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NEWCOMERS! WHADDUPP?!!!!

Presenter: Wayne Madry Business System Analyst – CE Subject Matter Expert

Mitchell Community College(704) 978-5433Madryw@nccommunitycolleges.edu

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What is Colleague?

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- An Administrative Software System -In existence for 20+ year.

-Primarily used by 4-year institution-Software consists of Five applications (UT, CORE,

ST, CF, HR)

Colleague is

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HumanResource

Financial

Non Credit(CE)

Legacy System

Credit (CU)

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Challenge

Student

HumanResource

FinancialHumanResource

Financial

Non Credit(CE)

Credit (CU)

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Colleague’s Integration

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THE

CHANGING

HORIZION

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Credit (CU)

Non-Credit (CE)

Basic Skills

Wayne Community

College

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Third Party Systems

Implementation

Template

Enhancements

NCCCS Project

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APPLICATIONS

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NCCCS Template• Core• Financial – GL, PU, AP, FX, PA• HR• Budget• Student – All modules except Residential Life• Web Advisor

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19 Enhancements

• Equipment/Inventory• E-Procurement• Combined Course Library• Curriculum Standards• Academic Programs• Developmental Education

Reporting• Human Resource Development• Literacy Education Information

System• Parking• Correctional Reporting

• Regional Calendaring• Fire Certification• Small Business Center• New and Expanding Industry

Training • Research and Institutional

Effectiveness• Program Audit• Safety• Facility• Career Planning and Placement

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CHALLENGES College Information

System (CIS) Implementation

Training/Installation Intense/Focused Vertical/Horizontal CE/BSP/CU

Integration

Staff Intensive Learn Software Continuous

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ORGANIZATIONAL IMPACT

• REDEFINED RELATIONSHIP BETWEEN CE/BSP/CU

• ESTABLISHED WORKFLOWSRegistrar

Cashiering

Registration• SPECIALIZED PARTTIME

EMPLOYEES

• LANGUAGE ADAPTATION• EQUIPMENT

ACQUISITION• PROGRAM

MANAGEMENT

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COURSE CREATION

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XUCOThen and Now

• Now• Then

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XUIC

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COCOSupports Repeat Policy

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CRSEEstablish a new course

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SECTClass being offered

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CREATING FACULTY

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FCTYAdd Faculty to System

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FASC

Assign Instructor to Section

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CREATING/ENTERING A STUDENT/STAFF

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NAECreate Person In System

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RGPEEntering Student into System

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XNCAEnter Demographic on Student

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RGNRegister Student for Class(es)

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FGRNGrade Section (Class)

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BENEFITS

• Flags/Communication Mgt• 3rd Party Software• ID Conflicts/Overlaps

RoomsInstructors

AssignmentStudents

Underage Social Security

Number

• Section Copy• Program Audit• Degree Audit• Transcripts• Web Registration• Faculty Credentials• Single Student Record

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BENEFITS CONT’DRepeat Management

Discount Schedule3rd Party Billing

Fire & Rescue CertificationManage Census Date

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ChallengesWe have accomplished some…….!!!!

• Ensure Data Consistency• Support Accuracy of Colleague Reports• Ensure Data Retrieval• Implement Web Student Registration• Implement Web Attendance Tracking• DATATEL Regional Groups• Create and Manage Instructional Contracts• Identify and Correct Program “bugs”• Evaluate and Improve Administrative Workflows

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Future Training Classes• http://www.nccommunitycolleges.edu/Traini

ng/CIS_Training/CISTrainingHomePage.html• Above web link accesses 90-Day Training

Calendar • If you have a specific training need, please

contact Patrick Fleming, (919) 807-7049 or email: flemingp@nccommunitycolleges.edu

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Did you get it?

QUESTIONS?CONCERNS?

COMPLAINTS?DONATIONS?