Post on 17-Jul-2020
1
GOVERNMENT OF THE DISTRICT OF COLUMBIA
Office of Contracting and Procurement
Pre-Performance Hearing Questions
Round 1 February 10, 2016
Chairman Phil Mendelson
Committee of the Whole
2
1. Please provide as an attachment to your answers, a current organizational chart
for your agency with the number of vacant and filled FTEs marked in each box.
Include the names of all senior personnel, if applicable. Also include the effective
date on the chart.
See Attachment A: OCP Organizational Chart
2. Please provide as an attachment, a Schedule A for your agency which identifies
all employees by title/position, current salary, fringe benefits, and program office
as of January 10, 2016. The Schedule A also should indicate any vacant positions
in the agency. Please do not include Social Security numbers.
See Attachment B: OCP Schedule A
3. Please list all employees detailed to or from your agency, if any. For each
employee identified, please provide the name of the agency the employee is
detailed to or from, the reason for the detail, the date of the detail, and the
employee’s projected date of return.
Ms. Tyler is on detail to OCP as a Staff Assistant from the Mayor’s Office of Community
Affairs as of February 8, 2016 for a period of up to 120 days to provide administrative
support to the Customer Contract Center. At the expiration of the 120 days, she will
return to her previous position.
4. (a) For fiscal year 2015, please list each employee whose salary was $110,000 or
more. For each employee listed provide the name, position title, salary, and
amount of any overtime and/or bonus pay.
Title Name Salary Overtime/Bonus
Supervisory Contract Specialist Allen III, Birchard Brooks
$ 132,640.31 None
Supervisory Contract Specialist Atkinson, Wendell O.
$ 131,840.00 None
Supervisory Attorney Advisor Hapeman, Nancy Kay
$ 153,346.73 None
Attorney Advisory Harrington, Jody M $ 131,501.00 None
Chief Information Officer Hassan, Reza $ 133,900.00 None
Supervisory Contract Specialist Lattimore, Courtney
$ 136,141.05 None
Strategic Development and Analysis Officer Love, Phyllis R
$ 125,000.00 None
Supervisory Contract Specialist Mack, Priscilla
$ 124,630.00 None
Asst. Director for Business Re Manassa, Marvin
$ 133,900.00 None
Supervisory Contract Specialist Mendes, Sherrie
$ 127,720.00 None
Assistant Director for Mobley, Sheila D $ 159,135.00 None
3
Procurement
Supervisory Contract Specialist Moorer, Tyrone M
$ 112,000.00 None
Supervisory Contract Specialist Muhammad, Hakima
$ 116,049.00 None
Supervisory Attorney Advisor Regan, Jeremiah
$ 130,000.00 None
Compliance Monitor Ross, Armeta $ 125,817.00 None
Attorney Advisor Sadel, Steven A. $ 124,577.00 None
Human Resources Officer II Saunders Romero, Kenita $ 111,343.00 None
Director Contracting & Procurement Schutter, George A
$ 180,000.00 None
Business Operations Manager Scott, Marc A
$ 124,630.00 None
Procurement Manager Sharp Jr., William E $ 161,985.00 None
Supervisory Contract Specialist Stewart Sr., Joseph N.
$ 114,330.00 None
Chief of Staff Toppin, Gina S. $ 127,258.00 None
Supervisory Contract Specialist Turner, Angela E
$ 132,640.31 None
Supervisory Contract Specialist White, Derrick D
$ 132,640.31 None
Supervisory Training Instructor Wilson, Ericka Marie
$ 145,979.00 None
Supervisory Contract Specialist Wishod, Steven H
$ 124,630.00 None
Chief Learning Officer Wooten, Michael Eric $ 161,985.00 None
(b) For fiscal year 2016, please list each employee whose salary was $110,000 or
more. For each employee listed provide the name, position title, salary, and
amount of any overtime and/or bonus pay, as of the date of your response.
Title Name Salary Overtime/Bonus
Procure. Integrity & Comp Officer Abel, Nelson $ 112,455.40 None
Supervisory Contract Specialist Allen III, Birchard Brooks $ 136,619.52 None
Supervisory Contract Specialist Atkinson, Wendell O. $ 135,795.20 None
Director of Contracts and Procurement (DBH) Feinberg, Samuel J $ 159,482.39 None
Supervisory Attorney Advisor Hapeman, Nancy Kay $ 157,947.13 None
Attorney Advisor Harrington, Jody M $ 135,446.03 None
Chief Information Officer Hassan, Reza $ 137,917.00 None
Supervisory Contract Specialist Lattimore, Courtney $ 140,225.28 None
4
Procurement Manager Lewis, George C $ 141,600.00 None
Strategic Development and Analysis Officer Love, Phyllis R $ 128,750.00 None
Supervisory Contract Specialist Mack, Priscilla $ 128,368.90 None
Asst. Director for Business Resources Manassa, Marvin $ 137,917.00 None
Asst. Director for Procurement Mobley, Sheila D $ 163,909.05 None
Supervisory Contract Specialist Moorer, Tyrone M $ 115,360.00 None
Supervisory Contract Specialist Muhammad, Hakima $ 119,530.47 None
Supervisory Attorney Advisor Regan, Jeremiah $ 133,900.00 None
Contract Specialist Robinson, Marsha L $ 110,254.00 None
Compliance Monitor Ross, Armeta $ 129,592.00 None
Attorney Advisor Sadel, Steven A. $ 128,315.00 None
Human Resources Officer II Saunders Romero, Kenita $ 114,683.29 None
Director Contracting & Procurement Schutter, George A $ 185,400.00 None
Business Operations Manager Scott, Marc A $ 128,368.90 None
Procurement Manager Sharp Jr., William E $ 166,844.55 None
Supervisory Contract Specialist Silverman, Silvia D $ 111,522.23 None
Supervisory Contract Specialist Stewart Sr.,Joseph N. $ 117,759.90 None
Chief of Staff Toppin, Gina S. $ 131,075.74 None
Supervisory Contract Specialist Turner, Angela E $ 136,619.52 None
Supervisory Contract Specialist White, Derrick D $ 136,619.52 None
Supervisory Training Instructor Wilson, Ericka Marie $ 150,358.37 None
Supervisory Contract Specialist Wishod, Steven H $ 128,368.90 None
Chief Learning Officer Wooten, Michael Eric $ 166,844.55 None
5. Please list, in descending order, the top 25 overtime earners in your agency for
fiscal year 2015. For each, state the employee’s name, position of title, salary, and
aggregate overtime pay.
Employee Name Title Salary Overtime Pay
Watson, Neal A Contract Compliance Monitor $80,620.00 $3,488.37
Benson, Kirk M Contract Compliance Monitor $85,072.00 $1,472.40
5
Hardy, Vanessa S Contract Specialist $82,846.00 $1,135.15
Paddyfote, Kalvin D Contract Specialist $87,925.00 $951.12
Killens, Barbara Contact Specialist $52,718.00 $608.28
Mayo, Dawn A Contract Specialist $71,716.00 $413.75
Etekochay, Michael N Contract Specialist $85,276.00 $307.49
Young, Leslie Contact Specialist $49,644.00 $286.41
Meriwether, Rhonda F. Contract Specialist $71,716.00 $206.87
Burton Johnson, Denise Contract Specialist $80,620.00 $58.14
6. For fiscal years 2015 and 2016 (to date), please provide a list of employee bonuses
or special award pay granted that identifies the employee receiving the bonus or
special pay, the amount received, and the reason for the bonus or special pay.
Fiscal Year
Employee Name Title Special Pay Reason
2015
Joanne Garnett Contract Specialist $25,000.00 Early Retirement Incentive
Deborah Bryant Contract Specialist $25,000.00 Early Retirement Incentive
Harrington, Jody M Attorney Advisor $2,553.40 Performance Allowance for CBU Attorney
Callie Byrd Williams Contracting Officer $25,000.00 Early Retirement Incentive
2016
7. For fiscal year 2016 (to date), please list each employee separated from the
agency with separation pay. State the amount and number of weeks of pay. Also,
for each, state the reason for the separation.
No employees were separated from the agency with separation pay.
8. For fiscal years 2015 and 2016 (to date), please state the total number of
employees receiving worker’s compensation payments.
No employees received worker’s compensation payments in fiscal years 2015 and 2016
(to date).
9. For fiscal years 2015 and 2016 (to date), please list, in chronological order, all
intra-District transfers to or from the agency.
