Post on 18-Jan-2017
HEALTH AND SAFETY DOCUMENTS MADE EASY
How to leverage health and safety to win more work in
2016
1. Quick intro about HANDS HQ
2. Why health and safety is so important to a growing electrical business
3. Get your health and safety paperwork to work for you
4. What you can do to be more efficient
5. Use health and safety to win more work
Today’s Webinar
HANDS HQ is a cloud based app to help you
create…
Risk assessmentsMethod statements
COSHH assessments
…and soon Construction Phase Plans too!
The days of copy-and-paste are over!
80%
20%
TIME SAVING
80%
“Accurate documents are so easy to produce with HANDS HQ.
As a result, staff are taking a real
interest developing their RAMS
documents now”
From 90% of documents rejected, to 0%
90%
10%
LESS REJECTIONS
90%Justyn Poppitt
Managing DirectorJD Contract Sealants
“I spend no more than five to ten minutes raising documents and we've had no documents sent back…"
All of this in minutes, from any laptop, tablet
or phone
• Reducing lost time / incidents onsite• Avoiding jail and heavy fines
• Win work by demonstrating H&S competence and effectiveness
3 direct cost benefits to your business…
Reducing lost timeIssues Costs
Absenteeism or sick leave Sum of costs associated with lost work time i.e. replacement and lost
productionPersonnel turnover due to
poor working environment, or early retirement or disability
Sum of costs from unwanted turnover issues,
such as replacement costs, additional training,
productivity loss, advertisements,
recruitment procedures
Avoiding jail and heavy fines• New sentencing guidelines in line with
your turnover can now result in fines up to £20 million
Avoiding jail and heavy finesCompany size Turnover Potential fines
Large organisation £50 million+ £3 - £20 millionMedium
organisation£10 million - £50
million £1.2 - £7.5 million
Small organisation £2 million - £10 million
£350,000 - £2.8 million
Micro organisation up to £2 million £180,000 - £800,000
Avoiding jail and heavy fines• Corporate manslaughter can result in
jail time for directors or managers
Win work by demonstrating H&S competence and
effectiveness• Indirectly, these new sentencing guidelines will have an even larger
effect if you’re an electrical subcontractor
Principal contractors
• Average profit margin across the top 25 UK construction firms down to 1.2%
Company Turnover ProfitISG £1.6bn £7.0 million
Laing O’Rourke £3.5bn £23.4 millionKier £2.07bn £70 million
Principal contractors
• Health and safety is now an operational risk for principal
contractors – a serious incident could wipe out an entire year’s profit
• Even more pressure will be applied to subcontractors
Win work by demonstrating H&S competence and
effectiveness• Getting your paperwork right and
submitted on-time will offer the biggest direct advantage to winning
more work
1. Write new documents for each job
2. Review control measures
3. Identify who’s at risk
4. Know the site rules and include them
5. Have a system in place for quickly making updates
6. Stay up-to-date on the latest legislation
7. Designate who’s responsible
7 ways to write better documents
1. Write new documents for each job
2. Review control measures
3. Identify who’s at risk
4. Know the site rules and include them
5. Have a system in place for quickly making updates
6. Stay up-to-date on the latest legislation
7. Designate who’s responsible
7 ways to write better documents
1. Write new documents for each job
• The number 1 reason for rejected risk assessments and method statements is lack of project-specific details
• Demonstrating your understanding of the different risks found on each site will often be the difference between acceptance or rejection by your client of your RAMS documents
7 ways to write better documents
1. Write new documents for each job
2. Review control measures
3. Identify who’s at risk
4. Know the site rules and include them
5. Have a system in place for quickly making updates
6. Stay up-to-date on the latest legislation
7. Designate who’s responsible
7 ways to write better documents
2. Review control measures
• Review your control measures and make changes to your risk ratings
7 ways to write better documents
1. Write new documents for each job
2. Review control measures
3. Identify who’s at risk
4. Know the site rules and include them
5. Have a system in place for quickly making updates
6. Stay up-to-date on the latest legislation
7. Designate who’s responsible
7 ways to write better documents
3. Identify who’s at risk
• Identify who could be at risk – and it’s not always the same on every job
• If your working on tower scaffolding near a public walkway, not only are all site operatives at risk but also the public – your risk assessment should clearly identify this.
7 ways to write better documents
1. Write new documents for each job
2. Review control measures
3. Identify who’s at risk
4. Know the site rules and include them
5. Have a system in place for quickly making updates
6. Stay up-to-date on the latest legislation
7. Designate who’s responsible
7 ways to write better documents
4. Know the site rules and include them
• Ensure site specific rules are included in your RAMS documents
• If there are specific first-aid procedures, or special requirements for site access that need to be followed, mentioning them in your documentation will show your client that you’ve taken a good look at the site and considered the risks that are unique to that location and job.
7 ways to write better documents
1. Write new documents for each job
2. Review control measures
3. Identify who’s at risk
4. Know the site rules and include them
5. Have a system in place for quickly making updates
6. Stay up-to-date on the latest legislation
7. Designate who’s responsible
7 ways to write better documents
5. Have a system in place for quickly making updates
• Ability to easily make changes, and submit new documents to principal contractor will impress - but also keep your staff safe
• Many sites now employing dynamic risk assessments too
7 ways to write better documents
1. Write new documents for each job
2. Review control measures
3. Identify who’s at risk
4. Know the site rules and include them
5. Have a system in place for quickly making updates
6. Stay up-to-date on the latest legislation
7. Designate who’s responsible
7 ways to write better documents
1. Write new documents for each job
2. Review control measures
3. Identify who’s at risk
4. Know the site rules and include them
5. Have a system in place for quickly making updates
6. Stay up-to-date on the latest legislation
7. Designate who’s responsible
7 ways to write better documents
7. Designate who’s responsible
• Demonstrate understanding of who’s ultimately responsible onsite
7 ways to write better documents
4 ways to be more efficient• Pre-prepare RAMS documentation
• Have principal contractor templates pre-filled
• Complete your documents from the field• Collaborative approach to distribute
workload
Pre-prepare RAMS documentation
• Repetitive tasks may not change much, i.e. PAT testing. Create RAMS templates for activities like
these that can be easily edited• Working from heights on certain plant like access
scaffolding could also be templated• Spend the time to create these documents upfront
to avoid stress• These will all need to be edited for the job - but your
templated documents may help reduce 60% of the workload
Principal contractor templates• Some principal contractors like you to
complete RAMS in their format• Some information about your
organisation can be prefilled and kept on file
• If you can get your hands on these templates, it could be worth doing a test document – they’re not as daunting as
they look!
Complete RAMS from the field• Get documents to your client – fast
• No delays waiting to get back from the office
• Impress them with accuracy and speed• As a construction manager, chasing
subbies for their documents is really painful!
• If you’re a larger business, consider distributing the work load
• Get your staff trained on how to compile RAMS & COSHH
• Give them ownership, HSE like to see this – as long as you have a system in
place
Collaborative approach
• Make your documents site specific!• Focus on the accuracy of your
documents• Collaborate on documents
• Put effort into your RAMS and aim for 0 rejections, your client will notice the
effort
Let recap
• HSE provides a great free resource here
• Watch our last webinar on 101 H&S for Electricians for the basics on your requirements
More resources