54projectscomplete.
During2013/14,fiveprojectsweredeliveredandafurthereightcommenced.Theseincluded:
• UpgradingtoMicrosoftExchange
• DeployingWindows7toalldesktopandlaptopcomputers
• Brandedemailsignatures
• Anonlinekindergartenenrolmentsystem
• AHumanResourceInformationSystem
• AnewFinancesystem
• Improvementstofirehazardmanagement
• DevelopingaCouncilimagelibrary
• Introducinganelectronicagedcareassessmentform.
GoalWe provide quality and efficient services that meet community needs.
2011/12
2012/13
2013/14
Visits 260,000Memberships 16,515
Loans 415,000
Visits 265,000Memberships 17,000
Loans 408,000
Visits 264,900Memberships 17,200
Loans 380,200
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Civic and community leadership
MacedonRangesShireCouncilwasestablishedbyanOrderoftheGovernorinCouncilon19January1995andoperatesinaccordancewiththeLocalGovernmentAct1989,asamendedbytheLocalGovernment(DemocraticReform)Act2003.
TheleadershipandgovernanceroleofCouncilisto:
• Actasarepresentativegovernmentbytakingintoaccountthediverseneedsofthelocalcommunityindecision-making
• Provideleadershipbyestablishingstrategicobjectivesandmonitoringtheirachievement
• MaintaintheviabilityofCouncilbyensuringthatresourcesaremanagedinaresponsibleandaccountablemanner
• Advocatefortheinterestsoflocalcommunitiestoothercommunitiesandgovernments
• Actasaresponsiblepartneringovernmentbytakingintoaccounttheneedsofothercommunities
• Fostercommunitycohesionandencourageactiveparticipationinciviclife.
TheCouncilcomprisesnineelectedrepresentativeswhoaresupportedbyanorganisationofstaffandmanydedicatedvolunteers,includingmembersofCounciladvisorycommitteesandcommitteesofmanagement.
CodesofconductforCouncillors,staffandvolunteersarerequiredbytheLocalGovernmentAct1989,andareimportanttoolsinmaintainingstandardsofbehaviourandpublictrustintheorganisation.ThroughregularinductionprogramsfornewstaffandtheannualendorsementoftheCouncillorCodeofConduct,ourcollectivecommitmenttothesestandardswasmaintainedin2013/14.
Council Advisory Committees
CouncilundertookareviewofitsAdvisoryCommitteesanddeterminedtodisbandtheLibraryAdvisoryandtheCommunityAccesscommittees.TheKynetonMechanicsInstitute,SaleyardsAdvisoryandtheArtsandCultureAdvisorycommitteesbecamereference/usergroups.
AHealthandWellbeingAdvisoryCommitteewasestablished.Recruitmentandselectionofmembersforthisgroup,whichwillprovideadvicetoCouncilonstrategyandpolicydevelopmentsthatimpactonthehealthandwellbeingofthecommunity,willcommencein2014/15.
GoalWe lead and advocate for the best interests of the community.
Information and communications technology
2011/12 2012/13 2013/14
DesktopandlaptopcomputersownedbyCouncil 283 291 308
Numberofservers(physicalandvirtual) 38 44 58
NumberofstaffrequestsreceivedbyITHelpDesk N/A 2,495 3,351
Registereditemsofincomingcorrespondence N/A 26,948 28,873
NumberofstaffusingtheGeographicInformationSystem 225 218 234
Desktopspurchased 38 48 127
Laptopspurchased 35 37 14
iPadsandtabletspurchased 0 16 0
Security
TheuseofexternallyfacingsystemsandeBusinesstechnologiesopensorganisationsuptotheoutsideworld,andonlythroughtheeffectiveuseofsecuritytechnologiescanincreasedriskstoCouncilinformationassetsbemitigated.
Theperimetervulnerabilityassesment,whichwasconductedinMarch2014,aimedtoprovideanappraisalofthedefencesputinplacetoprotectinformationassetsfromattack.Whilethisassessmentrevealedno
criticalissues,threemediumriskandsevenlowriskissueswereidentified,assessedandaddressed.
Records and correspondence
Councilreceivedalmost66,000itemsofincomingcorrespondenceduringtheyear,ofwhich44percentwereregistered(28,873items).Theamountofincomingcorrespondencehasbeengrowingrapidlyinrecentyearsandtoassistwiththeincreasedworkload,anewfull-timepositionhasbeenapprovedinthe2014/15Budget.
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Councillor briefings (Assemblies of Councils)
BeforemakingdecisionsataCouncilmeeting,CouncillorsaresometimesbriefedonmattersbyCouncilstaff.Briefingsareanimportantforumforadviceanddiscussionintheleaduptoaformaldecisionaboutacomplexissue,orforCouncillorstorequestadditionalinformationtoassistinmakingdecisions.Councillorsdonotmakedecisionsintheseinformalforums.ArecordofmattersdiscussedatCouncillorsbriefingsismaintainedandpresentedtoCouncileachmonth.
40meetingswereheldwithstateandfederalgovernmentrepresentativestoadvanceprojectsandpartnerships.
Regional Growth Plan
CouncilwasactiveinitsinvolvementwiththedevelopmentandimplementationoftheLoddonMalleeSouthRegionalGrowthPlanin2013/14.Regionalgrowthplansprovidebroaddirectionforland-useanddevelopmentacrossregionalVictoriaandprovideadetailedplanningframeworkforkeyregionalcentres.
Transport
CouncilwrotetolocalmembersadvocatingforacontinuationoftheGisBusservice,whichwassuccessful.AnextensivecommunityconsultationwithWoodendresidentswasundertakentobetterunderstandtheirneedsforlocaltransport.Theconsultationinvolvedsurveys,communitylisteningposts,workshopsandinterviews.AreportwasfinalisedandCouncilwillassesstherecommendationsin2014/15.
Black spot register
AregisterforinternetandmobileserviceblackspotsintheshirewasestablishedtosupportCouncil’sadvocacycampaignforimprovedtelecommunications.Theregisterenabledlocalbusinessesandresidentstorecordlocationswhereinternetormobileservicesareweakorunavailable.Theycouldalsoprovidedetailsontheeffectithadontheirday-to-daybusiness.
Areportsummarisingthedatacollectedwillbepresentedtotelecommunicationproviders,andstateandfederalgovernmentrepresentatives,tohighlighttheneedforbettermobileandhigh-speedinternetservicesintheMacedonRanges.
Social housing
CouncilcontinuednegotiationswiththeDepartmentofHumanServicesandotherstakeholdersaroundthefutureoftheremainingsocialhousingpropertiesinitsportfolio.Individualplansforthetransitionofeachremainingpropertywillbedevelopedin2014/15.
Romsey All Abilities Park
NegotiationscommencedbetweenCouncilandtheVictorianEducationDepartmenttopurchasetheformerRomseyPrimarySchoolsite.Counciladvocatedstronglyforthelandtobecomeacommunityspaceratherthanbesoldatahighervalueforresidentialdevelopment.Adecisionwillbemadein2014/15.
Future actions• ReviewCouncil’sCommunityConsultation
Framework,mediaandsocialmediapolicies,andadvertisingarrangements.
• CommencetheextensionoftheGisborneAdministrationCentretoprovideadditionalstaffaccommodation.
• Continuetorecognisethevalueofvolunteers.
• EnsuretheAuditor-General’ssixindicatorsoffinancialsustainabilityremaininthelowriskcategory,andthatCouncil’sfinancialreservesareproperlymanaged.
• Developonlinefunctionalitytoimproveservicedelivery,anonlineimagelibrary,andincludetheshire’spopulationandhouseholdforecastsonCouncil’swebsite.
• Implementnewcorporatesystemsforthemanagementofdocuments,humanresources,contractorinduction,andperformanceindicatordata.
• CompleteanITDisasterRecoveryExerciseandupgradecomputersfromWindowsXPtoWindows7,andMicrosoftOffice.
• Advocatetostateandfederalgovernmentdepartmentsandstakeholderstoadvanceprojectsandpartnerships,improvetransport,andprovidebettertelecommunicationsinfrastructure.
• DevelopaYouthEmploymentPolicy.
• ProvidecorporatesystemstrainingandeLearningprogramstostaffanddeliveratleasttwocorporatecultureleadershipsessions.
• ParticipateindevelopingtheLoddonMalleeSouthRegionalTransportPlan.
• Developandimplementanasbestosmanagementplanandreviewriskmanagementpracticesandreporting.
• DevelopasharedapproachtoemergencyreliefandrecoverywithothermunicipalitiesacrosscentralVictoria.
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Australia Day Township Celebration Grants Council’sannualAustraliaDayTownshipCelebrationGrantsprogramprovidesgrantsofupto$500toassistcommunitygroupstocoordinatefreepubliceventswithintheMacedonRangesShire.
EachyearCouncilprovidesgrantstocommunitygroupsfromanumberofprogramsandschemes.Italsoprovidessupporttotheshire’ssixneighbourhoodhouses.
Grants, Awards and Donations
1stRomseyScoutGroup—communitybarbecueandfamilyfunactivities $500
BayntonHallCommittee—communityfilmnight $400
LionsClubofKyneton—communitybarbecuebreakfast $500
MalmsburyTownHallManagementGroup—antiques,Australianaandartisansevent $500
TheGREATAssociationInc.—communitybarbecuebreakfast $500
TyldenHallCommittee—communitybarbecuebreakfast $500
WoodendRotary,RSLandScouts—flagparadeandbarbecue $500
Total $3,400
Australia Day Awards NinecommunitygroupsreceivedanAustraliaDayTownshipCelebrationGrantandfiveindividualsandgroupswererecognisedformakingasignificantcontributiontothelocalcommunity.
ArtistsforOrphansInc.founderRoniWildeboerwasawardedCitizenoftheYearforherworkwithorphanedchildrenaffectedbyAgentOrangeinVietnam.TheYoungCitizenoftheYearawardwenttoJohn-JoeWilsonforhisleadership,workaroundstudentwellbeingandhelpingtoestablishtheLookoutprogramatSacredHeartCollege.
EricScobleandtheWindarringMealsonWheelsteam,whichincludesBethHipworth,EmmaGoodwin,LukeWrenandGabrielleMartin,receivedCommunityAchievementAwards.
ThesuccessfulChristmasLunchattheKynetonTownHallwasnamedCommunityEventoftheYear.
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Gisborne Little Athletics GisborneLittleAthleticsreceivedfundingforanewsyntheticlongjumprunupthatservicestwopits.Thisassetwillprovidegreatbenefitstotheclub’smembership,whichhasincreasedbyover50percentinthelastyear.Localschoolsalsousetheclub’sfacilitiesregularly.
Community Funding SchemeCouncil’sannualCommunityFundingSchemesupportstheactivitiesofcommunitygroupsandevents.Councildistributed$178,160ingrantsbetween55communitygroupsandorganisations.Thisyear,one-thirdoftheapplicationsreceivedwerefromnewapplicants.Ofthesuccessfulapplications,32percentrelatedtocommunitybuildingsanddevelopment,30percenttoarts,eventsandtourism,25percenttosportsandrecreation,andtheremaindertoenvironment,familyandchildren’sservices,andheritage-relatedinitiatives.ForafulllistofCommunityFundingSchemerecipientsfor2013/14,pleasevisitCouncil'swebsite.
Lost Trades FairAround7,000peopleflockedtoKynetoninMarchfortheinaugural
LostTradesFair.HeldattheKynetonMuseum,thefairshowcasedtraditionallostandraretrades.Theuniqueeventincludeddemonstrationsinchairmaking,coopering(barrelmaking),
bucketmaking,letterpressprinting,leathercarving,Frenchpolishing,bootmaking,whipmaking,hedgelaying,drystonewalling,stonemasonry,printmakingandspinning.
Sculptural pig project NewhamPrimarySchoolstudentsandlocalartistsdecorated10life-sizedfibreglasspigsaspartoftheNewhamMechanicsInstituteOPigsculpturalpigproject.ThedecoratedpigsweredisplayedaroundNewham,andtheprojectfinishedwithanautumnfestivalcelebratedwithlocalproduceandmusic.
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Councillor Grants programThenumberofCouncillorGrantapplicationsthatwerefundedrosefrom21in2012/13to31in2013/14.Themaximumfundingamountwasincreasedduringtheyearfrom$500to$1500,andnot-for-profitcommunitygroupswereabletoapplyonlineforaneasierandmorestreamlinedprocess.
1stRiddellsCreekScoutGroup $500
1stRomseyScoutGroup $500
CarlsruheFireBrigade $500
ClarkefieldMusicFestival $400
CobawCommunityHealth $455
GisborneFestivalCommittee $1,500
KPSParentsandFriends $301
GisborneCommunityCarols $1,000
JubileeHall $150
KynetonCommunityParkInc. $850
KynetonPrimarySchool $270
KynetonSecondaryCollege $200
LACSACGA $750
LancefieldMen’sShed $500
LancefieldNeighbourhoodHouse $600
LifestyleCarer’sGroup $800
MacedonandMountMacedonBusinessandTourismAssociation $1,500
MacedonRangesFriendsofEastTimor $1,500
MacedonRangesSustainabilityGroup(KynetonTransitionHub) $1,500
MacedonRangesToyShop $1,000
MountMacedon/MacedonCarolsbyCandlelight $944
MountMacedonPrimarySchool $500
NewhamMechanicsInstitute $350
RiddellsCreekPonyClub $1,500
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Landcare Group support
AshbourneLandcareGroup $800
BullengarookLandcareGroup $800
CampaspeRiverandLandManagementGroup $800
CampaspeValleyLandcareGroup $800
CarlsruheLandcareGroup $800
ClarkefieldandDistrictFarm/LandcareGroup $700
DeepCreekLandcareGroup $800
Macedon Ranges Toy ShopTheMacedonRangesToyShopopensforChristmasandprovides
toysandbookstoover250childrenwhomayotherwisegowithout.Parentsandcarerscanchooseamaingift,bookorsofttoy,andastockingfiller.Thisnot-for-profit,communitygrouprelies
solelyondonations.Councilcontributed$1,000in2013/14.
Romsey&LancefieldDistrictsHistoricalSocietyInc. $500
RomseyPrimarySchool $500
SacredHeartCollegeKyneton $500
WoodendCemeteryTrustInc. $500
WoodendLionsClub $500
WoodendPlaygroup $500
WoodendToyLibrary $750
Total $21,820
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Bullengarook Landcare BullengarookLandcarewasamong24landcaregroupstoreceivean$800grantin2013/14.
InlinewithCouncil’sfaunamonitoringprogram,thisactiveLandcaregroupconstructedandinstalledaround60nestboxesfornativeanimals.ManyofthesenestboxeswereinstalledonCouncilreserves.RecordsofspeciesdiscoveredinthenestboxeswillberecordedforCounciltogainagreaterunderstandingofspecieslivinginlocalreserves,whichwillsupportbetterenvironmentalmanagement.
FriendsofBlackHill $800
FriendsofDalyNatureReserve $800
FriendsofHangingRock $800
FriendsofMountGisborne $800
GreeningofRiddell $800
MacedonRangesIndianMynaActionGroup $800
MalmsburyDistrictLandcareGroup $800
NewhamandDistrictLandcareGroup $800
RiddellsCreekLandcareGroup $800
ShielaCameronGuidesLandcareGroup $800
StanleyParkCommitteeofManagement $800
TrenthamDistrictLandcareGroup $800
TyldenLandcareGroup $800
UpperCampaspeCombinedLandcareGroups $800
UpperDeepCreekLandcareNetwork $800
UpperMaribyrnongCatchmentGroup $800
WoodendLandcareGroup $800
Total $19,900
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Community newsletter grants
BullengarookBellowsnewsletter $800
GisborneGazettenewsletter $880
GuimTalesnewsletter $880
KynetonConnectnewsletter $800
LancefieldMercurynewsletter $800
MalmsburyMailnewsletter $800
RiddellRoundupnewsletter $880
RomseyRagnewsletter $880
TheNewWoodendStarnewsletter $880
Total $7,600
Neighbourhood House and Community Centre support
KynetonCommunityandLearningCentre $3,584
LancefieldNeighbourhoodHouse $3,584
MacedonRangesFurtherEducationCentre $3,584
RiddellsCreekNeighbourhoodHouse $3,190
RomseyCommunityHouse $3,190
WoodendNeighbourhoodHouse $3,584
Total $20,716
Neighbourhood HouseTheLancefieldNeighbourhoodHouseIncredibleEdibleLancefieldprojectwaslaunchedin2013/14.Aspartofthisproject,Councilsupportedaworkingbeethatinvolvedplantingedibleplantsin24halfwinebarrelsalongMainStreet,Lancefield,inpartnershipwiththecommunityandlocalbusinesses.TheIncredibleEdibleprojectsupportsgrowingfruitandvegetablesinpublicplacesforeveryonetoenjoy,gardeningworkshops,andcampaignsaroundlocalfoodissues.
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Statutory Information
Overall Community Satisfaction Survey results
Performance Macedon Ranges Macedon Ranges Large Rural Statewide measures Shire Council 2013 Shire Council 2014 Shires Group
Overallperformance 60 59 57 61
Communityconsultation 55 47 55 57
Advocacy 53 50 54 56
Customerservice 70 69 68 72
OverallCouncildirection 52 48 51 53
TheDepartmentofPlanningandCommunityDevelopmentconducteditsannualCommunitySatisfactionSurveyagainin2013/14onbehalfofVictoriancouncils.
Council’sperformanceoverthelast12monthswasassessedby400participatingresidents,andbenchmarkedagainstastatewideaverageandotherlargeruralshires.
Councilimprovedormaintainedits2012/13resultin15of20individualservicesareas.Themostsignificantimprovementswereindisastermanagementandwastemanagement.
Comparedtootherlargeruralshires,Councilcontinuedtoperformhighlyinoverallperformanceandcustomerservice.However,itratedlowerthanpreviousyearsandotherlargeruralshiresincommunityconsultation,advocacyandoverallCouncildirection.
Individual service area performance measures Macedon Ranges 2013 Macedon Ranges 2014
Artscentresandlibraries 69 70
Communityandculturalactivities 65 66
Maintenanceofunsealedroads 40 45
Roadsideslashingandweedcontrol 44 42
Conditionoflocalstreetsandfootpaths 51 52
Planningandbuildingpermits 46 47
Planningforpopulationgrowth 52 50
Generaltownplanningpolicy 53 49
Communityconsultationandengagement 55 47
Informingthecommunity 58 55
Lobbyingonbehalfofthecommunity 53 50
Emergencyanddisastermanagement 68 72
Elderlysupportservices 66 67
Disadvantagedsupportservices 61 61
Familysupportservices 64 64
Businessandcommunitydevelopmentandtourism 61 63
Enforcementoflocallaws 64 64
Recreationalfacilities 68 71
Appearanceofpublicareas 69 71
Wastemanagement 72 76
Parkingfacilities 62 62
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Victorian Local Government Indicators
Definitions
Assessment=apropertywhichissubjecttoratesandcharges.
RenewalGap=theratioofcurrentspendingoncapitalrenewalofexistinginfrastructureassetswhichreturnstheservicepotentialorthelifeoftheassetuptothatwhichithadoriginallytotheAAAC.
RenewalandMaintenanceGap=theratioofcurrentspendingoncapitalrenewalofexistinginfrastructureassetswhichreturnstheservicepotentialorthelifeoftheassetuptothatwhichithadoriginallypluscurrentspendingonmaintenancetoAAACplusmaintenance.
AverageAnnualAssetConsumption(AAAC)=theamountoftheCouncil’sassetbaseconsumedduringayear.
2012-2013 2013-2014 Diff
1 Affordability/CostofGovernance
Average rates and charges per assessment
Ratesandchargesdeclaredasbeingreceivable
Numberofassessments
$1,769
$36,768,524
21,024
$1,640
$34,472,570
20,780
$129
2 Average rates and charges per residential assessment
Ratesandchargesdeclaredforallresidentialassessments
Numberofresidentialassessments
$1,749
$32,195,338
18,604
$1,620
$30,139,444
18,409
$129
3 Sustainability Average liabilities per assessment
Totalliabilities
Numberofassessments
$902
$18,753,479
21,024
$945
$19,868,891
20,780
($43)
4 Operating result per assessment
Operatingresultperfinancialstatements
Numberofassessments
$657
$13,643,000
21,024
$905
$19,022,000
20,780
($248)
5 Services Average operating expenditure per assessment
Operatingexpenditureperthefinancialstatements
Numberofassessments
$3,117
$64,764,000
21,024
$2,805
$58,980,000
20,780
$312
6 Community Satisfaction Rating for Overall Performance generally of the Council
Refertopage11fordetailsover5years
Refertopage11fordetailsover5years
Refertopage11fordetailsover5years
7 Infrastructure Average capital expenditure per assessment
Totalcapitalexpenditure
Numberofassessments
$690
$14,337,000
21,024
$815
$17,140,000
20,780
($125)
8 Renewal Gap
Currentspendingonrenewal
LongtermAv.AnnualAssetConsumption(AAAC)
56.4%
$5,976,406
$10,603,375
50.2%
$4,612,015
$9,195,825
9 Renewal and Maintenance Gap
Currentspendingonrenewalplusmaintenance
LongtermAv.AnnualAssetConsumption(AAAC)plusmaintenance
72.5%
$12,174,175
$16,801,144
68.7%
$10,043,174
$14,626,984
10 Governance Community Satisfaction Rating for Council's Advocacy Refertopage11fordetailsover5years
Refertopage11fordetailsover5years
Refertopage11fordetailsover5years
11 Community Satisfaction Rating for Council's Engagement Refertopage11fordetailsover5years
Refertopage11fordetailsover5years
Refertopage11fordetailsover5years
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Information and PrivacyAwiderangeofinformationisreadilyavailableforpublicinspectionorcanbeaccessedundertheFreedomofInformationAct(1982).Theseinclude:
• CurrentallowancesfortheMayor,DeputyMayorandCouncillors
• Seniorofficers’grosssalaries,contributionstosuperannuation,valueofamotorvehicleprovided,allowances,andotherbenefitsforthepresentfinancialyearandthepreviousfinancialyear(ifapplicable)
• InterstateandoverseastravelexpenditurebyCouncillorsorCouncilofficers
• Councillorswhowererequiredtosubmitareturnofinterestduringthefinancialyearandthedatethereturnsweresubmitted
• Councilofficerswhowererequiredtosubmitareturnofinterestduringthefinancialyearandthedatethereturnsweresubmitted
• AgendasforandminutesofordinaryandspecialmeetingskeptunderSection93oftheLocalGovernmentAct(1989),exceptwheresuchminutesrelatetopartsofmeetingsthatwereclosedtomembersofthepublicunderSection89oftheAct
• AlistofallspecialcommitteesestablishedbyCouncilandthepurposeforwhicheachcommitteewasestablished
• AlistofallspecialcommitteesestablishedbytheCouncilwhichwereabolishedorceasedtofunctionduringthefinancialyear
• MinutesofmeetingsofspecialcommitteesestablishedunderSection86oftheLocalGovernmentAct(1989),exceptwheresuchminutesrelatetopartsofmeetingsthathavebeenclosedtomembersofthepublicunderSection89oftheAct
• Applicationsforenrolmentonthevoters’rollunderSections12and13oftheLocalGovernmentAct(1989)fortheimmediatepastrollandthenextrollbeingprepared
• RegisterofdelegationskeptunderSections87,88and98oftheLocalGovernmentAct(1989)
• SubmissionsreceivedunderSection223oftheLocalGovernmentAct(1989)duringtheprevious12months
• AgreementstoestablishregionallibrariesunderSection196oftheLocalGovernmentAct(1989)
• RegisterofleasesenteredintobyCouncil
• RegisterofAuthorisedOfficersappointedunderSection224oftheLocalGovernmentAct(1989)
• AlistofdonationsandgrantsmadebyCouncilduringthefinancialyear
• AlistofthenamesoftheorganisationsofwhichCouncilwasamemberduringthefinancialyear
• AregisterofCouncil’scontractsinaccordancewiththeLocalGovernmentAct(1989).
Local lawsMacedonRangesShireCouncilhastwolocallaws:
• LocalLawNo.9–MacedonRangesShireCouncilMeetingProcedure,whichcameintooperationon25July2007
• LocalLawNo.10–MacedonRangesShireCouncilGeneralPurposesandAmenityLocalLaw,whichcameintooperationon25September2013.ThislocallawassistsCouncilinmaintainingasafe,peacefulandorderedcommunityenvironment.
Council meetingsAllCouncilmeetingsareconductedinaccordancewithLocalLawNo.9,whichdealswith:
• TheelectionoftheMayorandDeputyMayor
• TheuseofCouncil’scommonseal
• TheproceduresgoverningtheconductofCouncil,andSpecialCommittee,meetings.
Privacy and disclosuresMacedonRangesShireCounciliscommittedtoprotectingtheprivacyofresidentsandratepayers.Councilwillnotdisclosepersonalinformationtoathirdpartywithouttheresident’sconsent,unlessrequiredtodosobylaw.
ApplicationoftheProtectedDisclosureAct(2012)replacedtheWhistleblowersProtectionAct(2001).
TheProtectedDisclosureAct(2012)encouragesandassistspeopleinmakingdisclosuresofimproperconductbypublicofficersandpublicbodies.TheActprovidesprotectiontopeoplewhomakedisclosuresinaccordancewiththeActandestablishesasystemforthemattersdisclosedtobeinvestigatedandrectifyingactiontobetaken.
