Post on 29-May-2020
Introduction to UM
Achieve UM Achieve/Degree Audit Presentations
August and September, 2016
Introduction and Project Update • U of M’s new online tool for analyzing degree progress.
• Degree audit + program planner.
• Track students’ academic progress from admission through graduation.
• Create degree audits by matching degree requirements to a student’s registration and academic history. Verify what’s completed and what’s missing.
• Use the planner to map out when courses will be completed.
• Customized to each faculty’s unique degree requirements and approach to advising.
• Enhancing the student experience and supporting student persistence and academic success by helping students stay on track.
2
Faculties Roll Out*
Pilot
Aug Sep Oct Nov Dec Jan Feb Mar Apr May … Jul Jun
3
Degree Audit Proposed Plan 2016
Today
Arts Build –
1A
Science Build – Part 1
Environment Build
Fine Arts Build
Asper Build
U1 Build
Music Build
Agr. Diploma Build
Pharm. Build Soc. Work Build
Law Build
Arch. Build
Student Roll out
Continuous Improvement Cycle
Advisor Roll out
Reporting
Arts Part 1A – Social Sciences Majors and Minors | Arts Part 1B – Humanities Majors | Arts Part 2 – Advanced Major | Arts Part 3 – Honours Major
Science Part 1 – General and Minors | Science Part 2 – 4 year Majors | Science Part 3 – Honours
Arts – Part 2 Build
Arts – Part 3 Build**
FHSC/Med. Build
Nursing Build
Education Build
2017
Science Build – Part 2
Arts Build – Part 1B
Science Build – Part 3
Test/Deploy
Test/Deploy
Test/Deploy
Test/Deploy
Test/Deploy
Test/Deploy
Student Deployment #2
Student Deployment #1
Student Deployment #1
Curriculum Updates Curriculum Updates
U.Direct Testing U.Direct Pilot Build
U.Direct Implemt. U.Direct Pilot Deployment
UM Achieve: Run Degree Audit Let’s see your progress!
This is the home screen of UM Achieve. To begin, click on the “Students”
icon.
A student can be searched by
ID or First and/or Last
Name. Enter the information
and click “Submit” or
“Search”.
This page displays the
student’s declared
program and catalog
year. The catalog year is
the curriculum that the
student is following to
complete his/her degree
program. Click on “Run
Declared Programs” to
request the audit.
This page displays information
about the audit that was run. To
view the audit, click on “View
Audit”.
A degree
audit was
successfully
run!
Interpreting an audit
Let’s dig into the details!
Provides student information that is
pulled from INB Banner.
To run a new audit,
click on “Request Audit”.
The pie chart provides the Total
Hours of the student’s progress in
their program. If you hover over
the pie colours, it will show what is
completed, in progress and
unfulfilled.
This bar will provide the
student’s UM Achieve
GPA. This includes any
courses that fall in the
degree requirements.
These bars provide student’s
progress and GPA in specific
degree requirements (ex: Degree
Core)
This section of the
audit provides detailed
degree requirements
including: admit term,
degree core, electives,
excess courses, etc.
You have 2 options to
view degree
requirements:
-Open all sections
-Open individual
requirements
If this question mark is clicked on, the
following pop-up legend will display
for explanation on items in the audit.
A green box with a √
indicates the
requirement and
sub-requirement is
complete.
Degree information is
broken down into:
-Requirements and
-Sub-requirements
Each sub-
requirement
provides information:
term, course number,
credit hours, grade
and course title.
Transfer courses,
equivalences and
mutually exclusive
courses will also
appear in the audit.
A red box with
an x indicates the
requirement and
one or more
sub-requirements
is unfulfilled.
The audit
displays credit
hours or
number of
courses taken.
Unfulfilled
credit hours
and a select
from list are
displayed below.
A blue box
with …
indicates the
requirement
and/or
sub-
requirements
will be
complete if
the in
progress
course(s)
are
successfully
completed.
This section
displays extra
courses that did
not fit in the
audit’s
requirements.
Below is a legend
available for
reference.
The select from list provides a list of
required courses for that sub-requirement
that is clickable to view a course
description and pre-requisites.
Click on the Course History tab to
view a graph that provides a term
basis for GPA and credit hours.
The chart below provides a list of
courses that are in progress and/or
completed. There is a filter option
to search grades and terms.
What-If Audit Curious about another program?!
There are 2 ways to run another audit:
1. Click on “Request Audit”
2. Click on “Audits” and “Request New”
Select a degree program from
the dropdown list and
catalog/calendar year.
Click on “Run a What-If Audit”
To run the What-If Audit, click on
“Run What-If Audit”.
Some degree programs have
additional selections for
concentrations/minors. If one
of these is required, the user
must make a selection before
proceeding.
To run the What-If Audit, click on
“Run What-If Audit”.
A What-If
Audit was
successfully
run!
Program Matcher Can’t decide what program to choose?!
The Program
Matcher is available
on the “Audits” tab.
The Program
Matcher provides a
user with all the
possible matches
(matched hours,
completed hours and
unfulfilled hours) of
degree requirements
for a student record
and how close the
student is to
completing a degree
program.
You can run
multiple audits by
clicking “Run
Audit”.
To view the results,
click “View
Submitted
Audits”.
This page will show
the program
matcher results. To
view the audit, click
on “View Audit”.
A Program
Matcher
Audit was
successfully
run!
The Change Process
Using PROSCI’s ADKAR Model (adapted from PROSCI 2008)
• It is the PEOPLE SIDE of
Change
• Accompanies a project that
requires individuals to adopt a
new: process; software,
technology, etc.
• Without individuals adopting the
change, many projects fail
What is Change Management?
Organizational change can be
represented as three states of change
Current state
Transition state
Future state
How things are done today?
How to move from current to future?
How things will be done tomorrow?
• AWARENESS of the need
for change
• What is the nature of the
change?
• Why is the change
happening?
• What is the risk of not
changing?
The ADKAR Model
• DESIRE to support the
change:
• Personal motivation to
support change
• Organizational drivers to
support change
The ADKAR Model
• KNOWLEDGE on how to
change.
• Knowledge, skills and
behaviours required during
and after the change.
• Understanding how to
change
The ADKAR Model
• ABILITY to implement the
new skills:
• Demonstrated ability to
implement the change.
• Barriers that may inhibit the
change.
The ADKAR Model
• REINFORCEMENT to
sustain the change:
• Mechanisms to keep the
change in place.
• Recognition, rewards,
incentives, successes.
The ADKAR Model
ADKAR Gap Model
Change
Confusion
Resistance
Fear/
Anxiety
Frustration
Backsliding
Developing corrective actions with ADKAR
If the gap is: Corrective actions:
Awareness
Management communicates about the
business reasons for change (why, risk of not
changing, drivers of change); Face-to-face
communications with immediate supervisors
about how the change impacts them directly
Desire
Look for pockets of resistance and identify the
root cause; discuss your desire for resisting
the change
Developing corrective actions with ADKAR
If the gap is: Corrective actions:
Knowledge Training on how to change and the skills
needed after the change
Ability
On-the-job training and job aides to support
the new behaviors; Coaching by
supervisors; Troubleshooting
Reinforcement
Messages by senior leaders and
supervisors that the change is here to stay;
Individual coaching sessions to identity
gaps