Alingsås39000

inhabitants

Located in the west part of

Sweden

Alingsås TestimonyOpen intranet and collaboration plattform

at the Muncipality of Alingsås

Concept - Experiences – Future

Göran Westerlund IT ChiefAlfresco Day Stockholm 2014-06-12

IMalin Ahlander Systemförvaltare

goran.westerlund@alingsas.se

"The platform will continue to evolve

toward open source ... making us less

dependent on individual suppliers”

From the Municipal IT/IS-strategy

IT/IS-strategy

”Alingsås will be one of the leading municipalitys in

E-goverment 2016”

goran.westerlund@alingsas.se

”IT should focus on support to business

development”

According to law, the municipalities are responsible for:

● Childcare and pre-school● Primary and secondary schools● Social service● Elderly care● Support to people with disabilities● Health and environmental issues● Emergency services (not policing)● Urban planning● Sanitation (waste, sewage)

Municipalities of Sweden

goran.westerlund@alingsas.se

Intranet - open collaboration plattform

To implement a well-functioning digital work tool for all staff and

students.

Goal

goran.westerlund@alingsas.se

4000 employes 6000 students

Flexible & StructuredEasy publicationRight information to the right peopleSimple & secure loginA platform for staff & studentsThe right info to the right audience

What?

Intranet - open collaboration plattform

goran.westerlund@alingsas.se

Organization & Role managementStructured document storageResponsive webdesignAgile software development Usability – funka.seOpen standard - open source

How ?

Intranet - open collaboration plattform

goran.westerlund@alingsas.se

ECM – AlfrescoCMS - DrupalSSO - Shibboleth

Software

Intranet - open collaboration plattform

goran.westerlund@alingsas.segoran.westerlund@alingsas.se

Our roadmap in Intranet and document management

2013

DominoDoc

2000 2006

Intranet 2.0Intranet 1.0 Intranet 3.0

Sof

twar

eF

unc t

ion

Archivingbuilding permits

2008

Document management New diarysystem

2007

New externalwebb

New CMS

New ECM

New intranet

goran.westerlund@alingsas.se

Structure vs Presentation

vs

goran.westerlund@alingsas.se

Where can I find my information ?

goran.westerlund@alingsas.se

• New modern and future secure intranet

• A new document management system

• A platform for all employees to be involved in

• Structured document storage for intranet

• Transparency between document management and intranet

• Project Set - two projects, one for intranet and one for document management

Intranet - open collaboration plattform

goran.westerlund@alingsas.se

Archiving building permits

goran.westerlund@alingsas.se

● Collaboration surfaces forclassified document (e.g schools or social care)

● Collaboration surfaces for projects● Collaboration surfaces for

public document

goran.westerlund@alingsas.se

Document management & collaboration

Governing documents

Supporting documents

Departmental Protocols

Political protocols

Departmental documents

Document structure

goran.westerlund@alingsas.segoran.westerlund@alingsas.se

Deparment for eldery care

Improving productivity

● Less time spend looking/searching for documents

● Less time spend on sending mail● No more attachment - takes away

inconsistens

goran.westerlund@alingsas.se

Intranet –Alfresco integration

goran.westerlund@alingsas.se

● Quick access to collaboration surface in Alfresco● My favorite collaboration surface

goran.westerlund@alingsas.se

● LDAP

● API REST(webscript)

● Organzational structures → Alfresco Groups

● All information in Alfresco is access controlled

Intranet –Alfresco integration

My newsJoint news

Function-oriented

Collaboration surfaces

Personal right column

Crisis news

Buy & Sell

Course booking

goran.westerlund@alingsas.segoran.westerlund@alingsas.se

Jobs

Search

Responsive webb

goran.westerlund@alingsas.se

Function - employment

employment

goran.westerlund@alingsas.se

work environment

Function – work environment

goran.westerlund@alingsas.se

how we work

Function – ‘how we work’

goran.westerlund@alingsas.segoran.westerlund@alingsas.se

Function – organization

organization

goran.westerlund@alingsas.se

service and support

Function – service and support

goran.westerlund@alingsas.se

CMS

An

stä

llda

Single Sign On

Metakatalog &Edirectory

Document management & collaboration

Webbpublication

Open standards

CMS

An

stä

llda

Single Sign On

Metakatalog &Edirectory

CMIS

Telecommunication

Document management & collaboration

EmployedStudentsSAML2

API

LDAP

Webbpublication

Open standards

Experiences

● Several projects interact● Different cultures enriche - people from office/administration, elderly care and schools

● Agile development - plus and minus● Premium products - Alfresco and Drupal and competent integrator (RedPill-LinPro).

● Open code and open standards

goran.westerlund@alingsas.se

Next steps

● Further integration Alfresco – Intranet● More metadata● Enterprice search● Upgrades ”twice a year”● Integration GAFE and schoolfederation

goran.westerlund@alingsas.se

Thank you !goran.westerlund@alingsas.se

Code from the project in Alingsås is published at:http://code.google.com/p/alingsas-kommun-drupal/ http://code.google.com/p/alingsas-kommun-alfresco/