Councildoesnottolerateimproperconductbyemployees,northetakingofreprisalsagainstthosewhocomeforwardtodisclosesuchconduct.Itiscommittedtoensuringtransparencyandaccountabilityinitsadministrativeandmanagementpracticesandsupportsthemakingofdisclosuresthatrevealcorruptconduct,conductinvolvingasubstantialmismanagementofpublicresources,orconductinvolvingasubstantialrisktopublichealthandsafetyortheenvironment.Councilwilltakeallreasonablestepstoprotectpeoplewhomakesuchdisclosuresfromanydetrimentalactioninreprisalformakingthedisclosure.Itwillalsoaffordnaturaljusticetothepersonwhoisthesubjectofthedisclosuretotheextentitislegallypossible.
During2013/14,therewerenodisclosuresmadeundertheProtectedDisclosureAct2012.
DisclosuresofimproperconductordetrimentalactionbyCounciloranyofitsemployeesand/orofficersmaybemadetotheProtectedDisclosureCoordinator.
DisclosuresofimproperconductordetrimentalactionbyCouncillorsshouldbemadedirectlytotheIndependentBroad-basedAnti-corruptionCommission:
Level1,NorthTower,459CollinsStreetMelbourne,VIC30001300735135www.ibac.vic.gov.au
TheProtectedDisclosurePolicyandProcedures,whichoutlinethesystemforreportingdisclosuresofimproperconductordetrimentalactionCounciloranyofitsemployeesand/orofficers,areavailableontheDepartment’swebsite.
ThenominatedofficerpursuanttotheFreedomofInformationAct(1982),InformationPrivacyAct(2000),andtheProtectedDisclosuresAct(2012)istheManager,CouncilandCustomerServicewhocanbecontactedbyphoning(03)54220352.
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Performance and Financial Statements
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2013/2014 Performance StatementInaccordancewithSection132oftheLocalGovernmentAct1989thisStatementhasbeenprepared,identifyingActions(KeyStrategicActivities)thatCouncilincludedinthe2013/2014BudgetanddetailstheextenttowhichtheseActionshavebeenachieved.
Our key outcomes1. An inspiring place1.1. Our lifestyle, culture and sense of place is strengthened by best practice planning and development
1.1.1. Toprotectandmaintaintheintegrityoftownshipswithinacontextofpopulationgrowth
1.1.1.2. WoodendStructurePlanadoptedby30June2014
1.2. Our environment and landscape is protected and sustained
1.2.1. Toprotectthenaturaldiversityanduniquenessofthelandscapeandwildlife
1.2.1.1. DevelopaPestAnimalManagementPlanby30June2014
1.3. Our infrastructure supports the needs of future generations
1.3.1. Toplanfor,developandmaintaincommunityfacilitiesthatmeetchangingneeds
1.3.1.2. CompleteRomseySportprecinctby30June2014
2. An empowered community2.3. Our economy is diverse, strong and prosperous
2.3.1. Tofacilitateandsupportthedevelopmentofdiverseindustrysectorsthatbuildonthenaturalandbuilt strengthsoftheshire
2.3.1.2. DelivertwoIndustrySupportForumsby30June2014
2.4. Our community is inclusive and connected and enjoys strong mental and physical health and wellbeing
2.4.1. Toincreasecommunityunderstandingof,andsupportfor,mentalhealthandwellbeing
2.4.1.2. Developstrategiestoincreasecommunitymentalhealthliteracyandabilitytoaccesseffectivesupportand servicesthroughholdingmentalhealthroundtableswithlocalandspecialistagenciesby30June2014
2.5. Our community is well-prepared, resilient and safe
2.5.1. Todevelopandmaintainsafeenvironments
2.5.1.2. TohaveacurrentandcertifiedMunicipalEmergencyManagementPlanby30June2014
3. A high-performing organisation3.3. We proactively engage with, and demonstrate accountability to, the community; and build and sustain financial strength
3.3.1. Todeliverfairandopendecision-makingacrossthebusinessofCouncil
3.3.1.1. CommunicationsStrategypresentedtoCouncilby30December2013
3.3.2. ToensureCouncil’sfinancialresourcesaresustainableandmanagedresponsibly
3.3.2.1. EnsureBudgetandStrategicResourcesPlanareapprovedbyCouncilby30June2014
3.4. We provide quality and efficient services that meet community needs
3.4.1. Toensurethatourcommunitybenefitsfromtheefficientdeliveryofourregulatoryandoperational responsibilities
3.4.1.1. CompletethebiennialevaluationofallpropertiesinaccordancewiththeValuerGeneralBestPractice Guidelinesby30June2014
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Outcome: Our lifestyle, culture and sense of place is strengthened by best practice planning and development
Strategy: To protect and maintain the integrity of townships within a context of population growth.
Keyaction: WoodendStructurePlan
Indicator: Thestructureplanisadoptedby30June2014.
Result: Achieved
Comment: ThestructureplanwasadoptedattheMay2014OrdinaryCouncilMeeting.
An inspiring place
Outcome: Our environment and landscape is protected and sustained
Strategy: To protect the natural diversity and uniqueness of the landscape and wildlife.
Keyaction: PestAnimalManagementPlan
Indicator: Theplanisdevelopedby30June2014.
Result: Achieved
Comment: ThePestAnimalManagementPlanwasadoptedattheJune2014OrdinaryCouncilMeeting.
Outcome: Our infrastructure supports the needs of future generations
Strategy: To plan for, develop and maintain community facilities that meet changing needs.
Keyaction: CompleteRomseySportPrecinct.
Indicator: Tobecompletedby30June2014.
Result: Achieved
Comment: Projectcompletedwithdateofopeningon29April2014.
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An empowered community
Outcome: Our economy is diverse, strong and prosperous
Strategy: To facilitate and support the development of diverse industry sectors that build on the natural and built strengths of the shire.
KeyAction: DelivertwoIndustrySupportForums.
Indicator: Forumstobedeliveredby30June2014.
Result: Achieved
Comment: Generalbusinessnetworkingnightheldon4March2014with60attendees.End-of-year networkingnightandworkshopconductedwithapproximately70attendees.Home-based businessesnetworkingseminarheldandBusinessVictoriaworkshopsconductedon20February 2014and30April2014respectively.
Outcome: Our community is well-prepared, resilient and safe
Strategy: To develop and maintain safe environments.
KeyAction: TohaveacurrentandcertifiedMunicipalEmergencyManagementPlan.
Indicator: Theplantobeadoptedby30June2014.
Result: Achieved
Comment: AsaresultoftheFebruaryfiresintheMacedonRanges,theMunicipalEmergencyManagement PlanhasbeenreviewedandwaspresentedtotheJune2014OrdinaryCouncilMeeting.
Outcome: Our community is inclusive and connected and enjoys strong mental and physical health and wellbeing
Strategy: To increase community understanding of, and support for, mental health and wellbeing.
KeyAction: Developstrategiestoincreasecommunitymentalhealthliteracyandabilitytoaccesseffective supportandservicesthroughholdingmentalhealthroundtableswithlocalandspecialistagencies.
Indicator: Mentalhealthroundtablestobeheldby30June2014.
Result: Achieved
Comment: Suicidepreventionroundtableheldon14October2013andplanningisunderwaytotakefindings toacommunity-basedworkshopevent.
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Outcome: We proactively engage with, and demonstrate accountability to, the community; and build and sustain financial strength
Strategy: To deliver fair and open decision-making across the business of Council.
KeyAction: CommunicationsStrategy
Indicator: ThestrategytobeadoptedbyCouncilby30December2013.
Result: Notachieved
Comment: TheCommunicationsStrategy2013–2017wasadoptedattheMay2014OrdinaryCouncilMeeting.
A high performing organisation
Strategy: To ensure Council’s financial resources are sustainable and managed responsibly.
KeyAction: BudgetandStrategicResourcesPlanapprovedbyCouncil.
Indicator: BudgetandStrategicResourcesPlantobeadoptedbyCouncilby30June2014.
Result: Achieved
Comment: Council’sBudgetandStrategicResourcePlanwereadoptedattheSpecialCouncilMeetingon18 June2014.
Outcome: We provide quality and efficient services that meet community needs
Strategy: To ensure that our community benefits from the efficient delivery of our regulatory and operational responsibilities.
KeyAction: CompletethebiennialevaluationofallpropertiesinaccordancewiththeValuerGeneralBest PracticeGuidelines.
Indicator: Revaluationcompletedby30June2014.
Result: Achieved
Comment: The2014GeneralValuationoftheshirewasadoptedattheJune2014OrdinaryCouncilMeeting.
ConclusionForthepurposesofsections127(d)and132oftheLocal Government Act,CouncilplacessignificantemphasisontheselectionofKeyStrategicActivities(fromitsCouncilPlan)tobeincludedinthePerformanceStatementandhassuccessfullycompletedalloftheidentifiedactionsforthe2013/14CouncilYear.
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Certification of Performance Statement
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Independent Auditor's Report—Performance Statement
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Independent Auditor's Report—Performance Statement
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ThefollowingguidemaybeusefultogaininganunderstandingofCouncil’sfinancialposition.
Council’sauditedFinancialStatementsfortheyearended30June2014,onthefollowingpages,arepreparedinaccordancewiththeAccountingStandardsandtherequirementsoftheLocalGovernmentAct1989andLocalGovernment(FinanceandReporting)Regulations2004.
ThestatementshavebeenapprovedinprinciplebyCouncil,auditedbytheAuditorGeneral’sagents,McLeanDelmoBentleysAuditPtyLtd,andapprovedbytheAuditorGeneral.
ThefinancialstatementscomprisetheComprehensiveIncomeStatement,theBalanceSheet,theStatementofChangesinEquityandtheCashFlowStatement.
Comprehensive Income Statement TheComprehensiveIncomeStatementshowsCouncil’soperatingrevenueandexpensesfortheyearplusthenetassetrevaluationreserveincrease,whichinsimpletermsistheincreaseinthevalueofCouncil’sassetsresultingfromanyassetrevaluationsconductedduringtheyear.
Thesummaryoftheincomestatementasfollows:
2013/14 2012/13
Revenue(1) $78.40m $78.00m
Less
Expenses(2) $64.76m $58.98m
Net Operating Surplus $13.64m $19.02m
OtherComprehensiveIncome(3) $41.55m $24.19m
Comprehensive Result $55.19m $43.21m
0 5 10 15 20
2013-2014
2012-2013
2011-2012
2010-2011
2009-2010
2008-2009
2007-2008
Operating Surplus $M
Theexplanationofsomeofthekeychangesbetween2012/13and2013/14inthecomponentsofComprehensiveIncomeisasfollows:
(1) Total income increased in 2013/14 by $0.40m from 2012/13
Whiletheoverallincreasewassmall,thereweresomelargemovementsbetweentheincomecategories.
• Ratesandchargesincreasedby$2.3m.
Rateincomewashigherthan2012/13duetoratesbeingincreasedby4.8%andtherewasalsoanincreaseinthenumberofrateableproperties(around1%).
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Offsetting this increase was lower income in the following areas • Grantswere$1.1mlowerthan2013/14.
ThemainreasonforthedecreaseinrecurrentoperatinggrantsisthattheGrantsCommissionpaymentswere$3.0mhigherin2012/13.Forthelastfewyears,theGrantsCommissionhadbeenpayinghalfofthenextyear'sgrantinadvance.In2013/14theGrantsCommissionhasrevertedbacktopayingthegrantintheyearoftheallocation.AsaresultCouncilhasonlyreceivedtheotherhalfofthe2013/14allocationthisyear(theotherhalfwasreceivedin2012/13).
Thisdecreaseispartlyoffsetbyhigherkindergartengrants($0.63m)duetoCounciltakingoverthe
managementoftwonewkindergartenspart-waythrough2012/13.TheRoadstoRecoverygrantwasalsohigherin2013/14($1.02m).
• Contributionsofnon-monetaryassetsdecreasedby$0.92m.
Non-monetaryassetincomegenerallyrelatestothetransferofinfrastructure(roads,footpaths,etc)bydeveloperstoCouncilfollowingcompletionofsubdivisions.TheseassetsbecomethepropertyofCouncilandhenceincreaseCouncil’sassetlevels.Thevalueoftheassetsisrecordedasincomewhenthetransferofownershiptakesplace.ThetotalvalueofassettransferredvariesconsiderablyfromyeartoyeardependingonthelevelofdevelopmentintheshireandsubsequenttransferofinfrastructuretoCouncil.
Ratesandcharges48%
Statutoryfeesandfines4%
Userfees7%
Contributions-cash1%
Contributions-non-monetary16%
Grants-recurrent13%
Grants-non-recurrent9%
Otherincome3%
The following graph provides a breakdown of Council’s income sources for 2013/14:
(2) Total expenses increased in 2013/14 by $5.78m • Employeebenefitsincreasedby$2.76m.
EmployeebenefitshaveincreasedduetosalaryincreasesundertheEnterpriseAgreement,newstaffapprovedinthe2013/14budgetandanincreasetothesuperannuationcontribution.TherewasalsoanincreaseinKindergartenstaffingduetoCounciltakingovermanagementoftwoKindergartenpartofthewaythroughlastyear(fullimpactthisyear).CasualstaffinghasalsoincreasedatCouncil’saquaticandleisurecentresduetoincreasedservicedemand.TheincreasedcostsattheKindergartenandaquaticandleisurefacilitiesareoffsetbytheseservicesgeneratinghigherincome.
• DepreciationExpensehasincreasedby$1.48m.
Depreciationhasincreasedduetoassetrevaluationsthatwereconductedduring2012/13and2013/14.In2013/14thisincludedsealedroads(pavementandformation),unsealedroads(formation)anddrainage.Therevaluationsresultedinanincreaseinassetvalues
in2013/14($42.9m)andasubsequentincreaseindepreciation.Alsocontributingtotheincreaseinassetvaluesanddepreciationwereassetscontributedfromdevelopersandthecapitalisationofcompletedcapitalworksprojects.
• Landfillliabilityprovisionincreasedby$1.14m.
Councilownsthreeformerlandfillsitesandongoingmonitoringandrehabilitationworksarerequired.DuringtheyearitwasidentifiedthatfurtherrehabilitationworkswouldberequiredattheformerlandfillinKyneton.Thelandfillliabilityprovisionhasbeenincreasedtoreflecttheadditionalworksthatwillberequiredoverthenext1–2years.
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Employeebenefits44%
Materialsandservices29%
Financecosts(interest)0.3%
Otherexpenses7%
Depreciation19%
The following graph provides a breakdown of Council’s operating expenses for 2013/14:
(3) Other comprehensive income increased by $17.36m
Othercomprehensiveincomeisprimarilymovementsintheassetrevaluationreserveasaresultofassetrevaluations.Councildoesnotrevalueallofitsassetseachyear.Theassetsaregroupedintocategoriesandinaccordancewithaccountingstandards,theassetcategoriesarerevaluedonacyclicalbasisoveranumberofyears.Asmostinfrastructurerevaluationsarebasedoncurrentreplacementcosttheygenerallyresultinanincreaseinassetvalues.
Theincreaseisduetoassetrevaluationsthatwereconductedduringtheyearforsealedroads(pavementandformation),unsealedroads(formation),drainageassetslandandbuildings.In2012/13assetrevaluationswerecompletedforunsealedroadpavements,sealedroadsurfaces,bridgesandfootpaths.
Balance SheetTheBalanceSheetshowswhatCouncilownsasassetsandwhatitowesasliabilities.ThebottomlineofthisstatementisTotalEquitywhichisanaccumulationovertimeofthenetworthofCouncil.
Current assets are $3.0m lower than 2012/13.
ThedecreaseismainlyrelatedtoalowerlevelofCouncilfinancialassets(investments)andlowercashbalance.ThekeyreasonforthedecreaseincashandfinancialassetsisthattheGrantsCommissionpaidhalfofthe2013/14allocation($3m)inJune2013.Thesefundswereunspentatyearendin2012/13.In2013/14theGrantsCommissionhasrevertedtopayingthegrantwhenitisduesonopaymentswerereceivedinadvancethisyear.
Current liabilities have decreased by $3.1m.
Thedecreaseincurrentliabilitiesisduetolowerborrowingsandalowerlevelofrefundabledeposits.Borrowingshavereducedasnonewloansweretakenupduringtheyear.Loansthatwerebudgetedin2013/14havebeenpostponedandwillnowbetakenupinearly2014/15.Refundabledeposits(bondsheldfordevelopmentworks)havealsodecreased.
Non current assets have increased by $56.4m.
Noncurrentassetsareassetswhicharenotexpectedtobeconvertedintocashinthenext12months.Theincreaseismainlyduetoassetrevaluationsthatwereconductedduring2013/14forsealedroads(pavementandformation),unsealedroads(formation),drainageassetslandandbuildings.Therevaluationsresultedinanincreaseinassetvaluesof$42.9m.
AssetvalueswerealsoincreasedasaresultofCouncil’scapitalworksprogramwhichtotalled$14.3min2013/14andassetscontributedtoCouncilfromdeveloperswhichamountedto$12.8m.Theseincreasesarepartlyoffsetbythedepreciationexpense.
Non current liabilities have increased by $1.4m.
Noncurrentliabilitiesrelatetoborrowingsandprovisionsthatarenotpayablewithinthenextyear.Theincreaseismainlyduetotheincreaseinthelandfillprovision$1.1m(seeincomestatementanalysisforfurtherdetails).
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The following graph shows Council’s actual debt levels over the last seven years:
0 1 2 3 7
June2014
June2013
June2012
June2011
June2010
June2009
June2008
Borrowings $M
4 5 6
2.87
3.93
5.17
4.01
5.21
5.24
6.40
TotalEquityisthetermusedtodescribethevalueoftheCounciltoitsratepayersandisdividedbetween:
• AccumulatedSurplus–thevalueofallnetassetsovertime,
• AssetRevaluationReserve;and
• Reserves–fundsreservedforspecificfutureexpenditure.
Council’saccumulatedsurpluswas$617.9mattheendof2013/14,anincreaseof$55.19mfrom2012/13whichismainlyduetotheoperatingsurplusof$13.6mandtheincreaseintheAssetRevaluationReserveof$41.6m.
Cash Flow StatementTheStatementofCashFlowsisarecordofcashreceivedandcashpaidbyCouncilforthefinancialyear.Itexcludesnon-cashexpensessuchasdepreciationthatareincludedintheIncomeStatementandincludesitemssuchascapitalexpenditureandproceedsfromloansthatarenotincludedintheIncomeStatement.
CashFlowsareconcernedwiththethreedistinctareasasfollows:
• Operating,whicharenormalCounciloperations.
• Investing,whicharepaymentsforcapitalequipmentandproceedsfromthesaleofassets.
• Financing,whichincludesproceedsfrominvestmentsmaturing,loanproceedsreceivedandrepaymentofloans.Increasesininvestmentswithamaturityofmorethanthreemonthsaretreatedascashoutflows.
OveralltheStatementshowsthatcashonhandwas$4.9mattheendoftheyear.Thelevelofcashisslightlylowerthan2013/14;thiswasduetoCouncilholdingmorefundsinanoncallaccountin2012/13thatwasattractinghigherreturnsthantermdepositsavailable.However,overalltherewasareductionininvestments(financial)assetsasaresultofhalfofthegrantscommissionallocationfor2013/14beingpaidinadvanceinJunelastyear.
FurtherdetailedinformationonthereportsabovecanbeobtainedintheattachedFinancialStatements.
Capital WorksNote43tothefinancialstatementsoutlinesthelevelofexpenditureoncapitalworksin2013/14.Thenoteshowsthatexpenditureoncapitalworksamountedto$14.3mfortheyear.
Someofthekeyareasofcapitalworkswereroads($5.5m),bridges($0.85m),theregionalnetballcomplexinGisborne($0.83m),Woodendtenniscourts($0.68m),BarklySquarepavilion($0.53m),footpathconstructionandrenewal($0.52m)anddrainageworks($0.51m).
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Roads39%
Bridges6%
Drainage3%
Footpaths4%
Parks,openspaceandstreetscapes13%
Landandbuildings22%
Plantandequipment3%
Systemsandfurniture5%
Other5%
The following graph provides a breakdown of Council’s capital works expenditure for 2013/14:
The following graph shows the level of capital expenditure over the last seven years: Capitalexpenditurefluctuatesfromyeartoyearduetotheschedulingofmajorone-offprojectsandtheavailabilityofgrantfunding.
0 5 10 15 20
Capital Expenditure $M
2013-2014
2012-2013
2011-2012
2010-2011
2009-2010
2008-2009
2007-2008
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Debt Exposure Ratio
(Total Liabilities/Total Realisable Assets)
ThedebtexposureidentifiesCouncil’sexposuretodebtandisanindicatorofitssolvency.Council’sdebtexposureremainsatamodestlevel.InthepastfouryearsCouncil’sdebtratiohasremainedatsimilarlevels;thespikein2011/12wasduetothecontributionCouncilwasrequiredmakeasaresultoftheshortfallintheLocalAuthoritiesSuperannuationFundDefinedBenefitPlan($3.82m).
Financial ratiosFinancialratiosandtheirtrendovertimecanprovideanindicationofthefinancialhealthofanorganisationanditsmediumtolongertermfinancialsustainability.
Debt Commitment Ratio
(Debt Servicing & Redemption/Rate Revenue)
ThedebtcommitmentratioillustratestheamountofincomerequiredtofundCouncil’sdebtfortheyear.Council’sactuallevelofdebthasreducedoverthelastfiveyearsandhencethedebtcommitmentratiohasalsoreduced.
Debt commitment
6.0%
5.0%
4.0%
3.0%
2.0%
1.0%
0.0%2013-20142012-20132011-20122010-20112009-2010
Debt exposure
25.0%
20.0%
15.0%
10.0%
5.0%
0.0%2013-20142012-20132011-20122010-20112009-2010
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Revenue Ratio
(Rate Revenue/Total Revenue)
TherevenueratiomeasuresCouncil’sdependenceonratestofunditsannualbudget.Theratioisheavilydependentonthelevelofgrantfundingreceived;thelevelofgrantscanvarysignificantlyfromyeartoyear.Council’srelianceonraterevenueincreasedslightlyin2013/14duetoalowerlevelofgrantsthan2012/13.
Revenue
52.0%
50.0%
48.0%
46.0%
44.0%
42.0%
40.0%2013-20142012-20132011-20122010-20112009-2010
Working Capital
(Current Assets/Current Liabilities)
WorkingcapitalratioisaliquiditymeasureandprovidesandassessmentofthenumberoftimesCouncilisabletomeetitscurrentcommitments.Council’sworkingcapitalratiohasremainedabove150%forthelastfiveyearswhichindicatesthatCouncilhasnoimmediateissuesinmeetingitsfinancialobligations.
Working Capital
250.0%
200.0%
150.0%
100.0%
50.0%
0.0%2013-20142012-20132011-20122010-20112009-2010
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Investment Gap Ratio
(Capital expend on Asset Renewal and Upgrades/Depreciation)
Theinvestmentgapratioprovidesanindicatorastowhethercapitalspendingissufficienttoreplaceageingassets.OnaverageCouncil’scapitalworksrenewalexpenditurehasmatcheddepreciationoverthepastfiveyears.
Investment gap
140.0%
120.0%
100.0%
80.0%
60.0%
40.0%
20.0%
2013-20142012-20132011-20122010-20112009-20100.0%
Notes to the AccountsWhenreadingthefinancialstatements,theaccompanyingnotesprovidedetailedinformationtoassistinginunderstandinghowfiguresarecomprisedandwhytheyhavebeenincluded.Thenotesareinaccordancewiththerequirementsoftheaccountingstandards.
Areferencenumberiscontainedwithinthefinancialtablesandthesepointthereadertotherelevantnote.
Thenotesshouldbereadinconjunctionwiththefinancialstatementstogetaclearpictureoftheaccounts.
Standard Statements
TheStandardStatementsarearequirementoftheLocalGovernmentAct,theyarepreparedonabasisconsistentwiththeFinancialStatementsbutarenotrequiredtomeetallthereportingrequirementsofaccountingstandardsandothermandatoryprofessionalreportingrequirements.
TheStandardStatementscompriseof:
• StandardStatementIncomeStatement
• StandardBalanceSheet
• StandardCashFlowStatement
• StandardStatementofCapitalWorks
• NotestotheStandardStatements
StandardStatementsprovideacomparisonbetweenthe2013/14approvedbudgetandtheendofyearresults.
MostoftheStandardStatementsaresimilartothoseintheFinancialStatementsasoutlinedinSection2ofthisreport.
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Towards Financial SustainabilityTheAnnualFinancialStatementsareacomponentofCouncil’sstrategicplanningandreportingframework.
Long Term Financial Planning
Council’slongertermfinancialplanningisguidedbyitsStrategicResourcePlan(SRP),whichprovidesasoundfinancialframeworkforCounciltoformulateannualbudgetsandassistswithitsdecision-makingonmajorissuesandprojects.
CouncilreviewsitsSRPannuallytoensurethatCouncil’sfinancesareinastatetosupportthestrategicgoalsandoutcomesdefinedintheCouncilPlan.
FinancialassumptionsarealsorevisitedandrefinedtoensuretheycontinuetoreflectthecurrentdirectionsoftheCouncilPlan,togetherwiththelatestfinancialresults.
