Grad College Council 7thMeeting(viaZoom)

23March2020

Notes•  EveryoneissettoMuteonJoin.Ifyouwishtospeak,youwillneedtounmuteyourself.Pleasekeepyourselfmutedwhenyouarenotspeaking.

•  WewillvoteusingtheYes/Nobuttonsinthe‘Participants’viewwindow.Pleaselocatethatnow.

•  YoucanusetheRaiseHandbuttontogetthechair’sattention.

Agenda

Graduate College Council Agenda – 23 March 2020, 3pm Via Zoom (only): https://udel.zoom.us/j/601822089 Agenda Item

1. Call to order 2. Secretary’s Report

a. Approval of agenda b. Approval of minutes

3. Dean’s report and questions (Doren) a. Online programs, Aviva Heyn

4. Update on Dean Search (Parcells, Watson, Purciello) 5. Standing reports

a. Graduate student report – Topics of concern to grad student councilors and others

6. Committee reports a. Interdisciplinary Curriculum Committee (Braun) b. Graduate Student Life Committee (Griffin)

i. Susan Luchey, Blue Hen Leadership Program (tentative) c. Update on Awards and Fellowships Committee

7. College Liaison Reports a. Engineering b. Activities across Colleges that relate to Grad College mission

8. New business a. Corona virus update (Doren) b. Introduction of new business by Councilors

9. Adjourn

Estimated Time 1 minute 2 minutes 15 minutes 5 minutes 3 minutes 5 minutes 5 minutes 10 minutes 3 minutes 5 minutes 2 minutes 5 minutes 1 minute 1 minute

Call to Order / Secretary’s Report

•  Approvalofagenda•  Approvalofminutes

Dean’s Report and Questions

• AvivaHeyn,UDOnlineGraduatePrograms

Graduate Council CoronavirusUpdate

March23,2020

2

SupportingOurCommunity•  GraduateCollegestaffareavailableremotelytosupportfor

graduatestudents.

•  MorespecificsinguidancetoGraduateStudentsandPostdocshttps://www.udel.edu/content/dam/udelImages/main/photography/campus/coronavirus/campus-guidance-grad.pdf

3

WhileLaboratoryResearchisSuspendedPersonnelwillcontinuetobepaidviatheircurrentfundingsources.

•Grant-fundedpersonnelcontinuetoworkremotelyandchargegrantsaccordingly.Individualagenciesareissuingmorespecificguidance.(CheckResearchOfficewebsiteforupdatesfromagencies).

•Maintaincontinuityofresearchandgraduateeducationwhileworkingremotely.Somesuggestions:dataanalysis,writingproposals,manuscripts,dissertations,Zoomgroupmeetings,etc.areproductiveactivities.

4

MentoringResearchadvisorsforgraduatestudentsandpostdocswillneedtodevelopnewmentoringpracticesfortheirtrainees.Somesuggestions:•  Advisorsshouldsetexpectations

–  whatworkthetraineewillbedoing–  howtheywillcommunicate–  whatthetraineeshouldexpectfromtheiradvisor

•  Regulargroupmeetings(heldvirtually)areevenmoreimportantwhencasualinteractionsarenotpossible.•  Studentscheckinweeklywithawrittensummaryoftheiractivities.Thisallows

–  trackingofeachtrainee’sprogress–  assessmentofwhethernewassignmentsareleadinginproductivedirections–  documentstheeffort

5

Mentoring

Inadditiontotheusualsupportthattraineesneedtodevelopasresearchers,rememberthat•  manyofthemwillbedoingnewwork,andmayneedhelpwiththetransition•  iftheyareaccustomedtoaskingfrequentquestionsorgettingregularfeedbackfromcolleaguesatwork,they

willneedalternatemeanstomaintainthoseinteractions.•  theywillalsobesociallyisolated

–  Frequentinteractions(email,text,ZoomorSkype)willhelp–  TheCounselingCenterhasa24/7call-insupportlineforstudentswhofeeloverwhelmedordepressed

6

OpenTopics&NextSteps--ForPrograms•  P/Fgrading•  Supportforgraduaterecruiting.

