Post on 25-Feb-2016
description
1
Grant Process
Proposal Preparation
Proposal Writing
Project Implementation
Evaluation and Assessment
Reporting
2
Grant Process
Phases can overlap.
Program Management must be aware of all phases.
Collaboration is key: no one can do it alone.
3
A Proposal Development Model
Identify Your Strengths, Weaknesses, and Identity
Identify A Project That Supports Your Core Mission/ Philosophy
Develop The Project
Assess Need for the Idea Research the Idea
Build Support and Involvement
Identify Alternate Approaches
Prepare Project Description
4
A Proposal Development Model
Research Potential Sponsors
Prepare Project Description
Select Funding Source Identify Sponsor That Match Your
Mission
Plan Proposal WritingLetters of Inquiry Mini Proposals
Write Proposal
Submit Proposal
5
Proposal Preparation
What to Do Before You Start Writing
Plan, Plan, Plan
6
Proposal Preparation
Identify Strengths, Weaknesses, & Identity
Stick to your core mission, who you are, and what you do.
Be honest.
7
Proposal Preparation
Identify and Develop A Project That Supports Your Mission
KEY: Collaborate within your organization to get ideas.
Can you do the project? Reality Check
8
Proposal Preparation
Identify and Develop A Project That Supports Your Mission
What do you want to do, how much will it cost, and how much time will it take?
What difference will the project make and for whom: your organization, your field, the community, state, nation, world, etc.?
9
Proposal Preparation
Identify and Develop A Project That Supports Your Mission
What has already been done in the area of your project? By whom? What were the results?
Can the problems you claim to be addressing actually be solved?
10
Proposal Preparation
Identify and Develop A Project That Supports Your Mission
How will you accomplish your goals? What is your plan? How will the results be evaluated?
How will the project be maintained once it's implemented?
11
Proposal Preparation
Identify and Develop A Project That Supports Your Mission
Why should you (your organization), rather than someone else, do this project?
Why should this project be done now?
12
Proposal Preparation
Write A Short, Detailed Project Description (or Mini-Proposal)
No more than 4 pages Problem/need which project addresses Previous work done Proposed solution Resources Timeline Outcomes (for you and for people you serve)
13
Proposal Preparation
Write A Short, Detailed Project Description (or Mini-Proposal)
Consider the project budget and sponsor(s).
Consider the sponsor(s): Write to your audience.
Who are you?
14
Proposal Preparation
Write A Short, Detailed Project Description (or Mini-Proposal)
The Concept The Program/Project Expenses
15
Proposal Preparation
Research Potential Sources of Funding
Your goal: Identify a sponsor that matches your mission.
Sponsor: Government, Corporate, Foundations
16
Proposal Preparation
Research Potential Sources of FundingSources: Notices, Directories,
Colleagues
The best source of information?Be honest.
17
Proposal Preparation
Obtain Sponsor Guidelines and Information
Some prefer phone contact, others have detailed guidelines. Some want an letter of inquiry, others want a full proposal. Some have specific dates for submittals, others are open.
CONTACT PROGRAM OFFICER. READ GUIDELINES.
18
Proposal Preparation
Obtain Sponsor Guidelines and Information CONTACT PROGRAM OFFICER. READ THE GUIDELINES. Obtain copies of previously funded
grants. Collaborate with other programs.
19
Proposal Preparation
Obtain Sponsor Guidelines and Information
CONTACT THE PROGRAM OFFICER!
READ THE GUIDELINES!
20
Proposal Preparation
Clarify Any Questions Before You Start Writing
Understand exactly what the sponsor wants.
READ THE GUIDELINES! Develop a question list for the sponsor
and any collaborators.
21
Proposal Preparation
Plan the Labor Before You Start Writing
Use your resources effectively. Collaborate within your organization.
Tools: storyboarding, writing/editing teams, timelines, management buy-in.
22
Writing the Proposal
General: Follow the Guidelines! Use the project description/mini-proposal
to keep on track. Write to your audience. Put yourself in
the reader’s position.
23
Writing the Proposal
Basic Components of Proposals
Summary (Executive Summary) Problem Statement (Statement of Need) Project Description Project Budget
24
Writing the Proposal
Executive Summary General Statement and Summary of the
Entire Proposal Problem Solution Funding Required Organization and Expertise
25
Writing the Proposal
Executive Summary First Impression of the Proposal The Most Important Section of the
Document (arguably) Keep The Reader Interested-Keep On
Reading! Limit to One Page (usually)
26
Writing the Proposal
Problem Statement/Statement of NeedWhy Your Project Is NecessaryDescribe the problem, present the
facts, and be concise.Your Opportunity To Make The
Argument
27
Writing the Proposal
Problem Statement/Statement of Need
Describe who will benefit and how.
Is the problem worse than others?
Does your project address the need differently or better than other projects?
28
Writing the Proposal
Problem Statement/Statement of Need
Try to avoid circular reasoning.Example:“We don’t have an antimatter modulator. An antimatter modulator will solve the problem.”
29
Writing the Proposal
Project DescriptionObjectivesMethodsStaffing/Administration/ManagementEvaluationSustainability
30
Writing the Proposal
Project DescriptionObjectives (what)Methods (how)Staffing/Admin/Management (who)Evaluation (do what agreed upon)Sustainability (can/should it
continue and get more support)
31
Writing the Proposal
Project Description: Objectives
Measurable Outcomes of Your Project Objectives define the methods. Well-articulated objectives are critical to
success. Objectives are more specific than goals.
32
Writing the Proposal
Project Description: ObjectivesGoal vs. Objective Example: Goal: Our new warp drive will work
better than current engines. Objective: Our warp drive will propel
light-to-medium weight vehicles to sustained speeds of over 186,282 miles per second with a fuel economy equivalent to 12 million miles per ton.
33
Writing the Proposal
Project Description: Methods Specific Activities To Achieve Objectives Should Match Objectives Description of Project Start to Finish Explain Why Your Methods Will Work Help the reader understand how the
project will be implemented. Establish your credibility.
34
Writing the Proposal
Project Description: Staffing Discussion of Who Will Do the Work Numbers, Brief Qualifications, Specific
Roles on Project Plans for Administering the Project Special Resources Available Organizational Roles (if Partnering)
35
Writing the Proposal
Project Description: Evaluation Measurement of Project (results) and/or
Analysis of the Process (how conducted) Usually Presented in a Formal Plan Can Be Used Internally or Shared Great Management and Learning Tool Should Be Built into the Project
36
Writing the Proposal
Project Budget
Must accurately reflect project expenses. Must be consistent with project
description. Can be general or detailed. Usually accompanied by budget
narrative for detail or unusual line items.
37
Writing the Proposal
Project Budget
Can include other revenue sources. Can include in-kind contribution. Can include overhead expenses. CHECK THE GUIDELINES!
38
Writing the Proposal
Basic Components of Proposals
Summary (Executive Summary) Problem Statement (Statement of Need) Project Description Project Budget
39
Basic Grant Tips and Help
Frequently Asked Questions:
Letter of inquiry vs. full proposal? Level of detail in the budget? How do sponsors process and evaluate
proposals? How do I organize a complex proposal?
40
Basic Grant Tips and Help
Frequently Asked Questions:
What do I do after the proposal is submitted?
What if the proposal is turned down and denied funding?
41
Basic Grant Tips and Help
Some Additional Tips:
Find a mentor. Make a commitment to learning. 80% of grant winning is planning. You won’t win if you don’t ask or apply. Find out what sponsors want, and give it.