Lexpro Accounting

Written by Attorneysfor Attorneys

ACCOUNTING MAIN SCREEN

Functions from “Client Files”

Functions from “Transactions”

Functions from “Reports/Searches”

Functions from “Balances”

Functions from “Cashbooks”

Functions from “Firm Admin”

Functions from “Maintenance”

Main functions

• Opening client files / importing client files from Litigation / Conveyancing

• Posting all transactions• Trust transactions:• Trust receipts• Trust cheques• Trust journals

Main functions

• Posting of business transactions:• Fees• Business receipts• Business cheques• Revenue stamps• Creditor’s journals (advocate, sheriff

etc.)• VAT entries

Main functions

• All basic accounting reports:• Fee reports• VAT report• Income / Expenditure statement• Cash flow statement• Cashbooks (trust and business)• Trust creditors• Trial balances

Main functions

• Importing transactions requested by Litigation / Conveyancing users

• Bank reconciliation (trust and business)• Printing of client statements and VAT

invoices• Complete client ledger: business and

trust transactions• Budget facilities• Overhead costs reports

Transactions specific to Attorneys

• Trust to business transfer• Section 78(2)(A) investments on

behalf of a client• Section 78(2)(a) investments of trust

money• Collection reports• Collection journals: transfer debtor’s

balances to main account of creditor

Opening of a file

• Full details of client, first party and second party

• Postal address for sending out statements

• Identification of user• Identification of attorney• Files can be exported to any other

Lexpro program via the network

Basic client information

Importing files over the network

• New files are only opened once• Files can be exported to other Lexpro

programs• Files can be imported from other

Lexpro programs

Importing files from Litigation / Conveyancing

• Bookkeeper selects correct user on network

• Unique file path for every user

Importing from Litigation

• Accountant only verifies information and opens file, no need to re-type details

Transactions

• Trust transactions posted separately• Business transactions posted

separately• Trust to business transfer on all

client files• Trust and business transactions

appear on client ledger

Posting of transactions

• Select the posting from the menu

Posting of transaction

• Example of posting batch of trust receipts

Trust to business transfer

• Every client file that carries both a business debit balance and trust credit balance will appear on the list

• Program posts the transfer journals automatically

• Trust surplus amount always readily available

Trust to business transfer

• List of client files where transfer is possible

Client ledger

• Four columns: business debit, business credit, trust debit, trust credit

• Three columns: debit, credit, balance• Client information and transactions

accessible to users in other Lexpro programs via the network

Four columns

• Business debit, business credit, trust debit, trust credit

Three columns

• Debit (trust and business), credit (trust and business), balance

Trial balances

• Full trial balance (client accounts and business accounts)

• Business accounts only trial balance• Summary trial balance• Trial balances can export to MS Exel

Summary trial balance

• Complete overview of financial position of firm

• Trust position readily available• Amount owing to creditors readily

available

Age analyses

• Various age analyses available• Analyses can export to MS Exel

Section 78 Investments

• Provision for both Section 78(2)(A) and 78(2)(a) investments

Debt collection set-off accounts

• Link debtor’s accounts together• Debit and/or credit balances transferred to

main account of creditor• Provision for combinations of balances and

percentages

Cashbooks / Bank reconciliation

• Up to 9 banks on trust• Up to 9 banks on business• Full cashbook report• Full bank reconciliation – all banks on

trust and all banks on business

Cashbooks / Bank reconciliation

Client account statements

• Laser printer OR• Dot matrix printer OR• Merged to MS Word – user can create own

draft of statement• VAT invoices

Help is at hand

• Free manual• Frequently asked

questions• Advice for auditors• Support via

telephone, fax, e-mail and Internet

Lexpro Offices / Contact Lexpro Offices / Contact DetailsDetails

• Waverley, PretoriaWaverley, Pretoria Tel: 0861 539 776Werno Gevers | LP Greyling

• Route 21 Corporate Park, IreneRoute 21 Corporate Park, Irene Tel: (012) 345-4510Charmaine Schulz | Chris Lubbe

• Arcadia, Pretoria Arcadia, Pretoria Tel: (012) 342-3096Nicolise du Preez | Carl Holiday

• Somerset West Somerset West Tel: (021) 851-0761Hein Low | Monique Pretorius | Stefan Swanepoel

• Welgemoed, Bellville Welgemoed, Bellville Tel: (021) 913-5816Anneke Schulz anneke@lexpro.co.za

• Garden Route, Mosselbay Garden Route, Mosselbay Tel: (044) 695-0993Elainne Bouwer elainne@lexpro.co.za

• Free State & KZN, Bethlehem Free State & KZN, Bethlehem Tel: (058) 303-2016Ronel Schulz ronel@lexpro.co.za

OTHER BRANCHES

Route 21 - PretoriaHatfield – Pretoria

George – Garden Route