6
Fiscal Year 2015 Intra-District Transfers
Seller Agency
Buyer Agency Service Description Service Period Total Amount
DPW OCP Fleet Services 10/01/14 - 09/30/15 $ 14,542.58
DPW OCP Trash Recycling 10/01/14 - 09/30/15 $ 47,000.00
OFRM OCP Financial Services 10/01/14 - 09/30/15 $ 95,665.00
OCP OAG Legal Services 10/01/14 - 09/30/15 $ 834,232.04
OCP DDOE Green Purchasing 10/01/14 - 09/30/15 $ 13,120.00
OCP DDOT Contracting Services 10/01/14 - 09/30/15 $ 859,967.57
OCP DOH Contracting Services 10/01/14 - 09/30/15 $ 121,167.53
OCP OSSE Contracting Services 10/01/14 - 09/30/15 $ 241,074.88
OCP DHCF Contracting Services 10/01/14 - 09/30/15 $ 264,157.46
OCP DPW Contracting Services 10/01/14 - 09/30/15 $ 347,328.23
OCP MPD Contracting Services 10/01/14 - 09/30/15 $ 50,881.11
OCP DCRA Contracting Services 10/01/14 - 09/30/15 $ 128,276.45
OCP DOC Contracting Services 10/01/14 - 09/30/15 $ 109,248.04
OCP DHCD Contracting Services 10/01/14 - 09/30/15 $ 32,642.03
OCP DOES Contracting Services 10/01/14 - 09/30/15 $ 85,365.73
OCP DPR Contracting Services 10/01/14 - 09/30/15 $ 52,723.36
OCP FEMS Contracting Services 10/01/14 - 09/30/15 $ 49,826.96
OCP Multiple
Agencies Purchase Card 10/01/14 - 09/30/15 $ 26,098,546.90
Total $ 29,445,765.87
7
Fiscal Year 2016 (to date) Intra-District Transfers
Seller Agency Buyer Agency Service Description Service Period Total Amount
DPW OCP Fleet Services 10/01/15 - 09/30/16 $ 16,721.00
DPW OCP Trash Recycling 10/01/15 - 09/30/16 $ 10,000.00
OFRM OCP Financial Services 10/01/15 - 09/30/16 $ 102,546.00
OCP DOH Contracting Services 10/01/15 - 09/30/16 $ 219,895.10
OCP DHCF Contracting Services 10/01/15 - 09/30/16 $ 1,090,146.33
OCP DOES Contracting Services 10/01/15 - 09/30/16 $ 487,062.69
OCP DBH Contracting Services 10/01/15 - 09/30/16 $ 1,229,020.66
OCP DDS Contracting Services 10/01/15 - 09/30/16 $ 849,775.97
OCP Multiple Agencies Purchase Card 10/01/14 - 09/30/15 $ 17,111,274.59
Total $ 21,116,442.34
10. Please list, in chronological order, every reprogramming of funds into and out of
the agency for fiscal years 2015 and 2016 (to date). Include a “bottom line” that
explains the revised final budget for your agency. For each reprogramming, list
the reprogramming number, the date, the amount, and the rationale.
Fiscal Year Date To From Reprogrammed use of Fund Total
2015 1/28/2015 Multiple Agency
OCP FY 2015 Mayor's Supplemental
Budget Plan $500,000.00
FY 2015 Revised final Local Budget $16,343,122.37
11. For fiscal years 2015 and 2016 (to date), please identify any special purpose
revenue funds maintained by, used by, or available for use by your agency. For
each fund identified, provide: (1) the revenue source name and code; (2) the
source of funding; (3) a description of the program that generates the funds; (4)
the amount of funds generated annually by each source or program, and (5)
expenditure of funds, including the purpose of each expenditure.
8
Fiscal
Year
Code/Name Funding Source Program Description
Revenue Expenditure
Purpose
2015 4010 - DC SURPLUS PERSONAL PROPERTY SALES OPER.
Proceeds from Surplus Personal Property Sales
Surplus Property
$375,000 $304,113
Funds are used to pay the cost of the surplus
personal property sales
contract
2016 4010 - DC SURPLUS PERSONAL PROPERTY SALES OPER.
Proceeds from Surplus Personal Property Sales
Surplus Property
$375,000 $76,651
Note: OCP has three revenue generating programs – DC Supply Schedule, Purchase Card & Surplus Property. A total of $2.8M is earned (and deposited in the District's General Fund) from the three programs combined.
12. Please list all memoranda of understanding (MOU) either entered into by your
agency or in effect during fiscal years 2015 and 2016 (to date). For each, describe
its purpose, indicate the date entered, and provide the actual or anticipated
termination date.
Fiscal Year
Seller Agency
Buyer Agency
Service Description Service Period Total Amount
FY 2015
DPW OCP Fleet Services 10/01/14 - 09/30/15 $ 14,542.58
DPW OCP Trash Recycling 10/01/14 - 09/30/15 $ 47,000.00
OFRM OCP Financial Services 10/01/14 - 09/30/15 $ 95,665.00
OCP OAG Legal Services 10/01/14 - 09/30/15 $ 834,232.04
OCP DDOE Green Purchasing 10/01/14 - 09/30/15 $ 13,120.00
OCP DDOT Contracting Services 10/01/14 - 09/30/15 $ 859,967.57
OCP DOH Contracting Services 10/01/14 - 09/30/15 $ 121,167.53
OCP OSSE Contracting Services 10/01/14 - 09/30/15 $ 241,074.88
OCP DHCF Contracting Services 10/01/14 - 09/30/15 $ 264,157.46
OCP DPW Contracting Services 10/01/14 - 09/30/15 $ 347,328.23
9
OCP MPD Contracting Services 10/01/14 - 09/30/15 $ 50,881.11
OCP DCRA Contracting Services 10/01/14 - 09/30/15 $ 128,276.45
OCP DOC Contracting Services 10/01/14 - 09/30/15 $ 109,248.04
OCP DHCD Contracting Services 10/01/14 - 09/30/15 $ 32,642.03
OCP DOES Contracting Services 10/01/14 - 09/30/15 $ 85,365.73
OCP DPR Contracting Services 10/01/14 - 09/30/15 $ 52,723.36
OCP FEMS Contracting Services 10/01/14 - 09/30/15 $ 49,826.96
OCP Multiple Agencies
Purchase Card 10/01/14 - 09/30/15 $ 26,098,546.90
Total $ 29,445,765.87
Fiscal Year
Seller Agency
Buyer Agency
Service Description Service Period Total Amount
FY 2016
DPW OCP Fleet Services 10/01/15 - 09/30/16 $ 16,721.00
DPW OCP Trash Recycling 10/01/15 - 09/30/16 $ 10,000.00
OFRM OCP Financial Services 10/01/15 - 09/30/16 $ 102,546.00
OCP DOH Contracting Services 10/01/15 - 09/30/16 $ 219,895.10
OCP DHCF Contracting Services 10/01/15 - 09/30/16 $ 1,090,146.33
OCP DOES Contracting Services 10/01/15 - 09/30/16 $ 487,062.69
OCP DBH Contracting Services 10/01/15 - 09/30/16 $ 1,229,020.66
OCP DDS Contracting Services 10/01/15 - 09/30/16 $ 849,775.97
OCP Multiple Agencies
Pcard 10/01/14 - 09/30/15 $ 17,111,274.59
Total $ 21,116,442.34
10
13. D.C. Law requires the Mayor and the Chief Financial Officer to submit to the
Council, simultaneously with a proposed budget submission, actual copies of all
agency budget enhancement requests, including the “Form B” for all District
agencies (See D.C. Code §47-318.05a). In order to help the Committee understand
agency needs, and the cost of those needs for your agency, please provide, as an
attachment to your answers, all budget enhancement requests submitted by your
agency to the Mayor or Chief Financial Officer as part of the budget process for
fiscal years 2015 and 2016.
Pursuant to the Executive Communication Privilege, the agency is not authorized to
transmit this information.
14. Please list each grant or sub-grant received by your agency in fiscal years 2015
and 2016 (to date). List the date, amount, purpose of the gran or sub-grant
received, and explain how the grant is allocated if it is a multi-year grant.
OCP has not received any grants or sub-grants in fiscal years 2015 or 2016, to date.
15. Please list all currently open capital projects for your agency as of the date of
your response, including those projects that are managed or overseen by another
agency or entity. Include a brief description of each, the total estimated cost,
expenditures to date, the start and completion dates, and the current status of the
project. Also, indicate which projects are experiencing delays and which require
additional funding.
OCP has no open capital projects.