–  WhatcanGradCollegedotohelp?–  Adviceoncontactingapplicantsandadmits–  April15deadline

•  Virtualmeetingsandeventstokeepgradstudentsengaged–  Seminars,dissertationdefenses–  Professionaldevelopment–  Virtualcoffee/happyhours-–  Otherideas?

7

OpenTopics&NextSteps--ForStudents•  WorkshopsonTAingonlinecourses

–  CTAL&FacultyCommonswilloffervirtualworkshops;lotsofinfoontheirContinuitywebsites•  Virtualmeetingsandeventstokeepgradstudentsengaged(withthankstoGSGforsuggestions)

–  Townhallswithdeansofeachcollege,oronfocusedtopics–  Officehourswithme,Mary,Suprawee,LaRuth–  Chatsessions–dissertation/thesiswriting,teaching,hobbies–  Professionaldevelopment–  Entertainment–movienight,bookclubs–  Coffee/Lunch/HappyHours(OISScoffeehoureveryFriday4-5pm,scrolldowntoZoomRoom

https://www1.udel.edu/oiss/coffee/index.html–  ScienceCaféorComedy+Science?

OnlineGraduateDegrees

1

AppliedStatistics–MS

AGRICULTUREANDNATURALRESOURCES

PublicAdministration–MPA

StrategicCommunications–MA

ARTSANDSCIENCES

InternationalBusiness–MS

MBA

HealthcareMBA

MastersofAccountingPractice–MAP*

BUSINESSANDECONOMICS(LERNER)

EducationalTechnology–MED

ExceptionalChildrenandYouth–MED

Literacy–MED

TeacherLeadership–MED

EDUCATIONANDHUMANDEVELOPMENT

Cybersecurity–MS

ElectricalandComputerEngineering–MS

MechanicalEngineering–MS

ENGINEERING

MSN

HEALTHSCIENCES

23OnlineGraduate

Degrees&Certificates

OnlineGraduateCertificates

2

Statistics

AGRICULTUREANDNATURALRESOURCES Socially

ResponsibleandSustainableApparelBusiness

ARTSANDSCIENCES

AppliedBioinformatics

CompositeMaterials

CompositesManufacturingandEngineering

Cybersecurity

RailroadEngineer

ENGINEERING

DieteticInternship

HEALTHSCIENCES

OnlineGraduateCourseEnrollments

3

749

12251383

1526

0

500

1000

1500

2000

2500

Fall2016 Fall2017 Fall2018 Fall2019

Num

bero

fEnrollm

ents

Semester

FallOnlineCourseEnrollments2016-2019

Enrollmentsincludegraduatedegreecourses,post-baccalaureatecertificatecourses,andonlinegraduatecoursesthatarenotpartofanfullyonlinegraduateprogram.

4

610OnlineGraduate

Students

*Datagathered2/25/2020forNC-SARAReporting

824

33

5429

13619

57

23312

736

2615

236

0 50 100 150 200 250 300 350

AppliedBioinformaticsCertificateAppliedStatistics–MS/CertCompositeMaterialsCert

CompositesManufacturingandEngineeringCertificateCybersecurity–MS/CertDieteticInternshipCert

ElectricalandComputerEngineering–MSEducationalTechnology–MED

ExceptionalChildrenandYouthEECX-MEDOLHealthcareMBA

InternationalBusiness–MSLiteracy–MED

MBAOnline(BusinessAdministration)MechanicalEngineering–MSPublicAdministration–MPARailroadEngineerCertificate

GraduateCertificateinSociallyResponsibleandStrategicCommunications

StrategicLeadershipMBA/CERTTeacherLeadership–MED

StudentCount

Programs

OnlineGraduateProgramsStudentCountFall2019*

UDOnlineatPCS

Instructionaldesignandonlinecourse

developmentsupport

Marketresearchandprogrammarketing

Vendormanagement,includingpaymentfacilitationand

managementofmasterserviceagreements

Stateauthorizationcompliancecoordination

Proctoringforonlinecourses(on-site&

remote)

ManageUDOnlineTestingCenterandtheComputer-basedTesting

Center(high-stakestesting)

5

UDOnlineStudentSampleFall2018

6 Sampleof500onlinegraduatestudentsenrolledattheUniversityofDelawareinprofessionalfor-creditcoursesduringfallsemester2018.IncludesRN-to-BSNprogram.