Whilethe2013/14resultsareslightlyaheadoftheforecastintheSRP,thereisnomaterialimpactonCouncil’slongtermfinancialassumptionsandtherearenosignificantchangesinCouncil’soperationsthatimpactthelongtermplan.
2013/14 Budget
EachyearCouncilpreparesandadoptsanannualbudget.The2013/14budgetwastheculminationofconsiderableinputfromCouncillors,themanagement
team,staffandthecommunity.Thedraftbudgetwasdisplayedforpublicfeedbackfor28days.Followingareviewofthefeedback,thefinalbudgetwasapprovedbyCouncilon12June2013.
OneofCouncil’skeyobjectivesinthebudgetprocessisnottomakealargesurplusbutrathertoprepareabalancedbudgetandthenworkthroughouttheyeartodeliverthisresult.
Regular reporting to the community
CouncilcontinuedtoreporttothecommunitythroughitsQuarterlyReports,whicharepresentedtoopenmeetingsofCouncilandarepublishedonCouncil’swebsite.
Thereportincludessummaryfinancialstatementsalongwithmoredetailedfinancialreportingonperformanceatthedepartmentlevelinrespecttooperatingbudgetandcapitalworks.TheQuarterlyReportalsoincludesupdatesonCouncilPlanactionsandothernon-financialperformancereports.
TheAnnualFinancialStatementsprovidedetailedinformationofCouncil’sfinancialperformanceforyear.
Long Term Planning
Medium Term Planning and Sustainability
Short Term Planning
Accountability
Vision 2025 and strategic resource
plan
Council Plan
Budget
Annual report and quarterly budgets
VisionMission ValuesLong term asset and resource planning
ObjectivesStrategiesActionsIndicators
Budget StatementsRecurrent ActivitiesNew InitiativesKey Strategic ActivitiesCapital WorksRates and Charges
Audited StatementsFinancial StatementsPerformance StatementProgress Reports
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Table of Contents
Financial Statements ComprehensiveIncomeStatement 87BalanceSheet 88StatementofChangesinEquity 89CashFlowStatement 90
Notes to Financial StatementsIntroduction 91Note1 Significantaccountingpolicies 91Note2 Ratesandcharges 99Note3 Statutoryfeesandfines 100Note4 Userfees 100Note5 Grants 101Note6 Contributions 102Note7 Gainorlossondisposalofassets 102Note8 Otherincome 102Note9 Employeecosts 103Note10 Materialsandservices 103Note11 Badanddoubtfuldebts 103Note12 Depreciationandamortisation 104Note13 Financecosts 104Note14 Otherexpenses 104Note15 Investmentsinassociates 105Note16 Cashandcashequivalents 106Note17 Tradeandotherreceivables 106Note18 Financialassets 106Note19 Inventories 107Note20 Assetsheldforsale 107Note21 Othercurrentassets 107Note22 Property,infrastructure,plantandequipment 108Note23 Investmentproperty 117Note24 Tradeandotherpayables 117Note25 Othercurrentliabilities 117Note26 Provisions 118Note27 Interestbearingloansandborrowings 120Note28 Reserves 121Note29 Reconciliationofcashflowsfromoperatingactivitiestosurplusordeficit 123Note30 Reconciliationofcashandcashequivalents 123Note31 Restrictedassets 123Note32 Superannuation 124Note33 Commitments 127Note34 Operatingleases 128Note35 Contingentliabilitiesandcontingentassets 128Note36 Financialinstruments 129Note37 Auditors’remuneration 135Note38 Eventsoccurringafterbalancedate 135Note39 Relatedpartytransactions 135Note40 Revenue,expensesandassetsbyfunctions/activities 137Note41 Financialratios(Performanceindicators) 138Note42 Capitalexpenditure 139CertificationoftheFinancialReport 141
Financial Report for the year ended 30 June 2014
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Comprehensive Income Statement For the Year Ended 30 June 2014
Note 2014 2013
$’000 $’000
Income
Ratesandcharges 2 37,437 35,092
Statutoryfeesandfines 3 2,921 3,185
Userfees 4 5,588 5,720
Contributions—cash 6(a) 855 906
Contributions—non-monetaryassets 6(b) 12,809 13,729
Grants—operating(recurrent) 5 7,124 8,723
Grants—operating(non-recurrent) 5 841 347
Grants—capital(recurrent) 5 2,671 2,691
Grants—capital(non-recurrent) 5 5,944 5,754
Otherincome 8 1,629 1,686
Fairvalueadjustmentsforassetsheldforsale 20 10 -
Fairvalueadjustmentsforinvestmentproperty 23 578 99
Total income 78,407 77,932
Expenses
Employeecosts 9 (28,724) (25,968)
Materialsandservices 10 (19,109) (18,667)
Badanddoubtfuldebts 11 28 (35)
Depreciationandamortisation 12 (12,405) (10,926)
Financecosts 13 (201) (275)
Otherexpenses 14 (3,101) (2,955)
Netlossondisposalofproperty,infrastructure,plantandequipment 7 (36) (154)
Shareofnetlossesofassociatesandjointventuresaccounted
forbytheequitymethod 15 (76) 45
Increaseinprovisionforlandfillliability 26 (1,140) 25
Total expenses (64,764) (58,910)
Surplus 13,643 19,021
Other comprehensive income
Netassetrevaluationincrement(decrement) 28(a) 41,550 24,186
Comprehensive result 55,193 43,208
The above comprehensive income statement should be read in conjunction with the accompanying notes.
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Balance Sheet For the Year Ended 30 June 2014
Note 2014 2013 $'000 $'000
Assets
Current assetsCash and cash equivalents 16 4,868 6,935Trade and other receivables 17 5,469 5,589Other financial assets 18 8,950 9,290Inventories 19 6 5Non-current assets classified as held for sale 20 1,043 1,450Other current assets 21 273 309
Total current assets 20,609 23,578
Non-current assetsOther financial assets 18 21 21Investments in associates accounted for using the equity method 15 1,381 1,457Property, infrastructure, plant and equipment 22 612,542 556,883Investment property 23 4,215 3,349
Total non-current assets 618,159 561,710
Total assets 638,768 585,288
Liabilities
Current liabilitiesTrade and other payables 24 4,804 5,471Provisions 26 4,918 5,068Interest-bearing loans and borrowings 27 323 1,057Other current liabilities 25 2,417 4,003
Total current liabilities 12,462 15,599
Non-current liabilitiesProvisions 26 5,896 4,148Interest-bearing loans and borrowings 27 2,551 2,875
Total non-current liabilities 8,447 7,023
Total liabilities 20,909 22,622
Net Assets 617,859 562,666
EquityAccumulated surplus 274,395 262,784Reserves 28 343,464 299,882
Total Equity 617,859 562,666
The above balance sheet should be read in conjunction with the accompanying notes.
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Accumulated Asset Other Note Total Surplus Revaluation Reserves 2014 2014 2014 2014 2014 $’000 $’000 $’000 $’000
Balanceatbeginningofthefinancialyear 562,666 262,784 293,226 6,656
Comprehensiveresult 28(a) 55,193 13,643 41,550 -
Transferstootherreserves 28(b) - (2,800) - 2,800
Transfersfromotherreserves 28(b) - 768 - (768)
Balance at end of
the financial year 617,859 274,395 334,776 8,688
Asset Accumulated Revaluation Other Surplus Reserve Reserves 2013 2013 2013 2013 2013 $’000 $’000 $’000 $’000
Balanceatbeginningofthefinancialyear 519,458 244,093 269,040 6,325
Comprehensiveresult 28(a) 43,208 19,022 24,186 -
Transferstootherreserves 28(b) - (2,728) - 2,728
Transfersfromotherreserves 28(b) - 2,397 - (2,397)
Balance at end of
the financial year 562,666 262,784 293,226 6,656
The above statement of changes in equity should be read in conjunction with the accompanying notes.
Statement of Changes in Equity For the Year Ended 30 June 2014
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Cash Flow Statement For the Year Ended 30 June 2014
Note 2014 2013 Inflows/ Inflows/ (Outflows) (Outflows) $’000 $’000
Cash flows from operating activities
Rates 36,974 34,813
Usercharges 8,847 10,173
Grants 17,647 18,068
Interest 679 1,005
Otherreceipts 3,637 3,391
Paymentstosuppliers (20,773) (18,809)
Paymentstoemployees (28,009) (25,720)
Payoutofsuperannuationdefinedbenefitsliability - (3,638)
Otherpayments (6,264) (5,545)
Net cash provided by (used in) operating activities 29 12,738 13,738
Cash flows from investing activities
Paymentsforproperty,infrastructure,plantandequipment 43 (14,436) (17,269)
Proceedsfromsaleofproperty,infrastructure,plantandequipment 567 518
Net cash provided by (used in) investing activities (13,869) (16,751)
Cash flows from financing activities
Financecosts (218) (293)
Net(increase)/decreaseinlongerterminvestments 340 5,565
Repaymentofinterestbearingloansandborrowings (1,058) (1,242)
Net cash provided by (used in) financing activities (936) 4,030
Netincrease(decrease)incashandcashequivalents (2,067) 1,017
Cashandcashequivalentsatthebeginningofthefinancialyear 6,935 5,918
Cash and cash equivalents at the end of the
financial year 30 4,868 6,935
Financingarrangements 27
Restrictionsoncashassets 31
The above cash flow statement should be read in conjunction with the accompanying notes.
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Introduction
(a)TheMacedonRangesShireCouncilwasconstitutedinJanuary1995followingtheamalgamationoftheformerShiresofGisborne,Romsey,Newham&WoodendandKyneton.TheCouncil’smainofficeislocatedat129MollisonStreetKyneton,Victoria.
(b)OtherdetailsinrelationtotheMacedonRangesShireCouncilareasfollows:
ExternalAuditor:Auditor-GeneralofVictoria
InternalAuditor:WHKHorwath
Solicitor:Maddocks
Banker:NationalAustraliaBank
Websiteaddress:mrsc.vic.gov.au
ThisfinancialreportisageneralpurposefinancialreportthatconsistsofaComprehensiveIncomeStatement,BalanceSheet,StatementofChangesinEquity,CashFlowStatement,andnotesaccompanyingthesefinancialstatements.ThegeneralpurposefinancialreportcomplieswithAustralianAccountingStandards,otherauthoritativepronouncementsoftheAustralianAccountingStandardsBoard,theLocalGovernmentAct1989,andtheLocalGovernment(PlanningandReporting)Regulations2014.
Note 1 Significant accounting policies
(a) Basis of accountingThisfinancialreporthasbeenpreparedontheaccrualandgoingconcernbases.
Thisfinancialreporthasbeenpreparedunderthehistoricalcostconvention,exceptwherespecificallystatedinnotes1(h),1(k),1(s)and1(t).
Unlessotherwisestated,allaccountingpoliciesareconsistentwiththoseappliedintheprioryear.Whereappropriate,comparativefigureshavebeenamendedtoaccordwithcurrentpresentation,anddisclosurehasbeenmadeofanymaterialchangestocomparatives.
(b) Change in accounting policiesAASB 13 Fair Value Measurement
CouncilhasappliedAASB13forthefirsttimeinthecurrentyear.AASB13establishesasinglesourceofguidanceforfairvaluemeasurements.ThefairvaluemeasurementrequirementsofAASB13applytobothfinancialinstrumentitemsandnon-financialinstrumentitemsforwhichotherA-IFRSrequireorpermitfairvaluemeasurementsanddisclosuresaboutfairvaluemeasurements,exceptforshare-basedpaymenttransactionsthatarewithinthescopeofAASB2Share-basedPayment,leasingtransactionsthatarewithinthescopeofAASB17Leases,andmeasurementsthathavesomesimilaritiestofairvaluebutnotfairvalue(e.g.netrealisablevalueforthepurposesofmeasuringinventoriesorvalueinuseforimpairmentassessmentpurposes).
AASB13definesfairvalueasthepricethatwouldbereceivedtosellanassetorpaidtotransferaliabilityinanorderlytransactionintheprincipal(ormostadvantageous)marketatthemeasurementdateundercurrentmarketconditions.FairvalueunderAASB13isanexitpriceregardlessofwhetherthatpriceisdirectlyobservableorestimatedusinganothervaluationtechnique.Also,AASB13includesextensivedisclosurerequirements.
AASB13requiresprospectiveapplicationfrom1January2013.Inaddition,specifictransitionalprovisionsweregiventoentitiessuchthattheyneednotapplythedisclosurerequirementssetoutintheStandardincomparativeinformationprovidedforperiodsbeforetheinitialapplicationoftheStandard.Inaccordancewiththesetransitionalprovisions,CouncilhasnotmadeanynewdisclosuresrequiredbyAASB13forthe2012/13comparativeperiod(pleaseseenote22disclosures).
Otherthantheadditionaldisclosures,theapplicationofAASB13hasnothadanymaterialimpactontheamountsrecognisedinthefinancialstatements.
Allassetsandliabilitiesforwhichfairvalueismeasuredordisclosedinthefinancialstatementsarecategorisedwithinthefairvaluehierarchy,describedasfollows,basedonthelowestlevelinputthatissignificanttothefairvaluemeasurementasawhole:
Level1—Quoted(unadjusted)marketpricesinactivemarketsforidenticalassetsorliabilities.
Level2—Valuationtechniquesforwhichthelowestlevelinputthatissignificanttothefairvaluemeasurementisdirectlyorindirectlyobservable;
andLevel3—Valuationtechniquesforwhichthelowestlevelinputthatissignificanttothefairvaluemeasurementisunobservable.
Forthepurposeoffairvaluedisclosures,Councilhasdeterminedclassesofassetsandliabilitiesonthebasisofthenature,characteristicsandrisksoftheassetorliabilityandthelevelofthefairvaluehierarchyasexplainedabove.
Inaddition,Councildetermineswhethertransfershaveoccurredbetweenlevelsinthehierarchybyre-assessingcategorisation(basedonthelowestlevelinputthatissignificanttothefairvaluemeasurementasawhole)attheendofeachreportingperiod.
AASB 119 Employee Benefits
Inthecurrentyear,CouncilhasappliedAASB119EmployeeBenefits(asrevisedin2011)andtherelatedconsequentialamendmentsforthefirsttime.AASB119changesthedefinitionofshort-termemployeebenefits.Thesewerepreviouslybenefitsthatwereduetobesettledwithintwelvemonthsaftertheendofthereportingperiodinwhichtheemployeesrendertherelatedservice,however,short-termemployeebenefitsarenowdefinedasbenefitsexpectedtobesettledwhollybeforetwelvemonthsaftertheendofthereportingperiodinwhichtheemployeesrendertherelatedservice.Asaresult,accruedannualleavebalanceswhichwerepreviouslyclassifiedbyCouncilas
Notes to the Financial Report For the Year Ended 30 June 2014
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Note 1 Significant accounting policies (cont.) short-termbenefitsnolongermeetthisdefinitionandarenowclassifiedaslong-termbenefits.Thishasresultedinachangeofmeasurementforthatportionofannualleaveprovisionfromanundiscountedtodiscountedbasis.
ThischangeinclassificationhasnotmateriallyalteredCouncilsmeasurementoftheannualleaveprovision.
(c) Revenue recognitionRates, grants and contributions
Rates,grantsandcontributions(includingdevelopercontributions)arerecognisedasrevenueswhentheCouncilobtainscontrolovertheassetscomprisingthesereceipts.
Controloverassetsacquiredfromratesisobtainedatthecommencementoftheratingyearasitisanenforceabledebtlinkedtotherateablepropertyor,whereearlier,uponreceiptoftherates.
Aprovisionfordoubtfuldebtsonrateshasnotbeenestablishedasunpaidratesrepresentsachargeagainsttherateablepropertythatwillberecoveredwhenthepropertyisnextsold.
Controlovergrantedassetsisnormallyobtainedupontheirreceipt(oracquittal)oruponearliernotificationthatagranthasbeensecured,andarevaluedattheirfairvalueatthedateoftransfer.
IncomeisrecognisedwhentheCouncilobtainscontrolofthecontributionortherighttoreceivethecontribution,itisprobablethattheeconomicbenefitscomprisingthecontributionwillflowtotheCouncilandtheamountofthecontributioncanbemeasuredreliably.
Wheregrantsorcontributionsrecognisedasrevenuesduringthefinancialyearwereobtainedonconditionthattheybeexpendedinaparticularmannerorusedoveraparticularperiodandthoseconditionswereundischargedatbalancedate,theunusedgrantorcontributionisdisclosedinnote5.ThenotealsodisclosestheamountofunusedgrantorcontributionfromprioryearsthatwasexpendedonCouncil’soperationsduringthecurrentyear.
User fees and fines
Userfeesandfines(includingparkingfeesandfines)arerecognisedasrevenuewhentheservicehasbeenprovided,thepaymentisreceived,orwhenthepenaltyhasbeenapplied,whicheverfirstoccurs.
Aprovisionfordoubtfuldebtsisrecognisedwhencollectioninfullisnolongerprobable.ThemethodusedtocalculatedoubtfuldebtsisinaccordancewithCouncil’sDebtManagementPolicy.
Sale of property, plant and equipment, infrastructure
Theprofitorlossonsaleofanassetisdeterminedwhencontroloftheassethasirrevocablypassedtothebuyer.
Rental
Rentsarerecognisedasrevenuewhenthepaymentisdueorthepaymentisreceived,whicheverfirstoccurs.Rentalpaymentsreceivedinadvancearerecognisedasaprepaymentuntiltheyaredue.
Interest
Interestisrecognisedprogressivelyasitisearned.
Other Income
OtherincomeismeasuredatthefairvalueoftheconsiderationreceivedorreceivableandisrecognisedwhenCouncilgainscontrolovertherighttoreceivetheincome.
(d) Trade and other receivables and
inventories
Trade and other receivables
Receivablesarecarriedatcost.Aprovisionfordoubtfuldebtsisrecognisedwhenthereisevidencethatanimpairmenthasoccurred.
Inventories
Inventoriesheldfordistributionaremeasuredatlowerofcostandnetrealisablevalue.
(e) Depreciation and amortisation
of property, plant and equipment,
infrastructure, intangibles
Buildings,landimprovements,plantandequipment,infrastructure,andotherassetshavinglimitedusefullivesaresystematicallydepreciatedovertheirusefullivestotheCouncilinamannerwhichreflectsconsumptionoftheservicepotentialembodiedinthoseassets.Estimatesofremainingusefullivesandresidualvaluesaremadeonaregularbasiswithmajorassetclassesreassessedoverathreeyearcycle.Depreciationratesandmethodsarereviewedwithinthesamecycle.
Roadearthworksarenotdepreciated.
Artworksarenotdepreciated.
Straightlinedepreciationischargedbasedontheresidualusefullifeasdeterminedeachyear.
Majordepreciationperiodsusedarelistedonthenextpageandareconsistentwiththeprioryearunlessotherwisestated:
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Property: PeriodArts Centres &
Land
land improvements Unlimited
landfill 30 years
Buildings
buildings 50 years
building improvements 50 years
Leasehold improvements
Plant and Equipment plant, machinery and equipment 7–25 years
fixtures, fittings and furniture 4–20 years
Infrastructure:
Roads road formation, pavements and seals 50–100 years
bridges 80–100 years
footpaths, kerbs and channels 30–50 years
drainage 100 years
Note 1 Significant accounting policies (cont.)
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Note 1 Significant accounting policies (cont.)
(f) Repairs and maintenance
Routinemaintenance,repaircosts,andminorrenewalcostsareexpensedasincurred.Wheretherepairrelatestothereplacementofacomponentofanassetandthecostexceedsthecapitalisationthresholdthecostiscapitalisedanddepreciated.Thecarryingvalueofthereplacedassetisexpensed.Capitalisedcostsincludeanappropriateshareofemployeecostsandplanthirecharges,whereapplicable.
(g) Borrowing costs
Borrowingcostsarerecognisedasanexpenseintheperiodinwhichtheyareincurred.Borrowingcostsincludeinterestonborrowingsandrelatedbankcharges.
(h) Recognition and measurement of
assets
Acquisition
Thepurchasemethodofaccountingisusedforallacquisitionsofassets,beingthefairvalueofassetsprovidedasconsiderationatthedateofacquisitionplusanyincidentalcostsattributabletotheacquisition.ThevastmajorityofCouncil’spurchasedassetsarerecordedattheirpurchaseprice.
WhereassetsareconstructedbyCouncil,costincludesallmaterialsusedinconstruction,directlabourcostsincurredduringconstructionandanappropriateshareofdirectlyattributablevariableoverheads.
InaccordancewithCouncil’spolicy,thethresholdlimitsdetailedbelowhaveappliedwhenrecognisingassetswithinanapplicableassetclassandunlessotherwisestatedareconsistentwiththeprioryear:
Property: Threshold PeriodArts
Land landandimprovements $10,000
landunderroads $10,000
landfill $10,000
Buildings
buildingsandimprovements $10,000
Plant and Equipment
plant,machineryandequipment $1,000
fixtures,fittingsandfurniture $1,000
computersandtelecommunications $1,000
motorvehicles $1,000
artworks $1,000
Infrastructure:
Roads roadformation,pavementsandseals $10,000
Bridges $10,000 Footpaths, kerbs and channels $10,000 Drainage $10,000
Revaluation
Subsequenttotheinitialrecognitionofassets,non-currentphysicalassets,otherthanplantandequipment,motorvehiclesandofficefurnitureandequipment,aremeasuredattheirfairvalue,beingtheamountforwhichtheassetscouldbeexchangedbetweenknowledgeablewillingpartiesinanarmslengthtransaction.Forassetsthatcannotbeexchangede.g.roads,replacementcostisgenerallyusedasthebasisforvaluation.Atbalancedate,Councilreviewedthecarryingvalueofselectedclassesofassetsmeasuredatfairvaluetoensurethateachassetmateriallyapproximateditsfairvalue.Where
thecarryingvaluemateriallydifferedfromthefairvalueatbalancedatetheclassofassetwouldberevalued.
Fairvaluevaluationsaredeterminedinaccordancewithavaluationhierarchy.Changestothevaluationhierarchywillonlyoccurifanexternalchangeintherestrictionsorlimitationsofuseonanassetresultinchangestothepermissibleorpracticalhighestandbestuseoftheasset.Moredetailsaboutthevaluationtechniquesandinputsusedindeterminingthefairvalueofnon-financialphysicalassetsarediscussedinNote22Property,infrastructure,plantandequipment.
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Note 1 Significant accounting policies (cont.) In addition, Council undertakes a formal revaluation of land, buildings, and infrastructure assets on a regular basis generally ranging from 2–3 years. The valuation is performed either by experienced council officers or independent experts.
Where the assets are revalued, the revaluation increments are credited directly to the asset revaluation surplus except to the extent that an increment reverses a prior year decrement for that class of asset that had been recognised as an expense in which case the increment is recognised as revenue up to the amount of the expense. Revaluation decrements are recognised as an expense except where prior increments are included in the asset revaluation surplus for that class of asset in which case the decrement is taken to the reserve to the extent of the remaining increments. Within the same class of assets, revaluation increments and decrements within the year are offset.
Land under roads
Land under roads acquired after 30 June 2008 are brought to account using the fair value basis. Council does not recognise land under roads that it controlled prior to that period in its financial report.
(i) Cash and cash equivalentsFor the purposes of the cash flow statement, cash and cash equivalents include cash on hand, deposits at call, and other highly liquid investments with original maturities of three months or less.
(j) Other financial assets
The other financial assets, including investments, are valued at cost.
(k) Accounting for investments in associatesCouncil’s investment in the North Central Goldfields Library Corporation is accounted for by the equity method as the Council has the ability to influence rather than control the operations of the entity. The investment is initially recorded at the cost of acquisition and adjusted thereafter for post-acquisition changes in the Council’s share of the net assets of the entities. The Council’s share of the financial result of the Library Corporation is recognised in the comprehensive income statement.
(l) Deposits
Amounts received as asset protection bonds, tender deposits and retention amounts controlled by Council are recognised as Trust funds until they are returned or forfeited (refer to note 25).
(m) Employee benefitsThe calculation of employee benefits includes all relevant on-costs and are calculated as follows at reporting date.
Wages and salaries and annual leave
Liabilities for wages and salaries, including non-monetary benefits, annual leave and accumulated sick leave expected to be wholly settled within 12 months of the reporting date are recognised in the provision for employee benefits in respect of employee services up to the reporting date, classified as current liabilities and measured at their nominal values.
Liabilities that are not expected to be wholly settled within 12 months of the reporting date are recognised in the provision for employee benefits as current liabilities, measured at present value of the amounts expected to be paid when the liabilities are settled using the remuneration rate expected to apply at the time of settlement.
Long service leave
Liability for long service leave (LSL) is recognised in the provision for employee benefits.
Current Liability—unconditional LSL representing 7 years is disclosed as a current liability even when the council does not expect to settle the liability within 12 months because it will not have the unconditional right to defer settlement of the entitlement should an employee take leave within 12 months.
The components of this current liability are measured at:
- present value—component that is not expected to be settled within 12 months.
- nominal value—component that is expected to be settled within 12 months.
Classification of employee costs
Non-current liability—conditional LSL representing less than 7 years is disclosed as a non-current liability. There is an unconditional right to defer settlement of the entitlement until the employee has completed the requisite years of service.
This non-current LSL liability is measured at present value.
