Post on 21-Jul-2015
Books (18,000 titles) Periodicals (600 titles) Films and videos (8,000) Manuals (8,000) Still images (over 2.5 million) Drawings (10,000) Special Collections (230 personal &
corporate papers) Maps (1,000) Flight Logs (500) Oral Histories (600)
Increase and improve user accessibility Preserve assets for future generations Standardize and improve consistency Improve efficiency and productivity Raise awareness of collections
Fragmented listings (excel, word, filemaker Pro, Mac, & card catalog – refer to next slide
Organization began with SDASM’s secondary sources (books & periodicals)
Purchased an Integrated Library System 2007
Converted card catalog into MARC
Non book records were converted to Excel, and customized search fields were developed for each type of material following national cataloging standards and practice.
Separate listings for each material type in several formatsStandardize cataloging for consistencyDevelop basic keyword lists for subject and aircraft to improve search results
Plan ahead and coordinate Determine appropriate fields (MARC
equivalents) Write instructions for adding data to Excel
sheets Select appropriate keywords Edit sheets before uploading to AeroCat Add link after digitizing Be consistent!
Rapid Capture Station for photos 600 DPI Tiffs/Jpegs Before 60,000 images in 10 years using a flatbed
scanner. With the Rapid Capture Station this number
has more than doubled: 70,000 images digitized in one year!
Need large digital storage capacity and back up!
Digital Asset Management System (DAMS)
Over 100 million views Increased exposure and revenue Public has given us incredible feed back Corrections and info Internal use by staff Tags and comments
analyzed to improveaccount
One person added 50,000 tags! Sample tags
Online catalog, AeroCat: http://s92006.eos-intl.net/S92006/OPAC/Index.aspx
Public online cataloging sites (OAC) Public photo and video sites (Flickr and
YouTube sites) SDASM website www.sandiegoairandspace.org 2-4 can be searched by online search engines
Completed 2-year project to process 200 special collections of personal papers and corporate records.Finding Guides Listed on:Online Archive of California (OAC)SDASM websiteAeroCatFlickr (once photos are digitized)
Create document in Word Convert in Archivist Toolkit into EAD and
MARC Upload to OAC, AeroCat, and SDASM website
Differences between databases (OAC & AeroCat) refer to next slides for formats
Problems transferring data across systems, even when in MARC format
Conversion of Archivists’ Toolkit records into OAC and AeroCat requires additional editing
Problems with Archivists’ Toolkit Archivists’ Toolkit no longer supported
Flickr – over 185,000 images www.flickr.com/photos/sdasmarchives
YouTube – over 1,500 films www.youtube.com/user/sdasmarchives Facebook Library blog Twitter Pinterest
Flickr views average 100,000 per day Flickr comments and tags continue to be of
high value In four years, received over 100 million views
on Flickr In one year, received over a million views on
YouTube and continues to grow
Remote requests have increased by three-fold Onsite visitors have remained the same Income from photo requests have doubled Museum website visits have increased by 71%