4 JROTC LOGISTICS

LOGISTICS RESPONSIBILITIES DUTIES

& ACCOUNTABILTY

Military Property Specialist

4 JROTC LOGISTICS

AGENDA

•  RESPONSIBILITIES

•  PROPERTY ACCOUNTABILITY

•  DOD EMALL

•  DOD MILSTRIP

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Consolidated Installation Property Book (CIPB) Responsibility •  JROTC property book managed •  Support Installation Property Book Office (SIPBO)

•  Educational institution hosting JROTC will establish property accountability. •  Appoints Military Property Specialist (MPS) to be

responsible and accountable for the unit’s property •  Sends copy of appointment memo to Bde

•  HOEI is ultimately responsible for all assigned government property.

JROTC LOGISTICS

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Military Property Specialist Responsibility

•  Appointment memorandum statement for Military Property Specialist (MPS) acceptance of responsibility and accountability for military property, File statements in front of PB

•  Establish/maintain records to identify, acquire, account for, control, store, and properly dispose of material authorized to conduct the mission of the school

JROTC LOGISTICS

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SUMMARY

•  Accountability— •  Consolidated Property Book •  Manual Property Book Accountability/Automation

•  Appoints Military Property Specialist (MPS) •  Military Specialist Property Book Responsibility

JROTC LOGISTICS

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Military Property Specialist

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Informal Property Accounting

ü  Property Book

ü JUMS ( Junior Unit Management System )

JROTC LOGISTICS

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•  Categories of Informal Property:

Ø Cadet clothing Ø OCIE

•  Cadet clothing records (JUMS Clothing Record ) Ø Accounting record for cadet clothing and OCIE

•  Disposal of cadet clothing may be done locally (use DA Form 3161, 2765-1, 1348 and verify under “2 man rule”, per CCR 700-1)

•  Dispose of OCIE (use same method for some items; others turn-in IAW Cadet Command G-4/Support Installation procedure)

Informal Property Accounting

JROTC LOGISTICS • Step 1: Each site or unit What will appear after the page refreshes is a series of tabs in the following order: Account Info; Permissions; Express Settings; Options; Address Book; Email List; Credit Card List; Recipients. Then “Click on the Permissions Tab” and complete the required MILSTRIP/FEDSTRIP Authorization forms. • Step 1: Each

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•  Hand Receipts are required whenever Property Book or durable items are issued

•  SIGNATURE OF THE PERSON ON THE HAND RECEIPT ESTABLISHES DIRECT RESPONSIBILITY

Hand Receipt Procedures

JROTC LOGISTICS

4 JROTC LOGISTICS DOD EMALL Register

•  STEP 1: Register module. Open your default web browser and navigate to the DOD EMALL home page. Click on the Login/Register active text in the top right corner of the web page.

•  Step 2: Click on the OK button. •  Step 3: Click on either certificate, remembering that you must select the

same certificate when you log in to your account. •  Step 4: Click on the OK button. •  Step 5: Click on the radio button that describes your position in the New

Account Registration section. Click on Federal Government Employee. •  Step 6: Click in the User ID field. •  Step 7: You can name this new account anything you like, provided the

name is not being used. Click on the Check User ID button. •  Step 8: Now click on the Submit button. •  Step 9: Enter your contact information. Click in the Email Address field. •  Step10: Click on the active area of the vertical scroll bar to move down this

page.

4 JROTC LOGISTICS DOD EMALL REGISTER CONTINUE

•  Step 11: Click on the Service/Agency of Assignment field dropdown arrow.

•  Step 12: Click on the Save button. •  Step 13: Observe the instructions near the top of the page. Click on

the active area of the vertical scroll bar to display all of the information.

•  Step 14: Click on the Submit button. •  Step 15: Observe the new message near the top of the page. Click

on the active area of the vertical scroll bar. •  Step16: Click on the Homepage button. •  Step17: Click on either of the I accept buttons •  Step 18: The DOD EMALL home page is displayed. Your user ID

appears at the top of the page as well as just below the page banner. This step completes the Register module.

4 JROTC LOGISTICS Developing MILSTRIP Account

•  Step 1: Log in to DOD EMALL ., “Click on My Account” in the top right of the web page. What will appear after the page refreshes is a series of tabs in the following order: Account Info; Permissions; Express Settings; Options; Address Book; Email List; Credit Card List; Recipients. Then “Click on the Permissions Tab” and complete the Required MILSTRIP/FEDSTRIP Authorization forms.

•  Step 2:You will need to complete a separate Authorization Forms for each fund - MPA & OMA (35 is for MPA); (ZZ is for OMA). I’ve attached copies of Authorization forms as examples for the field. After completing the forms there’s a button at the bottom of the form “Click Submit Button”. Print a copy of the authorization forms and the requester and supervisor must sign the documents and then forward to Brigade Chief for signature.

4 JROTC LOGISTICS Developing MILSTRIP Account

•  Step 3: Once all required signatures are obtained, the requester needs to FAX both forms to the FAX number listed on the top of the authorization forms or Mr. Anthony Ross.

