GreenTech: Reducing Your Paper Usage

GreenTech: Reducing Your Paper Usage Conference Call: 866-740-1260 Access Code: 6339392

November 18, 2008

Conference Call: 866-740-1260Access Code: 6339392

Facilitator: Anna Jaeger, TechSoup GlobalPresenters: Steve Adams, Protus

Susan Kinsella, Conservatree

Using ReadyTalk

• Chat & raise hand • Mute = *6,

Unmute = *7• If you lose your

internet connection, reconnect using the link emailed to you.

• If you lose your phone connection, re-dial the phone number and re-join.

You are being recorded…

• This seminar will be available on the TechSoup website along with past webinar presentations:– www.techsoup.org/hsc/page9003

• You will receive a link to this presentation, material and links.

• After the webinar, you can ask follow-up questions in the Tech Planning Forum:– http://tinyurl.com/5av5g8

Facilitator: Anna Jaeger, TechSoup GlobalPresenters: Steve Adams, Protus

Susan Kinsella, Conservatree

Sponsored by:

GreenTech: Reducing Your Paper Usage

Agenda

• Introductions

• Conversation with Susan Kinsella

• Conversation with Steve Adams

• About recycled paper

• Audience Q&A

• About TechSoup

Today’s Speakers

Volunteers Sam Wehbe (Protus)

Kami Griffiths (TechSoup)

Anna JaegerTechSoup

Steve AdamsProtus

Susan KinsellaConservatree

GreenTech Initiative

Our mission is to help nonprofits and other social benefit organizations reduce their environmental impact through the effective use of technology.

1. Assess and track paper use in your office and report on it

2. Change printer/copier settings and habits

3. Use electronic documents – online faxes

4. Distribute annual reports and marketing collateral as PDFs

5. Buy recycled content paper

Five Things You Can do to Reduce Paper Usage

Paper Use Statistics

• It takes one 15-year old tree to produce half a box of paper.

• One tree can filter up to 60 pounds of pollutants from the air each year.

• Every year enough paper is thrown away to make a 12’ wall from New York to California.

What can nonprofits & libraries do?

• Reduce, reuse, recycle: Make some changes internally

• Be change agents: Spread the word to your constituents and communities

What is MyFax?

• Internet-based fax service • Send and receive faxes using

existing email accounts and the Web

• Eliminates fax machines• Local and toll-free numbers

available• $7.50 USD per month,

Nonprofit preferred pricing.– No need for fax supplies,

dedicated lines, and long distance charges.

Send a Fax

Receive a Fax

Sending Faxes by Email

Fax Machines

Pros • Ubiquitous – easy to find and

acquire• Easy to use• Easy to install

Cons • Costly

– Second phone line required– Long distance charges– High-maintenance

• Ongoing paper and toner replenishment

• Hardware maintenance• Environmentally unfriendly• Paper-based• Insecure, can violate privacy• Noisy

Fax has widespread use in Nonprofits:

Inbound

Communications

Inbound

Communications

Outbound

Communications

Outbound

Communications

ContractsContracts

Financial TransactionsFinancial Transactions

Virtual OfficesVirtual Offices

Legal DocumentsLegal Documents

Mobile Employees and

Volunteers

Mobile Employees and

Volunteers

Shared Facilities Shared Facilities

OfficesOffices

Challenges

• Internet Fax– Awareness– Does it work?– Difficult to Use?– Expensive?

Security and Privacy

• Faxes arrive directly in your private email inbox, or access through secure website

• Fully redundant with advanced security measures

• Secure access via VPN, TLS, SSL and encryption option

• Helps to meet compliance with HIPAA, SOX

Training and Best Practices

• Tutorials on demand• Webinars• Case Studies• User Guides• Demos

MyFax Support

• Support and Service– Free 24/7 full-service customer support – Additional online support options

• Comprehensive Knowledge Base• Tutorials and Demos• User Guides

Environmental Costs of Faxing

Excess Paper Use

Fax Machines are Energy Vampires!

Electronic Waste

The hidden costs of a fax machine

• Based on a low end fax machine ($149.99)

• Other Costs:– Ink Cartridge = $40.00– Paper– Maintenance– Electricity

Monthly Fax MachineMyFax NPO

Second Line $40.00 $7.50

Total cost of Ownership Year One

$480.00 $90.00

MyFax Nonprofit Preferred Pricing

• $7.50/month Nonprofit preferred pricing

• Local or Toll-free number• 100 sent and 200 received

pages• Works with any fax machine• Fax by Email, Web, or MS

Office• No Contract• Free 1 year online storage• www.myfax.com/techsoup

MyFax Send and Receive Options

• Send and Receive Faxes using existing email accounts

• Send and Receive Faxes using the Web (MyFaxCentral)

• Send Faxes using MS Office

Send Faxes Online Using MyFaxCentral

Send Faxes Online

Send Faxes Using MS Office: Step 1

Send Faxes Using MS Office: Step 2

100% Recycled Copy Paper

REDUCES:• Total energy consumption – 44%• Net greenhouse gas emissions – 38%• Particulate emissions – 41%• Wastewater – 50%• Solid waste – 49%• Wood use – 100%

Tons of Fiber Input to Make One Ton of Paper Pulp

Type of pulpExamples of typical paper

Volume of required material

Wood fiber kraftOffice and printing papers

4.4 tons of fresh trees

Wood fiber mechanical Newspapers2.2 tons of fresh trees

Recycled kraftOffice and printing papers

1.4 tons of recovered paper

Driving Change

• Bring people along - Open the discussion

• Explain the environmental & cost savings

• Pick one change

• Do not shame

• Report back on the impact

For people who love the feel of paper

• Use electronic faxes

• Help them change their margins

• Set printers to duplex

• Use a utility like GreenPrint, FinePrint or AdBlock Plus

• Suggest multi-up printing

• Use recycled content paper

Please raise your hand if you have a question.

Continue the Discussion…

• Additional questions can be answered by posting in the Tech Planning forum:– http://tinyurl.com/5av5g8

Get the Most Out of TechSoup

• At TechSoup, you’ll find a range of technology services to help your nonprofit:

– Read helpful articles in our Learning Center– Request donated software, hardware, and online

services– Join our community forums to learn from your

colleagues– Browse upcoming events and conferences

TechSoup Stock Vendor Partners

TechSoup Global Network Partners

Partners carry TechSoup into 19 countries (outside North America)Australia Belgium Botswana ChileFrance Germany Hong Kong HungaryIndia Ireland Luxembourg MexicoNew Zealand Poland Russia (Pilot) South AfricaSpain Taiwan United Kingdom

Future TechSoup Talks Webinars

• Stop Spam Today!– Tuesday, December 9, 11 a.m. Pacific

Thank you to our Webinar Sponsors!

For More InformationContact: Anna Jaeger, TechSoup

415-633-9433 ajaeger@techsoup.orgwww.techsoup.org/greentech/paper

Sam Wehbe, Protus 613-733-0000 ext.584 swehbe@protus.com

Susan Kinsella, Conservatreewww.conservatree.org

GreenTech: Reducing Your Paper Usage

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