Introduction to QueryPart 3

Query Topics Report Breaks

Totals and subtotals

Forms of Output Detail verses summary

Output Types Data base file

Report Breaks

Totals and Subtotals

0 – Final Total

1 – 6 Total Levels

Report Breaks 1100 John Smith $ Amount Purchased

Pig Feed 1290 BreakPig Feed 300

Total 1590 Level 2

Chemicals 2000Chemicals 2750

Total 4750 Level 2

Customer Total 6340 Level 1

1300 Jimmy JonesPig Feed 505Pig Feed 900

Total 1405 Level 2

Chemicals 900Total 900 Level 2

Customer Total 2305 Level 1

Final Totals 8645 Level 0

Report Breaks

Define Report Breaks Type break level (1-6) for up to 9 field names, press Enter. (Use as many fields as needed for each break level.) Break Sort Level Prty Field Text Len Dec 1 10 T02.TDCNO Customer Number 7 0 T03.CSLKNM Customer Lookup Name 25 2 20 T02.TDITEM Item Number 14 T02.TDDESC Description 35 T02.TDQTY Quantity 9/4 11 4 TOTAL tdamt*-1 9 2 Bottom F3=Exit F5=Report F10=Process/previous F11=Display names only F12=Cancel F13=Layout F18=Files F23=Long comment

Report Breaks

Format Report Break Break level . . . . . . . : 0 Type choices, press Enter. (Type &field in text to have break values inserted.) Suppress summaries . . . . N Y=Yes, N=No Break text . . . . . . . . FINAL TOTALS Level Field 1 T02.TDCNO 2 T02.TDITEM F3=Exit F5=Report F10=Process/previous F12=Cancel F13=Layout F18=Files F23=Long comment

Report Breaks

Format Report Break Break level . . . . . . . : 1 Type choices, press Enter. (Type &field in text to have break values inserted.) Skip to new page . . . . . N Y=Yes, N=No Suppress summaries . . . . N Y=Yes, N=No Break text . . . . . . . . &t02.tdcno Level Field 1 T02.TDCNO 2 T02.TDITEM F3=Exit F5=Report F10=Process/previous F12=Cancel F13=Layout F18=Files F23=Long comment

Report Breaks

Format Report Break Break level . . . . . . . : 2 Type choices, press Enter. (Type &field in text to have break values inserted.) Skip to new page . . . . . N Y=Yes, N=No Suppress summaries . . . . N Y=Yes, N=No Break text . . . . . . . . &t02.tditem Level Field 1 T02.TDCNO 2 T02.TDITEM F3=Exit F5=Report F10=Process/previous F12=Cancel F13=Layout F18=Files F23=Long comment

Report BreaksTips

Break levels will normally match the sort fields

Suppress summaries – N Will print totals

Suppress summaries – Y Will NOT print totals

Forms of Output

Detail Prints all detail lines

Summary Summarizes and prints ONLY fields with a break

level or fields that are totaled using the report summary functions.

Forms of Output

Select Output Type and Output Form Type choices, press Enter. Output type . . . . . . . . . . . 2 1=Display 2=Printer 3=Database file Form of output . . . . . . . . . . 2 1=Detail 2=Summary only Line wrapping . . . . . . . . . . N Y=Yes, N=No Wrapping width . . . . . . . . . Blank, 1-378 Record on one page . . . . . . . N Y=Yes, N=No F3=Exit F5=Report F10=Process/previous F12=Cancel F13=Layout F18=Files

Forms of Output

1100 John Smith $ Amount Purchased

Total Feed 1590 Level 2

Total Chemicals 4750 Level 2

Customer Total 6340 Level 1

1300 Jimmy Jones

Total Feed 1405 Level 2

Total Chemicals 900 Level 2

Customer Total 2305 Level 1

Final Totals 8645 Level 0

Forms of Output

Define Report Breaks Type break level (1-6) for up to 9 field names, press Enter. (Use as many fields as needed for each break level.) Break Sort Level Prty Field Text Len Dec 1 10 T02.TDCNO Customer Number 7 0 T03.CSLKNM Customer Lookup Name 25 2 20 T02.TDITEM Item Number 14 T02.TDDESC Description 35 T02.TDQTY Quantity 9/4 11 4 TOTAL tdamt*-1 9 2 Bottom F3=Exit F5=Report F10=Process/previous F11=Display names only F12=Cancel F13=Layout F18=Files F23=Long comment

Forms of Output2-Summary Tips

Fields that are totaled with the summary function will automatically print Quantities and Dollar Amounts

Use the break levels to print other fields Ex. if the item no needs to print on the report then

select it as a break level

Output Types

Select Output Type and Output Form Type choices, press Enter. Output type . . . . . . . . . . . 3 1=Display 2=Printer 3=Database file Form of output . . . . . . . . . . 1 1=Detail 2=Summary only Line wrapping . . . . . . . . . . N Y=Yes, N=No Wrapping width . . . . . . . . . Blank, 1-378 Record on one page . . . . . . . N Y=Yes, N=No F3=Exit F5=Report F10=Process/previous F12=Cancel F13=Layout F18=Files

Output Types

Define Database File Output Type choices, press Enter. (The printed definition shows the output file record layout.) File . . . . . . . . . mthlysales Name, F4 for list Library . . . . . . karenqry Name, F4 for list Member . . . . . . . . *FILE Name, *FIRST, *FILE, F4 for list Data in file . . . . . 1 1=New file, 2=Replace file 3=New member, 4=Replace member 5=Add to member For a new file: Authority . . . . . *LIBCRTAUT *LIBCRTAUT, authorization list name, *CHANGE, *ALL, *EXCLUDE, *USE Text . . . . . . . . Print definition . . . N Y=Yes, N=No F3=Exit F4=Prompt F5=Report F10=Process/previous F12=Cancel F13=Layout F18=Files

Output TypesTips

Never save the data file to your AgVantage data library COxDATA

Create the query using option 1 – New file

then change query to use option 2 – Replace File

Exercises 4 & 5 & 6

See Handouts

Thank You for attending!