4 JROTC LOGISTICS DOD EMALL REGISTER CONTINUE

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Checkout

LOGISTICS DOD EMALL MISTRIP

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ChicktochangetoMILSTRIP

LOGISTIC DOD EMALL MISTRIP

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ChicktochangetoMILSTRIP

LOGISTICS DOD EMALL MISTRIP

4 Searching For Open Requisitions

•  ***********Log on to DOD EMALL*********** •  1. Hover mouse icon over Orders •  2. Click on Received Orders/Requisition •  3. Select DLA •  4. Enter the DODAAC you want to use to conduct search •  5. Fill in Requisition Dates (From – TO) •  6. Click Search •  When search is complete, screen will display a list of open

requisitions that DLA/DOD EMALL is tracking for the DODAAC you selected. If no requisitions show up, then DLA/DOD EMALL is not tracking any open requisitions for the DODAAC you selected

4 Go to Received Orders/Requisition

4Select DLA, then enter the DODAAC you want to search

for "Click Search"

•  "Click Search"

4 Allopenrequisi;onsatDLA/DODEMALLfortheselectedDODAAC

4 3STEPSTOCLOSINGOUTRECON's

1.PrinttheopenandclosedDCR(DocumentControlRegister).a)3STEPSTOCLOSINGOUTRECON's.PurgetheDCR.b)DrawareconstoplineontheDCR.Thisisdeterminedbythenewestvaliddocumentontherecon.c)EnsuretonoteparIalissuesandparIalcancellaIons.2.ValidaIonProceduresa)DocumentssIllopenontherecon/DCRandvalidindicatewithan(X)inthecommentcolumnoftherecon.b)Documentsnolongerrequiredindicatewith(C)inthecommentcolumnoftherecon.c)Documentsthathavebeenreceived,indicatewith(R)inthecommentcolumnoftherecon.*Youmustprovideacopyofthe1348(receipt)alongwithyourrecon.

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3.RECONSwillbeproducedaroundthe1stofeachmonth.TheymustbeworkedandreturnedtotheSSAonorbeforethe10thofeachmonth.(Rememberthisreconwillbereported).Fax,ScanandorEmailthecompletedcopyoftherecon,supporIngdocuments(1348’s)alongwiththecoversheetbacktotheSSA.• *Note;SupportInstallaIonsmayhaveadifferentformatbuttheconceptremainsthesame.

4 SSACOVER/INSTRUCTIONSHEET

Sign and date after completing the DCR/Recon sheet. RETURN all documents to the SSA

by suspense date.

Pay special attention to section

3. and 4.

4 RECON(DCR)SSATRACKEDREQUISITIONS

a. Documents still open on the recon/DCR and valid indicate with an (X) in the comment column of the recon. b. Documents no longer required indicate with (C) in the comment column of the recon. c. Documents that have been received, indicate with (R) in the comment column of the recon. * You must provide a copy of the 1348 (receipt) along with your recon

4 REMEMBER IT’s A TWO STEP PROCESS ORDERING SUPPLIES AND EQUIPMENT

•  OrderingthroughDODEMALL(MILSTRIP)createstwotrackedorders/requisiIonsforthesameitem.

•  1.YoumustcloseouttheMRAinDODEMALLa^erreceiptoftheitems.

•  2.YoumustcompleteandreturnthemonthlyRECONtotheSSAwithallsupporIngdocumentaIon.

•  CompleIonofthetwoprocessesabovewillkeepthesystemfuncIoningefficiently.

4 SIXSTEPSTOCLOSINGOUTMRA’sMANUALLY

4 CREATE A MANUAL DRA IN DOD EMALL

Click Here after logging into DOD EMALL

4 Select DRA/B-Receipt Acknowledgement

Select DRA/B-Receipt Acknowledgement

4 Enter DODAAC - Date - Serial # Click Create

Enter DODAAC - Date - Serial # Click Create

4 DIC column: Select DRA- Material Receipt Acknowledgement

DIC column: Select DRA- Material Receipt Acknowledgement

4 Click on Received Date select a date from the calendar; Click Submit

Click on Received Date select a date from the calendar; Click Submit

4 The process is done, Go on to the next MRA

The process is done, Go on to the next MRA

4 TURN IN PROCEDURES

•  U.S.governmentpropertyhastobedisposedofinacertainway.Thissec;onwillprovidedetailedinforma;ononhowtoturninJROTCproperty.

4 Support Installation (SSA)

DefenseRe-u;liza;onandMarke;ngOffice(DRMO)Loca;onandPointofContacts

•  FtBragg,NCPOC:MrGoal(910)396-5479

•  FtGordon,GAPOC:MrGrantorMRTodd(706)791-3388

•  FtJackson,SCPOC:BrendaHerndon(803)751-3497•  FtLee,VAPOC:WilliamJoyner(804)734-5142

•  Ft.Eus;s,VA(?)•  FtMeade,MDPOC:ReginaldPickej(301)677-9290/9291

•  FtKnox,KYPOC:Chris;naVowels(502)-624-8638

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When is property turned in?