16. Please list all pending lawsuits that name your agency as a party. Please identify
which cases on the list are lawsuits that potentially expose the city to significant
liability in terms of money and/or change in practices. The Committee is not
asking for your judgments as to the city’s liability; rather, we are asking about the
extent of the claim. For those claims identified, please include an explanation
about the issues for each case.
Case Name Issue When Filed Impact on Agency
(OCP)
Appeal of
Williams,
Adley & Co.,
CAB Nos. D-
1373, D-1384
and D-1456
Appeal of
termination for
default of SLED
contract and
District’s claim
for re-
12/4/09 $4.7M contractor claim
against District
$12 M District claim
against contractor
11
Case Name Issue When Filed Impact on Agency
(OCP)
procurement
costs
Appeal of
United
Healthcare
Community
Plan, CAB No.
D-1457
Appeal of
deemed denial of
claim for
contract
damages under
MCO contract
9/14/12 $17 M claim against
District
Appeal of
Advantage
Healthplan,
Inc., CAB No.
D-1461
Appeal of
assessment of
costs relating to
unsupported
claim arising out
of Capitated
Provider
Agreements
12/4/12 $2.3 M claim against
contractor
Protest
Remand from
Superior
Court/Civil
Action No.
2006 CA
8307/CAB No.
P-0739, Urban
Service System
Challenge to
application of
CBE program to
trash hauling
contract
10/8/08 None
OEA Remand
from Superior
Court/CA Nos.
12-3434 and
13-2084, Beale
and Cofield
Claim of failure
to give Riffed
employee
priority
consideration for
rehire and
whether
employees were
properly
separated from
positions of
record
Remanded
8/26/14
Seeking reinstatement,
back pay, and attorneys’
fees
Appeal of
Verifone, CAB
No. D-1475
Claim for
termination for
convenience
settlement costs
5/24/13
$11.6M claim against
District
Appeal of
Civil
Request for
equitable
9/6/06 $658,659.78 plus Interest
and extended home office
12
Case Name Issue When Filed Impact on Agency
(OCP)
Construction
D-1294, D-
1413, & D-
1417
The CAB
issued a final
decision in
favor of the
contractor in
October 2015.
The District
appealed to the
DC Court of
Appeals.
adjustment-delay
damages
overhead.
Appeal of
A&M
D-1314, 1330,
1401, & 1402
Request for
equitable
adjustments
8/1/07 $1,726,170.20 plus
interest
Appeal of Civil
Construction
D-1508
Request for
equitable
adjustment for
changes, delays,
and disruptions
11/17/15 $170,949.44 plus interest
Appeal of
Dynamic Corp.
D-1286, D-
1297, & D1389
Request for
equitable
adjustment;
release of
retention
1/21/06 $461,983.29 plus interest;
District counterclaim
$398,000.00
Appeal of
Flippo
Construction
D-1432, D-
1443, & D-
1450
Request for
equitable
adjustment for
government
delays and
additional work
7/22/11 $593,947.00 plus interest;
District counterclaim
$1,613,378.00 of
liquidated damages, costs
to complete, and the
submission of
unsupported claims based
upon material
misrepresentations of fact
Appeal of
Flippo
Construction
D-1422
Construction
delay claim
1/18/11 $1.9M plus interest;
District counterclaim for
$743,600 liquidated
damages
13
Case Name Issue When Filed Impact on Agency
(OCP)
Appeal of Fort
Myer Constr.
Corp. D-1497
Request for
equitable
adjustment for
costs, extended
overhead costs,
and profit mark
up
7/2/14 $506,827.73 plus interest
Appeal of Fort
Myer
Construction
Corp. D-1454
request for
equitable
adjustment
7/18/12 $315,000 plus interest
Appeal of Fort
Myer
Construction
Corp. D-1437
Request for
equitable
adjustment for
construction
delays
2/19/11 $1.2M plus interest
Appeal of Fort
Myer
Construction
Corp.
D-1458
Request for
equitable
adjustment
9/28/12 $7.5M plus interest
Appeal of Fort
Myer
Construction
Corp.
D-1480
Construction
delay claim
7/3/13
$387,756 plus interest
Appeal of Fort
Myer
Construction
Corp.
D-1498
Appeal of COFD
assessing
liquidated
damages in the
amount of
$164,700.00.
8/8/14 None
Appeal of
Rustler
Construction,
Inc.
D-1385
Request For
Equitable
Adjustment and
Delay Claim
4/1/10 $1,227,021 plus interest
14
Case Name Issue When Filed Impact on Agency
(OCP)
Protests of
Martins
Construction,
CAB Nos. P-
0969 and 0975
Challenge to
DDOT’s award
of tunnel asset
management
contract
6/3/14 and
9/19/14
Costs of re-procurement
Protest of
eClinical
Works, CAB
No. P-0990
Challenge to
award of
contract for
electronic health
record system
for DYRS
7/10/15 Costs of corrective action
Protest of R.
Rea Corp.,
CAB No. P-
0991
Protest of
contract for
DOC’s video
unification and
expansion
(VUE)
7/22/15 None
Protest of
MCW
Solutions,
CAB No. P-
0992
Protest of
contract for
DOC’s video
unification and
expansion
(VUE)
7/29/15 None
Protest of
Pearson Vue,
CAB No. P-
0997
Challenge to
proposed award
of DCRA
professional
licensing
procurement
11/19/15 Potential costs of
corrective action or re-
procurement
Protest of
Magellan
Medicaid
Administration,
Inc., CAB No.
P-0998
Challenge to
procurement for
DOH’s
pharmacy
benefits
management
contract for
ADAP
12/9/15 Potential costs of re-
procurement
Protest of
Public
Performance
Management,
CAB No. P-
Challenge to
OCTO
solicitation for
Oracle
PeopleSoft 9.2
12/18/15 Costs of corrective action
15
Case Name Issue When Filed Impact on Agency
(OCP)
0999 upgrade
Protest of Total
Healthcare
Solutions,
CAB No. P-
1000
Challenge to
cancellation of
solicitation for
police and fire
clinic
12/21/15 Potential costs of
corrective action
Protest of
Ward and
Ward, CAB
No. P-1001
Challenge to
award of
nonemergency
medical
transportation
contract for
DHCF
12/30/15 Potential costs of
corrective action or re-
procurement
Protest of
Southeastrans,
CAB No. P-
1002
Challenge to
award of
nonemergency
medical
transportation
contract for
DHCF
1/28/16 Potential costs of
corrective action or re-
procurement
17. (a) Please list and describe any investigations, studies, audits, or reports on your
agency or any employee of your agency that were completed at any time in fiscal
years 2015 or 2016 (to date).
Title Source Description Date of
Report
CAFR 2014 KPMG
(via
OIG)
The District’s Comprehensive Annual
Financial Report presents the city’s
financials, and that the results of the city’s
fiscal year operations are in accordance with
generally accepted accounting principles.
28-Jan-15
(b) Please list and describe any ongoing investigations, audits, or reports of your
agency or any employee of your agency.
Title Source Description Date of
Report
16
OIG No. 13-1-19PO OIG Field audit of the DCSS program, operations
and compliance, started in April, 2013.
18. Please list, in chronological order, all employee grievances filed against your
agency in fiscal years 2015 and 2016 (to date). Also, list any earlier grievance that
is still pending in any judicial form. For each, give a brief description of the matter
as well as the current status.
A grievance was filed in March 2015 by the American Federation of Government
Employees, Local 631 against both OCP and the D.C. Department of Transportation
(DDOT). The Grievant alleged, among other things, that he was issued a letter of
reprimand as a form of harassment and retaliation. Management denied the allegations
but ultimately decided to rescind the discipline voluntarily. The matter is no longer
pending.
19. In table format, please list the following for fiscal years 2015 and 2016 (to date)
regarding the agency’s use of SmartPay (credit) cards for agency purchases; (1)
individuals (by name and title/position) authorized to use the cards; (2) purchase
limits (per person, per day, etc.); and (3) total spent (by person and for the
agency).
Fiscal year 2015
Cardholder Name
Cardholder Title
Limits-Daily/Cycle Total Spend
Kimberly Diggs Executive Assistant
$5,000/$20,000 $78,259.73
Sheena Stewart Customer Contact Center Supervisor
$5,000/$20,000 $18,706.30
Ryan Lewis* Property Disposal Office
$5,000/$20,000 $176,004.70
Shari Watson Support Services Specialist
$5,000/$20,000 $45,307.49
Forrest Carpenter
Support Services Specialist
$5,000/$20,000 $57,683.50
Total $375,961.72
17
*Purchase card used during declared District emergencies.
