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September 2010 Edition 3 Monthly Newsletter of the Information Technology Department, Government of Tamil Nadu
TNeGACitizens Empowerment through IT
ZZ
The Business of Infotech
Labour & Employment Department of Tamil Nadu- Providing proactive support
by judicious use of technologies
September 2010 2 ZZ
Inside this issue
Editor’s Note 2
Labour Secretary’s message 3
Creating Opportunities 4
eNabling the employees 6
Organizing the Unorganized 9
eGov News 11
Page Page
Chennai
30/9/2010
ear Friends,
I hope you have found the last two editions of ECzITe exciting enough to open
these few pages on the massive transformation that the Department of
Labour & Employment is undergoing, thanks to the use of IT tools. The
Department has quietly, but surely taken those small steps to becoming an e-
Governed department in many senses of the phrase.
A virtual employment exchange under Project eMPOWER , that promises to
totally transform the way traditional Employment Exchanges functions,
enables and empowers not only job-seekers, but also job providers, bringing
both to a common web based platform www.tnvelaivaaippu.gov.in;all those
concerned with it, had to spend days together in the Data Centre, as it literally
took a “hit”, thanks to the visitors galore who thronged the site. A combined
effort of the fantastic e-Team from the Department led by the CoL himself, NIC
and ELCOT ensured that we could steer and steady the ship, as it where.
Project LEAD empowers the employees of the Labour Department in
transacting their work more efficiently. The computerization of the 16
welfare boards for the unorganized sector has enabled the department to
easily and efficiently identify beneficiaries, avoid duplication and ensure that
the benefits reach the intended.
This is one Department to look forward to in the sphere of e-Governance, for
the support we have received from the Secretary, Commissioners, officers and
staff etc are second to none. I am sure that Labour & Employment Department
will transform itself completely in tune with the changing times, leading to
better service delivery to the common wage earners.
Wishing each one of you many hours of pure joy in this season of the
Commonwealth Games, Delhi 2010!
D Ed
ito
r’s
No
te
“ Labour is prior to, and independent of, capital. Capital is only the fruit of
labour, and could never have existed if labour had not first existed. Labour
is the superior of capital, and deserves much the higher consideration. “- Abraham Lincoln
Warm Regards,
Dr. Santhosh Babu, I.A.S.,
MD ELCOT & CEO TNeGA,
Government of Tamil Nadu
Dear Dr. Santhosh Babu,
Let me congratulate you for bringing out monthly news
letter ECzITe. The news letter has been covering all e-governance
initiatives intended to empower citizens through information
technology.
Project empower – the network of all employment
exchanges facilitating on-line registration and renewal in the state
has been launched by Hon’ble Deputy Chief Minister on
15.09.2010. ELCOT has played a key role in the execution of this
project.
Besides ELCOT has been actively involving itself with all
the e-governance initiatives in the Department of Labour and
Employment inviting appreciation from all quarters.
With Best Wishes.
Dr. T. Prabhakara Rao, I.A.S
Principal Secretary to Government,
Labour & Employment Department
Tamil Nadu
September 2010 3
Lab
ou
r Secr
eta
ry’s
Mess
ag
e
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www.labour.tn.gov.in
All industries depend on human resource which often times data base of 65 Lakhs job seekers for prospective
is called the real asset that fuel any enterprise. To support employers, facilitates manpower planning and analysis
the thousands of workers spread across the state through effective implementation of Employment market
eGovernance plays a very vital role and acts as a bridge Information and promotes coordination between
between the government and the people. The Department manpower supply and demand by rendering assistance to
of Employment & Training is indeed pioneering many job seekers through Vocational guidance.
initiatives. In order to provide a transparent, efficient, quick and
Project eMPOWER is a great initiative as it redefines complaint free service, networking of the Employment
E m p l o y m e n t D e p a r t m e n t f u n c t i o n s , O ff ice s to th e TN SW A N in th e St at e h as b ee n un de rt aken.
