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Kansas eTranscript:Receiving Institutions

October, 2009

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• KBOR Overview

• Docufide Overview

• Steps to Statewide Rollout

• Registering to Receive

• Using the System

• Q & A

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KBOR Overview

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What Is It?This initiative will streamline the exchange of K-12 student records and the transfer of high school transcripts for all Kansas students.

When Will It Be Deployed?Pilot districts will begin sending and receiving transcripts and student records in spring 2010. Rollout will continue until all districts have been implemented.

How Much Does It Cost?There is no cost to districts or to students. The eTranscript Initiative is funded through a longitudinal data system grant awarded to KSDE by the Institute of Education Sciences. Furthermore, the initiative requires no hardware, software, or ongoing maintenance.

Kansas eTranscript InitiativeKansas eTranscript Initiative

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• No paperwork required for the transfer of student transcripts/records

• Far greater accuracy in the data sent/received

• Speed of transfer that no manual transcript process can match

• Transcript processing cost reductions that, by some estimates, exceed 50%

• Significant time savings, enabling staff to focus on important student matters

• Verification of delivery of student transcripts and records

• Secure, auditable, easy-to-use web-based environment for record transfers

• Implementation/operation within the student information and data management systems already used by the district

• Expedited timeframe for colleges to receive consistent and easily stored and shared transcripts

• Opportunity for any college or university to receive transcripts in their desired format for free

Why implement eTranscripts in Kansas?Why implement eTranscripts in Kansas?

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• KSDE Steering Committee – Advocate for adoption of the eTranscript to districts and oversee the initiative.

• Postsecondary - Advocate the eTranscript initiative to the postsecondary institutions.

• eTranscript Advisory Council (ETAC) - Work as an advisor to the KSDE Steering Committee to establish and promote the eTranscript initiative across the State.

• KSDE Website – A tool to provide information about the eTranscript initiative.

How is the eTranscript initiative being Governed?How is the eTranscript initiative being Governed?

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Postsecondary schools can register, at no charge, to receive electronic transcripts from high schools.

What is the Postsecondary’s Role?What is the Postsecondary’s Role?

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Docufide Overview

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Completely focused on education records management (exchange, normalization, analysis and storage)

Real experience•Working with education agencies and schools nationwide for over six years

Active Participant in Standards• SIFA (Schools Interoperability Framework Association)• PESC (Postsecondary Electronic Standards Council)

Full Suite of Available Services• K-12 Student Record Exchange• e-Transcripts (secondary and Postsecondary) to any destination with electronic

(data and image) and print services included• P-20 transcript repositories and analytical processing tools• Local course/credit normalization to national standard (NCES/SCED)• Performance assessments against multiple standards (state/national/international) &

rigor benchmarks

Experience

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Transcripts delivered to 4,000+ colleges, universities and 3rd parties, nationwide.1,000+ now receive electronically (including all Common App members)

Ten Statewide Initiatives:• Indiana Launched Fall 2005 e-Transcript• Minnesota Launched0 6/2007 e-Transcript• Nebraska Launched 10/2007 e-Transcript• Alaska Launched 12/2007 e-Transcript• South Carolina Launched 06/2008 e-Transcript & Student Record Exchange• Arizona Launched 10/2008 e-Transcript• Utah Awarded 01/2009 e-Transcript• Wisconsin Launched 06/2009 e-Transcript• Michigan Launched 07/2009 e-Transcript• Kansas Awarded 9/2009 e-Transcript & Student Record Exchange

Other Major Project Awards:• Midwestern Higher Education Compact (MHEC)

12 Midwest states can now participate in this e-transcript initiative • Career College Association Awarded 01/2009 (1,400 colleges)

Experience

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Blue State’s awarded/ formally selected. CA 20% market share off direct sales.Orange State’s formally evaluating for 2009.

MHEC

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Statewide Rollout

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e-Transcript Initiative Termse-Transcript Initiative Terms

• Students can send transcripts free to Colleges & Universities receiving transcripts electronically in the 12 States in the Midwestern Higher Education Compact (MHEC).

• Students can also use e-Transcript to send outside of MHEC states• Electronic recipients outside of MHEC $2.55• Paper recipients $4.25• Collected from student online or schools can subsidize

• The initiative covers the e-Transcript services for all public and private high schools in the state.

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Registering to Receive

Create Docufide Account – Organization is in database

www.docufide.com

Create Docufide Account – Organization is in database

Create Docufide Account – Organization is in database

Create Docufide Account – Organization is in database

Create Docufide Account – Organization is in database

Create Docufide Account – Organization is in database

Create Docufide Account – Organization is in database

Create Docufide Account – Organization is in database

Create Docufide Account – Organization is NOT in database

Create Docufide Account – Organization is NOT in database

Create Docufide Account – Organization is NOT in database

Create Docufide Account – Organization is NOT in database

Create Docufide Account – Organization is NOT in database

Create Docufide Account – Organization is NOT in database

Create Docufide Account – Organization is NOT in database

Create Docufide Account – Organization is NOT in database

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Using the System

Login to Docufide

Login to Docufide

Login to Docufide

Profile and Preferences Set-up

Profile and Preferences Set-up

Profile and Preferences Set-up

Profile and Preferences Set-up

Profile and Preferences Set-up

Profile and Preferences Set-up

Profile and Preferences Set-up

Profile and Preferences Set-up

Profile and Preferences Set-up

Profile and Preferences Set-up

Receive Transcripts

Receive Transcripts

PDF PESC/SIF XML / TS130 EDI

FormatsFormats

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Questions about registration? Email: ksetranscripts@docufide.com

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Questions

Main Project Contacts