36AverageAgeof

UDOnlineStudent

UpcomingProjects

•  ContinuityPlanning(COVID19)•  Newprogram:MastersinAccountingPractice•  UDOnlineisworkingwithIRtoimplementTableaudashboardsforimproveddata

insights•  NewstateauthorizationfederalrulesJuly2020

7

Committee Report: Graduate Student Life (Griffin)

CommitteeDescription

•  Makesrecommendationsbearinguponthecareandsupportofgraduate,professional,andpost-doctoralstudents.–  advisestheCollegeDeanontheimplementationofrulesandregulationsenactedbytheGraduateCouncilortheFacultySenate.

–  advisesonmatterssuchasgraduatestudentfinancialaid,graduatestudenthousing,graduatestudentcounselingandplacement,andgraduatestudenthealthandmentalhealth.

1

Committeemembers(Faculty,Students,Administrators)

•  AmyGriffin,chair•  RyanZurakowski•  FredaPatterson•  IoannisVasileiosChremos•  DiLui•  ShiyunYao•  LaRuthMcAfee•  KathleenKerr

2

Marchmeetingsummary

1.  ThecommitteemetoverzoomonMarch17todiscussissuesthathadnotyetbeenaddressedbyuniversitycommunications

2.  OutcomeofthemeetingwasanemailexchangebetweenAmyandDoug.Thenextslideswillsummarizethatexchangeandgivesuggestionsforcouncilmembers

3

Studentlifecommittee-relatedconcernsrelatedtoCOVID-19thathadnotbeenaddressed

•  Mitigatingsocialisolation–  Eventsbeingplanned/plannedeventswillproceedvirtually

•  Accesstotechnologyandinternet–  Resourcesavailablethroughthegraduatecollege

•  Performanceofessentialoperationsoncampus–  ConcernsshouldbedirectedtoDougorMary

•  IncreasedtimedemandonTA’sascoursesmoveonline–  IfTA’sdutiesexceed20hours/weekonaverage,studentshouldtalktotheinstructor,

programdirector,andchair(inthatorder)•  RecruitmentissuesrelatedtoGRE’sbeingpostponed

–  ProgramsmaydecidetowaiveGREscores.

4

Whatcangraduatecouncilmembersdo?

•  Reachouttograduatestudents,postdocs,andprofessionalsinyourdepartmentstocheckifthey…–  needaccesstolaptopsand/orinternet–  areexceeding20hoursofworkwithTAduties–  arebeingaskedtocomeintolabstoperformessentialdutiesanddon’tfeelcomfortabledoingso

•  Askyourcolleaguestoproceedwithdepartmentalplannedeventssuchasseminarsinavirtualformat

•  Ifstillrecruiting,askyourprogramtoconsiderwaivingGREscores.

5

Graduate Student Life Committee

•  SusanLuchey,BlueHenLeadershipProgram

BlueHenLeadershipProgramExperientialleadershipdevelopment4tieredprogramframedbytheSocialChangeModelofLeadership(HERI,1997)

Tier1-selfawarenessasaleaderTier2-groupleadershipTier3-communitybasedleadershipTier4-Capstoneexperience

1

Tier1-selfassessment,values,leadership“toolbox”

•  Tier1focusesonthe5PracticesofExemplaryLeadership(KouzesandPosner,1987)