Fiscal year 2016
Cardholder Name
Cardholder Title Limits-Daily/Cycle Total Spend
Kimberly Diggs Executive Assistant
$5,000/$20,000 $24,905.04
Elizabeth Anderson Cadogan
Public Affairs Specialist
$5,000/$20,000 $3,522.70
Ryan Lewis Property Disposal Office
$5,000/$20,000 $28,665.31
Forrest Carpenter
Communications Specialist
$5,000/$20,000 $503.73
Total, FY16 to date $57,596.78
20. (a) In table format, please provide the following information for fiscal years 2015
and 2016 (to date), regarding your agency’s use of cellular phones and mobile
devices (1) individuals (by name and title/position) authorized to carry and use
such devices; (2) total annual expense (FY) for each individual’s use; and (3)
justification for such use (per person). If the list is more than one page in length,
you may provide it as an attachment.
See attachment C: Mobile Asset Listing
(b) Please describe how your agency manages and limits its mobile, voice, and
data costs, including cellular phones and mobile devices.
Support Services closely monitors our telecom, voice and data costs by doing the
following:
1. Updating all agency landline and cellular inventory on a quarterly basis. 2. Verifying that all telephone numbers billed are actually required and are in
use. 3. Disconnecting unused telephone and cellular phones. 4. Requiring that employees refund billing overages via check or money order
payable to D.C. Treasurer.
21. (a) Does your agency have or use one or more government vehicle? If so, for
fiscal years 2015 and 2016 (to date), please list any vehicle the agency owns. You
may group the vehicles by category (e.g., 15 sedans, 33 pick-up trucks, three
18
transport buses, etc.)
In fiscal year 2015, OCP had two box trucks and four vans.
In fiscal year 2016, OCP has two box trucks and four vans.
(b) Please list all vehicle accidents involving your agency’s vehicles for fiscal
years 2014, 2015, and 206 (to date). Provide: (1) a brief description of each
accident; (2) the type of vehicle involved; (3) the justification for using such
vehicle; (4) the name and title/position of the driver involved; and (5) whether
there was a finding of fault and, if so, who was determined to be at fault.
OCP has no vehicle accidents for fiscal years 2014, 2015, or 2016 to date.
22. D.C. Law requires the Mayor to pay certain settlements from agency operating
budgets if the settlement is less than $10,000 or less than two years old (see D.C.
Code §2-402(a)(3)). Please itemize each charge back to your agency for a
settlement or judgment pursuant to D.C. Code §2-402.
OCP has no settlements for fiscal years 2015 or 2016, to date.
23. (a) D.C. Law prohibits chauffeurs, take-home vehicle, and the use of SUVs (see
D.C. Code § §50-203 and 50-204). Is your agency in compliance with this law?
Please explain any exceptions.
OCP is in compliance with this law.
(b) If there are exceptions, please provide the following: (1) type of vehicles (make,
model, year); (2) individuals (name/position) authorized to have the vehicle; (3)
jurisdictional residence of the individual (e.g. Bowie, MD); and (4) justification for
the chauffer or take-home status.
OCP does not have any exceptions.
24. In table format, please provide the following information for fiscal years 2015 and
2016 (to date) regarding your agency’s authorization of employee travel: (1)
individuals (by name and title/position) authorized to travel outside the District; (2)
total expense for each trip (per person, per trip, etc.) and (3) justification for the
travel (per person and trip).
19
Fiscal
Year
Employee
Name/Title
Name of
Travel/
Training
Total Exp. Justification
2015 Wendell Atkinson Chief Contracting Officer
Get what you
need through
Successful
Negotiation
Strategies
Chesterfield,
VA
$1,201.97 NIGP courses provide Contract Specialist and
Contracting Officers with professional development
and certification preparation that is essential to their
position.
2015 Birchard Allen Chief
Contracting
Officer
Get what you
need through
Successful
Negotiation
Strategies
Chesterfield,
VA
$1,201.97 NIGP courses provide Contract Specialist and
Contracting Officers with professional development
and certification preparation that is essential to their
position.
2015 Elizabeth
Anderson
Public Affairs
Specialist
National
Association of
Government
Communicators
Memphis, TN
$854.00 OCP was selected to be included in the program of
the National Associate of Government
Communicators 2015 Communicators School. This
event provides educational sessions that help
government communicators increase their skills.
2015 Marvin Manassa Chief Property Officer
NASAP
Conference
Fort Worth, TX
$1,317.00 Conference attendance is required for Marvin
Manassa as he is the Vice President of the DC area
for NASAP.
2015 Latrina Gross Property Specialist
NASAP
Conference
Fort Worth, TX
$1,317.00 NASASP provides workshops and breakout
sessions for property specialists that are essential
to their position.
2015 Darrick Evans Property Specialist
NASAP
Conference
Fort Worth, TX
$1,317.00 NASASP provides workshops and breakout
sessions for property specialists that are essential
to their position. .
2015 Dawn Mayo Contract Specialist
NIGP Annual
Conference
Kanas City, MO
$2,341.74 Conference attendance is required for OCP
participation in this national procurement governing
organization.
2015 Jeffrey Tisdale Contracting Officer
NIGP Annual
Conference
Kanas City, MO
$2,341.74 Conference attendance is required for OCP
participation in this national procurement governing
organization.
2015
Adele Smith Contract Specialist
NIGP Annual
Conference
$2,341.74 Conference attendance is required for OCP
participation in this national procurement governing
organization.
20
25. Please provide and itemize, as of January 10, 2016, the current number of When
Actually Employed (WAE), term, and contract personnel within your agency. If
your agency employs WAE or term personnel, please provide, in table format, the
name of each employee, position title, the length of his or her term, the date on
which he or she first started with the agency, and the date on which his or her
current term expires.
Employee Position Title Length of Employment
Type of Appointment
Jorge Delcid Administrative Support Specialist
11/16/2015 – 12/15/2016
Term- 13 months
Berchel Douglas Administrative Support Specialist
12/3/2015 – 01/02/2017
Term- 13 months
Curtis Carroll Administrative Support Specialist
11/30/2015 – 12/29/2016
Term- 13 months
26. Please provide, as an attachment, a copy of your agency’s current annual
performance plan as submitted to the Office of the City Administrator.
Kanas City,
MO.
2015 Derrick White
Contracting
Officer
NIGP Annual
Conference
Kanas City, MO
$2,341.74 Conference attendance is required for OCP
participation in this national procurement governing
organization.
2016 Elizabeth Anderson Public Affairs Specialist
ICMA Executive
Board Strategic
Planning Task
Force Meeting
Little Rock, AR
$987.70
The organization provides technical and
management assistance, training, and information
resources in the areas of performance
measurement, ethics education and training,
community and economic development,
environmental management, technology, and other
topics to its members and the broader local
government community.
2016 Antoinette Goins IT Manager
Ariba
Conference
Las Vegas, NV
$2,058.96 Ariba LIVE is the leading professional conference
for exploring best-in-class business commerce
practices. Ariba provides the latest thought
leadership and solutions for sourcing and
procurement, supplier management, capitalizing on
global business networks, and driving better
collaboration with our partners and suppliers.
21
See Attachment D: OCP Annual Performance Plan
27. What are you top five priorities for the agency? Please provide a detailed
explanation for how the agency expects to achieve work toward these priorities in
fiscal years 2016 and 2017.
Acquisition Planning and Forecasting
In fiscal year 2015, OCP worked with each of the agencies under the CPO’s authority to
develop a comprehensive acquisition plan for fiscal year 2016. This year, OCP will
continue to refine the acquisition planning process so that we are able to create a
thorough, comprehensive plan that identifies anticipated requirements, timeframe for
delivery and the anticipated budget for each programmatic need in the coming fiscal
year. In turn, OCP will use this information to develop forecasts of solicitations that will
be extremely useful to current and future industry partners as they seek to do business
with the District. The solicitation of forecasts will be made publicly available on the OCP
website in a searchable format on OCP’s website in FY16. OCP is working with OCTO
to refine and further automate the acquisition planning process for the FY17 data
collection process.
Procurement Training Institute
In fiscal year 2016, OCP will use feedback from the initial cohorts of the certification
program to refine the strategy for certifying District contracting personnel. The plan,
which is already underway, is to move certification from a program ensuring familiarity
with a body of knowledge to a program requiring practical demonstrations of the
competencies needed to perform. The competency-based certification program will give
contracting personnel the foundation they need to lead and support the integrated
procurement team. The goal is to ensure that all contracting personnel complete their
required level of certification by the end of fiscal year 2017.