Superannuation
The amount charged to the Comprehensive Operating Statement in respect of superannuation represents contributions made or due by the Macedon Ranges Shire Council to the relevant superannuation plans in respect to the services of the Council’s staff (both past and present). Superannuation contributions are made to the plans based on the relevant rules of each plan and any relevant compulsory superannuation requirements that the Council is required to comply with.
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Note 1 Significant accounting policies (cont.)
Personal (Sick) Leave
Noprovisionismadeinrespectofemployeeentitlementsforpersonalleavebecauseitisnon-vestingandtheanticipatedpatternoffuturesickleavetobetakenindicatesthataccumulatednon-vestingsickleavewillneverbetaken.
(n) Leases
Operating leases
Leasepaymentsforoperatingleasesarerequiredbytheaccountingstandardtoberecognisedonastraightlinebasis,ratherthanexpensedintheyearsinwhichtheyareincurred.
o) Allocation between current and non-current
Inthedeterminationofwhetheranassetorliabilityiscurrentornon-current,considerationisgiventothetimewheneachassetorliabilityisexpectedtobesettled.Theassetorliabilityisclassifiedascurrentifitisexpectedtobesettledwithinthenext12months,beingtheCouncil’soperationalcycle,oriftheCouncildoesnothaveanunconditionalrighttodefersettlementofaliabilityforatleast12monthsafterthereportingdate.
(p) Goods and Services Tax (GST)
Revenues,expensesandassetsarerecognisednetoftheamountofGST,exceptintherareeventwheretheamountofGSTincurredisnotrecoverablefromtheAustralianTaxOffice.InthesecircumstancestheGSTisrecognisedaspartofthecostofacquisitionoftheassetoraspartofanitemoftheexpense.ReceivablesandpayablesinthebalancesheetareshowninclusiveofGST.
Cashflowsarepresentedinthecashflowstatementonagrossbasis,exceptfortheGSTcomponentofinvestingandfinancingactivities,whicharedisclosedasoperatingcashflows.
(q) Impairment of assets
Ateachreportingdate,theCouncilreviewsthecarryingvalueofitsassetclassestodeterminewhetherthereisanyindicationthattheseassetshavebeenmateriallyimpaired.Ifsuchanindicationexists,therecoverableamountoftheasset,beingthehigheroftheasset’sfairvaluelesscoststosellandvalueinuse,iscomparedtotheassetscarryingvalue.Anyexcessoftheassetscarryingvalueoveritsrecoverableamountisexpensedtothecomprehensiveincomestatement,unlesstheassetiscarriedattherevaluedamountinwhichcase,theimpairmentlossisrecogniseddirectlyagainsttherevaluationsurplusinrespectofthesameclassofassettotheextentthattheimpairmentlossdoesnotexceedtheamountintherevaluationsurplusforthatsameclassofasset.
(r) Rounding
Unlessotherwisestated,amountsinthefinancialreporthavebeenroundedtothenearestthousanddollars.Figuresinthefinancialstatementmaynotequateduetorounding.
(s) Non-current assets held for sale
Anon-currentassetheldforsaleismeasuredatthelowerofitscarryingamountandfairvaluelesscoststosell,andarenotsubjecttodepreciation.Noncurrentassetsaretreatedascurrentandclassifiedasheldforsaleiftheircarryingamountwillberecoveredthroughasaletransactionratherthanthroughcontinuinguse.Thisconditionisregardedasmetonlywhenthesaleishighlyprobableandtheasset’ssaleisexpectedtobecompletedwithin12monthsfromthedateofclassification.
(t) Investment property
Councilhasasmallamountofinvestmentproperties,thesepropertiesweremeasuredinitiallyatcost,includingtransactioncosts.CostsincurredsubsequenttoinitialacquisitionarecapitalisedwhenitisprobablethatfutureeconomicbenefitinexcessoftheoriginallyassessedperformanceoftheassetwillflowtotheCouncil.Subsequenttoinitialrecognitionatcost,investmentpropertyiscarriedatfairvalue,determinedannuallybythemunicipalvaluerorindependentvaluers.Changestofairvaluearerecordedinthecomprehensiveincomestatementintheperiodthattheyarise.Rentalincomefromtheleasingofinvestmentpropertiesisrecognisedinthecomprehensiveincomestatement.
(u) Financial guarantees
Wheretheyexist,materialfinancialguaranteecontractsarerecognisedasaliabilityatthetimetheguaranteeisissued.Theliabilityisinitiallymeasuredatfairvalue,andifthereismaterialincreaseinthelikelihoodthattheguaranteemayhavetobeexercised,atthehigheroftheamountdeterminedinaccordancewithAASB137Provisions,ContingentLiabilitiesandContingentAssetsandtheamountinitiallyrecognisedlesscumulativeamortisation,whereappropriate.Inthedeterminationoffairvalue,considerationisgiventofactorsincludingtheprobabilityofdefaultbytheguaranteedpartyandthelikelylosstoCouncilintheeventofdefault.AtbalancedateCouncildidnothaveanymaterialfinancialguaranteesinplace.
(v) Contingent assets and contingent liabilities and commitments
ContingentassetsandcontingentliabilitiesarenotrecognisedintheBalanceSheet,butaredisclosedbywayofanoteand,ifquantifiable,aremeasuredatnominalvalue.ContingentassetsandliabilitiesarepresentedinclusiveofGSTreceivableorpayablerespectively.
CommitmentsarenotrecognisedintheBalanceSheet.CommitmentsaredisclosedbywayofanoteandaremeasuredattheirnominalvalueandinclusiveoftheGSTpayable.
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Pronouncement Summary Application Date Impact on Council
AASB 9 Financial Instruments
AASB 9 standard is one of a series of amendments that are expected to eventually completely replace AASB 139. During 2010–11, the standard was expanded to include new rules on measurement of financial liabilities and hedge accounting. Currently the existing provisions of AASB 139 will continue to apply in these areas.
1-Jul-15 The impact is not likely to be extensive in the local government sector including Macedon Ranges Shire Council. While the rules are less complex than those of AASB 139, the option to show equity instruments at cost has been largely removed.
AASB 9 simplifies the classifications of financial assets into those to be carried at amortised cost and those to be carried at fair value—the ‘available for sale’ and ‘held-to-maturity’ categories no longer exists. AASB 9 also simplifies requirements for embedded derivatives and removes the tainting rules associated with held-to-maturity assets.
The new categories of financial assets are: This will also create a requirement to measure some instruments annually that has not previously existed.
– Amortised cost—those assets with ‘basic’ loan features’.
– Fair value through other comprehensive income—this treatment is optional for equity instruments not held for trading (this choice is made at initial recognition and is irrevocable).
– Fair Value through profit and loss—everything that does not fall into the above two categories.
The following changes also apply:
– Investments in unquoted equity instruments must be measured at fair value. However, cost may be the appropriate measure of fair value where there is insufficient more recent information available to determine a fair value.
– There is no longer any requirement to consider whether ‘significant or prolonged’ decline in the value of financial assets has occurred. The only impairment testing will be on those assets held at amortised cost, and all impairments will be eligible for reversal.
Similarly, all movements in the fair value of a financial asset now go to the income statement, or, for equity instruments not held for trading, other comprehensive income. There is no longer any requirement to book decrements through the income statement, and increments through equity.
AASB 10 Consolidated Financial Statements
This Standard forms the basis for determining which entities should be consolidated into an entity’s financial statements. AASB 10 defines ‘control’ as requiring exposure or rights to variable returns and the ability to affect those returns through power over an investee, which may broaden the concept of control for public sector entities.
1-Jul-14 The AASB have finalised deliberations on ED 238 and any modifications made to AASB 10 for not-for-profit entities, Council will need to re-assess the nature of its relationships with other entities, including those that are currently not consolidated, however, this standard will have little impact on Macedon Ranges Shire Council.
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Pronouncement Summary Application Date Impact on Council
TheAASBhasissuedanexposuredraftED238ConsolidatedFinancialStatements–AustralianImplementationGuidanceforNot-for-ProfitEntitiesthatexplainsandillustrateshowtheprinciplesintheStandardapplyfromtheperspectiveofnot-for-profitentitiesintheprivateandpublicsectors.
ThisStandardformsthebasisfordeterminingwhichentitiesshouldbeconsolidatedintoanentity’sfinancialstatements.AASB10defines‘control’asrequiringexposureorrightstovariablereturnsandtheabilitytoaffectthosereturnsthroughpoweroveraninvestee,whichmaybroadentheconceptofcontrolforpublicsectorentities.
TheAASBhasissuedanexposuredraftED238ConsolidatedFinancialStatements–AustralianImplementationGuidanceforNot-for-ProfitEntitiesthatexplainsandillustrateshowtheprinciplesintheStandardapplyfromtheperspectiveofnot-for-profitentitiesintheprivateandpublicsectors.
AASB11JointArrangements
ThisStandarddealswiththeconceptofjointcontrol,andsetsoutanewprinciples-basedapproachfordeterminingthetypeofjointarrangementthatexistsandthecorrespondingaccountingtreatment.ThenewcategoriesofjointarrangementsunderAASB11aremorealignedtotheactualrightsandobligationsofthepartiestothearrangement.
1-Jul-14 TheAASBhasfinaliseddeliberationsandanymodificationsmadetoAASB11fornot-for-profitentities,CouncilwillneedtoassessthenatureofarrangementswithotherentitiesindeterminingwhetherajointarrangementexistsinlightofAASB11.MacedonRangesShireCouncilcurrentlyhasnojointventuressothereisunlikelytobeanyimpact.
AASB12DisclosureofInterestsinOtherEntities
ThisStandardrequiresdisclosureofinformationthatenablesusersoffinancialstatementstoevaluatethenatureof,andrisksassociatedwith,interestsinotherentitiesandtheeffectsofthoseinterestsonthefinancialstatements.ThisStandardreplacesthedisclosurerequirementsinAASB127SeparateFinancialStatementsandAASB131InterestsinJointVentures.
1-Jul-14 ImpactsonthelevelandnatureofthedisclosureswillbeassessedbasedontheeventualimplicationsarisingfromAASB10,AASB11andAASB128InvestmentsinAssociatesandJointVentures.
TheexposuredraftED238proposestoaddsomeimplementationguidancetoAASB12,explainingandillustratingthedefinitionofa‘structuredentity’fromanot-for-profitperspective.
AASB127SeparateFinancialStatements
ThisrevisedStandardprescribestheaccountinganddisclosurerequirementsforinvestmentsinsubsidiaries,jointventuresandassociateswhenanentitypreparesseparatefinancialstatements.
1-Jul-14 TheimpactofthisstandardwillneedtobeassessedinlinewiththefinaldeliberationsbytheAASBontheapplicationofthisstandardtonot-for-profitentities.
AASB128InvestmentsinAssociatesandJointVentures
ThisrevisedStandardsetsouttherequirementsfortheapplicationoftheequitymethodwhenaccountingforinvestmentsinassociatesandjointventures.
1-Jul-14 TheimpactofthisstandardwillneedtobeassessedinlinewiththefinaldeliberationsbytheAASBontheapplicationofthisstandardtonot-for-profitentities.
AASB1053ApplicationofTiersofAustralianAccountingStandardsandAASB2010-2AmendmentstoAustralianAccountsStandardarisingfromReducedDisclosureRequirements
Thesestandardssetoutthetiersoffinancialreportingandthereduceddisclosureframework.
1-Jul-14 Councilhasyettodeterminetheimpactofthisstandard.
Note 1 Significant accounting policies (cont.)
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Note 2 Rates and charges
2014 2013 $’000 $’000
Councilusescapitalimprovedvalueasthebasisofvaluationofallpropertieswithinthemunicipaldistrict.Thecapitalimprovedvalueofapropertyisitsestimatedmarketvalueatthedateofvaluation.
Thevaluationbaseusedtocalculategeneralratesfor2013/14was$9,948million(2012/13$9,902million).The2013/14generalrateinthecapitalimprovedvaluedollarwas$0.002829(2012/13,$0.002704).
General 24,185 22,668
Business 1,696 1,596
Agricultural 1,957 1,875
MunicipalCharge 3,835 3,596
Nobuilding 1 3
Culturalandrecreationalland 21 20
Landfillrecovery 192 189
EPAlandfilllevy 477 431
Garbagecharge 4,160 3,803
Garbagebinservicecharge 483 438
NotForProfitHousing 44 47
Supplementary 386 426
Total rates and charges 37,437 35,092
Thedateofthelatestgeneralrevaluationoflandforratingpurposeswithin
themunicipaldistrictis1January2014,andthevaluationwillbefirstapplied
intheratingyearcommencing1July2014.
Thedateofthepreviousgeneralrevaluationoflandforratingpurposes
withinthemunicipaldistrictwas1January2012,andthevaluationwas
appliedtotheratingperiodcommencing1July2012.
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Note 3 Statutory fees and fines
2014 2013 $’000 $’000
Townplanningandbuildingfees 165 141
Roadsandinfrastructurefees 1,246 1,475
Animalcontrolfees 549 535
Permits 546 478
Infringementsandcosts 226 106
Otherstatutoryfees 189 450
Total statutory fees and fines 2,921 3,185
Note 4 User fees
2014 2013 $’000 $’000
Propertyrentals 474 590
Gravelpitsales 222 323
Wastemanagement 463 410
Culturalactivities 53 99
Community,aquaticandleisurecentres 2,609 2,381
HangingRockReserve 338 370
Familyandchildrensservices 626 487
Communitydevelopment 5 2
Agedanddisabledservices 325 529
Saleyards 197 292
Debtrecovery 184 129
Planningandbuildingservices 29 19
Otherfeesandcharges 63 88
Total user fees 5,588 5,720
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Note 5 Grants
2014 2013 $’000 $’000
Grantswerereceivedinrespectofthefollowing:
ChiefExecutive
Other 4 -
CorporateServices
Grantscommission 2,335 4,395
Other 72
Assets&Operations
Roads 4,713 4,608
Infrastructure 45 274
Communitysafety 497 730
Other 160 12
CommunityWellbeing
Agedanddisabilityservices 2,180 1,954
Familyandchildrensservices 2,302 2,372
Communitydevelopment 457 721
Recreationalandculturalservices 3,633 2,309
Planning&Environment
Planningandbuilding 60 -
Environmentalservices 31 104
Economicdevelopment 91 36
Total Grants 16,580 17,515
Summary of grants
Grants—operating(recurrent) 7,124 8,723
Grants—operating(non-recurrent) 841 347
Grants—capital(recurrent) 2,671 2,691
Grants—capital(non-recurrent) 5,944 5,754
Total 16,580 17,515
RecurrentgrantsareinclusiveofRoadstoRecoveryandVictoriaGrants
CommissionRoadgrants.
Conditionsongrants:
Thereweregrantstotalling$3.97million($4.95millionin2012/13)recognisedasrevenueduringthecurrentreporting
yearwhichhadattachedspecialconditionsandwerenotexpendedasatthereportingdate.
Includedintheabovegrantsinthe2012/13yearwasthefollowingmajorgrantwhichwasreceivedinthelatterpart
ofthatreportingyearbutwhichrelatedtothe2013/14year.Nosuchgrantwasreceivedinadvancein2013/14
Grantscommissioninstalment - 3,320
Total - 3,320
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Note 6 Contributions
2014 2013 $’000 $’000
(a) Cash
Roadsandinfrastructure 451 203
Recreation,culture,aquaticandleisure 309 377
Familyandchildrensservices 1 19
Agedanddisabledservices 5 4
Plantandparkoperations 37 70
Othercashcontributions 52 234
Total 855 906
(b) Non-monetary assets
Landunderroads 332 1,420
Infrastructure 12,478 12,309
Total 12,809 13,729
Total contributions 13,665 14,635
Note 7 Net gain/(loss) on disposal of property, infrastructure, plant and equipment
2014 2013 $’000 $’000
Proceedsofsale 596 518
Writtendownvalueofassetsdisposed (632) (672)
Total (36) (154)
Note 8 Other income
2014 2013 $’000 $’000
Interest 496 711
Interestonrates 202 175
Insurancerecoveries 10 223
Merchandiseandmaterialsales 421 164
Otherincome 500 413
Total other income 1,629 1,686
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Note 9 Employee costs
2014 2013 $’000 $’000
Wagesandsalaries 23,672 21,246
Annualleaveandlongserviceleave 1,570 1,243
Superannuation 1,910 1,748
Otheroncosts 1,572 1,731
Total employee benefits 28,724 25,968
Note 10 Materials and services
2014 2013 $’000 $’000
Administration 1,296 2,038
Operations 5,809 5,534
Utilities 2,191 1,745
Contractsandconsultants 9,813 9,351
Total materials and services 19,109 18,667
Note 11 Bad and doubtful debts
2014 2013 $’000 $’000
Otherdebtors (28) 35
Total bad and doubtful debts (28) 35
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Note 12 Depreciation and amortisation
2014 2013 $’000 $’000
Property
Land
Landfillassets 173 173
Buildings
Buildingsandimprovements 1,485 1,463
Plant and Equipment
Plantandequipment 554 468
Furnitureandequipment 626 447
Motorvehicles 19 19
Infrastructure
Roads 7,354 6,648
Bridges 310 298
Footpaths,kerbsandchannels 1,002 573
Drainage 393 389
Otherinfrastructure 489 448
Total depreciation and amortisation 12,405 10,926
Note 13 Finance costs
2014 2013 $’000 $’000
Interest-Borrowings 201 275
Total finance costs 201 275
Note 14 Other expenses
2014 2013 $’000 $’000
Auditors’remuneration 93 81
Councillors’allowances 279 268
Operatingleaserentals 1,198 1,248
Contributionsanddonations 1,488 1,358
ImpairmentLosses 43 -
Total other expenses 3,101 2,955
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Note 15 Investment in associates
2014 2013 $’000 $’000
Investmentsinassociatesaccountedforbytheequitymethodare:
-NorthCentralGoldfieldsRegionalLibraryCorporation 1,381 1,457
Total investments in associates 1,381 1,457
North Central Goldfields Regional Library Corporation
Background
TheMacedonRangesShireCouncilhasanequityinterestintheNorth
CentralGoldfieldsRegionalLibraryCorporation.Theequityshareinthe
Corporationasat30June2014was$1,381,095.
TheequityholdersintheRegionalLibraryCorporationandtheirrelevantholdingsare:
MacedonRangesShireCouncil 21.60%
GreaterBendigoCityCouncil 61.62%
LoddonShireCouncil 5.49%
MountAlexanderShireCouncil 11.29%
Council’s share of accumulated surplus (deficit)
Council’sshareofaccumulatedsurplus(deficit)atstartofyear 265 322
Adjustmentarisingfromchangetoequityshare (1) 13
Reportedsurplus(deficit)foryear (66) (13)
Transfers(to)fromreserves 235 (57)
Council’sshareofaccumulatedsurplus(deficit)atendofyear 433 265
Council’s share of reserves
Council’sshareofreservesatstartofyear 655 575
Adjustmentarisingfromchangetoequityshare (5) 23
Transfers(to)fromreserves (235) 57
Council’sshareofreservesatendofyear 415 655
Movement in carrying value of specific investment
Carryingvalueofinvestmentatstartofyear 1,457 1,413
Adjustmentarisingfromchangetoequityshare (10) 57
Shareofsurplus(deficit)foryear (66) (13)
Carryingvalueofinvestmentatendofyear 1,381 1,457
(Council’s share of equity as per the un-audited 30 June 2014 financial
statements of the Library Service)
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Note 16 Cash and cash equivalents
2014 2013 $’000 $’000
Cashonhand 8 8
Cashatbank 2,205 2,296
Moneymarketcallaccount 1,655 4,032
Termdeposits 1,000 600
Total cash and cash equivalents 4,868 6,935
Councilscashandcashequivalentsaresubjecttoanumberofinternalandexternalrestrictionsthatlimitamountsavailablefordiscretionaryorfutureuse.Theseinclude:
Restricted funds
Reservefundsallocatedforspecificfuturepurposes(Note28) 4,147 3,239
Total restricted funds 4,147 3,239
Total unrestricted cash and cash equivalents 721 3,696
Note 17 Trade and other receivables
2014 2013 $’000 $’000
Current
Ratesdebtors 2,564 2,101
Othersundrydebtors 2,027 2,567
Provisionfordoubtfuldebts-otherdebtors (52) (86)
NetGSTreceivable 930 1,007
Total trade and other receivables 5,469 5,589
Note 18 Other financial assets
2014 2013 $’000 $’000
Current
Termdeposits 8,950 9,290
Totalcurrentotherfinancialassets 8,950 9,290
Non-current
SharesinLancefieldCommunityBank-atcost 12 12
SharesinGisborneCommunityBank-atcost 9 9
Totalnon-currentotherfinancialassets 21 21
Total other financial assets 8,971 9,311
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Note 19 Inventories
2014 2013 $’000 $’000
Inventories held for distribution 6 5
Total inventories 6 5
Note 20 Non-current assets classified as held for sale
2014 2013 $’000 $’000
Land held for sale - at fair value as at 30 June 2014 ** 1,043 -
Land held for sale - at fair value as at 30 June 2013 ** - 1,450
Total non-current asets classified as held for sale 1,043 1,450
** The land was valued by Hayley Drummond AAPI, Municipal Valuer,
and is net of anticipated selling costs.
Assets held for sale are carried at fair value less cost of disposal.
The following table provides Councils fair value measurement hierarchy
for assets held for sale:
Level 1 Level 2 Level 3
Land 1043 1043
Carrying value Fair value measurement at the end of the period using (1):
at 30 June
(1) Classified in accordance with fair value hierarchy, see note 22
Note 21 Other current assets
2014 2013 $’000 $’000
Prepayments 273 309
Total other current assets 273 309
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Movement in assets held for sale
2014 2013 $’000 $’000
Balance at beginning of the period 1,450 1,586
Add aquisitions - 141
Less sales/transfers (417) (276)
Add fair adjustment 10 -
Balance at the end of the period 1,043 1,450
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Note 22 Property, infrastructure, plant and equipment
2014 2013 $’000 $’000
Summary atcost 54,794 63,352
Lessaccumulateddepreciation 6,633 8,382
48,161 54,970
atfairvalueasat30June2014 571,793 -
Lessaccumulateddepreciation 103,922 -
467,871 -
atfairvalueasat30June2013 139,552 147,224
Lessaccumulateddepreciation 46,267 42,435
93,285 104,789
atfairvalueasat30June2012 2,666 384,094
Lessaccumulateddepreciation - 74,712
2,666 309,382
atfairvalueasat30June2011 - 38,043
Lessaccumulateddepreciation - 10,506
- 27,537
atfairvalueasat30June2010 - 67,814
Lessaccumulateddepreciation - 8,406
- 59,408
atfairvalueasat30June2004 3,394 3,394
Lessaccumulateddepreciation 2,835 2,597
559 797
Total 612,542 556,883
Property Land atcost - 320
atfairvalueasat30June2014 60,977 -
atfairvalueasat30June2012 - 55,718
60,977 56,038
Land under roads atCouncilvaluationat30June2014 332 -
atCouncilvaluationat30June2013 1,420 1,420
atCouncilvaluationat30June2012 2,666 2,666
4,418 4,086
Landfill atcost 5,179 5,179Lessaccumulateddepreciation 1,523 1,350
3,656 3,829
Total Land 69,051 63,953
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Note 22 Property, infrastructure, plant and equipment (cont.)
2014 2013 $’000 $’000
Buildings and improvements atcost - 2,432
Lessaccumulateddepreciation - 26
- 2,406
atfairvalueasat30June2014 70,970 -
atfairvalueasat30June2012 - 71,832
Lessaccumulateddepreciation - 1,437
70,970 70,395
Total Buildings 70,970 72,801
Total Property 140,021 136,754
ValuationoflandandbuildingswereundertakenbyHayleyDrummondAAPI,MunicipalValuer.Thevaluationoflandandbuildingsisatfairvalue,beingmarketvaluebasedonhighestandbestusepermittedbyrelevantlandplanningprovisions.Wherelanduseisrestrictedthroughexistingplanningprovisionsthevaluationisreducedtoreflectthislimitation.Thisadjustmentisanunobservableinputinthevaluation.Theadjustmenthasnoimpactonthecomprehensiveincomestatement.
Landunderroadsisvaluedatfairvalueusingsitevaluesadjustedforenglobo(undevelopedand/orunserviced)characteristics,accessrightsandprivateinterestsofotherpartiesandentitlementsofinfrastructureassetsandservices.Thisadjustmentisanunobservableinputinthevaluation.Theadjustmenthasnoimpactonthecomprehensiveincomestatement.
Anysignificantmovementsintheunobservableinputsforlandandlandunderroadswillhaveasignificantimpactonthefairvalueoftheseassets.
DetailsoftheCouncil’slandandbuildingsandinformationaboutthefairvaluehierarchyasat30June2014areasfollows:
Level 1 Level 2 Level 3 $’000 $’000 $’000
Land—non-specialised - 45,851 -
Land—specialised - - 15,126
Landunderroads - - 4,418
Buildings—non-specialised - 36,833 -
Buildings—specialised - - 34,137
Total - 82,684 53,681
Notransfersbetweenlevelsoccurredduringtheyear.
Plant and Equipment atcost 7,283 7,413
Lessaccumulateddepreciation 2,625 2,273
Total Plant and Equipment 4,658 5,140
Furniture and equipment atcost 3,057 5,216
Lessaccumulateddepreciation 626 3,089
Total Furniture and Equipment 2,431 2,127
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Note 22 Property, infrastructure, plant and equipment (cont.)