where by all Employment Exchanges will be converted into The objectives are many. Primary among them are is to
virtual Employment Exchanges and 66 Lakhs Users will be allow online registration with Employment Offices, online
on-line. The financial outlay from Government for this up-dation, online renewal of Employment registration for
Project is Rs. 5.02 Crores. Project eMPOWER profiles job seekers.
registered with the Commissionerate of Employment were The portal www.tnvelaivaaippu.gov.in also aims to develop
migrated for the further use of renewal and making the data bank of highly qualified candidates from the Live
virtual employment exchanges function with high degree Register of Employment Offices. The best part is it will allow
of public interface.the private sector employers easy access to the data base to
fill up vacancies arising in their establishments.
The portal also provides online information on application The goal is to transform Employment Offices into Centres
deadlines, hot track and future trends in Employment. of Excellence for Empowerment of Youth, with that vision
Furthermore the side will also promote employability of statement the portal provides a range of services like online
students and Job seekers through Vocational Guidance.registration, renewal and updation for jobs seekers. Online
eMPOWER- A closer Look
Creating OpportunitiesEmpowering the unemployed - Project ‘eMPOWER’ has created a virtual
employment exchange that bridges the digital divide in a real sense
September 2010 4 ZZ
September 2010 5 ZZ
A Brand new Vision
Outlook
employment and unemployment market information.
Here the re-defined objectives areIT is called as an enabler, and it holds so true to the
employment exchanges. In sync with that, the new vision -To get closer to its users by widening the coverage.
of the Department is to convert the Employment Offices -To develop the basis for action by a pro-active approach.
into centers of excellence for Empowerment of youth. The
greatest advantage of the department is its presence in -To re-define its role from that of a provider to that of a every district apart from Special Employment Offices like:- facilitator.
-Professional and Executive Employment Office -To Network with other agencies to provide a spectrum of
services to the students and Job seekers.-Special Employment Office for Differently Abled
-To retain and motivate its Employees to transform this to a -Technical Personnel Office
sensitive and public organization.
-Coaching – Cum-Guidance Centre for SC & ST-To publish the information on the seniority of registration
This comprehensive coverage enables it to play a very pro- up to which the candidates have been sponsored against
active role to achieve the re-defined objectives of Private the vacancies in the Employment Office.
Sector Placements, Vocational Guidance, Employment
Market Information, and creation of Study Circles to
enhance the competitive skills of Job Seekers, special The employment exchange has taken big digital leap by service to the weaker sections of the society for promotion these new initiatives, going forward this will usher in a new of Self Employment. In one word, it acts as a one stop shop interface that is complete digital and online leading to the for all Employment related needs of Job Seekers and empowerment of the educated youth in the state who can Students. find better placement in accordance with their skills.
The National Employment Service is the only agency which
collects, compiles and reports on information on
ZZ
The portal was developed by ELCOT and EMERGYS software and was launched by
the Hon'ble Deputy Chief Minister on 15/9/2010.
September 2010 6 ZZ
Labour Department-Up Close
The objectives of labour legislations are mainly to ensure
the overall growth and development of workers who
contribute to the success of the industry. Labour
legislations attempt to improve the living and working
conditions of the workers, creation and maintenance of
healthy industrial relations, and protection of labour by
various welfare measures. This department handles both
Central and State labour legislations and they are largely
enforcement oriented.
Certain legislations like Employee's Compensation Act,
1923, Payment of Wages Act 1936 Minimum Wages Act
1948, Payment of Gratuity Act 1972, Payment of
subsistence Allowance Act 1981 provide for monetary
relief to the affected workmen through quasi-judicial
processes. The Industrial Disputes Act, 1947 plays a major
role in maintaining cordial atmosphere between
Management and Workmen aiming for healthy industrial
relations.