Further, in fiscal year 2016 OCP’s Procurement Training Institute will revamp its contract
administrator training to ensure that the District’s contract administrators understand the
importance of their role in evaluating contract performance and confirming receipt of
goods and services.
Enhanced Tools and Resources
OCP is working to create and enhance tools that will help ensure proper planning,
coordination, and execution in the procurement process. In fiscal year 2016, OCP will
launch a dashboard to track contracts valued over $1 million and those contracts that
program agencies identify as mission critical. The tool will help program agencies and
contracting personnel manage their procurements against the milestone and identify
impediments or roadblocks to awarding a contract on time. Further, OCP is working to
update and reconcile policies, procedures and process maps to document a well-
defined, uniform approach to conducting procurement in the District. We have also
updated the Chapter 27 of the DC Municipal Regulations which govern procurement in
the District. The goal is to ensure that all contracting staff have access effective, current
22
information in an ever changing regulatory environment. These tools will be incorporated
in to the District’s procurement training institute and certification program.
Engagement with Industry
In fiscal year 2016, OCP’s goal is to create opportunities for sustained engagement with
industry and raise awareness about the support available to current and future partners
through the OCP Customer Contact Center. Already this year, OCP has worked to
expand engagement with industry through a series of town hall-style meetings called
OCP in the Wards, the second annual DC Buys: Reverse Trade Fair, and partnering with
the Department of Small and Local Business Development to reach the business
community, especially those that meet the criteria to be a Certified Business Enterprise.
With the feedback received in these forums, we expect to make improvements to the
way we do business so that we continue to attract a pool of qualified and responsible
businesses to do business with the District.
Improve efficiency in procurement service delivery
OCP is focused on reviewing current systems and processes to identify opportunities to
streamline procurement service delivery. This review and analysis is already underway
with some of the agencies who have a role in the contract award process including the
Department of Small and Local Business Development, the Department of Consumer
and Regulatory Affairs, the Office of the Chief Financial Officer and others. OCP is
rewriting policies and procedures for requests for proposals, invitation for bids, and DC
Supply Schedule to align with current practices and industry best practices. OCP is also
planning a systems review to identify opportunities to improve efficiency and
transparency in the procurement process.
George A SchutterChief Procurement Officer
E4
Nancy Hapeman General Counsel
LX2
Sheila Mobley Contracting & Procurement
MS-16
Marvin Manassa Business Resources
MS-16
Kimberly DiggsExecutive Assistant
CS-12
Office of Contracting and ProcurementEXECUTIVE MANAGEMENT
Partners with vendors and District agencies to purchase quality goods and services in a timely manner and at a reasonable cost
while ensuring that all purchasing actions are conducted fairly and impartially.
Michael Wooten Learning &
DevelopmentMS-16
Updated 2/5/16
Gina Toppin Chief of Staff
MS-16
Nelson AbelIntegrity & Compliance
MS-15
FTE: 2VAC: 0
TOTALFTE: 209VAC: 15
Advises CPO on legal matters, reviews contracts
for legal sufficiency, quality assurance &
compliance, solves legal & procurement issues,
responds to FOIA requests
Providesoversight & project
mgmt. for acquisition services, monitors
agency staff procurement
activities
Manages SS & SPD operations, monitoring gov.deals payments & reconciliation reports, oversees emergency
acquisitions
Responsible for development,
maintenance, delivery of procurement
training curriculum tailored to the needs
of the District’s procurement professionals.
Provides agency operational oversight, coordinates initiatives/projects, executes CPO
commitments, internal/external
support/agency POC
Provides oversite of audit/non-audit
advisory services, reviews business
processes, liaises with external auditors
Direct report for
audit escalation
Office of Contracting and ProcurementOperations
Provides a range of oversight, administrative, and customer service support for the Office of Contracting and Procurement and customer agencies.
Daniel NwagbaraExecutive Assistant
CS-11
Gina ToppinChief of Staff
MS-16
Kenita Saunders RomeroHuman Resources Officer
MS-14
Marc ScottBusiness Operations Manager
MS-15
Lauren StephensCommunications Director
MS-14
Phyllis LoveStrategy & Performance Mgmt
MS-15
Frehiwot DeressoBudget Manager
(OFRM)
Reza HassanChief Information Officer
MS-16
Nelson AbelProcurement Integrity and
Compliance OfficerMS-15
FTE: 34VAC: 3
Office of Contracting and ProcurementOffice of Procurement Integrity and Compliance
Provides oversight of audit/non-audit advisory services, reviews business process, serves as the liaison to external auditors.
Nelson AbelProcurement Integrity and
Compliance OfficerMS-15
VACANTProcurement Analyst
CS-13
Paula WIlliamsMAP Coordinator
MS-14
Ngina SteeleProcurement Analyst
CS-13
Zertihun AsfawMAP Analyst
CS-12
Jenell HolderMAP Analyst
CS-12
Office of Contracting and ProcurementInformation Technology
Provides consultative and technical support to agencies, vendors, and OCP procurement professionals,Including user training and report generation. Works closely with senior management and the Office of the Chief Technology Officer (OCTO)
To implement the latest technologies to promote transparency and accountability to achieve the best results .
Reza Hassan Chief Information Officer
MS-16
Antoinette GoinsSup. IT Specialist
MS-14
Joshua GarnettSup. IT Specialist
MS-14
Zack GambleIT Specialist
CS-12
Timur PlavansIT Specialist
CS-12
Donald KennardIT Specialist
CS-13
Hirut CherinetIT Specialist
CS-12
Office of Contracting and ProcurementResources Management
Works across agency divisions and programs to assist managers with staff recruitment, retention, and development.
Kenita Saunders Romero Human Resources Officer
MS-14
VACANTMgmt. Liaison Specialist
CS-9
Erica WillisMgmt. Liaison Specialist
CS-13
Bertha JordanMgmt. Liaison Specialist
CS-13
Alice OvertonMgmt. Liaison Specialist
CS-13
Office of Contracting and ProcurementWorkload Management and Analysis
Provide oversight and analysis of procurement staff contracting workload, oversees quality control of procurement activities and document submissions.
Marc ScottBusiness Operations Manager
MS-15
Jesse ScottMAP Analyst
CS-12
Paul AliuMAP Analyst
CS-12
Ernest PryorMAP Coordinator
MS-14
Office of Contracting and ProcurementCommunications Division
Plans, develops, and communicates OCP programs, policies and activities.
Lauren StephensCommunications Director
MS-14
Barbara KillensContact Specialist
CS-9
VacantPublic Affairs Specialist
CS-12
Cendaro RichardsonContact Specialist
CS-9
Elizabeth AndersonPublic Affairs Specialist
CS-12
Forrest CarpenterCommunications
SpecialistCS-11
Office of Contracting and ProcurementStrategic Development and Analysis
Develops policies, procedures ,performance plans and implements strategic objectives.
Phyllis LoveStrategic Dev. And Analysis
OfficerMS-15
Jonathan RifkinMAP Analyst
CS-14
Armeta RossCompliance Monitor
CS-14
Lisa AlexanderMAP Analyst
CS-13
Sheila MobleyAssistant Director,
Procurement
Treva Henderson-Neblett
Executive Assistant
Office of Contracting and ProcurementPROCUREMENT
Provide acquisition services to District agencies in accordance with District laws and regulations for the supplies, equipment, and services
DOC
FEMS
MPD
OUC
HSEMA
OCP
DMV
DCRA
DCOA
DHS
DOH
DPR
DCHR
Derrick White
Chief Contracting Officer
Information Technology
William Sharp
Chief Contracting Officer
Transportation Infrastructure
Angela TurnerChief Contracting Officer
Govt. Operations
Jerome Lofton
Chief Contracting Officer
Public Works& Fleet Services
Priscilla Mack
Chief Contracting Officer
Simplified/DCSS/P-Card
Birchard AllenChief Contracting Officer
Public Safety
George LewisChief Contracting Officer
Acquisition Mgt
DHCD
DYRS
DBH
DDS
OAH
OEA
Simplified
Acquisitions
EOMAgencies
DME
OCA
GLBT
OPLA
WIC
OS
OAA
DCSS
OLA
HHS
DMPSJ
DHCF
DDOE
OCTO
OCME
ODR
DCOZ
OA
PERB
DDOT
DPW
OHR
OLRCB
OVA
DOES
DCSCCRC
(DC Sentencing & Criminal Code
Revision Commission)
OCF
BOEE
BRPAA
CAB
OAG
OIG
OP
OPC
MPTD
OCT
DFS
CAH
DSLBD
ORM
DTC
OTA
DCRB
OSSE
ABRA
DISB
LMP
BEGA
DCNG
OBC
Statehood Initiative
OJGA
OPGS
ORM
DMPE
OVS
APIA
OWPI
Sammy FeinbergChief Contracting Officer
Health Svcs
Wendell Atkinson
Chief Contracting Officer
Homeless/Youth Human Svcs
OCA
(Community
Affairs)
Serve DC
OLMP
FTE: 148VAC: 11
Office of Contracting and ProcurementGovernment Operations (PROCUREMENT)
Provide acquisition services to District agencies in accordance with District laws and regulations for the supplies, equipment, and services
Angela Turner
Chief Contracting OfficerMS-15
Tanease DeylonsContract Spec.