2014 2013 $’000 $’000
Other Assets Motor vehicles atcost 268 195
Lessaccumulateddepreciation 31 12
237 183
Library books atcost 100 100
Lessaccumulateddepreciation 100 100
- -
Art works atcost 300 300
Lessaccumulateddepreciation 7 7
293 293
Total Other Assets 531 475
Infrastructure Sealed Roads atcost 8,053 14,461
Lessaccumulateddepreciation 290 414
7,763 14,047
atfairvalue(1)(4)(8)(10)(11)(12) 388,603 335,182
Lessaccumulateddepreciation 103,724 92,094
284,879 243,088
Unsealed Roads atcost 1,501 712
Lessaccumulateddepreciation 24 -
1,477 712
atfairvalue(2)(5)(10)(13) 58,152 49,716
Lessaccumulateddepreciation 7,922 6,397
50,230 43,319
Bridges atcost 1,359 488
Lessaccumulateddepreciation 4 -
1,355 488
atfairvalueasat30June2013(6) 30,934 31,188
Lessaccumulateddepreciation 12,705 12,611
18,229 18,577
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Note 22 Property, infrastructure, plant and equipment (cont.)
2014 2013 $’000 $’000
Footpaths, Kerbs and Channels atcost 3,961 2,499
Lessaccumulateddepreciation 56 -
3,906 2,499
atfairvalueasat30June2013(7) 51,411 51,411
Lessaccumulateddepreciation 13,960 13,014
37,451 38,397
Drainage atcost 595 1,271
Lessaccumulateddepreciation - 13
595 1,258
atfairvalueasat30June2014(3)(9) 48,546 38,043
Lessaccumulateddepreciation 11,877 10,506
36,669 27,537
Other Infrastructure Assets atcost 20,474 16,582
Lessaccumulateddepreciation 1,347 1,098
19,127 15,484
atfairvalueasat30June2004(14) 3,394 3,394
Lessaccumulateddepreciation 2,835 2,597
559 797
Total Infrastructure 462,240 406,203
Thevaluationofinfrastructureassetsisatfairvaluebasedonthecostapproachwhichutilisesthecurrentreplacementcost,adjustedfortheconditionoftheasset.
(1)Therevaluationofthepavementcategoryofsealedroadsurbanandruralwasundertakenon30June2014byanexternalconsultantandcouncilofficers.
(2)Therevaluationoftheformationcategoryofunsealedroads,sealedroadsurbanandruralwasundertakenon30June2014byanexternalconsultantandcouncilofficers.
(3)Therevaluationofdrainagewasundertakenon30June2014byanexternalconsultantandcouncilofficers.
(4)Therevaluationofthesurfacecategoryofsealedroadsurbanandruralwasundertakenon30June2013byanexternalconsultantandcouncilofficers.
(5)Therevaluationofthepavementcategoryofunsealedroadswasundertakenon30June2013byanexternalconsultantandcouncilofficers.
(6)Therevaluationofbridgeswasundertakenon30June2013byanexternalconsultant.
(7)Therevaluationoffootpaths,kerbsandchannelswasundertakenon30June2013byanexternalconsultantandcouncilofficers.
(8)Therevaluationofthepavementcategoryofsealedroadsurbanandruralwasundertakenon30June2012byanexternalconsultantandcouncilofficers.
(9)Therevaluationofdrainagewasundertakenon30June2011byanexternalconsultantandcouncilofficers.
(10)Therevaluationoftheformationcategoryofsealedroadsurbanandruralandunsealedroadswasundertakenon30June2010byanexternalconsultantandcouncilofficers.
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Note 22 Property, infrastructure, plant and equipment (cont.)
(11)Therevaluationofthesurfacecategoryofsealedroadsurbanandruralwasundertakenon30June2009byanexternalconsultantandcouncilofficers.
(12)Therevaluationofthepavementcategoryofsealedroadsurbanandruralwasundertakenon30June2008byanexternalconsultantandcouncilofficers.
(13)Therevaluationofthepavementcategoryofunsealedroadswasundertakenon30June2009byanexternalconsultantandcouncilofficers.
(14)Therevaluationofotherinfrastructureassetswasundertakenon30June2004bycouncilofficers.
TheexternalconsultantappointedfortheaboverevaluationswasMrPeterMoloney,Dip.CE.,M.I.E.ofMoloneyAssetManagementServices.
DetailsoftheCouncil’sinfrastructureandinformationaboutthefairvaluehierarchyasat30June2014areasfollows:
Level 1 Level 2 Level 3 $’000 $’000 $’000
Roads - - 335,109
Bridges - - 18,229
Footpaths,kerbsandchannels - - 37,451
Drainage - - 36,669
Otherinfrastructureassets - - 559
Total - - 428,017
Notransfersbetweenlevelsoccurredduringtheyear
Works in progress
Buildingsatcost 1,799 3,750
Otherinfrastructureatcost 814 2,282
Otheratcost 49 152
Total Works in progress 2,662 6,184
Total property, infrastructure, plant and equipment 612,542 556,883
Non-specialised land, non-specialised buildings
Non-specialisedlandandnon-specialisedbuildingsarevaluedusingthemarket-baseddirectcomparisonmethod.Underthisvaluationmethod,theassetsarecomparedtorecentcomparablesalesorsalesofcomparableassetswhichareconsideredtohavenominalornoaddedimprovementvalue.
Fornon-specialisedlandandnon-specialisedbuildings,anindependentvaluationwasperformedbyHayleyDrummondAAPI,MunicipalValuer,todeterminethefairvalueusingthemarketbaseddirectcomparisonmethod.Valuationoftheassetswasdeterminedbyanalysingcomparablesalesandallowingforshare,size,topography,locationandotherrelevantfactorsspecifictotheassetbeingvalued.Fromthesalesanalysed,anappropriateratepersquaremetrehasbeenappliedtothesubjectasset.Theeffectivedateofthevaluationis30June2014. Totheextentthatnon-specialisedlandandnon-specialisedbuildingsdonotcontainsignificant,unobservableadjustments,theseassetsareclassifiedasLevel2underthemarket-baseddirectcomparisonapproach.
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Note 22 Property, infrastructure, plant and equipment (cont.)
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Specialised land and specialised buildings
Themarket-baseddirectcomparisonmethodisalsousedforspecialisedland althoughitisadjustedtoreflectthespecialisednatureoftheassetsbeingvalued.ForCouncilspecialisedbuildings,thedepreciatedreplacementcostmethodisused,adjustingfortheassociateddepreciations.Specialisedassetscontainsignificant,unobservableadjustments,thereforetheseassetsareclassifiedasLevel3fairvaluemeasurements.
AnadjustmentismadetoreflectarestrictiononthesaleoruseofanassetbyCouncil.TheadjustmentisanallowancemadetoreflectthedifferenceinvaluebetweenunrestrictedassetsandthoseheldbytheCouncilwhichareimpactedbyexternalrestraintsontheiruse.
AnindependentvaluationofCouncil’sspecialisedlandandspecialisedbuildingswasperformedbyHayleyDrummond.Thevaluationwasperformedusingeitherthemarket-baseddirectcomparisonmethodordepreciatedreplacementcost,adjustedforrestrictionsinuse.Theeffectivedateofthevaluationis30June2014.
Land Under Roads
Landunderroadsisvaluedatfairvalueusingsitevaluesadjustedforenglobo(undevelopedand/orunserviced)characteristics,accessrightsandprivateinterestsofotherpartiesandentitlementsofinfrastructureassetsandservices.Thisadjustmentisanunobservableinputinthevaluation.Theadjustmenthasnoimpactonthecomprehensiveincomestatement.
Infrastructure
Infrastructureisvaluedusingthedepreciatedreplacementcostmethod.Thiscostrepresentsthereplacementcostofthebuilding/componentafterapplyingdepreciationratesonausefullifebasis.Replacementcostsrelatetocoststoreplacethepropertytoan“asnew”standard.Economicobsolescencehasalsobeenfactoredintothedepreciatedreplacementcostcalculation.
Whereithasnotbeenpossibletoexaminehiddenworkssuchasstructuralframesandfloors,theuseofreasonablematerialsandmethodsofconstructionhavebeenassumedbearinginmindtheageandnatureofthebuilding.Theestimatedcostofreconstructionincludingstructureservicesandfinishes,alsofactorsinanyheritageclassificationsasapplicable.
Infrastructureassetscontainsignificantunobservableadjustments,thereforetheseassetsareclassifiedasLevel3.
AvaluationofCouncil’sinfrastructureassetswasperformedbyMrPeterMoloney,Dip.CE.,M.I.E.ofMoloneyAssetManagementServicesinconsultationwithCouncilofficers.Thevaluationwasperformedbasedonthedepreciatedreplacementcostoftheassets.Theeffectivedateofthevaluationis30June2014.
NP.Therewerenochangesinvaluationtechniquesthroughouttheperiodto30June2014.Forallassetsmeasuredatfairvalue,thecurrentuseisconsideredtobehighestandbestuse.
2014 Specialised Specialised Land Under Land Buildings Roads Infrastructure $’000 $’000 $’000 $’000
OpeningBalance 10,962 30,980 4,086 371,554
Depreciation - (620) - (8,986)
ImpairmentLoss - - - (43)
Revaluation 4,164 -373 - 41,715
Acquisitions/(disposals) - 4,150 332 11,514
Transfers - - - 12,263
Closing Balance 15,126 34,137 4,418 428,017
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Note 22 Property, infrastructure, plant and equipment (cont.)
ValuationTechnique SignificantUnobservableInputs
Range Sensitivity
SpecialisedLandandLandImprovements
Marketbaseddirectcomparisonapproach(referabove)
Directcostpersquaremetre
$5/$300 Increaseordecreaseinthedirectcostpersquaremetreadjustmentwouldresultinasignificantlylowerorhighervalue
Extentandimpactofrestrictionofuse
30%/80%discount Increaseordecreaseintheextentofrestrictionwouldresultinasignificantlylowerorhighervalue
SpecialisedBuildings DepreciatedReplacementCost
Directcostpersquaremetre
$1,000/$2,000 Increaseordecreaseinthedirectcostpersquaremetreadjustmentwouldresultinasignificantlylowerorhighervalue
Usefullifeofspecialisedbuildings
50years Increaseordecreaseintheestimatedusefullifeoftheassetwouldresultinasignificantlylowerorhighervalue
LandUnderRoads Market-baseddirectcomparisonapproach(referabove)
Directcostpersquaremetre
$33/$145 Increaseordecreaseinthedirectcostpersquaremetreadjustmentwouldresultinasignificantlylowerorhighervalue
Extentandimpactofrestrictionofuse
85%discount Increaseordecreaseintheextentofrestrictionwouldresultinasignificantlylowerorhighervalue
Infrastructure
Roads DepreciatedReplacementCost
Costperunit $2/$195 Increaseordecreaseinthecostperunitwouldresultinasignificantlylowerorhighervalue
Usefullifeofroads 50/100years Increaseordecreaseintheestimatedusefullifeoftheassetwouldresultinasignificantlylowerorhighervalue
Bridges DepreciatedReplacementCost
Costperunit $500/$3000 Increaseordecreaseinthecostperunitwouldresultinasignificantlylowerorhighervalue
Usefullifeofbridges 80/100years Increaseordecreaseintheestimatedusefullifeoftheassetwouldresultinasignificantlylowerorhighervalue
Footpaths,kerbsandchannels
DepreciatedReplacementCost
Costperunit $9/$203 Increaseordecreaseinthecostperunitwouldresultinasignificantlylowerorhighervalue
Usefullifeoffootpaths,kerbsandchannels
30/50years Increaseordecreaseintheestimatedusefullifeoftheassetwouldresultinasignificantlylowerorhighervalue
Drainage DepreciatedReplacementCost
Costperunit $114/$3,076 Increaseordecreaseinthecostperunitwouldresultinasignificantlylowerorhighervalue
Usefullifeofdrainage 100years Increaseordecreaseintheestimatedusefullifeoftheassetwouldresultinasignificantlylowerorhighervalue
OtherInfrastructure DepreciatedReplacementCost
Costperunit $200/$52,500 Increaseordecreaseinthecostperunitwouldresultinasignificantlylowerorhighervalue
Usefullifeofotherinfrastructure
10/80years Increaseordecreaseintheestimatedusefullifeoftheassetwouldresultinasignificantlylowerorhighervalue
Description of significant unobservable inputs into Level 3 valuations
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Note 22 Property, infrastructure, plant and equipment (cont.)
(a) Impairment losses
Impairment losses are recognised in the comprehensive income statement under Other Expenses.
2014 Balance at Revaluation Written down Balance at Beginning of Acquisition increments Depreciation value of Impairment end of financial year of assets (decrements) and disposals losses Transfers financial year (note 28) amortisation (a) (note 12)
$’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000
Property
land 56,038 - 5,045 - - - (106) 60,977
landunderroads 4,086 332 - - - - - 4,418
landfill 3,829 - - 173 - - - 3,656
Totalland 63,953 332 5,045 173 - - (106) 69,051
buildingsandimprovements 72,801 1,297 (5,210) 1,485 - - 3,567 70,970
Totalproperty 136,754 1,628 (165) 1,658 - - 3,461 140,021
plantandequipment 5,140 318 - 554 246 - - 4,658
furnitureandequipment 2,127 778 - 626 - - 152 2,431
motorvehicles 183 73 - 19 - - - 237
artworks 293 - - - - - - 293
Subtotal 7,743 1,169 - 1,199 246 - 152 7,619
Infrastructure
roads 301,166 12,271 38,081 7,354 - - 185 344,349
bridges 19,065 733 - 310 - 43 139 19,584
footpaths,kerbsandchannels 40,896 1,463 - 1,002 - - - 41,357
drainage 28,795 5,136 3,634 393 - - 92 37,264
otherinfrastructure 16,281 2,028 - 489 - - 1,866 19,686
Totalinfrastructure 406,203 21,631 41,715 9,548 - 43 2,282 462,240
Works in progress
buildings 3,750 1,799 - - - - (3,750) 1,799
otherinfrastructure 2,282 814 - - - - (2,282) 814
other 152 49 - - - - (152) 49
Totalworksinprogress 6,184 2,662 - - - - (6,184) 2,662
Total property, plant and equipment, infrastructure 556,883 27,090 41,550 12,405 246 43 (289) 612,542
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Note 22 Property, infrastructure, plant and equipment (cont.)
2013 Balance at Revaluation Depreciation Written down Balance at Beginning of Acquisition increments and value of end of financial year of assets (decrements) amortisation disposals Transfers financial year (note 28) (note 12)
$’000 $’000 $’000 $’000 $’000 $’000 $’000
Property
land 55,750 320 - - 6 (26) 56,038
landunderroads 2,666 1,420 - - - - 4,086
landfill 4,001 - - 173 - - 3,829
Totalland 62,417 1,740 - 173 6 (26) 63,953
buildingsandimprovements 73,156 1,109 - 1,463 - (1) 72,801
Totalproperty 135,573 2,849 - 1,637 6 (27) 136,754
plantandequipment 4,326 1,582 - 468 300 - 5,140
furnitureandequipment 1,964 534 - 447 - 77 2,127
motorvehicles 95 194 - 19 87 - 183
artworks 293 - - - - - 293
Subtotal 6,678 2,310 - 934 387 77 7,743
Infrastructure
roads 284,473 9,051 14,289 6,648 - - 301,166
bridges 17,806 63 1,494 298 - - 19,065
footpaths,kerbsandchannels 23,890 9,177 8,402 573 - - 40,896
drainage 28,805 379 - 389 - - 28,795
otherinfrastructure 13,989 714 - 448 - 2,026 16,281
Totalinfrastructure 368,963 19,385 24,185 8,356 - 2,026 406,203
Works in progress
buildings - 3,750 - - - - 3,750
otherinfrastructure 2,117 2,190 - - - (2,025) 2,282
other 77 152 - - - (77) 152
Totalworksinprogress 2,194 6,093 - - - (2,102) 6,184
Total property, plant and equipment, infrastructure 513,408 30,636 24,186 10,926 393 (26) 556,883
(a) Impairment losses
Impairment losses are recognised in the comprehensive income statement under Other Expenses.
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Note 23 Investment property
2014 2013 $’000 $’000
Balance at beginning of financial year 3,348 3,363
Acquisitions/(disposals) 289 (113)
Fair value adjustments 578 99
Balance at end of financial year 4,215 3,348
Valuation of investment property has been determined by the Municipal Valuer Hayley Drummond AAPI. The valuation is at fair value, based on the current market value for the property and is a level two valuation, meaning it is based on quoted prices for similar assets in an active market.
Note 24 Trade and other payables
2014 2013 $’000 $’000
Current
Creditors 4,061 4,295
Accrued loan interest 3 19
Accrued employee costs:
Salaries and wages 561 1,016
Rostered days off 145 114
Time-in-lieu 34 27
Total current trade and other payables 4,804 5,471
Note 25 Other current liabilities
2014 2013 $’000 $’000
Prepaid income 262 1,250
Refundable deposits 1,998 2,607
Trust monies 157 146
Total trust funds and deposits 2,417 4,003
Carrying value Fair value measurement at the end of the at 30 June period using (1) $’000 Level 1 Level 2 Level 3
Land 1,974 1,974
Buildings 2,241 2,241
Total 4,215 4,215
(1) Classified in accordance with fair value hierachy - see note 22
Investment properties are carried at fair value. The following table provides Councils fair value measurement hierarchy for investment properties;
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Note 26 Provisions
Annual leave Long service Total Employee benefits leave $’000 $’000 $’000
2014
Balanceatbeginningofthefinancialyear 1,460 3,762 5,222
Additionalprovisions 1,567 736 2,303
Amountsused (1,391) (295) (1,686)
Increase/(decrease)inthediscountedamountarisingbecauseoftimeandtheeffectofanychangeinthediscountrate - 35 35
Balance at the end of the financial year 1,636 4,238 5,874
2013 Balanceatbeginningofthefinancialyear 1,366 3,424 4,790
Additionalprovisions 1,361 776 2,138
Amountsused (1,267) (375) (1,643)
Increase/(decrease)inthediscountedamountarisingbecauseoftimeandtheeffectofanychangeinthediscountrate - (63) (63)
Balance at the end of the financial year 1,460 3,762 5,222
Ladfill restoration Land sale Total Other provisions rebates $’000 $’000 $’000
2014
Balanceatbeginningofthefinancialyear 3,695 300 3,994
Additionalprovisions 1,800 - 1,800
Amountsused (43) (214) (257)
Increase/(decrease)inthediscountedamountarisingbecauseoftimeandtheeffectofanychangeinthediscountrate (660) - (660)
Balance at the end of the financial year 4,792 86 4,878
2013 Balanceatbeginningofthefinancialyear 3,953 400 4,353
Additionalprovisions - 50 50
Amountsused (233) (150) (383)
Increase/(decrease)inthediscountedamountarisingbecauseoftimeandtheeffectofanychangeinthediscountrate (25) - (25)
Balance at the end of the financial year 3,695 300 3,994
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Note 26 Provisions (cont.)
2014 2013 $’000 $’000
(a) Employee benefits
Current (i)Annualleave 1,698 1,460
Longserviceleave 2,990 3,116
4,688 4,576
Non-current (ii)
Longserviceleave 1,248 646
1,248 646
Aggregatecarryingamountofemployeebenefits: Current 4,688 4,576
Non-current 1,248 646
5,937 5,222
No. No.
Totalstaffnumbers 662 641
Totalequivalentfulltimestaffnumbers 340 303
2014 2013
Thefollowingassumptionswereadoptedinmeasuringthepresentvalueofemployeebenefits: Weightedaverageincreaseinemployeecosts 4.44% 4.50%
Weightedaveragediscountrates 3.24% 3.40%
2014 2013 $’000 $’000
Currentprovisionsexpectedtobesettledin12months:
Annualleave 1,461 1,398
Longserviceleave 346 380
(b) Landfill restoration Current 144 193
Non-current 4,648 3,502
Total 4,792 3,695
(c) Land sale rebates
Current 86 300
Total 86 300
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Note 27 Interest-bearing loans and borrowings
2014 2013 $’000 $’000
Current 323 1,057
323 1,057
Non-current
Borrowings-secured 2,551 2,875
Total 2,874 3,932
ThematurityprofileforCouncil’sborrowingsis:
Notlaterthanoneyear 323 1,057
Laterthanoneyearandnotlaterthanfiveyears 1,512 1,421
Laterthanfiveyears 1,039 1,454
Total 2,874 3,932
Security for borrowings
ThebankloansaresecuredoverthegeneralratesoftheCouncil.
Financing
Unrestrictedaccesswasavailableatthereportingdatetothefollowinglinesofcredit:
Creditcards 50 50
Bankloans 2,874 3,932
Total facilities 2,924 3,982
Usedatreportingdate:
Bankloans 2,874 3,932
2,874 3,932
Unusedatreportingdate:
Creditcards 50 50
50 50
Note 28 Reserves
Impairment loss Balance at recognised in the Balance at end beginning of comprehensive Increment of reporting (a) Asset reporting period Income Statement (decrement) period
revaluation reserve $’000 $’000 $’000 $’000
2014
Landandbuildings 64,377 - (165) 64,212
Infrastructure 228,420 - 41,715 270,135
Non-currentassetsclassifiedas 29 - - 29heldforsale
Artworks 250 - - 250
EquityinRegionalLibraryCorporation 149 - - 149
Total asset revaluation reserve 293,226 - 41,550 334,776
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Note 28 Reserves (cont.)
Impairment loss Balance at recognised in the Balance at end beginning of comprehensive Increment of reporting (a) Asset reporting period Income Statement (decrement) period
revaluation reserve $’000 $’000 $’000 $’000
2013
Landandbuildings 64,377 - - 64,377
Infrastructure 204,235 - 24,186 228,420
Non-currentassetsclassifiedasheldforsale 29 - - 29
Artworks 250 - - 250
EquityinRegionalLibraryCorporation 149 - - 149
Total asset revaluation reserve 269,040 - 24,186 293,226
The asset revaluation reserve is used to record the increased (net) value of Councils assets over time.
Balance at Transfer from Transfer to Balance at end beginning of accumulated accumulated of reporting reporting period surplus surplus period
(b) Other reserves $’000 $’000 $’000 $’000
2014
*Publicopenspace 1,273 550 (105) 1,718
*Carparking 32 - (12) 20
*HangingRock 323 250 (25) 548
*Communityfacilities 605 (335) - 270
*Footpaths 77 117 - 194
*Roadcontributions 373 29 (144) 258
*Gisbornedevelopmentplan 104 489 - 593
*Romseydevelopmentplan - 27 - 27
*Seniorcitizensaccommodationmaintenance 241 10 - 250
*Drainage 211 58 - 269
Fireprevention 2 - (2) 0
Wastemanagementfacilities 24 - - 24
Plantreplacement 125 911 (64) 972
Managementpropertydisposals 2,400 422 (94) 2,728
Gravelpitoperations 372 81 - 453
Landfillrecovery 494 192 (322) 364
Total Other reserves 6,656 2,800 (768) 8,688
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Balance at Transfer from Transfer to Balance at end beginning of accumulated accumulated of reporting reporting period surplus surplus period
(b) Other reserves $’000 $’000 $’000 $’000
2013
*Publicopenspace 756 552 (35) 1,273
*Carparking 32 - - 32
*HangingRock 226 102 (5) 323
*Communityfacilities 245 371 (11) 605
*Footpaths 93 33 (49) 77
*Roadcontributions 483 46 (156) 373
*GisborneDevelopmentPlan 53 51 - 104
*Seniorcitizensaccommodationmaintenance 224 17 - 241
*Drainage 195 16 - 211
Fireprevention 2 - - 2
Wastemanagementfacilities 24 - - 24
Plantreplacement 598 982 (1,455) 125
Managementpropertydisposals 2,530 283 (413) 2,400
Gravelpitoperations 286 86 - 372
Landfillrecovery 578 189 (273) 494
Total Other reserves 6,325 2,728 (2,397) 6,656
* Non-discretionary reserves $4,147 2013/14 ($3,239 2012/13) which are subject to statutory requirements and/or other agreements.
Publicopenspacereserve—comprisescontributionsfromsubdivisionalworksforfundingofopenspaceprojects.
Carparkingreserve—comprisesdevelopercontributionsforcarparkingprojects.
HangingRockReserve—comprisessurplusfundingfromHangingRockoperationsdirectedtowardscapitalworks.
Communityfacilitiesreserve—comprisesdevelopercontributionsforcommunityfacilitiesprojects.
Footpathsreserve—comprisesdevelopercontributionsforfootpathworks.
Roadcontributionsreserve—comprisesdevelopercontributionsforroadworks.
Gisbornedevelopmentplanreserve—comprisesdevelopercontributionsfordevelopmentprojectsintheouterareasofGisborne.
Romseydevelopmentplanreserve—comprisesdevelopercontributionsfordevelopmentprojectsintheouterareasofRomsey.
Seniorcitizensaccommodationmaintenancereserve—comprisesoccupants’contributionstowardsmaintenanceofaccommodationunits.
Drainagereserve—comprisesdevelopercontributionsfordrainageworks.
Firepreventionreserve—comprisesfundingtowardsfirepreventionworks.
Wastemanagementfacilitiesreserve—comprisesfundingfordevelopmentofwastemanagementfacilities.
Plantreplacementreserve—comprisessurplusfundingfromplantoperationsdirectedtowardscapitalreplacements.