The globalization of the Indian industry has made it
mandatory for Indian industries to achieve a level of
competitiveness which is essential to remain afloat in the
cesspool of currents and under-currents
sweeping the world of business today. In tune with the
industry dynamics Tamilnadu has created a peaceful and
cohesive labour environment that has led to peaceful
labour-Industry relations all these years. The Industrial
Disputes Act, 1947 is functioning effectively so as to take
cognizance of the strikes and lockout situation and act
immediately to bring down the situation to normalcy. As
such in Tamilnadu at present the conciliation officers are
appointed in each district to conciliate on the disputes and
12 Labour Courts and one Industrial Tribunal to adjudicate
on the disputes referred to them. Apart from this, Special
Industrial Tribunals are formed for special areas like Textiles
and Plantations whenever necessary.
In the past few decades, the economy has undergone a
sea-change brought about by globalization, world-wide
market liberalization and the advance and dissemination
of information technologies. The impact of globalization
has not only revealed the structural weakness inherent in
the economies and the fragility of the social fabric but in
the process, also accentuated a number of problems faced
by those involved in the maintenance of sound industrial
relations. The existing system of resolving industrial
disputes to get the wheels of the industry go
smoothly.
ICT allows governments to experiment with the ways of
organizing themselves and reaching the citizens. The e-
governance plan is meant to reach the most remote areas,
Project LEAD ( Labour e-Governance based
Administration)
eNabling EmployeesThe labour department plays a pivotal role in addressing a range of
labour issues and provides proactive support by judicious use of technologies
September 2010 7 ZZ
ensuring large-scale digitization of all the activities of the
Commissionerate of Labour. The Commissionerate of
Labour is now actively scouting for ideas to improve
governance. Such proactive steps are essential for the
departments to actively transform to IT governed
workings.
Under the leadership of Mr. Hans Raj Verma I.A.S., the
Commissioner of Labour, a team of officers were identified
to pursue the agenda which was tuned to believe that the
most work is transportable if the processes of the entire
department is focused, managed and calibrated properly.
The floodgate for e- governance through establishing basic
infrastructure, data migration, training, and power
backup, proper networking will bring the people and the
Government together.
The Commissioner of Labour has also been appointed as
the the nodal officers for e-governance of various related
departments like, Commissionerate of Labour, Tamilnadu
Construction Workers Welfare Board, Tamilnadu Manual
Workers and other Boards, Commissionerate of
Employment and Factories. Let’s look at some of the
leading initiatives.
The Commissionerate of Labour has launched its Website
http://www.labour.tn.gov.in on 27.05.2010. In terms of
connectivity, A Server host for the Website is presently with
Tamil Nadu Manual Workers Welfare Board and later on it
will be hosted in the Server of NIC. The State wide Area
Networks (TNSWAN) at 16 points in the Commissionerate
is already in place. LAN Connection has been given to 32
points.
Labour department sources say that Project LEAD-1 aims
for internal development and accelerating the external
ctivities of the Commissionerate of Labour. The entire
working force and all the industrialists will have access to
the IT system of the Department, through which they can
achieve their requirements effectively. In Project LEAD-2
nearly 40 lakh workers have registered with the 16 Un-
organized Welfare Boards, whose data has been migrated
into the system and 3 lakh members have been registered
through computers from 15.9.2009.
Any IT investment calls for a good deal of investment.
Keeping that in mind a total sum of, Rs. 75 lakhs was
allotted for e-Governance project for the Commissionerate
of Labour. Out oif this, Rs. 57.75 lakhs was allotted for
hardware purchase and Rs. 20.25 lakhs was allotted for
software purchase. Nearly Rs.5,01,44,222/- has been
spent by the Tamil Nadu Construction Workers Welfare
Board towards e-governance in 16 Un-organised Welfare
Boards.
The best part is the department is also making its staff
computer literate. For instance nearly 113 specially trained
Computer Operators were selected for e-governance in un-
organised boards. The training given is on Suse Linux was
provided by ELCOT for one week from 8.3.2010 to
12.3.2010 to the Nodal Officers throughout the State.
Financial Outlay for Software and Hardware
September 2010 8 ZZ
Approxmately Rs.3,55,000/- has been spent for training
the Computer Operators.