CS-12
Helen TilahunContract Spec.
CS-12
Tyrone Sweatt
Sup. Contract Spec.MS-14
Heather Reynolds
Sup. Contract Spec.MS-14
Rebecca YoungContract Specialist
CS-13
Dawn MayoContract Specialist
CS-12
Alvin Stith
Sup. Contract Spec.MS-15
Marie Niestrath
Sup. Contract Spec.MS-14
Anthonisha FeltonContract Specialist
CS-13
William ProctorContract Specialist
CS-12
Constance WeaverContract Specialist
CS-13
Cathy BridgesContract Specialist
CS-13
Tamera AndersonContract Specialist
CS-13
Jeffrey Tisdale
Sup. Contract Spec.MS-14
Denise Burton
Contract SpecialistCS-12
Alisha WrightContract Specialist
CS-11
Todd Allen
Sup. Contract Spec.MS-14
Damian Jones
Contracting SpecialistCS-9
AgencyProcurement
SupportOSSE DOES DMV DHCD
Khadija Fuller
Contract SpecialistCS-11
Caesar AugustusContract Specialist
CS-12
BOEE
BRPAA
CAB
OAG
OPC
DCRB
MPTD
OCT
BEGA
ABRA
DCRA
OAH
OEA
DCOZ
OIG
OP
DSLBD
PFS
DTC
OTA
DISB
LMP
DCNG
DCHRCAH
Dorothy Hale
Sup. Contract Spec.MS-14
Kenneth WallingtonContract Specialist
CS-13
O’Linda Fuller
Sup. Contract Spec.MS-14
PERB
OCP
Al Cook
Contract SpecialistCS-12
Office of Contracting and ProcurementPublic Safety (PROCUREMENT)
Provide acquisition services to District agencies in accordance with District laws and regulations for the supplies, equipment, and services
Birchard Allen III
Chief Contracting OfficerMS-15
Antwanette MurphyContract Specialist
CS-13
Gloria Cephas
Contract SpecialistCS-12
Pamela DickersonContract Specialist
CS-12
Marcus Barnes
Sup. Contract Spec.MS-14
Fatima Tibbs
Sup. Contract Spec.MS-14
Paul KiingiContract Specialist
CS-11
Tyranny Hunter
Sup. Contract Spec.MS-14
Franklyn MaloneContract Specialist
CS-13
Peter JonesContract Specialist
CS-13
Deborah White
Sup. Contract Spec.MS-14
Keia BrooksContract Specialist
CS-13
Peter KernContract Specialist
CS-12
Eric GordonContract Specialist
CS-11
Mime Getachew
Contract SpecialistCS-12
Kenneth Evans
Sup. Contract Spec.MS-14
Ruby NelsonContract Specialist
CS-12
DOC FEMS MPD OUC HSEMA
OCME
Joseph StewartSup. Contract Spec.
MS-14
DDOE
Rashid Behi
Contract SpecialistCS-13
DFS
Tyrone Moorer
Sup. Contract Spec.MS-14
Office of Contracting and ProcurementHealth Services (PROCUREMENT)
Provide acquisition services to District agencies in accordance with District laws and regulations for the supplies, equipment, and services
Sammy Feinberg
Chief Contracting OfficerMS-16
VAC
Sup. Contract Spec.DDS
MS-15
Silvia Silverman
Sup. Contract Spec.DBH
MS-14
Tonya Mills
Contract SpecialistCS-13
Sue Crestwell
Contract SpecialistCS-13
Denise Wells
Contract SpecialistCS-13
Tira Williams
Contract SpecialistCS-13
Margaret DesperContract Specialist
CS-13
Jeanne Mirabile
Contract SpecialistCS-13
Meredith AlexanderContract Specialist
CS-11
Marsha RobinsonContract Specialist
CS-14
VACContract Specialist
CS-13
Monica Brown
Contract SpecialistCS-12
Tonya StarwoodContract Specialist
CS-14
Danyel Riley
Contract SpecialistCS-11
Tyree Johnson
Contract SpecialistCS-11
Esmeraldo CruzContract Specialist
CS-11
VacantContract Specialist
CS-12
Carolyn HillContract Specialist
CS-9
VAC
DHCFMS-15
Helena Barbour
Sup. Contract Spec.MS-14
Kalvin Paddyfote
Contract SpecialistCS-13
Janelle Taylor
Contract SpecialistCS-13
Lillian Beavers
Contract SpecialistCS-13
Monica Cobb
Contract SpecialistCS-13
Ahmad Shamloo
Sup. Contract Spec.DOH
MS-14
Hakima MuhammadSup. Contract Spec.
MS-14
Stephanie MorganContract Specialist
CS-13
Michael EtekochayContract Specialist
CS-13
Renee WithersContract Specialist
CS-12
DOH DCOA
Derrick BurkeContract Specialist
CS-13
Jake RoaneContract Specialist
CS-12
ODR OVA
OA
VAC
DHCFMS-15
Office of Contracting and ProcurementHomeless/Youth Human Services (PROCUREMENT)
Provide acquisition services to District agencies in accordance with District laws and regulations for the supplies, equipment, and services
Wendell Atkinson
Chief Contracting OfficerMS-15
VAC
Sup. Contract Spec.MS-14
Dwight Hayes
Contract SpecialistCS-13
Adele Smith
Contract SpecialistCS-13
Rhonda
MerriweatherContract Specialist
CS-12
Bernard Grayson
Contract SpecialistCS-13
LaTayla Palmer
Contract SpecialistCS-13
Willandria BlountContract Specialist
CS-13
Regina Johnson
Contract SpecialistCS-11
DHS DYRS
Sanaz EtminanSup. Contract Spec.
MS-14
Yvette Henry
Sup. Contract Spec.MS-14
Clarice VanbrakleContract Specialist
CS-12
DPR
VAC
Contract SpecialistCS-12
Office of Contracting and ProcurementDDOT (PROCUREMENT)
Provide acquisition services to District agencies in accordance with District laws and regulations for the supplies, equipment, and services
Courtney Lattimore Sup. Contract Spec.
MS-15
Cora BoykinContract Specialist
CS-13
Jontae Byrams
Contract SpecialistCS-13
Neville DaleyContract Specialist
CS-13
Deborah Byrant
Contract SpecialistCS-12
Jeralyn Johnson
Contract SpecialistCS-13
William SharpChief Contracting Officer
MS-16
Josephine B. White
Contract Compliance Monitor
CS-12
VACANT
Sup. Contract Spec.MS-14
Paulette Franklin
Contract SpecialistCS-12
Kirk Benson Contract Specialist
CS-12
Neal Watson
Contract Compliance Monitor
CS-12
Lisa Minor Smith Program Compliance
SpecialistCS-12
Vallarie Howard
Contract Compliance Monitor
CS-12
Joyce Timmons Contract Compliance
MonitorCS-11
Courtney Halsey
Procurement TechCS-7
DDOT
Steve Wishod
Sup. Contract Spec.MS-15
De’Andre Henson Contract Specialist
CS-9
Office of Contracting and ProcurementInformation Technology (PROCUREMENT)
Provide acquisition services to District agencies in accordance with District laws and regulations for the supplies, equipment, and services
Derrick White
Chief Contracting OfficerMS-15
Chris YiSupervisory Contract Spec.