Managementpropertydisposalsreserve—comprisesproceedsofpropertysalesdirectedtowardsfundingofcapitalworks.
Gravelpitoperationsreserve—comprisessurplusfundingfromgravelpitoperationsdirectedtowardscapitalworks.
Landfillrecoveryreserve—comprisesfundingfromlandfillrecoverychargeforlandfillrehabilitationandtransferstations.
Note 28 Interest-bearing loans and borrowings (cont.)
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Note 29 Reconciliation of cash flows from operating activities to surplus
2014 2013 $’000 $’000
Surplus 13,643 19,022
Depreciation/amortisation 12,405 10,926
Net (gain)/loss on disposal of property, infrastructure, plant and equipment 36 154
Share of net (profits)/losses of associates and joint ventures 76 (45)
Increase/(decrease) in provision for landfill liability 1,140 -
Fair value adjustments for assets held for sale (10) -
Fair value adjustments for investment property (578) (99)
Contributions—non-monetary assets (12,809) (13,729)
Financing activity—Interest paid 218 293
Change in assets and liabilities:
(Increase)/decrease in trade and other receivables 119 (176)
(Increase)/decrease in prepayments 36 (48)
Increase/(decrease) in trade and other payables (651) (3,520)
Increase/(decrease) in other current liabilities (1,586) 546
Increase/(decrease) in employee benefits 715 432
Increase/(decrease) in interest payable (16) (19)
Net cash provided by/(used in) operating activities 12,738 13,738
Note 30 Reconciliation of cash and cash equivalents
2014 2013 $’000 $’000
Cash and cash equivalents (see note 16) 4,868 6,935
Total reconciliation of cash and cash equivalents 4,868 6,935
Note 31 Restricted assets
2014 2013 $’000 $’000
Council has cash and cash equivalents (note 16) that are subject to restrictions. As at the reporting date, Council had restrictions in relation to reserve funds (non-discretionary).
Fire services property levy 259 -
Reserve funds (note 28) 4,147 3,239
Total restricted assets 4,406 3,239
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Note 32 Superannuation
CouncilmakesthemajorityofitsemployersuperannuationcontributionsinrespectofitsemployeestotheLocalAuthoritiesSuperannuationFund(theFund).ThisFundhastwocategoriesofmembership,accumulationanddefinedbenefit,eachofwhichisfundeddifferently.Thedefinedbenefitsectionprovideslumpsumbenefitsbasedonyearsofserviceandfinalaveragesalary.ThedefinedcontributionsectionreceivesfixedcontributionsfromtheCouncilandtheCouncil’slegalorconstructiveobligationislimitedtothesecontributions.
ObligationsforcontributionstotheFundarerecognisedasanexpenseintheComprehensiveOperatingStatementwhentheyaredue.
Accumulation
TheFund’saccumulationcategory,VisionSuperSaver,receivesbothemployerandemployeecontributionsonaprogressivebasis.Employercontributionsarenormallybasedonafixedpercentageofemployeeearnings(fortheyearended30June2014,thiswas9.25%requiredunderSuperannuationGuaranteeLegislation).NofurtherliabilityaccruestotheemployerasthesuperannuationbenefitsaccruingtoemployeesarerepresentedbytheirshareofthenetassetsoftheFund.
Effectivefrom1July2014,theSuperannuationGuaranteecontributionrateislegislatedtoincreaseto9.5%.
DefinedBenefitPlan
AsprovidedunderParagraph34ofAASB119,theMacedonRangesShireCouncildoesnotusedefinedbenefitaccountingforitsdefinedbenefitobligationsundertheFund’sDefinedBenefitcategory.ThisisbecausetheFund’sDefinedBenefitcategoryisamulti-employersponsoredplan.
Asamulti-employersponsoredplan,theFundwasestablishedasamutualschemetoallowforthemobilityoftheworkforcebetweentheparticipatingemployerswithoutattachingaspecificliabilitytoparticularemployeesandtheircurrentemployer.Therefore,thereisnoproportionalsplitofthedefinedbenefitliabilities,assetsorcostsbetweentheparticipatingemployersasthedefinedbenefitobligationisafloatingobligationbetweentheparticipatingemployersandtheonlytimethattheaggregateobligationisallocatedtospecificemployersiswhenacallismade.Asaresult,thelevelofparticipationofCouncilintheFundcannotbemeasuredasapercentagecomparedwithotherparticipatingemployer.WhilethereisanagreedmethodologytoallocateanyshortfallsidentifiedbytheFundActuaryforfundingpurposes,thereisnoagreedmethodologytoallocatebenefitliabilities,assetsandcostsbetweentheparticipatingemployersforaccountingpurposes.Therefore,theActuaryisunabletoallocatebenefitliabilities,assetsandcostsbetweenemployersforthepurposesofAASB119.
Funding Arrangements“CouncilmakesemployercontributionstothedefinedbenefitcategoryoftheFundatratesdeterminedbytheTrusteeontheadviceoftheFund’sActuary.TheFund’semployerfundingarrangementscompriseofthreecomponents(whicharedetailedbelow)are:
1.Regularcontributions-whichareongoingcontributionsneededtofundthebalanceofbenefitsforcurrent membersandpensioners;
2.Fundingcalls–whicharecontributionsinrespectofeachparticipatingemployer’sshareofanyfundingshortfallsthatarise;and
3.Retrenchmentincrements–whichareadditionalcontributionstocovertheincreaseinliabilityarisingfromretrenchments.
Councilisalsorequiredtomakeadditionalcontributionstocoverthecontributiontaxpayableonthecontributionsreferredtoabove.
EmployeesarealsorequiredtomakemembercontributionstotheFund.Assuch,assetsaccumulateintheFundtomeetmemberbenefits,asdefinedintheTrustDeed,astheyaccrue.
Employer Contributions
Regular contributions
OnthebasisoftheresultsofthemostrecentfullactuarialinvestigationconductedbytheFund’sActuaryasat31December2011,CouncilmakesemployercontributionstotheFund’sDefinedBenefitcategoryatratesdeterminedbytheFund’sTrustee.Fortheyearended30June2014,thisratewas9.25%ofmembers’salaries.Thisrateincreasedto9.5%on1July2014andisexpectedtoincreaseinlinewiththerequiredSuperannuationGuaranteecontributionrate.
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Inaddition,CouncilreimbursestheFundtocovertheexcessofthebenefitspaidasaconsequenceofretrenchmentabovethefundedresignationorretirementbenefit(thefundedresignationorretirementbenefitiscalculatedastheVBImultipliedbythebenefit).
Funding calls
TheFundisrequiredtocomplywiththesuperannuationprudentialstandards.UnderthesuperannuationprudentialstandardSPS160,theFundisrequiredtotargetfullfundingofitsvestedbenefits.Theremaybecircumstanceswhere:• afundisinanunsatisfactoryfinancialpositionatanactuarialinvestigation(i.e.itsvestedbenefitindex(VBI)isless than100%atthedateoftheactuarialinvestigation);or
• afund’sVBIisbelowitsshortfalllimitatanytimeotherthanatthedateoftheactuarialinvestigations.
Ifeitheroftheaboveoccur,thefundhasashortfallforthepurposesofSPS160andthefundisrequiredtoputaplaninplacesothattheshortfallisfullyfundedwithinthreeyearsoftheshortfalloccurring.TheremaybecircumstanceswheretheAustralianPrudentialRegulationAuthority(APRA)mayapproveaperiodlongerthanthreeyears.
TheFundmonitorsitsVBIonaquarterlybasisandtheFundhassetitsshortfalllimitat97%.
IntheeventthattheFundActuarydeterminesthatthereisashortfallbasedontheaboverequirement,theFund’sparticipatingemployers(includingCouncil)arerequiredtomakeanemployercontributiontocovertheshortfall.Themethodologyusedtoallocatetheshortfallwasagreedin1997tofairlyandreasonablyapportiontheshortfallbetweentheparticipatingemployers.
Usingtheagreedmethodology,theshortfallamountisapportionedbetweentheparticipatingemployersbasedonthepre-1July1993andpost-30June1993serviceliabilitiesoftheFund’sdefinedbenefitcategory,togetherwiththeemployer’spayrollat30June1993andatthedatetheshortfallhasbeencalculated.
Thepre-1July1993andpost-30June1993serviceliabilitiesoftheFundarebasedon:
•Theserviceperiodsofallactivememberssplitbetweentheactivememberspre-1July1993andpost-30June1993serviceperiod;
•Theserviceperiodsofalldeferredmemberssplitbetweenthedeferredmemberspre-1July1993andpost-30June1993serviceperiod;and
•Thepensioner(includingfixedtermpension)liabilitieswhichareallocatedtothepre-1993period.
Thepre-1July1993componentoftheshortfallisapportionedbetweentheparticipatingemployersbasedontheemployer’sshareofthetotalparticipatingemployerpayrollat30June1993.
Thepost-30June1993componentoftheshortfallisapportionedbetweentheparticipatingemployersbasedontheemployer’sshareofthetotalparticipatingemployerpayrollatthedatetheshortfallhasbeencalculated.
DuetothenatureofthecontractualobligationsbetweentheparticipatingemployersandtheFund,andthattheFundincludeslifetimepensionersandtheirreversionarybeneficiaries,itisunlikelythattheFundwillbewoundup.IntheunlikelyeventthattheFundiswoundupandthereisasurplusintheFund,thesurpluscannotbeappliedforthebenefitofthedefinedbenefitemployerswherethereareongoingdefinedbenefitobligations.Thesurpluswouldbetransferredtothefundacceptingthosedefinedbenefitobligations(includingthelifetimepensionobligations)oftheFund.
Intheeventthataparticipatingemployeriswound-up,thedefinedbenefitobligationsofthatemployerwillbetransferredtothatemployer’ssuccessor.
Differences between calculations
TheFundsurplusordeficit(i.e.thedifferencebetweenfundassetsandliabilities)iscalculateddifferentlyforfundingpurposes(i.e.calculatingrequiredcontributions),forthecalculationofaccruedbenefitsasrequiredinAAS25andforthevaluesneededfortheAASB119disclosureintheCouncil’sfinancialstatements.AAS25requiresthatthepresentvalueofthedefinedbenefitliabilitybecalculatedbasedonbenefitsthathaveaccruedinrespectofmembershipoftheplanuptothemeasurementdate,withnoallowanceforfuturebenefitsthatmayaccrue.
Thepost-30June1993componentoftheshortfallisapportionedbetweentheparticipatingemployersbasedontheemployer’sshareofthetotalparticipatingemployerpayrollatthedatetheshortfallhasbeencalculated.
Note 32 Superannuation (cont.)
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Note 32 Superannuation (cont.)
Retrenchment incrementsDuring2013/14,theCouncilwasnotrequiredtomakepaymentstotheFundinrespectofretrenchmentincrements($0in2012/13).Council’sliabilitytotheFundasat30June2014,forretrenchmentincrements,accruedinterestandtaxis$0($0in2012/13).
Shortfall amounts
SuperannuationFundlatestactuarialinvestigationasat31December2011identifiedanunfundedliabilityof$406million(excludingthecontributionstax)inthedefinedbenefitcategoryofwhichtheCouncilisacontributingemployer.Councilwasmadeawareoftheexpectedshortfallduringthe2011/12yearandwasinformedformallyofitsshareoftheshortfallon2August2012.MacedonRangesShireCouncilhasnotbeenadvisedofanyfurtheradjustments.TheprojectedvalueofCouncil’scontributiontotheshortfallat30June2012(excludingcontributionstax)amountedto$3,822,300whichwasaccountedforinthe2011/12ComprehensiveOperatingStatementwithinEmployeeBenefitsandintheBalanceSheetinCurrentLiabilitiesTradeandOtherPayables.
CouncilpaiditscontributioninOctober2012andreceivedanearlypaymentdiscountof$184,724.Thishasbeenaccountedforonthe2012/13ComprehensiveOperatingStatementwithinEmployeeBenefits(seenote9)andintheBalanceSheetinCurrentLiabilitiesTradeandOtherPayables(seenote24).Therewasnooutstandingbalanceasat30June2014.
Superannuation contributions 2014 2013 Fund $’000 $’000
Defined benefits fundEmployercontributionstoLocalAuthoritiesSuperannuationFund(VisionSuper) 201 199
201 199
Accumulation planEmployercontributionstoLocalAuthoritiesSuperannuationFund(VisionSuper) 1,395 1,276
1,395 1,276
Other fundsEmployercontributionstootherfunds 576 447
576 447
Therewerenocontributionsoutstandingandnoloansissuedfromortotheaboveschemesasat30June2014.
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Note 33 Commitments
TheCouncilhasenteredintothefollowingcommitments
Later than Later than 2 1 year and years and not Not later than not later later than Later than 1 year than 2 years 5 years 5 years Total $’000 $’000 $’000 $’000 $’000
2014
OperatingBuildingmaintenanceandcleaning 404 258 645 - 1,307
Total 404 258 645 - 1,307
Capital
Roadsandbridges 779 - - - 779
RecreationalFacilities 1,669 - - - 1,669
Total 2,448 - - - 2,448
Total 2,852 258 645 - 3,755
Later than Later than 2 1 year and years and not Not later than not later later than Later than 1 year than 2 years 5 years 5 years Total $’000 $’000 $’000 $’000 $’000
2013
OperatingBuildingmaintenance 282 259 478 - 1,019
Auditservices 50 - - - 50
Total 332 259 478 - 1,070
Capital
Roads 279 - - - 279
RecreationalFacilities 898 - - - 898
Buildings 831 - - - 831
ComputerSystems 524 - - - 524
Total 2,533 - - - 2,532
Total 2,865 259 478 - 3,602
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Note 34 Operating leases
2014 2013 $’000 $’000
(a) Operating lease commitmentsAtthereportingdate,theCouncilhadthefollowingobligationsundernon-cancellableoperatingleasesfortheleaseofequipmentandlandandbuildingsforusewithinCouncil’sactivities(theseobligationsarenotrecognisedasliabilities):
Notlaterthanoneyear 699 745
Laterthanoneyearandnotlaterthanfiveyears 1,314 1,422
Laterthanfiveyears 1,193 1,405
3,206 3,572
(b) Operating lease receivablesTheCouncilhasenteredintocommercialpropertyleasesonitsinvestmentproperty,consistingofsurplusfreeholdofficecomplexes.Thesepropertiesheldunderoperatingleaseshaveremainingnon-cancellableleasetermsofbetween1and15years.AllleasesincludeaCPIbasedrevisionoftherentalchargeannually.
Futureminimumrentalsreceivableundernon-cancellableoperatingleasesareasfollows:
Notlaterthanoneyear 91 56
Laterthanoneyearandnotlaterthanfiveyears 305 140
Laterthanfiveyears 233 235
629 431
Note 35 Contingent liabilities and contingent assets
Contingent liabilitiesTheCouncilispresentlyinvolvedinsomeminorlegalmatters,whicharebeingconductedthroughCouncil’ssolicitors.
Asthesemattersareyettobefinalised,andthefinancialoutcomesareunabletobereliablyestimated,noallowanceforthesecontingencieshasbeenmadeinthefinancialreport.However,theoutcomeofthesemattersisunlikelytohaveamaterialimpactonCouncil’sfinances.
Councilhasobligationsunderadefinedbenefitsuperannuationschemethatmayresultintheneedtomakeadditionalcontributionstotheschemetoensurethattheliabilitiesofthefundarecoveredbytheassetsofthefund. Asaresultofthevolatilityinfinancialmarketsalikelihoodofmakingsuchcontributionsinfutureperiodsexists. Atthispointintimeitisnotknownifadditionalcontributionswillberequired,theirtimingorpotentialamount(seenote32).
Guarantees for loans to other entitiesCouncilhasguaranteedaloantakenoutbytheRomseyJuniorFootballClubIncorporated.Theoriginalloan(andextentofpossibleCouncilexposure)was$17,300.Atbalancedatetheoutstandingbalanceis$16,607.
CouncilhasalsoguaranteedaloantakenoutbytheRomseyFootballNetballClubIncorporated.Theoriginalloan(andextentofpossibleCouncilexposure)was$17,500.Atbalancedatetheoutstandingbalanceis$16,795.
BothloansrelatetoClubcontibutionstotheconstructionofovallighting.
Contingent assetsTherewerenoknowncontingentassetsatbalancedate.
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Note 36 Financial Instruments
(a) Accounting Policy, terms and conditions Recognised financial instruments Note Accounting Policy Terms and Conditions
Financial assetsCashandcashequivalentsandother 16 Cashonhandandatbankis Oncalldepositsreturnedinterestfinancialassets valuedatfacevalue. ratesofbetween2.25%and3.7% Interestisrecognisedasitaccrues. Theinterestratesatbalancedate Investmentsandbillsarevaluedatcost. were2.25%,2.50%,2.70%and Investmentsareheldtomaximise 3.35%(2.25%,2.75%and3.70%in interestreturnsofsurpluscash. 2012/2013).Fundsreturnedfixed interestrateofbetween3.45%and 4.28%(3.8%and6.0%in 2012/2013).
Trade and other receivables
Tradeandother 17 Receivablesarecarriedatfacevalue. Generaldebtorsareunsecuredvariables Aprovisionfordoubtfuldebtsis andinterestfree.Otherdebtors recognisedwhenthereisobjective evidencethatanimpairmentlosshas occurred.Collectabilityofoverdue accountsisassessedonan ongoingbasis.
Financial Liabilities
Tradeandother 24 Liabilitiesarerecognisedforamounts GeneralCreditorsareunsecured,payables tobepaidinthefutureforgoods notsubjecttointerestchargesand andservicesprovidedtoCouncil arenormallysettledwithin28days asatbalancedatewhetherornot ofinvoicereceipt. invoiceshavebeenreceived.
Interest-bearing 27 Loansarecarriedattheirprincipal Borrowingsaresecuredbywayofloansandborrowings amounts,whichrepresentthepresent mortgagesoverthegeneralratesof valueoffuturecashflowsassociated theCouncil.Theinterestratefor withservicingthedebt.Interestis individualloansisfixedfortheperiod accruedovertheperioditbecomes oftheloan.Loansarerepayablein dueandrecognisedaspartofpayables. equalinstalmentscomprising principalandinterest.Interestis payableinarrears.Interestrates forloansareintherangeof5.48%to 7.603%(5.48%to7.603%in 2012/2013).
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Note 36 Financial Instruments (cont.)
(b)InterestRateRiskTheexposuretointerestrateriskandtheeffectiveinterestratesoffinancialassetsandfinancialliabilitiesbothrecognisedandunrecognisedatbalancedateareasfollows:
Floating Interest 1 year Over 1 to 5 More than Non-interest Fixed interest rate or less years 5 years bearing Total maturing in: $’000 $’000 $’000 $’000 $’000 $’000
2014
Financial assets
Cashandcashequivalents 4,859 - - - 8 4,868
Otherfinancialassets - 8,971 - - - 8,971
Tradeandotherreceivables - - - - 5,469 5,469
Total financial assets 4,859 8,971 - - 5,477 19,308
Weightedaverageinterestrate 2.53% 3.60%
Financial liabilities
Tradeandotherpayables - - - - 4,804 4,804
Interest-bearingloansand - 323 1,512 1,039 - 2,874borrowings
Totalfinancialliabilities - 323 1,512 1,039 4,804 7,678
Weightedaverageinterestrate 6.22% 6.25% 5.81%
Net financial assets 4,859 8,648 (1,512) (1,039) 674 11,630(liabilities)
Floating Interest 1 year Over 1 to 5 More than Non-interest Fixed interest rate or less years 5 years bearing Total maturing in: $’000 $’000 $’000 $’000 $’000 $’000
2013
Financial assets
Cashandcashequivalents 6,927 - - - 8 6,935
Otherfinancialassets - 9,311 - - - 9,311
Tradeandotherreceivables - - - - 5,589 5,589
Total financial assets 6,927 9,311 - - 5,597 21,836
Weightedaverageinterestrate 3.21% 4.14%
Financial liabilities
Tradeandotherpayables - - - - 5,471 5,471
Interest-bearingloansandborrowings - 1,057 1,421 1,453 - 3,932
Totalfinancialliabilities - 1,057 1,421 1,453 5,471 9,403
Weightedaverageinterestrate 5.91% 6.24% 5.94%
Net financial assets 6,927 8,254 (1,421) (1,453) 126 12,432(liabilities)
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Note 36 Financial Instruments (cont.)
(c) Net Fair Values
Theaggregatenetfairvaluesoffinancialassetsandfinancialliabilities,bothrecognisedandunrecognised,atbalancedateareasfollows:
Total carrying amount as per Balance Sheet Aggregate net fair value 2014 2013 2012 2011 FInancial Instruments $’000 $’000 $’000 $’000
Financial assets
Cashandcashequivalents 4,868 6,935 4,868 6,935
Otherfinancialassets 8,971 9,311 8,971 9,311
Tradeandotherreceivables 5,469 5,589 5,469 5,589
Total financial assets 19,308 21,837 19,308 21,837
Financial liabilitiesTradeandotherpayables 4,804 5,471 4,804 5,471
Trustfundsanddeposits 2,156 2,753 2,156 2,753
Interest-bearingloansand 2,873 3,932 2,873 3,932borrowings
Total financial liabilities 9,833 12,156 9,833 12,156
(d) Credit RiskThemaximumexposuretocreditriskatbalancedateinrelationtoeachclassofrecognisedfinancialassetisrepresentedbythecarryingamountofthoseassetsasindicatedintheBalanceSheet.
e) Risks and mitigationTherisksassociatedwithourmainfinancialinstrumentsandourpoliciesforminimisingtheserisksaredetailedbelow.
Market risk
Marketriskistheriskthatthefairvalueorfuturecashflowsofourfinancialinstrumentswillfluctuatebecauseofchangesinmarketprices.TheCouncil’sexposurestomarketriskareprimarilythroughinterestrateriskwithonlyinsignificantexposuretootherpricerisksandnoexposuretoforeigncurrencyrisk.Componentsofmarketrisktowhichweareexposedarediscussedbelow.
Interest rate risk
Interestrateriskreferstotheriskthatthevalueofafinancialinstrumentorcashflowsassociatedwiththeinstrumentwillfluctuateduetochangesinmarketinterestrates.Interestrateriskarisesfrominterestbearingfinancialassetsandliabilitiesthatweuse.Nonderivativeinterestbearingassetsarepredominantlyshorttermliquidassets.Ourinterestrateliabilityriskarisesprimarilyfromlongtermloansandborrowingsatfixedrateswhichexposesustofairvalueinterestraterisk.
OurloanborrowingsaresourcedfrommajorAustralianbanksbyaninquiryprocess.Wemanageinterestrateriskonournetdebtportfoliobyreducingrisksofrefinancingbymanagingincashinaccordancewithtargetsandbysettingprudentiallimitsoninterestrepaymentsasapercentageofraterevenue.
WemanagetheinterestrateexposureonourdebtportfoliobyappropriatebudgetingstrategiesandobtainingapprovalforborrowingsfromtheDepartmentofTransportPlanningandLocalInfrastructureeachyear.
InvestmentofsurplusfundsismadewithapprovedfinancialinstitutionsundertheLocalGovernmentAct1989.Wemanageinterestrateriskbyadoptinganinvestmentpolicyandprocessthatensures:
-conformitywithstateandfederalregulationsandstandards
-capitalprotection
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-appropriateliquidity
-diversificationbycreditratingandfinancialinstitution
-monitoringofreturnoninvestment
-comparisonofreturnswithbudget.
Maturitywillbestaggeredtoprovideforinterestratevariationsandtominimiseinterestraterisk.
Credit risk
Creditriskistheriskthatacontractingentitywillnotcompleteitsobligationsunderafinancialinstrumentandcauseustomakeafinancialloss.Wehaveexposuretocreditriskonsomefinancialassetsincludedinourbalancesheet.Tohelpmanagethisrisk:
-weonlyinvestsurplusfundswithfinancialinstitutionswhichhavearecognisedcreditratingspecifiedinourinvestmentpolicy;and
-wemayrequirecollateralwhereappropriate.
Tradeandotherreceivablesconsistofalargenumberofcustomers,spreadacrosstheconsumer,businessandgovernmentsectors.CreditriskassociatedwiththeCouncil’sfinancialassetsisminimalbecausethemaindebtoristheVictorianGovernment.ApartfromtheVictorianGovernmentwedonothaveanysignificantcreditriskexposuretoasinglecustomerorgroupsofcustomers.Ongoingcreditevaluationisperformedonthefinancialconditionofourcustomersand,whereappropriate,anallowancefordoubtfuldebtsisraised.
Note 36 Financial Instruments (cont.)
2014 2013 Movement in Provisions for Doubtful Debts $’000 $’000
Balanceatthebeginningoftheyear 86 73
NewProvisionsrecognisedduringtheyear 21 43
Amountsalreadyprovidedforandwrittenoffasuncollectible (4) (22)
Amountsprovidedforbutrecoveredduringtheyear (51) (8)
Balance at end of year 52 86
Ageing of Trade and Other Receivables
Atbalancedateotherdebtorsrepresentingfinancialassetswerepastduebutnotimpaired.Theseamountsrelatetoanumberofindependentcustomersforwhomthereisnorecenthistoryofdefault.TheageingoftheCouncil’sTrade&OtherReceivableswas:
2014 2013 $’000 $’000
Current(notyetdue) 2,483 2,369
Pastduebetween31and60days 264 1,147
Pastduebetween60and90days 183 1
Pastduebetween90and120days 28 5
Pastduebymorethan120days 1 52
Total Trade & Other Receivables 2,957 3,574
The ageing above does not include rate debtors.