•  ModeltheWay•  InspireaSharedVision•  ChallengetheProcess•  EnableOtherstoAct•  EncouragetheHeart

2

Tiers2and3

•  Tier2:•  Groupleadership•  Teamprojectdirected

bylocalnon-profit

•  Tier3:•  3creditclassthroughOCL•  Non-Profitsector•  DesignThinking•  SocialEntrepreneurship•  Problemsolving

3

4

GraduateStudentOptionsVisitwww.udel.edu/bhlpTier1:$100Tier2:$150Tier3:$50

•  Createawintersessionimmersionexperiencethatincludesskillbuilding,problemsolving,teamleadershipdevelopmentthroughacommunityproject.

5

Questions?

Formoreinformationcontact:QUEST-SusanLuchey,sluchey@udel.edu

6

Update/Discussion on Dean Search

• Parcells,Watson,Purciello

Standing Reports

• GraduateStudentReport–Topicsofconcernstogradstudentcouncilors

Committee Report: Interdisciplinary Curriculum Committee (Braun)

Committee Update: Awards and Fellowships •  TheGraduateCollegeCouncilCommitteeonAwardsandFellowshipsshallberesponsiblefor:(1)makingrecommendationstotheCouncilforapprovalofsuggestedpoliciesandguidelinesforawardsandfellowships,and(2)helpingtorecruitreviewersforapplications.Thecommitteeshallconsistof7-10facultymembersappointedbytheCollegeCouncil.ThemembershipofthecommitteeshouldhaveexpertisethatreflectsthebroaddiversityofacademicdisciplinesthatoffergraduatedegreesattheUniversityofDelaware.

•  ApprovedinJanuary;hopingtochargethecommitteesoon.

•  Currentvolunteers:•  PaschaBueno-Hansen(CAS,WomenandGenderStudies)•  DonWatson(Chemistry)•  EvanUnsler(CommunicationScienceandDisorders)•  EricaSelva(Biology)•  Moremembers(still)needed(“reflectingthebroaddiversityofacademicdisciplines…”)

•  Highimpactservice:makesurethewayfellowshipsarehandledworksforyourfield.

College Liaison Reports

•  College’sprogramsandhowtheGradCollegecanhelp:•  Raiseoverallgradeducationprofile/importance/excellence•  Shareinfoaboutgrowingstronginterdisciplinaryprograms

•  Today-Engineering•  Futurepresentations

•  4/27:HealthSciences•  5/18:LernerCollegeofBusinessandEconomics

• ActivitiesacrosstheCollegesthatrelatetoGradCollegeMission

College Report: College of Engineering

•  JillHigginson,AssociateDeanforGraduateandPost-GraduateEducation

JillHigginsonAssociateDean,GraduateandPostGraduateEducation

Jill Higginson Associate Dean, Graduate & Post Graduate Education

(Vacant) Sr Asst. Dean Graduate Affairs

Louise Bank Sr Academic Advisor

Nadine Neiger Admin Asst III

Voula Malikopoulos Misc Wage

Nancy Bickings Scheduling Assistant

Program Instructors (Adjunct Faculty)

New COE Graduate Affairs

Instructional Designer (ATS)

COE size

34%

66%

MS

PhD

F2019#Grads #Faculty S/F

BME 52 13 4.0CHEG 162 28 5.8CIEG 115 31 3.7CISC 136 27 5.0ECEG 229 29 7.9MEEG 120 30 4.0MSEG 106 21 5.0

Subtotal 920 179 5.1

Department Graduate Leadership (2019-2020)

1.  Biomedical Dawn Elliott, Department Chair Christopher Price, Graduate Director Michelle Pergeorelis, Academic Advisor I

2.  Chemical & Biomolecular Eric Furst, Department Chair April Kloxin, Graduate Director (Admissions) Bingjun Xu, Graduate Director (Admissions)

Cinda Younce, Graduate Services Coordinator 3. Civil & Environmental Sue McNeil, Department Chair Victor Kaliakin, Graduate Director Jennifer McConnell, Graduate Director Chris Reoli, Academic Advisor I