MS-14
Nicole Smith-McDermott
Contract SpecialistCS-13
Tiffany ChampionContract Specialist
CS-13
Emily Busch
Contract SpecialistCS-12
Sasha Ballard
Contract SpecialistCS-12
OCTO
Sally Ibrahim
Contract SpecialistCS-13
Robert Jones
Contract SpecialistCS-12
Georgette Johnson Contract Specialist
CS-12
Office of Contracting and ProcurementPublic Works & Fleet Services (PROCUREMENT)
Provide acquisition services to District agencies in accordance with District laws and regulations for the supplies, equipment, and services
VACANT
Sup. Contract Spec.MS-14
Janet ConcepcionContract Specialist
CS-13
Maureen Hill
Contract SpecialistCS-13
Barbara BrownContract Specialist
CS-12
Wanda Brevard
Contract SpecialistCS-9
Sherman Squire
Contract SpecialistCS-12
Jerome LoftonChief Contracting Officer
MS-15
Berneatha Armwood Contract Specialist
CS-9
Public Works
Fleet Services
Grace Alao
Contract SpecialistCS-13
Simone RichardsonContract Specialist
CS-13
Office of Contracting and ProcurementSimplified, DCSS, P-Card (PROCUREMENT)
Provide acquisition services to District agencies in accordance with District laws and regulations for the supplies, equipment, and services
Priscilla MackChief Contracting Officer
MS-15
James Webb
Supv. Contract Spec.MS-14
Juva Hepburn
Supv. Contract Spec.MS-14
Karen Mahoney
Contract SpecialistCS-12
Tiffany StarksContract Specialist
CS-11
Uranus Anderson
Contract SpecialistCS-12
Yvonne Harris-WyattContract Specialist
CS-11
Debra Glover-
MitchellContract Specialist
CS-11
Gomeje Legesse
Contract SpecialistCS-12
Sonia Neblett
Contract SpecialistCS-12
Jossette Mercer
Contract SpecialistCS-12
Tornia Harrison
Procurement AnalystCS-13
Tamika Freeman Contract Specialist
CS-12
Rosalia Rojas
Purchase Card OfficerCS-14
Leslie Young
Contact SpecialistCS-9
Simplified
Acquisitions
EOMAgencies
DME
OCA
GLBT
OPLA
WIC
OS
OAA
DCSS
OLA
HHS
DMPSJ
OHR
OLRCB
OCF
OBC
Statehood Initiative
OJGA
OPGS
ORM
DMPE
OAG(Mayor)
OVS
APIA
OWPI
OCA
(Community
Affairs)
OLMP
Office of Contracting and ProcurementAcquisition Management
Support the overall operations of the Procurement Division
George LewisChief Contracting Officer
MS 16
Pete TeagueSup. Contracting Spec.
MS 15
VACProcurement Analyst
CS-12
Office of Contracting and ProcurementBusiness Resources and Support Services
Executes agency acquisitions, maintains facilities, risk management, fleet management, property disposal, Surplus property, inventory/asset management.
Marvin Manassa
Assoc. Director, Business ResourcesMS-15
Chante DorseySupport Services
SpecialistCS-13
Ryan LewisProperty Disposal Officer
MS-14
Darrick EvansProperty Disposal Officer
MS-14
Donald JacksonProperty Disposal
SpecialistCS-12
Antonio CadoganProperty Disposal
SpecialistCS-13
Latrina GrossSupport Services
SpecialistCS-11
Keyana AlexanderAdmin. Support Specialist
CS-9
Jaqueline BigelowRecords Management
SpecialistCS-12
Shari WatsonSupport Services
SpecialistCS-12
Berchel DouglasAdmin. Support Specialist
CS-9
Jorge Delucid Admin. Support Specialist
CS-9
TEMP
Curtis Carroll Admin. Support Specialist
CS-9
FTE: 13VAC: 0
Office of Contracting and ProcurementGeneral Counsel
Advises CPO on all legal matters, reviews contracts for legal sufficiency, quality assurance and compliance, solves legal and procurement issues, responds to FOIA requests.
Nancy Hapeman General Counsel
LX2
D. Ryan KosloskyAttorney Advisor
LS-14
Jeremiah ReganAttorney Advisor
LS-1
Jody HarringtonSup. Attorney Advisor
LX2
Steve SadelAttorney Advisor
LS-14
Linda GivensFOIA Specialist
CS-12
FTE: 6VAC: 0
Office of Contracting and ProcurementLearning & Development
Responsible for the development, maintenance, and delivery of a ‘best-in-class’ procurement
training curriculum tailored to the needs of the District’s procurement professionals.
Michael WootenChief Learning Officer
MS-16
Ericka WIlsonDeputy Chief Learning
OfficerMS-15
Eric BrockTraining Specialist
CS-13
D’Andre DornTraining Instructor
CS-14
Melinda ColesTraining Specialist
CS-13
Carlos JohnstonTraining Specialist
CS-14
FTE: 6VAC: 1
VACTraining Specialist
CS-13
Posn Nbr Title Name Vac Stat Salary Fringe
Benefits Program
4207 Human Resources Officer II Saunders Romero,Kenita F 114,683.29$ 23,395.39$ 0100
74772 Management Liaison Specialist Overton,Alice L F 83,731.00$ 17,081.12$ 0100
75311 Management Liaison Specialist Jordan,Bertha S. F 88,775.00$ 18,110.10$ 0100
258 Dir of Contracts and Procureme Feinberg,Samuel J F 159,482.39$ 32,534.41$ 1000
761 Supvy Contract Specialist White,Derrick D F 136,619.52$ 27,870.38$ 1000
2177 Contract Specialist Mills,Tonya Y F 96,020.00$ 19,588.08$ 1000
2479 Contract Specialist Fuller,Khadija K. F 59,698.00$ 12,178.39$ 1000
5362 Contract Specialist Burke,Derrick F 87,833.00$ 17,917.93$ 1000
6028 Supvy Contract Specialist Fuller,O'Linda A F 107,681.35$ 21,967.00$ 1000
6768 Contract Specialist Burrell Franklin,Paulette F 69,293.00$ 14,135.77$ 1000
7917 PGM Compliance Specialist Smith,Lisa M F 87,625.00$ 17,875.50$ 1000
8784 Contract Specialist Johnson,Jeralyn L F 98,749.00$ 20,144.80$ 1000
9209 Contract Specialist TILAHUN,HELEN F 76,160.00$ 15,536.64$ 1000
9587 Contract Specialist Boykin,Cora S F 93,291.00$ 19,031.36$ 1000
9588 Supvy Contract Specialist Allen III,Birchard Brooks F 136,619.52$ 27,870.38$ 1000
10087 Contract Specialist Champion,Tiffany F 87,833.00$ 17,917.93$ 1000
10233 Contract Specialist Concepcion,Janet C F 98,749.00$ 20,144.80$ 1000
10331 Supvy Contract Specialist LATTIMORE,COURTNEY B F 140,225.28$ 28,605.96$ 1000
10483 Contract Specialist Crestwell,Sue E F 87,833.00$ 17,917.93$ 1000
10521 Contract Specialist Nelson,Ruby F 80,746.00$ 16,472.18$ 1000
10707 Contract Specialist Dickerson,Pamela F. F 83,039.00$ 16,939.96$ 1000
10777 Contract Specialist Johnson,Tyree C F 59,698.00$ 12,178.39$ 1000
10903 Supvy Contract Specialist Turner,Angela E F 136,619.52$ 27,870.38$ 1000
10917 Program Analyst Cephas,Gloria D F 87,625.00$ 17,875.50$ 1000
11009 Contract Specialist Smith,Adele E F 98,749.00$ 20,144.80$ 1000
13336 Contract Specialist Starwood,Tonya N F 85,332.00$ 17,407.73$ 1000
13751 Supvy Contract Specialist Lofton,Jerome F 107,399.13$ 21,909.42$ 1000
15236 Contract Compliance Monitor Benson,Kirk M F 89,918.00$ 18,343.27$ 1000
15458 Supvy Contract Specialist Silverman,Silvia D F 111,522.23$ 22,750.53$ 1000
15689 Supvy Contract Specialist Teague,W. Peter F 107,399.15$ 21,909.43$ 1000
16313 Contract Specialist Wells,Denise Jacqueline F 93,291.00$ 19,031.36$ 1000
16475 Contract Specialist Alexander,Meredith Lynne F 59,698.00$ 12,178.39$ 1000