Meanwhile for the hardware supply, the Government have
sanctioned Rs. 39 lakhs for 75 desktops through ELCOT
under Part-2 scheme during 2010-11. Rs. 2.54 Crores is to
be allotted for the Project "LEAD" in 2010 from the
TNCWWBd Funds. Moreover e-mail IDs for officials have
been created for all officers by NIC and put in use
For Software development The Application Software has
been created for the Commissionerate of Labour through
an ELCOT vendor. The following 5 modules have been
designed to cover all the functions of the Department such
as:
(i) HR Management
Employee data management, cadre strength, vacancy
positions, Service details, Leave management, Posting
transfers and promotion particulars, Disciplinary actions,
pensions, post-retirement benefits, on-line interface for
employees and with the Governmental authorities.
(ii) Budgeting and Accounting
Budget estimate, Revised estimates, Additional Budget
Allocation, Budget Monitoring, Expenditure Management,
Receipt Management.
(iii) Case Management
The cases under Industrial Disputes and Quasi-judicial
functions are to be governed from entry till complete
disposal of the case including public-interface and
monitoring of the status of their cases.
(iv) Enforcement Management
The Commissionerate of Labour is enforcing nearly 28
labour legislations in various industrial establishments in
the State. The IT initiatives that are developed for enforcing
include establishment data management, verification,
Calibration, Registration, Inspection and prosecution
performances including on-line issue of licenses,
Registration and Renewal certificates etc.,
(v) Section Management
All works regarding administration and control that are
now being managed physically by the staff are hereby
going to work through the IT application techniques,
wherein, they are under re-engineering for gearing up
themselves to the departmental aspirations.
Automation of basic processes will help the Department to
achieve a level of fineness by re-engineering its processes
and systems. It is getting finalised phase by phase, where
the size factor is huge and so also the finance factor. But it
is less significant when compared to the task of achieving
the e-governance in its real sense.
The above said modules should work in tandem to deliver
the real benefit to the people. Automation and IT play a
vital role, complementing each other, in fulfilling the goals
and desires set by the Commissionerate of Labour.
Together with the IT, it helps the department to enhance
and sustain its onward march towards growth. The various
impediments presently being faced by the department in
pursuing the IT initiatives cannot be viewed in isolation.
There is a growing synergy between different agencies
involved in its development. The Commissionerate of
Labour is definitely making rapid strides in achieving the
desired level of acceptance and performance.
The pragmatic approach of the Tamilnadu Government
towards industrial relations combining effectively, a need
for rapid industrial development of State with its abiding
concern for wellbeing of the work force has led to healthy
industrial climate in this State. The Conciliation Machinery
of the Labour Department is handling and settling a broad
spectrum of labour disputes ranging from alleged violation
of working hours to serious misconducts. This department
plays a vital role in evolving strategies on how best to
reconcile economic advancement with proper social
protection and industrial harmony. The principal partners
in industrial relations are facing critical confronting issues
against increasingly diverse practices in trying to adapt to
greater competition.
September 2010 9 ZZ
Tamilnadu Manual Workers Welfare Board was found and
formed in the year of 1999. Later on in the year 2000-01
nine boards were demerged. Tamilnadu Construction
Workers welfare board was found in the year of 1994, in
2004 – Amalgamation of all boards happened and in 2006-
around 13 of the boards were de-merged. In 2007 the
government formed the Domestic Workers Welfare Board
and in 2009 the Tamilnadu Power Loom Workers Welfare
Board, recently in 2010, the government formed the TN
Street Vending and Shops and Establishment Workers
Welfare Board
So managing all these boards and reaching out to the
workers is not an easy task and hence IT needs to be used to
manage the plural needs of laborers. Let’s her look at what
has been done. An Application software has been
developed in order to register more number of workers
which will in-turn increase more number of beneficiaries.
All benefits can be delivered with speedy assistance.
Duplications in registration are avoided.
