Post on 30-Dec-2015
description
University Safety Office
10 Parks Road
Oxford OX1 3PD
01865 270811
https://www.admin.ox.ac.uk/safety
Health and Safety
Self Assurance Toolkit
Directly at: oxford.financesat.co.uk/security/login
Or via: www.admin.ox.ac.uk/safety/selfassurance
Today’s Aims
• Background to the Toolkit
• How to complete the toolkit
• Points to consider
Background
Background
• Replacement of Self Assessment form
• Based upon Finance Self Assurance Toolkit
• Web-based program
• Aligns directly to HASMAP standard
Purpose
• To help identify effective systems of control
• To help identify areas for improvement
• To monitor performance across the University,
but NOT as a ranking exercise.
Self Assurance Toolkit
Ten questions:1. How does your department decide what actions to take to comply with health and safety legislation?
2. How does your department conduct risk assessments and ensure that precautions/controls are adequate?
3. How does your department establish and maintain management control?
4. How does your department consult with its members and encourage participation in developing safety procedures?
5. How does your department identify training needs and ensure everyone is informed and suitably trained in procedures?
6. How does your department ensure incidents are reported, managed and investigated?
7. How does your department conduct inspections and ensure corrective and preventative measures are implemented?
8. How does your department ensure those with authority are committed to controlling risk and preventing harm to people?
9. How does your department ensure health & safety is seen as an integral part of the department's overall objectives?
10. How does your department manage health and safety in respect to the following ‘key topics’ (waste liquid nitrogen)?
Self Assurance Toolkit
Ten questions:1. How does your department decide what actions to take to comply with health and safety legislation?
(Planning to improve performance)
2. How does your department conduct risk assessments and ensure that precautions/controls are adequate?(Risk Control)
3. How does your department establish and maintain management control?(Control)
4. How does your department consult with its members and encourage participation in developing safety procedures?(Co-operation)
5. How does your department identify training needs and ensure everyone is informed and suitably trained in procedures?(Communication/Competence)
6. How does your department ensure incidents are reported, managed and investigated?(Accidents and Incidents)
7. How does your department conduct inspections and ensure corrective and preventative measures are implemented?(Surveying/Corrective measures)
8. How does your department ensure those with authority are committed to controlling risk and preventing harm to people?(Leadership/Review)
9. How does your department ensure health & safety is seen as an integral part of the department's overall objectives?(Integration)
10. How does your department manage health and safety in respect to the following ‘key topics’ (waste. liquid nitrogen)?(Key Topics)
How to complete the toolkit
How to complete the toolkit
http://oxford.financesat.co.uk/security/login
UsernamePassword
How to complete the toolkit
Question
How to complete the toolkit
A set of answers
How to complete the toolkit
Performance Levels
How to complete the toolkit
For each answer click on the ‘Performance Level’ that best represents your department
How to complete the toolkit
For each answer click on the ‘Performance Level’ that best represents your department
How to complete the toolkit
Add ‘Evidence’
How to complete the toolkit
‘Evidence’
can be a
written summary
Or
attachment
How to complete the toolkit
Click on ‘Level’ and add
‘Evidence’ for all
remaining answers
How to complete the toolkit
When all lights turn ‘Green’ can
submit
How to complete the toolkit
Supporting Information
Supporting Information
Click on ‘More Info’
Supporting Information
Click on ‘More Info’
More Information:University policy statement S2/11 – Health and Safety Management Responsibilities outlines the University’s arrangements for managing health and safety, describing the duties for specific levels of personnel, most notably the Head of Department and individual supervisors. These responsibilities are further defined within relevant policies, detailing the exact duties that individuals are expected to perform. Furthermore, a department’s statement of safety organisation and local standards should further detail who is responsible for specific actions. By clearly describing the processes that individuals are expected to undertake, it avoids ambiguity, encourages participation and helps monitor performance.
Example: A department expanded upon the basic format of the University statement of safety organisation proforma, to specifically name and differentiate between those who had Executive Responsibility or Advisory Duties for health and safety. They also identified and named individuals who held ‘Executive Responsibility’ for their shared communal areas, such as their radiation room, tissue culture laboratories and liquid nitrogen facility. Arrangements with an adjoining department were also outlined so it was clear who was responsible for portable appliance testing, waste management and first aid. Finally, the statement alluded to other specific documents which outlined the ‘specific arrangements’ for working with their significant hazards (e.g. ionising radiation, pathogens, carcinogens).