4.a. Computer & Information Sciences Kathleen F. McCoy, Department Chair Li Liao, Graduate Director (Admissions) James Clause, Graduate Director (Matriculated) Teresa Twohig, Academic Advisor I

4.b. CISC / Bioinformatics & Data Science Kathleen McCoy, Department Chair Cathy Wu, Graduate Director Karen Hoober, Assoc. Director

5.  Electrical & Computer Kenneth Barner, Department Chair Javier Garcia-Frias, Graduate Director Gwen Looby, Academic Advisor I

6. Materials Science Darrin Pochan, Department Chair Joshua Zide, Graduate Director Kathy Forwood, Academic Advisor I

7.  Mechanical Ajay Prasad, Department Chair R. Valery Roy, Graduate Director (Admissions) Ioannis Poulakakis, Graduate Director (Matriculated) Melissa Arenz, Academic Advisor I

Responsibilities of COE Graduate Affairs

Ø Advisement Ø Assessment Ø Budget, fellowships Ø Communications Ø Curriculum Ø Degree audit Ø Data and Enrollment

Management Ø Inclusion, diversity and wellness Ø Interdisciplinary Ø Liaison across UD offices Ø Marketing and recruitment Ø Online / partnerships Ø Post-doctoral studies Ø Program Policies Ø Strategic planning and analysis Ø Student support services

toinformandprovidebestpracticesinrecruitment,retention,andtrainingofourgraduatestudentsandpost-doctoralresearchersinengineeringandcomputerscience

Actions

GENERAL •  Support COE departmental graduate

program coordinators •  Disseminate

Graduate Student Advising Resources •  Broad recruitment communications

including specific names databases •  Share information regularly with grads

and post docs •  “Pathway” option as holistic admission

alternative to departments

COVID-19 •  Communications •  Community

–  EMPOWER –  Morning check-in

•  Continuity –  ProctorU alternative

GENERAL •  Marketing via social media (events, recruiting, etc.) •  Create internal webpages for transparency with Colleges /

departments: –  Posting 2020-2021 Graduate fairs and conferences –  Develop and share schedule for a 2020-2021

communication plan –  Grad College events (Open House, Admit/Yield) with

sample schedules each college/department can “plug” into

•  Regular meetings with Registrar to clarify program policy, curriculog and degree audit process

•  Continue new professional development workshops (great responses thus far!)

•  Regular meetings w/ Grad College, PCS and each College in the coming year for strategic online programming and support

•  Budget model for interdisciplinary programs

How the Grad College can help!

COVID-19

•  Bridge funding if needed •  Community activities •  ProctorU alternative

Contact: Jill Higginson higginson@udel.edu

Committee Report: Interdisciplinary Curriculum Committee • Themesforinterdisciplinaryprogramsincluded:

o Itisdifficulttonavigatetheprocesstogettheprogramapproved;moredetailedprocedureswouldbehelpful

o Onceprogramsarerunning,theyareadhoco Timeforteaching,directingorsupportingneedstobefound/paid

o Administeringthedaytodaythings,likepay,oftenspreadaroundmanydepartments

o Coursesoftendependondepartmentsdeliveringthemo Afterawhile,theburdenmayfalltoonedeptorcollege

• HopesfortheGraduateCollege…

Committee Report: Interdisciplinary Curriculum Committee • HopesfortheGraduateCollegefromtheseprogramsinclude:o Homeforstafftocentrallyadministerprogram(s)o Fundingforstudents(variesbyprogram)o Clearbudgetpolicieso Rubricsforcourseso Advertisingforprogramso Templatesforproposing,establishingandfundingprograms

• Surveyswerefilledoutbytheseprograms,andtheresultsareexpectedtobeavailableintheUDdomain