All LO(SSS) Offices were computerized with effect from
15.09.2010 and also provided with 6 to 9 computers to
each office in all Districts. About 133 computer operators
were recruited to all 32 district LO(SSS) offices for
registration and claim processing through the applications
developed. All Officers and staff were given training in Linux
The IT adoption
operating system and also the application software
developed for registration, claims and various process at
the ELCOT. All LO(SSS) officers were provided with official
e-mail id for easy communication.
List of Modules Developed:
-Administration
-Accounts
-Human Resource
-Member Registration
-Claim Processing and Approval
-Pension
The Government has also facilitated the migration Of Old
Legacy Data provided Viewer Screen for migrated data.
Meanwhile the system also has an Interface with member
registration and migrated data to enter old data. Other
areas where IT has brought in change were ones like the
Web server provides web access to the application and
database can be accessed only through the application.
The LAN (Intranet) network has been installed at all 32
districts. The Web server was connected to World Wide
Web through BSNL Broad Band Connectivity. All 32 labour
offices are connected to web server through BSNL Broad
Band. Application software was designed to support all 16
Organizing the Unorganized With a range of initiatives is aimed at making unorganized
work force get their benefits
September 2010 10 ZZ
boards and all 32 districts of Tamilnadu are operational.
More than 40 lakh datas were migrated in to live database
and can be used for registration and claim processing also.
After the launch of software application more than 3 lakh
members have registered through the system. All claim
processing was also undertaken through the application
software for speedy assistance.
Right now there are 16 un-organised boards, some of the
initiatives that will simplify the working of boards with the
Going Forward
use of eGovernance are:
• Issue of preprinted registration cards
• Renewal of members through Electronic mode
• Claim disbursement through Electronic mode.
• Disbursement through Electronic Money Order
(Less than Rs 5000).
• Disbursement through Electronic Clearing System
(Rs 5000 and above).
• Monitoring of bank transaction and reconciliation
through e-mode.
Approximately 92% of the total work force is unorganized. There are 16
unorganized boards in Tamil Nadu
September 2010 11 ZZ
eGov News
Hon’ble Minister for Information
Technology launched an ERP for
E L C O T ( w w w. e l c o t . i n / e r p ) ,
Procurement portal for ELCOT
(www.elcot.in/procurement) and new
websites for ELCOT (www.elcot.in)
and TNeGA (www.tnega.in), on
September 7, 2010
Online application for Learning Licence was
launched by the Hon’ble Minister for
Transport, on September 16, 2010
Hon’ble Minister for Commercial taxes
and Hon’ble Minister for Information
Technology launched a web based
application for Commercial Taxes
Department, on September 28, 2010
The Hon’ble Deputy Chief Minister
inaugurating the portal
www.tnvelaivaaippu.gov.in
(Project eMPOWER), on 15th
September 2010
Not for sale, for private circulation only.
© MD,ELCOT
Secretary to Government,
Information Technology Department,
Government of Tamil Nadu
Secretariat,
Chennai 600 009. Tamil Nadu, India.
Tel: 91-44-2567 0783
E-mail: secyit@tn.nic.in
Chief Executive Officer,
Tamil Nadu eGovernance Agency,
490, Anna Salai, Nandanam,
Chennai 600 035, Tamil Nadu, India.
Tel: 91- 44 - 2433 6643
Fax: 91- 44 - 2433 7381
E-mail: ceotnega@tn.gov.in
www.tnega.in
Managing Director,
Electronics Corporation of Tamil Nadu Ltd.(ELCOT),
(A Government of Tamil Nadu undertaking)
692, Anna Salai, Nandanam, Chennai 600 035,
Tamil Nadu, India.
Tel: 91-44-6551 2330, Fax: 91-44-2433 0612
E-mail: md@elcot.in
Visit us at: www.tn.gov.in; www.elcot.in
TNeGACitizens Empowerment through IT
For further details contact:
Hon’ble Deputy Chief Minister at the valedictory session of CONNECT 2010 at the Chennai Trade Centre,
Nandambakkam on September 9, 2010.