Supporting Information
Click on ‘More Info’
Suggested Evidence:How are specific health and safety responsibilities decided upon?Who are the key individuals involved in the health and safety management?Are these individuals accountable for the implementation of relevant controls?
Supporting Information
Click on ‘Useful Links’
Supporting Information
Click on ‘Useful Links’
Supporting Information
General:S2/11 - Health and Safety Management ResponsibilitiesS3/10 – The health and safety of young people and childrenS1/09 - Supervisors responsibilitiesS7/08 - Construction (design & management) regulationsS6/08 - Contractors working on university premisesUniversity Safety Office - Policy statements University Occupational Health Service – Policies and Guidance
Topic Specific:S10/10 – Management of work with ionising radiationS4/10 – Working safely with electricityS5/09 – Biorisk management S2/09 - Laser SafetyS5/07 – Safety in fieldworkS8/05 - The general local rules for work with sealed and unsealed radioactive substancesS6/05 – Control of substances hazardous to health (COSHH)S2/03 – Prevention of laboratory animal allergyS4/99 – Safe use of woodworking machinery
Performance Profile
Approval Process
DSO completes
toolkit
Approval Process
DSO completes
toolkit
Head of Department
reviews
Approval Process
DSO completes
toolkit
Head of Department
reviews
Back to DSO if
changes required
Approval Process
DSO completes
toolkit
Head of Department
reviews
Submitted to Safety Office
Back to DSO if
changes required
Approval Process
DSO completes
toolkit
Head of Department
reviews
Submitted to Safety Office
Back to DSO if
changes required
Area Safety Officer has
access to their departments
Approval Process
Points to Consider
Points to Consider
1. How does your department decide what actions to take to
comply with health and safety legislation?
Points to Consider• Review of University policies/Non-University guidance• Defining what needs to be done, by whom and when• Setting priorities
Evidence• Handbooks, Safety Manuals, Standard Operating Procedures• Risk Register, Departmental H&S Risk Assessments
Points to Consider
2. How does your department conduct risk assessments and
ensure that precautions/controls are adequate?
Points to Consider• General vs. Topic Specific risk assessments• Review/Signing off assessments• Implementation of control measures
Evidence• Fire Risk Assessment• Samples of key topic specific assessments• Inspection findings
Points to Consider
3. How does your department establish and maintain
management control?
Points to Consider• Executive Responsibility vs. Advisory Roles• Supervision, including lone or remote working• Control of contractors• Liaison with other departments
Evidence• Statement of Health & Safety Organisation
Points to Consider
4. How does your department consult with its members and
encourage participation in developing safety procedures?
Points to Consider• Safety Committee representation• Involvement of staff and students
Evidence• Safety Committee Minutes, Agenda, Terms of Reference
Points to Consider
5. How does your department identify training needs and ensure
everyone is informed and suitably trained in procedures?
Points to Consider• Written instructions, signs, emails & notices• Induction training• Training applicable to individual needs• Competent advice
Evidence• Training Records
Points to Consider
6. How does your department ensure incidents are reported,
managed and investigated?
Points to Consider• Accidents, fire, ill-health, sickness, near-miss, loss of
containment• First aid & emergency response
Evidence• Incident records• Assessment of first aid needs• Contingency plans
Points to Consider
7. How does your department conduct inspections and ensure
corrective and preventative measures are implemented?
Points to Consider• Areas inspected in past year• Inspection teams• Number of actions completed
Evidence• Inspection reports
Points to Consider
8. How does your department ensure those with authority are
committed to controlling risk and preventing harm to people?
Points to Consider• Proactive vs. Reactive• Summary reports to Senior Management & University
Evidence
• Resources allocated
Points to Consider
9. How does your department ensure health & safety is seen as
an integral part of the department's overall objectives?
Points to Consider• New research projects• New building projects
Evidence
• New or updated risk assessments
• DSO, ASO, OUED, Safety Office involvement
Points to Consider
10. How does your department manage health and safety in
respect to the following ‘key topics’
• Waste management
• Liquid nitrogen
And finally…
• Toolkit open until End of September, 2012
• Excercise will be repeated Sept to Nov each year
• Identify areas of improvement and implement
Any questions?
• http://oxford.financesat.co.uk/content
• http://www.admin.ox.ac.uk/safety/selfassurance/
• toolkit_support@admin.ox.ac.uk
• postmaster@safety.ox.ac.uk