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Note 36 Financial Instruments (cont.)
Ageing of individually impaired Trade and Other Receivables
Atbalancedate,otherdebtorsrepresentingfinancialassetswithanominalvalueof$52k(2012-2013$86k)wereimpaired.Theamountoftheprovisionraisedagainstthesedebtorswas$52k(2012-2013:$86k).Theindividuallyimpaireddebtorsrelatetogeneralandsundrydebtorsandhavebeenimpairedasaresultoftheirdoubtfulcollection.ManyofthelongoutstandingpastdueamountshavebeenlodgedwithCouncil’sdebtcollectorsorareonpaymentarrangements.
TheageingofTradeandOtherReceivablesthathavebeenindividuallydeterminedasimpairedatreportingdatewas: 2014 2013 $’000 $’000
Current(notyetdue) 2 2
Pastduebyupto30days - 1
Pastduebetween31and150days 5 11
Pastduebetween151and365days 12 47
Pastduebymorethan1year 33 27
Total Trade & Other Receivables 52 86
Liquidity risk
Liquidityriskincludestheriskthat,asaresultofouroperationalliquidityrequirements:-wewillnothavesufficientfundstosettleatransactiononthedate;-wewillbeforcedtosellfinancialassetsatavaluewhichislessthanwhattheyareworth;or-wemaybeunabletosettleorrecoverafinancialassetsatall.Tohelpreducetheseriskswe:
-havealiquiditymonitoringprocesswhichtargetsaminimumandaveragelevelofcashandcashequivalentstobemaintained;
-havereadilyaccessiblestandbyfacilitiesandotherfundingarrangementsinplace;
-monitorbudgettoactualperformanceonaregularbasis;and
-setlimitsonborrowingsrelatingtothepercentageofloanstoraterevenueandpercentageofloanprincipalrepaymentstoraterevenue.
TheCouncilsexposuretoliquidityriskisdeemedinsignificantbasedonpriorperiods’dataandcurrentassessmentofrisk.
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ThetablebelowliststhecontracturalmaturitiesforFInancialLiabilities.Theseamountsrepresentundiscountedgrosspaymentsincludingbothprincipalandinterestamounts.
2014 6 mths 6-12 1-2 2-5 >5 Contracted Carrying or less months years years years Cash Flow Amount $’000 $’000 $’000 $’000 $’000 $’000 $’000
Tradeandotherpayables 4,804 - - - 4,804 4,804
Trustfundsanddeposits 2,156 - - - - 2,156 2,156
Interest-bearingloans 159 164 343 1,168 1,039 2,874 2,874andborrowings
Total financial liabilities 7,118 164 343 1,168 1,039 9,833 9,833
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Note 36 Financial Instruments (cont.)
2013 6 mths 6-12 1-2 2-5 >5 Contracted Carrying or less months years years years Cash Flow Amount $’000 $’000 $’000 $’000 $’000 $’000 $’000
Tradeandotherpayables 5,471 - - - - 5,471 5,471
Trustfundsanddeposits 2,753 - - - - 2,753 2,753
Interest-bearingloans 482 575 323 1,098 1,453 3,932 3,932andborrowings
Total financial liabilities 8,707 575 323 1,098 1,453 12,156 12,156
(f) Sensitivity disclosure analysis
Takingintoaccountpastperformance,futureexpectations,economicforecasts,andmanagement’sknowledgeandexperienceofthefinancialmarkets,theCouncilbelievesthefollowingmovementsare‘reasonablypossible’overthenext12months(BaseratesaresourcedfromReserveBankofAustralia):
-Aparallelshiftof+1%and-1%inmarketinterestrates(AUD)fromyear-endratesof2.75%.
ThetablebelowdisclosestheimpactonnetoperatingresultandequityforeachcategoryoffinancialinstrumentsheldbytheCouncilatyear-end,iftheabovemovementsweretooccur.
Interest rate risk -1 % +1 -100 basis points +100 basis points Profit Equity Profit Equity 2014 $’000 $’000 $’000 $’000 $’000
Financial assets:
Cashandcashequivalents 4,868 (49) (49) 49 49
Otherfinancialassets 8,971 (90) (90) 90 90
Financial liabilities:
Interest-bearingloans 2,873 29 29 (29) (29)andborrowings
Interest rate risk -1 % +1 -100 basis points +100 basis points Profit Equity Profit Equity 2013 $’000 $’000 $’000 $’000 $’000
Financial assets:
Cashandcashequivalents 6,935 (69) (69) 69 69
Otherfinancialassets 9,311 (93) (93) 93 93
Financial liabilities:
Interest-bearingloans 3,932 39 39 (39) (39)andborrowings
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Note 37 Auditors’ remuneration
2014 2013 $’000 $’000
Auditfeetoconductexternalaudit—VictorianAuditor-General 37 31
Internalauditfees-CroweHorwath 56 50
93 81
Note 38 Events occurring after balance date
Nomattershaveoccurredafterbalancedatethatrequiredisclosureinthefinancialreport.
Note 39 Related party transactions
(i) Responsible Persons
NamesofpersonsholdingthepositionofaResponsiblePersonattheCouncilatanytimeduringtheyearare:
Councillors
CouncillorRogerJukes 01/07/2013–30/06/2014(Mayor01/07/2013–30/06/2014)
CouncillorJenniferAnderson 01/07/2013–30/06/2014
CouncillorJohnConnor 01/07/2013–30/06/2014
CouncillorGrahamHackett 01/07/2013–30/06/2014
CouncillorJohnLetchford 01/07/2013–30/06/2014
CouncillorHenryMcLaughlin 01/07/2013–30/06/2014
CouncillorJoeMorabito 01/07/2013–30/06/2014
CouncillorRussellMowatt 01/07/2013–30/06/2014
CouncillorSallyPiper 01/07/2013–30/06/2014
Chief Executive Officer
PeterJohnston 1/07/2013–30/06/2014
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Note 39 Related party transactions (cont.) Remuneration of Responsible Persons
ThenumbersofResponsibleOfficers,whosetotalremunerationfromCouncilandanyrelatedentitiesfallwithinthefollowingbands:
2014 2013 $’000 $’000
$0–$9,999 - 5
$10,000–$19,999 - 5
$20,000–$29,999 8 2
$30,00–$39,999 - 1
$70,000–$79,999 - 1
$110,000–$119,999 1 -
$280,000–$289,999 1 1
10 15
Total Remuneration for the reporting $1,000 $1,000
year for Responsible Persons included above amounted to: 606 517
Note - in 2012/13 there were more responsible persons due new Councillors being elected during the year.
(iii)NoretirementbenefitshavebeenmadebytheCounciltoaResponsiblePerson.(2012/13,$0).
(iv)Noloanshavebeenmade,guaranteedorsecuredbytheCounciltoaResponsiblePersonduringthereportingyear(2012/13,$0).
(v)OtherTransactions
CouncilpurchasedservicesfromBridgestoneKynetonamountingto$72,173during2013/14($34,593during2012/13).DuringthistimeCrRogerJukeswastheownerofthisbusiness.AllpurchaseswereatarmslengthandwereinthenormalcourseofCouncil’soperations.Asat30June2014therewas$2,801owedbyCounciltoBridgestoneKyneton.
(vi) Senior Officers
ASeniorOfficerotherthanaResponsiblePerson,isanofficerofCouncilwhosetotalannualremunerationexceeds$133,000,orifremunerationislessthan$133,000hasmanagementresponsibilitiesandreportsdirectlytotheChiefExecutiveOfficer.
ThenumberofSeniorOfficersotherthantheResponsiblePersons,areshownbelowintheirrelevantincomebands: 2014 2013 $’000 $’000
Lessthan$133,000 - 1
$133,000–$139,999 5 4
$140,000–$149,999 4 2
$160,000–$169,999 - 1
$170,000–$179,999 1 1
$180,000–$189,999 - 1
$190,000–$199,999 2 1
$200,000–$209,999 1 -
13 11
Total Remuneration for the reporting $1,000 $1,000
year for Responsible Persons included above amounted to: 2,026 1,667
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Note 40 (a) Income, expenses and assets by function/activities
Net Revenue Note 41(b) Net Revenue Note 41(b) Expenses Revenues /cost) Assets* Expenses Revenues /cost) Assets* $’000 $’000 $’000 $’000 $’000 $’000 $’000 $’000
ChiefExecutiveOfficer 5,306 343 (4,963) - 5,413 0 (5,413) -
Assets&Operations 31,516 27,148 (4,368) 477,636 27,428 26,559 (869) 425,442
CommunityWellbeing 15,997 13,240 (2,757) - 15,259 12,437 (2,822) -
Planning&Environment 5,213 1,690 (3,523) - 6,082 1,699 (4,383) -
CorporateServices 6,732 35,986 29,254 161,132 4,798 37,307 32,509 159,846
Total 64,764 78,407 13,643 638,768 58,980 78,002 19,022 585,288
Surplus for 13,643 19,022
the year
2013/14 2012/13
(b)Totalassetsshowninnote41(a)arereconciledwiththeamountsshownforassetsintheBalanceSheetasfollows:
2013/14 2012/13 $’000 $’000
Currentassets 20,609 23,578
Noncurrentassets 618,159 561,710
638,768 585,288
Chief Executive Officer
Servicescomprisetheoperationandmaintenanceofcouncilchambers,committeeroomsandadministrativesupporttocouncillors.Alsoincludescustomerservice,humanresources,riskmanagement,organisationalperformanceandbestvalueimplementation.
Assets and Operations
Servicescompriseofconstruction,design,maintenanceandcleaningofroads,footpaths,bridges,parkingfacilitiesandtrafficsigns,parksandgardens,plantandincludesgarbageandrecyclingcollection,saleyards,environmentalhealth,locallawsandoperationofwastemanagementcentres.
Community Wellbeing
Servicescompriseseniorcitizenandhomeandcommunitycareservicesincludingpreparedmeals,homecareandsocialsupportservices.Familyandyouthservicesincludematernalandchildhealth,childcare,pre-schoolsandcontributionstowelfareorganisations.Alsoincludesrecreationalservicescomprisinglibraries,recreationalcentresandculturalservicesincludingliveperformances,museumandartscentre.
Planning and Environment
Servicescomprisetownplanningandstrategicplanningservices,buildingapprovalandinspectionservicesandenvironmentalservices.Alsoincludeseconomicdevelopment,tourismandpromotionservices.
Corporate Services
ServicescompriseadministrationofCouncil’sfinances,informationandcommunicationservices,revenuecollection,recordsmanagement,valuations,rates,fleetmanagementandmanagementofcouncilproperties.
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Note 41 Financial ratios (Performance indicators) 2014 2014 2013 2013 2012 2012 $’000 (%) $’000 (%) $’000 (%)
(a)Debtservicingratio(toidentifythecapacityofCounciltoserviceitsoutstandingdebt)
Debtservicingcosts 201 275 225
Totalrevenue 78,407 78,002 75,176
Debtservicingcostsrefertothepaymentofinterestonloanborrowings,financelease,andbankoverdraft.
TheratioexpressestheamountofinterestpaidasapercentageofCouncil’stotalrevenue. (b)Debtcommitmentratio(toidentifyCouncil’sdebtredemptionstrategy)
Debtservicingand redemptioncosts 1,259 1,517 1,497
Raterevenue 37,437 35,092 33,077
Theratioexpressesthepercentageofraterevenueutilisedtopayinterestandredeemdebtprincipal. (c)Revenueratio(toidentifyCouncil’sdependenceonnon-rateincome)
Raterevenue 37,437 35,092 33,077
Totalrevenue 78,407 78,002 75,176
ThelevelofCouncil’srelianceonraterevenueisdeterminedbyassessingraterevenueasaproportionofthetotalrevenueofCouncil.
(dDebtexposureratio(toidentifyCouncil’sexposuretodebt)
Totalindebtedness 16,762 19,383 26,783
Totalrealisableassets 121,737 132,440 131,610 Anyliabilityrepresentedbyarestrictedasset(note31)isexcludedfromtotalindebtedness.
ThefollowingassetsareexcludedfromtotalassetswhencalculatingCouncil’srealisableassets:
landandbuildingsonCrownland;restrictedassets;totalinfrastructureassets;andCouncil’sinvestmentinassociate.
ThisratioenablesassessmentofCouncil’ssolvencyandexposuretodebt.TotalindebtednessreferstothetotalliabilitiesofCouncil.TotalliabilitiesarecomparedtototalrealisableassetswhichareallCouncilassetsnotsubjecttoanyrestrictionandareabletoberealised.Theratioexpressesthepercentageoftotalliabilitiesforeachdollarofrealisableassets.
=0.26% =0.35% =0.30%
=3.36% =4.32% =4.53%
=47.75% =44.99% =44.00%
=13.77% =14.64% =20.35%
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Note 41 Financial ratios (Performance indicators) (cont.) 2014 2014 2013 2013 2012 2012 $’000 (%) $’000 (%) $’000 (%)
(e)Workingcapitalratio(toassessCouncil’sabilitytomeetcurrentcommitments)
Currentassets 20,609 23,578 28,036
Currentliabilities 12,462 15,599 14,532
TheratioexpressesthelevelofcurrentassetstheCouncilhasavailabletomeetitscurrentliabilities.
(f)Adjustedworkingcapitalratio(toassessCouncil’sabilitytomeetcurrentcommitments)
Currentassets 20,609 23,578 28,036
Currentliabilities 9,818 12,863 12,089
TheratioexpressesthelevelofcurrentassetstheCouncilhasavailabletomeetitscurrentliabilities.
CurrentliabilitieshavebeenreducedtoreflectthelongserviceleavethatisshownasacurrentliabilitybecauseCouncildoesnothaveanunconditionalrighttodefersettlementoftheliabilityforatleast12monthsafterthereportingdate,butisnotlikelytofallduewithin12monthsaftertheendoftheperiod.
=165.37% =151.15% =192.93%
=209.90% =183.30% =231.92%
Note 42 Capital expenditure Capital expenditure areas
2014 2013 $’000 $’000
Roads 5,534 4,961
Bridges 853 626
Drainage 514 472
Footpaths,kerbsandchannels 519 717
Parks,openspaceandstreetscapes 1,905 1,957
Otherinfrastructure 661 531
Landandbuildings 3,132 5,180
Plantandequipment 392 1,776
Furniture,systemsandequipment 827 686
Other - 234
Total capital works 14,337 17,140
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Note 42 Capital expenditure (cont.) 2014 2013 $’000 $’000
Representedby:
Renewal (a) 7,312 8,265
Upgrade (b) 3,770 5,541
Expansion (c) - -
New 3,108 3,068
Other 147 266
Total capital works 14,337 17,140
Property,plantandequipment,infrastructuremovement
Themovementbetweenthepreviousyearandthecurrentyearinproperty,plantandequipment,infrastructureasshownintheBalanceSheetlinkstothenetofthefollowingitems:
Totalcapitalworks 14,337 17,140
Contributions-non-monetaryassets 6(b) 12,809 13,729
Assetrevaluationmovement 28(a) 41,550 24,186
Depreciation/amortisation 12 (12,405) (10,926)
Writtendownvalueofassetssold 22 (632) (672)
Net movement in property, plant 22 55,659 43,456
and equipment, infrastructure
(a) Renewal
Expenditureonanexistingassetwhichreturnstheservicepotentialorthelifeoftheassetuptothatwhichithadoriginally.Itisperiodicallyrequiredexpenditure,relativelylarge(material)invaluecomparedwiththevalueofthecomponentsorsub-componentsoftheassetbeingrenewed.Asitreinstatesexistingservicepotential,ithasnoimpactonrevenue,butmayreducefutureoperatingandmaintenanceexpenditureifcompletedattheoptimumtime.
(b) Upgrade
Expenditurewhichenhancesanexistingassettoprovideahigherlevelofserviceorexpenditurethatwillincreasethelifeoftheassetbeyondthatwhichithadoriginally.Upgradeexpenditureisdiscretionalandoftendoesnotresultinadditionalrevenueunlessdirectuserchargesapply.Itwillincreaseoperatingandmaintenanceexpenditureinthefuturebecauseoftheincreaseinthecouncil’sassetbase.
(c) Expansion
Expenditurewhichextendsanexistingasset,atthesamestandardasiscurrentlyenjoyedbyresidents,toanewgroupofusers.Itisdiscretionalexpenditurewhichincreasesfutureoperatingandmaintenancecosts,becauseitincreasescouncil’sassetbase,butmaybeassociatedwithadditionalrevenuefromthenewusergroup.
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Certification of the Financial Report
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Notes to the Standard Statements
1. Basis of preparation of Standard Statements Council is required to prepare and include audited Standard Statements within its Annual Report. Four Statements are required—a Standard Statement of Financial Performance, Standard Statement of Financial Position, Standard Statement of Cash Flows, and a Standard Statement of Capital Works, together with explanatory notes.
These statements and supporting notes from a special purpose financial report prepared to meet the requirements of the Local Government Act 1989 and Local Government (Finance and Reporting) Regulations 2004.
The Standard Statements have been prepared on accounting bases consistent with those used for General Purpose Financial Statements and the Budget. The result reported in these statements are consistent with those reported in the General Purpose Financial Statements.
The Standard Statements are not a substitute for the General Purpose Financial Statements, which are included on pages 86-141 of the Annual Report. They have not been prepared in accordance with all Australian Accounting Standards or other authoritative professional pronouncements.
The Standard Statements compare council’s financial plan, expressed through its budget, with actual performance. The Local Government Act 1989 requires explanation of any material variances. The Council has adopted a materiality threshold of 10 per cent. Explanations have not been provided for variations below the materiality threshold unless the variance is considered to be material because of its nature.
The budget figures included in the Statements are those adopted by Council on 12 June 2013. The budget was based on assumptions that were relevant at the time of adoption of the budget. The Council set guidelines and parameters for revenue and expense targets in this budget in order to meet council’s business plan and financial performance targets for both the short and long term.
Detailed information on the actual financial results are contained in the General Purpose Financial Statements on pages 86–141. The detailed budget can be obtained by contacting council or through the council’s website. The Standard Statements must be read with reference to these documents.
Standard Statements
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Macedon Ranges Shire Council Standard Income Statement for the year ended 30 June 2014
2013/14 2013/14 Actual Budget Variances $’000 $’000 $’000 % Ref
Revenues from ordinary activities
Ratesandcharges 37,437 37,112 325 1%
StatutoryFees&Fines 2,921 2,213 708 32% 1
UserCharges 5,588 5,434 154 3%
Contributions—Cash 855 503 352 70% 2
Grants—Recurrent 9,795 11,935 (2,140) -18% 3
Grants—Non-Recurrent 6,785 5,829 956 16% 4
Otherrevenues 1,629 1,432 197 14% 5
Total Revenues 65,011 64,458 553 1%
Expenses from ordinary activities
Employeecosts 28,724 28,338 (386) -1%
Materialsandcontracts 19,109 18,146 (963) -5% 6
Bad&DoubtfulDebts (28) 16 44 275% 7
Borrowingcosts 201 291 90 31%
Depreciation 12,405 12,514 109 1%
Otherexpenditure 3,101 4,542 1,441 32% 8
Total Expenses 63,512 63,847 335 1%
Sub Total 1,498 611 887
Other Items:
Netgain/(loss)ondisposalofassets (36) 0 (36) -100%
Increase/(decrease)inequityshareinRegionalLibrary (76) 0 (76) 100%
Increaseinprovisionforlandfillliability (1,140) 0 (1,140) 100% 9
FairValueAdjustmentsforAssetsheldforsale 10 0 10 -100%
FairValueAdjustmentsForInvestmentProperties 578 0 578 100% 10
Contributions—Non-MonetaryAssets 12,809 2,300 10,509 457% 11
Net surplus/(deficit)
from operations 13,643 2,911 10,722
Movements in equity 41,550 0 41,550
Netincrease/(decrease)inassetrevaluationreserve 41,550 0 41,550 100% 12
Total changes in equity 55,193 2,911 52,272
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Comments in relation to key budget variances*:
1. Statutory fees & fines Thefavourablebudgetvarianceismainlyduetohigherthanexpectedstatutoryplanningcontributions($0.66mfavourabletobudget).Planningcontributionsaregenerallyreceivedfromdevelopersaspartofasubdivision.Thisincomewillbeusedinfutureyearstoassistinfundingtheshire'sinfrastructurerequirements.
2. Contributions—Cash Thisincomearisesfromcontributionsreceivedfromcommunitygroups,clubsandothergroupstowardsCouncilprojects.TheincomeishigherthanexpectedduetoanunbudgetedcontributionreceivedfromaborderingCounciltowardsaroadprojectthatcrossedbothshires.
3. Recurrent Grants Recurrentgrantsareongoinggrantsthatareexpectedtobereceivedeachyearfortheforeseeablefuture.Mostofthesegrantsrelatetotheprovisionofservices(egpreschools,agedcare,etc)buttherearealsosomeongoinggrantsthatthatassistinfundingroadinfrastructureworks.ThelevelofgrantsislowerthatexpectedastheGrantsCommissionpaidhalfofthe2014/15grantallocation($3m)inadvanceinJune2013.Thebudgetexpectationwasthatthegrantswouldbereceivedin2013/14.Partlyoffsettingthisunfavourablevarianceisahigherthanexpectedlevelofpre-schoolgrants.
4. Non-Recurrent Grants Non-recurrentgrantsaregenerallyoneoffcapitalgrantstofundspecificprojects.ThemainreasonforthebudgetvarianceisthatgrantswerereceivedfortheRomseySportFieldproject($1.7m).Thisgrantwasnotincludedinthe2013/14adoptedbudgetasitwasoriginallyexpectedthattheywouldbereceivedin2012/13.PartlyoffsettingthisvariancewerelowerthanbudgetgrantsforotherprojectssuchastheNewGisborneRegionalNetballComplex.Thisisatimingissueandthegrantwillnowbereceivedin2014/15.
5. Other Revenues OtherrevenuesareabovebudgetduetohighergravelsalesfromCouncil’sgravelpitandhigherinsuranceclaims.
6. Materials & Contracts ExpenditureonmaterialsandcontractswashigherthanexpectedmainlyduetohigherwastemanagementcostsandemergencyworksrequiredasaresultoftheFebruarybushfires.ItisexpectedthatsomeoftheemergencycostswillbereimbursedbytheVictorianGovernmentin2014/15.Alsocontributingtothevariancewassomegrantfundedprojectsthatwerecarriedoverfrom2012/13,thisexpenditurewasnotincludedintheadoptedbudget.
7. Bad and Doubtful Debts Acreditwsrecordedforbadanddoubtfuldebtsthisyearassomedebtorsthatwereconsidereddoubtfulattheendof2012/13madepaymentsduringtheyear.
8. Other expenditure ThemainreasonforthebudgetvarianceisthatbudgetincludedaprojectcontributiontowardstheGisborneIndoorStadium($1.5m).Itisexpectedthatthecontributionwillnowbemadein2014/15.
9. Increase in the landfill liability Councilownsthreeformerlandfillsitesandhasbeenconductingrehabilitationworksatthesesitesoverseveralyears.DuringtheyeartheEPAconductedanassessmentoftheformerlandfillsiteatKynetonandhaveissuedCouncilwithaPollutionAbatementNotice(PAN).ThePANrequiresCounciltore-capthesitetocurrentstandardsandtoinstallsewerinfrastructuretomanageexcessiveleachatelevels.Councilhasbeenundertakingremedialworksasperthelandfillprovisionallocationtominimisetheimpactofleachatelevels.AsthesitehasbeenpreviouslycappedCouncilwerenotrequiredtohaveprovisionforrehabilitationatthissite,theissueofaPANhaschangedthissituationandthereforetheprovisionhasbeenincreasedtofactorintheworksrequired.Theseworkswillbecompletedin2014/15and2015/16.Changestotheprovisionwerenotfactoredintothebudget.
10. Fair Value Adjustments For Investment Properties Councilownsanumberofpropertieswherecommercialleasesareinplace.Thevalueofthesepropertiesisclassedunderinvestmentpropertiesinthebalancesheet.Thesepropertieswererevaluedduringtheyearresultinginanincreaseinvaluesof$0.59m.
11. Contributions of Non-Monetary Assets ThisincomeismainlyrelatedtonewroadscontributedtoCouncilbydeveloperswhennewsubdivisionsarecompleted.Councildoesnotbudgetforthesecontributionsasthelevelofincomevariesconsiderablyfromyeartoyearandisdifficulttoaccuratelyforecast.
12. Net asset revaluation increment Council’sassetsarerevaluedonacyclicalbasis.In2013/14assetrevaluationsthatwereconductedduringtheyearforsealedroads(pavementandformation),unsealedroads(formation),drainageassetslandandbuildings.UnderaccountingstandardstheincreaseinvaluesfollowingarevaluationneedstoberecordedasincomeintheComprehensiveIncomeStatement.Theothersideofthisadjustmentisanincreaseintherelatedassetvalues(seeStandardBalanceSheet).Abudgetlinefortheassetrevaluationswasnotincludedinthe2013/14budget.
*Forthepurposesofthisdocumentasignificantbudgetvarianceistakentobeavarianceofmorethan10%and$0.25m.However,acommentmaybeincludedwhereanitemdoesnotmeetthethresholdifthenatureoftheitemwarrantsexplanation.