•  USgovernmentpropertywillbeturnedinwhenitisexcesstoauthorizedallowances.

• Whenitisnotneededandauthoriza;onisnotmandatory.

• Whenitbecomesunserviceableoreconomicallyreparable.

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ServiceableEquipment

•  ReportallserviceableexcessitemstotheBrigade.TheBrigadewillajempttoredistributeexcessitemsfromwithin,beforesendingalistoftheseitemstoCadetCommand.Brigadewillsenddisposi;oninstruc;onstoeitherturninthepropertyorpreparethepropertyfortransfershipmenttoagainingunit.•  Byrepor;ngallserviceableexcessequipmenttoBrigadeyoumaybehelpingaunitthatdesperatelyneedsthisequipmenttoeffec;velyoperate.

4 How is Property turned in?

•  STEP1.Iden,fythepropertythatyouwanttoturnin.

a) Iden;fypropertybymatchingthepropertytotheentryonyourpropertybookwithLINnumbersandNSN’sandSerialnumber.

•  *****AirRiflewillbeturn-inatCMP(Instruc;onsajached)****

4 How is Property turned in?

•  STEP 2. T/I The property- Prepare the property for turn in.

a)Forsomeinstalla;ons,Instructorswillhaveyousendequipmenttoamaintenancefacilitytodetermineiftheitemisunserviceableorserviceable.PrepareDAForm2407andrequestaTIforturn-in.

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b) Others will prepare equipment for turn in by removing all memory card, removing hard drives; toner cartridges, etc if you are turning in computers. To be sure that you have properly prepared your equipment for turn in contact the DRMO Office that supports you.

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•  STEP3.ObtainadocumentnumberfromIPBOoffice

•  a)UNITSWITHCONSOLIDATEDPROPERTYBOOKS.UnitswillsendtheirDDForm1348(s)totheJROTCBrigadeHQandBrigadeHQ’swillforwardthesedocumentstoCadetCommandIPBOOfficetorequestforanon-expendabledocumentnumber.

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•  The Property Book Office will annotate document numbers on the DD Form 1348(s) and return the documents back to you within 48 hours prior to your turn-in appointment.

•  YouwillnotrequestaDocumentnumberfromtheIPBOforGreenArmyServiceuniform;becausetheyarenotanpropertybookitem.YouwillmakeupyourownmanualdocumentnumberifyoudonotgothruITISSystem.

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b)UNITSWITHOUTACONSOLIDATEDPROPERTYBOOKWITHASUPPORTINGINSTALLATION.•  Unitswithoutaconsolidatedpropertybookatasuppor;nginstalla;onwillgeneratetheirowndocumentnumbersandannotatethedocumentnumbertotheirnon-expendabledocumentregister.

•  Exampleofamanualdocumentnumber:W904DS60130001

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•  STEP 4. Schedule a turn in appointment a)  ContactyourSupportInstalla;onDRMOofficeorthe

prescribedofficedirectedbyyoursuppor;nginstalla;ontosetupanappointmenttoturninallofyourunserviceableequipment.VerifywiththeDRMOOfficetoensurethatyouhavealloftheproperpaperworktomakeforasmoothtransac;on.ScheduleaturninappointmentandsendthattoBrigadeHQ’sandBrigadeHQ’swillforwardyourturn-indatetoSamuelCoachmanatCadetCommandG-4.

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b)Youcanalsogowww.disposi;onservices.dla.milandscheduleyourappointmentbyfollowingthesesteps.1. ClickonTransporta;onScheduler(Leohandside,fiohblockdown)orclickonscheduleaTurn-inunderQuicklinksontherightside.2. ClickonLocalCustomertoDFSO(CONUS)3. SelectyourSupportInstalla;on(clickondropdownboxarrowonright)4. ChooseAppointmenttype.5. Chooseappointmentdateand;me.

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6.  AoermakingyourappointmentyouwillgetaTENTATIVEreply.

•  Onceyouhaveyourturn-inappointmentdate,pleasesendmethatdatesoIcanforwardittoCadetCommandIPBOOffice(SamuelCoachman).

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•  STEP5.Turninproperty•  a)Bepromptforyourappointmentandcallaheadtoconfirm,alsogivea24hourno;ceifyouneedtocancelyourturn-inappointment.

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•  STEP6.Returnthecompletedturnindocument(s)DDForm1348-1atotheCadetCommandIPBOOfficeandrequestandupdatedHandReceipt.

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•  a)Thisisthemostimportantstep.Ifyoufailtoreturncompleteddocument(s)toCadetCommandIPBOOfficetheywillnotbeabletomakethenecessaryadjustmentstoyourcurrenthandreceipt.

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• WhatformsdoIUse?

•  UseaDDForm1348-1a

•  COMPLETEDDDFORM1348-1a

4 QUESTION

•  QUESTION