KEEP Train the Trainer Workshops

March 25th, 2013@ The Kansas State Department of Education, Topeka

and March 28th, 2013 @ Smoky Hill Educational Service

Center, Salina

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Welcome

• Welcome • Introductions (Name, Title, USD, Town)• Logistics• Agenda Review and Agreement

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KEEP 2013 Manual Review

1. Each Group reviews one area of the KEEP Manual for the entire Group2. Each Group talks about two things that could be better in their section

– Table of Contents, page 3– Philosophy, Purpose and Descriptors, pages 4-7– Teacher Evaluation, pages 15-28 – Building Leader Evaluation, pages 29-49– District Leader Evaluation, pages 51-68

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KEEP Manual Table of Contents

1. Review Table of Contents Section – page 32. Suggestions

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KEEP Manual Philosophy, Purpose and Descriptors

1. Review Philosophy, Purpose, and Descriptors Section – pages 4-7

2. Suggestions

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KEEP Manual Teacher Evaluation

1. Review Teacher Evaluation Section – pages 15-28

2. Suggestions

KEEP Manual Building Leader Evaluation

1. Review Building Leader Evaluation Section – pages 29-49

2. Suggestions

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KEEP Manual District Leader Evaluation

1. Review District Leader Evaluation Section – pages 51-68

2. Suggestions

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Explanation of Process Using Process Sheets

• 3 Process Sheets/Handouts (also in the KEEP Manual)

• Explanation of Each Process• Amounts of Time• Matched Process in the KEEP Repository

• Districts complete a sequence of steps to set up evaluation roles and gain access to the Repository

• Authenticated Application through KSDE

KEEP REPOSITORY

Two Processes Need to Be Completed to Use the KEEP

Repository

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How to Get Into the KEEP Repository

• Authorized Applications - How to Receive Authorization

• Video link for online training • Follow this link to the user login for KSDE Web

Applications

Within EDCS:

Step 1: Complete profile and assignment data

Step 2: Set evaluation roles

Step 3: Submit evaluation roles

KEEP REPOSITORY

District Completes

• Authenticated Applications• EDCS

• Staff Data• Find/Update Staff

• Roll over, Import or Enter Individually

• Enter Profile and Assignment data

KEEP REPOSITORY

Step 1: Profile and Assignment data

EDCS Home Page – Go to Staff Data

EDCS• Evaluation Roles

• Add/Delete Evaluation Roles• Select/Add Observer and

Evaluator

This process will be streamlined next year 2013-2014.

KEEP REPOSITORY

Step 2: Set Evaluation Roles

Select Evaluation Roles

Add/Delete Evaluation Roles

Select/Add Observer and Evaluator

EDCS Results After Selections – KEEP Districts Must Submit to KEEP

When Steps 1 and 2 are complete:

Choose the “Submit to KEEP” button

This is a very important step. If you do not submit to KEEP, the KEEP repository will not be populated when the participants access KEEP.

KEEP REPOSITORY

Step 3: Submit Roles to KEEP

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Individual Registration for KSDE Authenticated Applications

KSDE Authenticated Applications Website

https://svapp15586.ksde.org/authentication/login.aspx

ONLY USE for REGISTRATION PROCESS HELPRegistration problems or questions:

helpdesk@ksde.org or 785-291-0599Ask for Karen.

Authenticated Applications Drop-down Link @ www.ksde.org

Authenticated Applications Link @ www.ksde.org

How to Register for KSDE Web Applications

KSDE User Registration Form

Add Business Contact Info

Select Your Organization and Building

Select your User Name and Password - Write Them Down Where You Will Remember ThemAdd Info in Case

You Forget Your User Name or Password

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Email from KSDE Authentication Application

• Your registration will be submitted your the District Superintendent for approval.

• You will receive an email that states you are now registered.

• Then you can use your username and password to access KEEP.

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ACCESSING KEEP in Authenticated Applications at www.ksde.org

• After you have received your KSDE User Name and Password APPROVAL email, you will be able to access the KSDE applications through one entry point, the Authenticated Applications Website Login.

• KSDE Authenticated Applications

• Register or Manage My Account

• Choose KEEP – Educator Update

• Both Educator ID and SSN# will be required for verification as final step

– no dashes in SSN

KEEP REPOSITORY EDUCATOR SIGN-UP

Accessing KEEP

Using Your New Log-In to Access KEEP

Type in your new User Name and Password

Then click the Login Button

Managing Your Account to Add KEEP

Once you are registered, you will see EDCS as a program that you have information in – Now click on Manage My Account to add KEEP.

Check KEEP and use the pull-down menu to select Educator Update

Educator Requirements for KEEP Repository Registration

Look up your State Teacher ID # at the State License Look-up at https://svapp15586.ksde.org/TLL/SearchLicense.aspx

When KEEP Repository Registration is Complete You Will See KEEP listed in Your Web Applications Links

• You may use the same login and password• You do not need to request new access• KEEP is open – however, if you try to access

KEEP before your district has completed their work in EDCS (assignments, evaluation roles, submitted to KEEP) you will not be able

see your data• Educators must log into KEEP at least one time

in order for all data to populate KEEP

Accessing KEEP

KSDE Web Applications HELP Button

KSDE Web Applications HELP Videos

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KEEP Repository / Archive• List of Items in the Repository – Also See KEEP Manual

– Assessment Rubrics – Goals – Artifacts – Informal Observations – Conferences – Individual Growth Plan – Summary Rating

These titles are the menu items across the top of the KEEP Repository webpages.