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Macedon Ranges Shire Council Standard Balance Sheet as at 30 June 2014
2013/14 2013/14 Actual Budget Variances $’000 $’000 $’000 % Ref
Current assets
Cash 4,868 5,309 (441) -8.3 1
Otherfinancialassets 8,950 15,600 (6,650) -42.6 1
Receivables 5,469 5,708 (239) -4.2
Othercurrentassets 279 270 9 3.3
Non-currentassetsheldforresale 1,043 302 741 100.0 2
Total current assets 20,609 27,189
Non-current assets
Otherfinancialassets 21 21 0 0.0
InvestmentinRegionalLibrary 1,381 1,413 (32) -2.3
Land 69,051 60,322 8.729 14.5 4
Buildings 70,970 78,791 (7,821) -9.9 5
Infrastructure 462,240 412,317 49,923 12.1 6
Furniture,systemsandequipment 2,431 2,496 (65) -2.6
Plantandequipment 4,658 4,223 435 10.3
Other 530 384 146 38.0
Worksinprogress 2,662 0 2,662 100.0 7
InvestmentProperties 4,215 3,363 852 25.3 8
Total non-current assets 618,159 563,330
Total assets 638,768 590,519
Current liabilities
Payables 4,804 5,511 (707) -12.8 9
Provisions 4,918 5,621 (703) -12.5 10
Interestbearingliabilities 323 843 (520) -61.7 11
Othercurrentliabilities 2,417 3,519 (1,102) -31.3 12
Total current liabilities 12,462 15,494
Non-current liabilities
Provisions 5,896 4,326 1,570 36.3 13
Interestbearingliabilities 2,551 8,939 (6,388) -71.5 11
Total non-current liabilities 8,447 13,265
Total liabilities 20,909 28,759
Net assets 617,859 561,760
Equity
Accumulatedsurplus 274,395 261,901 12,494 4.8
Assetrevaluationreserve 334,776 292,259 42,517 14.5 14
Reserves 8,688 7,600 1,088 14.3 15
Total equity 617,859 561,760
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1. Cash and Financial Assets
Financialassetsareinvestmentsheldformorethan3months,cashrelatestoamountsinbankaccountsandininvestmentsmaturinginlessthan3month.Thelowerinvestmentbalancewasmainlyduetoplannedloansnotbeingtakenupin2013/14andhencesomeprojectshavebeenfundedfromCouncil’scashreservesintheshortterm.TheMAVisintheprocessofestablishingavehicleforCouncil’stoborrowfundsatcheaperrates.Itwasdecidedtopostponethe2013/14borrowingsuntilthisfacilitywasestablishedinearly2014/15.
2. Non-current assets held for resale
ThebalancemainlyrelatestotheCouncillandforsaleintheNewGisborneIndustrialEstate.Thebudgetassumptionwasthatmorelotswouldbesoldbytheendofthefinancialyear,however,severallotsremaininCouncil’sownership.
4. Land
Thevalueoflandassetswerehigherthanbudgetmainlyasaresultofassetrevaluations.CouncillandandbuildingsarerevaluedeverytwoyearsinlinewiththeGeneralValuation.The2013/14valuationresultedinincreasesintherecordedvalueofCouncillandwhichwerehigherthanthebudgetexpectation.
5. Buildings
ThevalueofCouncilbuildingswaslowerthanexpectedduetosomeincompletebuildingworksatyearendthatwereclassifiedasworksinprogress(seenote8).TherewasalsoslightreductioninbuildingvaluesfollowingtherevaluationCouncilbuildingsduringtheyear.Councilbuildingcapitalworkssincethelastrevaluation(2yearsago)wereincludedatcost.Therevaluationisbasedonmarketvaluewhichcanbelowerthanthecostofconstructioncost.
6. Infrastructure assets
ThisassetcategoryincludesCouncilroads,bridges,drainageandfootpathassets.Thebudgetvarianceismainlyduetoarevaluationofassetswhichwasnotadequatelyfactoredintotheadoptedbudget.Council’sassetsarerevaluedonacyclicalbasiswithmostinfrastructureassetsbeingvaluedatcurrentreplacementcostwhichresultsintherevaluationincreasingtheassetvalues.
Assetrevaluationswereconductedduringtheyearforsealedroads(pavementandformation),unsealedroads(formation),drainageassetslandandbuildings.Thisresultedinanincreaseinassetvaluesof$41.7m.Alsoincreasingtheassetvalueswereinfrastructurecontributionsfromdevelopersfollowingsubdivisions($12.3m)andinfrastructurecapitalworks($7.96m)completedduringtheyear.Partlyoffsettingtheseincreaseswasthedepreciationexpenseonexistingassets.
7. Capital works in progress
AnumberofprojectswereinprogressattheendoftheyearincludingtheRegionalNetballComplexinGisborneandworksattheHangingRockEastPaddock.Theseprojectswillbecompletedin2014/15.
8. Investment Properties
ThevalueofCouncil’sinvestmentpropertiesishigherthanbudgetduetoarevaluationoftheassetsconductedduringtheyear.TheotherpartoftheincreaseisasresultoftwoCouncilpropertiesbeingreclassifiedtoinvestmentpropertiesasnewcommercialleasesweresignedduringtheyear.Thevalueofthesepropertieswasincludedunderproperty,infrastructure,plantandequipmentin2012/13.
9. Payables
Thelevelofpayableswaslowerthanexpectedattheendoftheyear.Thepayablebalancecanvarydependingonthetimingofpaymentsandthevalueofinvoicesonhand.
10. Current provisions
Thevariancemainlyrelatestoalowerlevelofcurrentprovisionsinrelationtolandfillrehabilitation.Councilownsthreeformerlandfillsitesandunderaccountingstandardsaprovisionmustbemaintainedforfuturerehabilitationworks.Thebudgetassumptionwasthatmorelandfillrehabilitationworkswouldbedonein2014/15butsomeoftheworkswillnowbedonein2015/16whichhasresultedinalowercurrentprovisionandahighernon-currentprovision(onthefollowingpage).
11. Current and Non-current borrowings
Borrowingsarelowerthanexpectedasloansincludedinthe2013/14budgetwerenottakenup.TheMAVisintheprocessofestablishingavehicleforCouncilstoborrowfundsatcheaperrates.Itwasdecidedtopostponethe2013/14borrowingsuntilthisfacilitywasestablishedinearly2014/15.Alsoexpenditureonsomecapitalprojectshasbeenlowerthanexpectedsoassociatedloanshavenotbeenrequiredthisyear.
Comments in relation to key budget variances*:
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12. Other current liabilities
Othercurrentliabilitiesincludeincomereceivedinadvanceandrefundablebondsanddeposits.Thelowerthanexpectedlevelofotherliabilitiesmainlyrelatestoalowerlevelofincomereceivedinadvancethisyear.Refundabledepositswerealsolowerthanexpected.MostofthesedepositsarepaidtoCouncilbydeveloperswhensubdivisionworksareundertaken.Ifworksarecompletedinaccordancewithpermitsthenthedepositsarerefunded.Thelevelofdepositsheldvariesinaccordancewiththelevelofsubdivisionalworksundertaken.
13. Non-Current Provisions
Thisprovisionrepresentsthenoncurrentcomponentofthelandfillliabilitywhichwasmentionedaboveandalsotheprovisionforstafflongservice.OverallthelandfillprovisionishigherthanexpectedduetoarecentassessmentoftheformerKynetonlandfillsitewhichhasidentifiedthatfurtherrehabilitationworksarerequired.Staffleaveentitlementsarealsohigherthanexpected.
14. The asset revaluation reserve
Council’sassetsarerevaluedonacyclicalbasis.Theincreaseassetvaluationreserveisduetoassetrevaluationsconductedduringtheyearforsealedroads(pavementandformation),unsealedroads(formation),drains,landandbuildings.Thisincreasewashigherthanbudget.
15. Reserves
Thisbalancerelatestofinancialreservesthathavebeensetasidetofundfutureexpenditure.Thereservescanbestatutory(e.g.planningcontributionsforcarparking)ornon-statutory(e.g.theHangingRockReserve).Theincreaseinreserveswashigherthanexpectedmainlydueahigherlevelofplanningcontributions.
* For the purposes of this document a significant budget variance is taken to be a variance of more than 10% and $0.25m. However, a comment may be included where an item does not meet the threshold if the nature of the item warrants explanation.
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Macedon Ranges Shire Council Standard Cash Flow Statement for the year ended 30 June 2014
2013/14 2013/14 Actual Budget Variances $’000 $’000 $’000 % Ref
Receipts
GeneralRatesandCharges 36,974 36,980 (6) 0.0
GovernmentGrantsReceived 17,647 17,564 83 0.5
UserCharges&Contributions 8,847 7,775 1,072 13.8 1
InterestReceived 679 813 (134) -16.5
OtherReceipts 3,637 4,219 (582) -13.8 2
Total Receipts 67,784 67,351 433
Payments
PaymentstoSuppliers (20,773) (18,477) (2,296) 12.4 3
PaymentstoEmployees (28,009) (28,395) 386 -1.4
OtherPayments (6,264) (8,142) 1,878 -23.1 4
Total Payments (55,046) (55,014) (32)
Net cash flows from operating activities 12,738 12,337 401
Cash flows from investing activities
Paymentsforproperty,plantandequipment (14,436) (17,273) 2,837 -16.4 5
Proceedsfromsaleofproperty,plantandequipment 567 834 (267) -32.0 6
Net cash flows used in investing activities (13,869) (16,439) 2,571
Cash flows from financing activitiesIncreased/(Decreased)Borrowings (1,058) 5,851 (6,909) -118.1 7
Net(increase)/decreaseinlong-terminvestments 340 (500) 840 -168.0 8
InterestPaid (218) (223) 5 -2.1
Net cash flows provided by financing activities (936) 5,128 (6,064)
Net increase/(decrease) in cash held (2,067) 1,026 (3,093) -301.4
Cash at the beginning of the year 6,935 4,283 2,652 61.9 9
Cash at the end of the year 4,868 5,309 (441)
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1. User charges and contributions
Receiptsfromuserchargesandcontributionswerehigherthanexpectedmainlyduetoahigherlevelofstatutoryplanningcontributions.Planningcontributionsaregenerallyreceivedfromdevelopersaspartofasubdivision.Thisincomewillbeusedinfutureyearstoassistinfundingcommunityinfrastructurerequirements.Userchargesandprojectcontributionswerealsohigherthanbudget.
2. Other receipts
OtherreceiptsincludesGSTrefundsfromtheAustralianTaxOfficeof$2.7m;thesereceiptswerelowerthanexpectedascapitalexpenditureandtheassociatedGSTwasbelowbudget.AsthereisnoGSTonratesCouncilreceivesanetrefundontheGSTfromtheAustralianTaxOffice,i.e.theamountofGSTpaidtosuppliersismorethantheGSTonCouncil’sincome.ThereisanoffsettingamountinGSToutflows(seenote4).
3. Payments to Suppliers
Paymentstosupplierswerehigherthanexpected;thisisinpartduetothehigherexpenserecorded(seeincomestatement)andalsoduetoareductioninrefundabledepositsduringtheyear.ThesedepositsarepaidtoCouncilandheldintrustuntilthedevelopmentworksarecompleted.Theyarethenreturnedtothedeveloperifplanningconditionsaremet.
4. Other payments
Otherpaymentsarebelowbudgetasacontributionof$1.5minrelationtotheconstructionoftheGisborneIndoorStadiumwasincludedinthebudget.Astheprojectwasdelayedthepaymentwillnowbemadein2014/15.AsmentionedabovethiscategoryalsoincludesnetGSTpaidbyCounciltosuppliersof$2.7mwhichwerebelowbudget.Theseamountsarerefundedbythetaxoffice(seenote2).
5. Payments for property, plant and equipment
Council’scapitalworksexpenditurewaslowerthanbudgetassomelargeprojectsarebeingcompletedacrosstwofinancialyearsandlessexpenditurehasbeenincurredthisyearthanexpected.TheStandardStatementofCapitalWorkscontainsmoredetailontheparticularprojects.
6. Proceeds from sale of property, plant and equipment
ThisitemrepresentsincomefromsaleofCouncilproperty,plantandequipment.Thekeyitemsinthiscategoryarethesaleoflandandofitemsofplantthatarebeingreplaced.IncomeisslightlyunderbudgetasahigherleveloflandsalesintheNewGisborneIndustrialEstatewasincludedinthebudget.
7. Decreased Borrowings
Thisitemrepresentsloanrepaymentsmadelessanynewloanstakenup.Proceedsfromborrowingswerelowerthanexpectedasloansincludedinthe2013/14budgetwerenottakenup.TheMAVisintheprocessofestablishingavehicleforCouncilstoborrowfundsatcheaperrates.Itwasdecidedtopostponethe2013/14borrowingsuntilthisfacilitywasestablishedinearly2014/15.Alsoasmentionedaboveexpenditureonsomecapitalprojectshasbeenlowerthanexpectedsoassociatedloanshavenotbeenrequiredthisyear.
8. Long Term Investments
Fundsfromlongerterminvestments(i.e.thereductionininvestments)washigherthanbudgetmainlyduetothepostponementofloansmentionedabove.ThishasmeantthatCouncilhasusedsomecashreservesduringtheyeartofundprojectsintheshortterm.
9. Cash at the beginning of the year
Thelevelofcashonhandattheendof2012/13washigherthanexpectedfollowingthereceiptofseverallargegrantsinadvanceinJunelastyear.
* For the purposes of this document a significant budget variance is taken to be a variance of more than 10% and $0.25m.
Comments in relation to key budget variances*:
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Macedon Ranges Shire Council Standard Statement of Capital Works for the year ended 30 June 2014
2013/14 2013/14 Actual Budget Variances $’000 $’000 $’000 % Ref
Capital Works Areas
Roadsandstreets 5,534 5,410 124 2.3
Bridges 853 540 313 58.0 1
Drainage 514 862 (348) -40.4 2
Footpaths,kerbsandchannels 519 550 (31) -5.6
Parksandrecreationfacilities 1,905 3,804 (1,899) -49.9 3
Otherinfrastructure 661 537 124 23.1 4
Landandbuildings 3,132 4,081 (949) -23.3 5
Plantandequipment 392 791 (399) -50.4 6
ITsystems,furnitureandequipment 827 767 60 7.8
Other 0 0 0 100.0
Total Capital Works 14,337 17,342
Types of Capital WorksRenewal 7,312 5,664 1,648 29.1
Upgrade 3,770 6,558 (2,788) -42.5
Expansion 0 0 0 100.0
Newassets 3,108 5,120 (2,012) -39.3
Other 147 0 147 100.0
Total Capital Works 14,337 17,342
Property, Plant & Equipment movement Reconciliation WorksheetThemovementbetweenthepreviousyearandthecurrentyearinproperty,plantand
equipmentasshownintheStatementofFinancialPositionlinkstothenetofthe
followingitems:
Totalcapitalworks: 14,337 17,342
Assetrevaluationmovement 41,550 0
Depreciation (12,405) (12,514)
Writtendownvalueofassetssold (-632) (834)
Contributedassets 12,809 0
Otheritems 0 0
Net movement in property,
plant & equipment 55,659 3,994
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Comments in relation to key budget variances*:
1. Bridges
Capitalexpenditureonbridgeswashigherthanbugdetassomeworksthatwereoriginallybudgetedin2012/13werecarriedoverandcompletedin2013/14.Mostoftheseworkswerefundedbygrants.
2. Drainage
Capitalexpenditureondrainagewaslowerthanexpected.BudgeteddrainageworksatBeechCourtGisborneareinprogressbuttheprojectwillnowbecompletedin2013/14.
3. Parks and recreation expenditure
Themainreasonforthebudgetvariancesomeprojectsareinprogressatyearendandhenceexpenditureisunderbudget.SomeofthekeyprojectsaretheinfrastructureworksintheHangingRockEastPaddockandworksattheGilbertGordonOvalinWoodend.Theseprojectswillbecompletedin2014/15.
4. Other Infrastructure
Thiscategoryofexpenditurearangeofcapitalprojectsincludingminortrafficmanagementworks,bussheltersandworksatthetransferstations.ExpenditureisabovebudgetmainlyduetorehabilitationworksrequiredattheformerKynetonlandfillsite.Theseworkswerenotbudgeted.
5. Land and buildings capital expenditure
LandandbuildingscapitalexpenditurewasunderbudgetmainlyduetoworksatCouncil’sGisborneofficebeinglowerthanexpected.Thisprojectisbeingcompletedovertwoyearsandmostofthisexpenditurewillnowbeincurredin2014/15.
6. Plant and Equipment expenditure
Expenditureonplantreplacementwasbelowbudgetassomebudgetedpurchasesweremadeattheendoflastfinancialyearandhencewereincludedinthe2012/13results.
For the purposes of this document a significant budget variance is taken to be a variance of more than 10% and $0.25m.
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Certification of Standard Statements
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Dedication The Macedon Ranges Shire is rich in agricultural land, making farming a vital part of the local economy. Council dedicates this Annual Report to the shire’s resilient
An inspiring placePage 26
The Romsey Junior Football team at the completed Romsey Sports Precinct.
An empowered communityPage 36
Local walking groups helped to develop three new walking maps as part of the 10 year Walking and Cycling Strategy.
Achievements • Morethan30communitygroupsand120
individuals participated in 26 workshops as part of the inaugural Building Community Capacity project.
• Thetwo-yearHealthyActivePeopleInitiativewascompleted, which engaged more than 450 people in physical and healthy eating activities in 2013/14.
• AWalkingandCyclingStrategywasdevelopedforthe next 10 years, focusing on improving access to shared trails, or joint walking and cycling routes.
• Tworegionalindustrysupportforumswereestablished to represent the equine and agribusiness sectors in the Macedon Ranges.
A high performing organisationPage 52
Council supported BlazeAid to replace burnt fencing on 110 Macedon Ranges properties after the 2014 fires.
Achievements • Following the 2014 fires, Council supported nearly
400 fire-affected residents through its recovery operations centre, providing outreach visits and assistance with property clean-up and land management. See pages 10–11.
• Athree-yearcorporatecommunicationsstrategywas developed to deliver a proactive and planned approach to informing and engaging with the community.
• Counciladvocatedtostateandfederalgovernmentsfor improved local transport, and conducted studies for telecommunications and internet services.
• TheLoddonMalleeSouthRegionalGrowthPlanwas developed in conjunction with other councils to provide direction on land-use and development across the region.
Achievements • AmendmentC84wasadoptedforincorporationinto
the Macedon Ranges Planning Scheme, subject to Ministerial approval—a major milestone in the implementation of Council’s Settlement Strategy.
• TownStructurePlansforWoodendandRiddellsCreek were adopted after significant community consultation and review.
• The$5millionRomseySportsPrecinctwascompleted after two years of works, including two sports pavilions, new netball/tennis courts, cricket nets and a bowling green.
• EnvironmentalManagementPlansweredevelopedfor Stanley Park Reserve, Mount Macedon, and UL Daly Nature Reserve, Gisborne.
Our Goals —A Snapshot
Index AAchievements ...................................................... 8, 9, 27, 35, 37, 53Advisory committees .................................................... 24, 25, 53, 57Advocacy ................................. 1, 8, 9, 33, 42, 50, 53, 57, 58, 66, 67Aged services ......................................................... 25, 40, 41, 51, 56Agribusiness ............................................................. 1, 37, 45, 46, 51Aquatic centres ...................................................................... 2, 7, 55 Asset management ............................................................ 28, 29, 34Australia Day .................................................................... 3, 8, 13, 59Awards ............................................. 8, 12, 13, 22, 23, 37, 45, 46, 59
BBuilding services ......................................................................... 2, 29
CCapital works program ......................................................... 2, 26, 32Chief Executive Officer ................................................................ 9, 20Children’s services .................................................................2, 41–43Committees .............................................................................. 25, 57Communications .......................................................... 11, 53, 55, 56Community Consultation .... 1, 8, 9, 28, 32, 34, 49, 53, 54, 55, 58, 66Community Funding Scheme...................................................... 3, 60Community Satisfaction Survey .......................... 9, 27, 37, 53, 66, 67 Council buildings ........................................................ 1, 2, 34, 37, 40Council meetings ...............................................15–17, 54, 55, 58, 68Council Plan ................................................................... 2, 4, 8, 9, 40Council offices .................................................................. Back CoverCouncillors ................................................................................15–17Culture ............................................................... 2, 25, 28, 37, 38, 55Customer service ........................................................... 3, 53, 54, 66
D Disability services.......................................................... 25, 41, 45, 55Donations ..................................................................................59–62
EEarly years .............................................................1, 2, 37, 41–43, 53Economic Development .............................................................. 3, 46Emergency management ............ 1, 11, 25, 30, 37, 42, 48, 53, 55, 56Employees .................................................................................18–24Environment ................................................................2, 3, 27–32, 63Events ................................ 12, 25, 29, 30, 36, 13, 38, 39, 41, 44, 59Executive ...................................................................................18–20Exhibitions ................................................................................ 39, 40Expenditure ....................................................................2-3, 139-140External Audit ............................................................................... 135
FFinancial Performance ............................................................. 70-154Fires 2014 .........................................................................1, 9, 10–11Fire prevention .......................................................................... 48, 51Floods ...................................................................................... 33, 48Footpaths ........................................................................... 27, 32, 33FreedomofInformation .................................................................. 68
GGoals .................................................................................. 26, 36, 52Governance .................................................................................... 57Grants and donations ..................................................................... 59
HHanging Rock .......................... 1, 3, 6, 26, 27, 29, 30, 35, 47, 48, 53Housing .................................................................................... 28, 29Human Resources .......................................................... 1, 53, 55, 56ICT ................................................................................................. 57Immunisation .............................................................................. 2, 50Infrastructure .....................................................................2–3, 32–35
KKynetonMechanicsInstitute ......................................... 12, 39, 44, 57
Kyneton Museum ............................................................... 12, 13, 39
LLibraries ......................................................................... 3, 37, 42, 56
Live4Life ............................................................................. 13, 37, 44
Local Laws ......................................................................... 37, 49, 68
MMaps ............................................................................ 29, 43, 47, 56
Maternal and Child Health .............................................. 2, 40, 42, 51
Mayor ......................................................................................... 8, 17
Media ..................................................................1, 10–11, 44, 52, 55
Mental health ............................................................ 1, 37, 38, 44, 51
Mission ............................................................................................. 4
NNature reserves .............................................................................. 30
Native Vegetation ............................................................................ 30
OOccupational Health and Safety ...................................................... 24
Open space .................................................................... 2, 27, 28, 34
Organisational structure .............................................................18–19
PParks .............................................................................. 1, 2, 3, 7, 28
Pets .......................................................................................1, 48–49
Planning (land use) ........................................................................... 1
Planning permits ............................................... 26, 28, 27, 29, 34, 46
Population growth ................................................................ 6, 27, 28
Prevention of violence against women ...................................... 50, 51
Privacy ........................................................................................... 68
RRates .......................................................................................2–3, 54
Recreation ...................................................1, 2–3, 25, 27, 32, 37, 38
Roads .................................................................. 2, 7, 26, 27, 32, 33
SSafety ............................................................................. 2, 24, 47, 48
Saleyards ....................................................................................... 33
Shire profile ...................................................................................6–7
Social media ............................................... 11, 38, 40, 47, 48, 53, 55
Sports stadiums ..................................................................... 1, 7, 35
Staff ..........................................................................................18–19
Statutory information .................................................................66–68
TTourism .............................................................. 3, 25, 37, 45, 46, 47
UUnderstanding the Financial Statements ......................................... 77
VVision and values .............................................................................. 4
Volunteers ...................................................................... 1, 11, 25, 41
VictorianLocalGovernmentIndicators ............................................ 67
WWard map .................................................................................15–17
Waste ....................................................................... 2, 27, 31, 32, 66
Wastewater .............................................................. 1, 27, 31, 32, 35
Website ......................................................................... 1, 11, 44, 55
Weeds ...................................................................................... 26, 30
Whistleblowers Protection .............................................................. 68
YYouth ................................................................ 25, 36, 44, 45, 51, 58
Annual Report2013/14
Maced
on R
anges S
hire Co
uncil Annual R
epo
rt 2013/14
Macedon Ranges Shire Council
All mail and tenders to: PO Box 151, Kyneton 3444
Tel: (03) 5422 0333 Fax: (03) 5422 3623
Email: mrsc@mrsc.vic.gov.au Website: mrsc.vic.gov.au
Administration Centres
Kyneton, 129 Mollison Street Hours: Mon–Fri 8.30am–5pm
Gisborne, 40 Robertson Street Hours: Mon–Fri 8.30am–5pm
Service Centres
Romsey Community Hub, 96–100 Main Street Hours: Mon, Tues, Wed, Fri 9.30am–5pm Thurs 9.30am-6pm
Woodend Library, Corner High and Forest Streets Hours: Mon, Tues, Thurs, Fri 9.30am–5pm Wed 9.30am–6pm
Kyneton Town Hall–Box Office
Tel: 1300 888 802
Visitor Information Centres
Woodend Tel: (03) 5427 2033 Kyneton Tel: (03) 5422 6110
Further copies, or more detailed information relating to matters contained in this report, are available by contacting Council on (03) 5422 0333 or via mrsc@mrsc.vic.gov.au