Committee Report: Interdisciplinary Curriculum Committee •  TheICCconsistsof

o RichardBraun(chair),Math,CAS,rjbraun@udel.eduo ClaraChan,GeologicalSci,CEOE,cschan@udel.eduo JenniferHorney,Epidemiology,CHS,horney@udel.eduo ShreeInamdar,PlantandSoilSciences,CANR,inamdar@udel.eduo JulieMaresca,CivilandEnvironmentalEngrg,CoE,jmaresca@udel.eduo SiyanWang,Economics,CBE,wangs@udel.eduo MaryMartin(GraduateDean’srepresentative),GraduateCollege,marym@udel.edu

o CEHDmemberTBDo (Marie)NicoleRucker,Graduatestudentrepresentative(mnrucker@udel.edu)

Committee Report: Interdisciplinary Curriculum Committee •  TheICChasmettodiscussinterdisciplinaryprograms:

o Experienceso Needso Adviceo HopesfortheGraduateCollege

•  ThemeetingsweremodeledafterameetingcalledbySamuelLee(physicaltherapy;BIOMS)thatincludedseveralprogramdirectors,togetherwithDougDorenandBuzSwanik•  TwoICCmeetingsfollowedwithdiscussionofthefollowingprograms:Microbiology;EpidemiologyandPublicHealth;WaterScienceandPolicy;Bioinformatics;FinancialServicesAnalytics;MSinDataScience.•  Severalthemesemerged….

Activities across Colleges that related to Grad College Mission • Anyonehaveanythingnew?

New Business: Corona Virus (COVID-19) update

•  InterimDeanDougDorenonUDandGradCollegeresponse(Additionstowhat’salreadybeendiscussed.)

Introduction of New Business

• MentalHealthInterventionTrainingforGraduateProgramDirectors•  DonWatson

• AllCouncilorshavetherighttointroducenewbusiness

Closing business

•  Timingofnextmeeting•  Monday,April27,2pm(Zoom-onlyorZoom-option,asappropriate)

• Adjourn

####### Graduate Council Faculty Representatives (* indicates member of Executive Committee)College Representative Alternate Attended (Y/N)

Note‐ attendance from Zoom meeting call. Agriculture and Natural Resources

Mark Parcells * TBD YShree Inambdar TBD

Art & SciencesMelinda Duncan Erica SelvaDon Watson Andrew TeplyakovRichard Braun Petr Plechac YJohn Xiao Federica Bianco YSiobhan Carroll Will select in the fall YAlexander Selimov Gladys Ilarregui YGreg Dobler Danilo Yanich YAmy Griffin JP Laurenceau YGretchen Bauer Jenny Lambe  Y

Pascha Bueno‐HansenVimalin Rujivacharakul  Y

Owen White Tom Powers YAnn Bell * Belinda OrzadaMaria Anne Purciello Ashley Pigford  YNigel Caplan Michael Fields

Earth Ocean and EnvironmentClara Chan Saleem AliJames Corbett * Saleem Ali Y

Education and Human DevelopmentDanielle Ford * TBD YBridgette Johnson TBD

EngineeringJulie Maresca Li Liao YJoshua Zide * Herbert Tanner YRyan Zurakowski Anthony Beris YGonzalo Arce YArthi JayaramanChris Kloxin Y

Health SciencesFreda Patterson TBD YKarin Silbernagel TBD YRegina Wright TBD YDiane Chugani * TBD Y

Lerner College of Business and EconomicsGreg Kane * TBD YSuresh Sundaraman TBD YSiyan Wang TBDPaul Laux TBD YSri Beldona TBD

Professional and Continuing StudiesGeorge Irvine Aviva Heyn       Y Y

Ex Officio (non‐voting)Doug Doren YCharlie Riordan Y

Graduate Student Representatives

Shiyun Yao YEileen Young YNicole Rucker * YDi Liu YIoannis Vasileios Chremos * YAndrew Kuczmarski ** YStanley Ayodeji Ohikhuemeh

Graduate College StaffMary Martin YSuprawee Tepsuporn YCarol Steinbrecher Y