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KEEP Repository / Archive HELPList of Help Areas/Process

– KEEP Webpage – KEEP Manual – Ongoing Webinars – see KEEP webpage for schedule– Coming Soon – KEEP Technical Help Notes

Technical problems or questions contacts: Bill Bagshaw, Assistant DirectorTeacher Licensure & Accreditationbbagshaw@ksde.org785.296.2198

Kayeri Akweks, Education Program ConsultantTeacher Education and Licensure kakweks@ksde.org785.296.5140

KEEP Repository HomepageOn the left side menu, Evaluation is where the teacher clicks to start the process and access the KEEP Rubrics.

KEEP Repository Assessment Rubrics

The teacher begins to fill out the rubric here.

KEEP Repository Assessment Rubrics – Adding

Comments Box and Documents

KEEP Repository Goals Area

KEEP Repository Adding Goals

KEEP - Adding Goals, Timeline Resources Needed

KEEP Repository - Adding Goals, Expected Outcomes, Proposed Actions, Timeline, Resources Needed

KEEP - Adding Artifacts

Artifact is now ready to UPLOAD

Artifact is now added.

KEEP – Artifacts That Will Not Upload

KEEP – Observer Section

Observer adds comments and can see them displayed.

Observers can add artifacts.

KEEP – Evaluator Section

KEEP – Evaluator SectionSelect Educator

KEEP – Evaluator SectionSee that the Educator Rubric

Has Been Completed

Work with the Teacher on Expected Outcomes, Proposed Actions/Activities Timelines, Resources.

Summary Rating WebpageConstructs 1, 2, 3, 4

The KEEP Rubrics – Training Must Include

• Content of the KEEP Rubrics• Use of the KEEP Rubrics• Focusing on the Selected Goals in the

KEEP Rubrics• Apparent Themes• Inter-Rater Reliability

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Content of the KEEP Rubrics

 Ineffective Developing Effective Highly Effective

Sources of Evidence for Planning Instruction Based on the Learning and Developmental Levels of All Students•Differentiated lesson plans•Student work sample•Assessment data•Teacher reflection

1.1 Learner Development: The teacher planned instruction based on the learning and developmental levels of all students

Look across each row of the rubric and see what words are used to describe Ineffective, Developing, Effective, and Highly Effective. Compare these words to the Categories that they describe.

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Use of the KEEP Rubrics

• When an educator selects one of the KEEP Constructs as a GOAL, how is the Goal used throughout Observations, the KEEP Repository, and Evaluation Documents?

• Goals of the District can match one or more of the educator’s goals.

• Educator may select an individual goal.

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Focusing on the Selected Goals in the KEEP Rubrics

• How are the Selected Goals used throughout the KEEP Evaluation Process? – Artifacts– Observations– Conferences– Summary Rating

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Apparent Themes

• Are you looking for something in particular during the evaluation? Examples:

Student EngagementClassroom TechnologyCollaborative Learning

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Inter-Rater Reliability

• What does Inter-Rater Reliability mean to you?

• Why is Inter-Rater Reliability necessary?• What can you do to ensure Inter-Rater

Reliability?

Why Are We Doing This??

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WAIVER - Principle 3: Supporting Effective Instruction and Leadership

Implement teacher & principal evaluation & support systems will:• Use for continual improvement of instruction• Use at least 3 performance levels• Use multiple measures including student growth as

significant factor• Evaluate on a regular basis• Provide clear, timely, and useful feedback• Use to inform personnel decisions

Multiple Measures Including Student Growth as a

Significant Factor

Multiple Measures Currently Used

What multiple measures do you currently use?• We are looking at data over time

• We are looking at data that measures more than just academic preparedness, such as 21st Century Skills

• We are creating a list that provides examples of student growth in achievement

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Multiple Measures

• Use Multiple Measures including student growth as significant factor.• Other than State Assessments, what measures can we use

to show student growth in achievement? • Possible Examples:

• Student Portfolio’s• Local Assessments• Pre-Post testing• MAPS• Instances of Reported Bullying• Lexile Reading Scores

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Suggestions of Multiple Measures

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Co-Construct the Evaluation

• Multiple Measures– Selection– Validation– Use

• Significant Student Growth– Determining significant– Establishing timeline for growth

How the Entire Process is Interrelated

• Accreditation• The 5 Rs

END – Drive Safely

Contacts: Bill Bagshaw, Assistant DirectorTeacher Licensure & Accreditationbbagshaw@ksde.org785.296.2198

Kayeri Akweks, Education Program ConsultantTeacher Education and Licensure kakweks@ksde.org785.296.5140