16638 Contract Specialist Brown,Monica F 73,867.00$ 15,068.87$ 1000
17117 Contract Specialist Ibrahim,Sally F 98,749.00$ 20,144.80$ 1000
17732 Contract Specialist Squire Jr.,Sherman L. F 73,867.00$ 15,068.87$ 1000
19347 Contract Specialist Williams,Tira L F 87,833.00$ 17,917.93$ 1000
19817 Contract Specialist Malone,Franklyn F 93,291.00$ 19,031.36$ 1000
20461 Supvy Contract Specialist Hepburn,Juva J F 103,112.27$ 21,034.90$ 1000
20732 Contract Specialist V 73,867.00$ 15,068.87$ 1000
20787 Contract Specialist V 85,104.00$ 17,361.22$ 1000
21157 Contract Specialist V 73,867.00$ 15,068.87$ 1000
21491 Administrative Support Special Hill,Carolyn S F 59,049.00$ 12,046.00$ 1000
22194 Contract Compliance Monitor Howard,Vallarie M F 85,332.00$ 17,407.73$ 1000
23957 Program Support Specialist Freeman,Tamika L F 63,536.00$ 12,961.34$ 1000
Office of Contracting and Procurement
Schedule A (January 10, 2016)
1000 AGENCY MANAGEMENT PROGRAM
0100 RESOURCE MANAGEMENT
Posn Nbr Title Name Vac Stat Salary Fringe
Benefits Program
0100 RESOURCE MANAGEMENT24259 Contract Specialist V 73,867.00$ 15,068.87$ 1000
24262 Contract Specialist Riley,Danyel R F 67,374.00$ 13,744.30$ 1000
24348 Contract Compliance Monitor Barrett White,Josephine L F 85,332.00$ 17,407.73$ 1000
25167 Contract Specialist JONES,DAMION C F 49,551.00$ 10,108.40$ 1000
25276 Contract Specialist Mirabile,Jeanne M F 93,291.00$ 19,031.36$ 1000
25976 Contract Specialist Brown,Barbara Ann F 85,332.00$ 17,407.73$ 1000
26506 Contract Specialist Desper,Margaret T F 87,833.00$ 17,917.93$ 1000
30298 Chief Contracting Officer V 128,879.00$ 26,291.32$ 1000
30940 Contract Specialist Daley,Neville F 104,207.00$ 21,258.23$ 1000
30970 Procurement Tech (OA) Halsey,Courtney F 45,295.00$ 9,240.18$ 1000
31516 Supvy Contract Specialist White,Deborah J F 107,681.35$ 21,967.00$ 1000
31518 Supvy Contract Specialist Yi,Chi Hui F 99,724.60$ 20,343.82$ 1000
33858 Contract Specialist Jones,Peter F 87,833.00$ 17,917.93$ 1000
34912 Contract Specialist RICHARDSON,SIMONE Y F 98,749.00$ 20,144.80$ 1000
35313 Contract Specialist Withers,Renee F 80,746.00$ 16,472.18$ 1000
35529 Contract Specialist Young,Rebecca Y F 96,020.00$ 19,588.08$ 1000
38819 Management Analyst Vanbrakle,Clarice V F 80,746.00$ 16,472.18$ 1000
42312 Contract Compliance Monitor Timmons,Joyce C F 69,293.00$ 14,135.77$ 1000
42313 Contract Compliance Monitor Watson,Neal A F 85,332.00$ 17,407.73$ 1000
43641 Contract Specialist Robinson,Marsha L F 110,254.00$ 22,491.82$ 1000
45055 Contract Specialist III Hill,Maureen F 98,749.00$ 20,144.80$ 1000
45560 Supvy Contract Specialist V 128,879.00$ 26,291.32$ 1000
46446 Contract Specialist Proctor,William P F 76,160.00$ 15,536.64$ 1000
46670 Management Analyst Anderson,Tamera T F 87,833.00$ 17,917.93$ 1000
48203 Contract Compliance Officer Barbour,Helena C F 105,974.85$ 21,618.87$ 1000
48212 Supvy Contract Specialist Stith,Alvin N F 107,399.13$ 21,909.42$ 1000
51017 Contract Specialist Paddyfote,Kalvin D F 90,562.00$ 18,474.65$ 1000
51169 Contract Specialist Beavers,Lillian J F 96,020.00$ 19,588.08$ 1000
51333 Contract Specialist Bridges,Cathy F 90,562.00$ 18,474.65$ 1000
74880 Contract Specialist Palmer,La'Talya M F 87,833.00$ 17,917.93$ 1000
74900 Contract Specialist Alao,Grace Bolanle F 96,020.00$ 19,588.08$ 1000
74901 Contract Specialist Neblett,Sonia F 83,039.00$ 16,939.96$ 1000
74903 Contract Specialist Kern,Peter F 94,504.00$ 19,278.82$ 1000
74946 Contract Specialist V 59,698.00$ 12,178.39$ 1000
75084 Contract Specialist Behi,Abdulrashid F 101,478.00$ 20,701.51$ 1000
75167 Contract Specialist Brevard,Wanda A F 59,049.00$ 12,046.00$ 1000
75168 Contract Specialist Armwood,Bernetha S F 59,049.00$ 12,046.00$ 1000
75171 Contract Specialist MERIWETHER,RHONDA F F 76,160.00$ 15,536.64$ 1000
75172 Contract Specialist Kiingi,Paul S. F 59,698.00$ 12,178.39$ 1000
75173 Contract Specialist Burton Johnson,Denise F 83,039.00$ 16,939.96$ 1000
75247 Contract Specialist Ballard,Sasha F 83,039.00$ 16,939.96$ 1000
75299 Contract Specialist Starks,Tiffany F 51,134.00$ 10,431.34$ 1000
75306 Contract Specialist Boone Murphy,Antwanette F 93,291.00$ 19,031.36$ 1000
75342 Supvy Contract Specialist V 116,107.00$ 23,685.83$ 1000
75353 Contract Specialist Hayes,Dwight D F 96,020.00$ 19,588.08$ 1000
75438 Supvy Contract Specialist Webb,James A F 102,907.30$ 20,993.09$ 1000
77362 Contract Specialist V 59,698.00$ 12,178.39$ 1000
77693 Contract Specialist Mayo,Dawn A F 76,160.00$ 15,536.64$ 1000
77694 Contract Specialist Miller,Diane F 76,160.00$ 15,536.64$ 1000
77695 Contract Specialist Etekochay,Michael N F 87,833.00$ 17,917.93$ 1000
Posn Nbr Title Name Vac Stat Salary Fringe
Benefits Program
0100 RESOURCE MANAGEMENT78052 Contract Specialist Morgan,Stephanie B F 101,478.00$ 20,701.51$ 1000
78116 Procurement Manager Lewis,George C F 141,600.00$ 28,886.40$ 1000
82052 Contract Specialist V 85,104.00$ 17,361.22$ 1000
82341 Contract Specialist Gordon,Eric L F 61,617.00$ 12,569.87$ 1000
82522 Contract Specialist Wright,Alisha M F 61,617.00$ 12,569.87$ 1000
82537 Supvy Contract Specialist Atkinson,Wendell O. F 135,795.20$ 27,702.22$ 1000
82538 Supvy Contract Specialist Moorer,Tyrone M F 115,360.00$ 23,533.44$ 1000
82540 Supvy Contract Specialist Sweatt,Tyrone A F 96,755.14$ 19,738.05$ 1000
82541 Supvy Contract Specialist Stewart Sr.,Joseph N. F 117,759.90$ 24,023.02$ 1000
82543 Contract Specialist Busch,Emily F 78,453.00$ 16,004.41$ 1000
83245 Supvy Contract Specialist Allen,Todd E F 108,150.00$ 22,062.60$ 1000
83246 Supvy Contract Specialist V 116,107.00$ 23,685.83$ 1000
83247 Supvy Contract Specialist Henry,Yvette F 109,272.70$ 22,291.63$ 1000
83248 Supvy Contract Specialist Brown,Carl F 112,623.02$ 22,975.10$ 1000
83249 Supvy Contract Specialist Hale,Dorothy L. F 99,724.60$ 20,343.82$ 1000
83250 Supvy Contract Specialist Tisdale,Jeffrey Austin F 108,664.80$ 22,167.62$ 1000
83251 Supvy Contract Specialist V 90,384.00$ 18,438.34$ 1000
83252 Supvy Contract Specialist Evans,Kenneth F 103,527.36$ 21,119.58$ 1000
83253 Supvy Contract Specialist Shamloo,Shaivard Ahmad F 108,664.80$ 22,167.62$ 1000
83254 Supvy Contract Specialist Hunter,Tyranny A F 96,755.14$ 19,738.05$ 1000
83255 Supvy Contract Specialist Muhammad,Hakima F 119,530.47$ 24,384.22$ 1000
83256 Supvy Contract Specialist Tibbs,Fatmata F 96,755.14$ 19,738.05$ 1000
83257 Supvy Contract Specialist Niestrath,Marie F 96,755.14$ 19,738.05$ 1000
83258 Contract Specialist Smith-McDermott,Nicole L F 87,833.00$ 17,917.93$ 1000
83259 Contract Specialist Getachew,Mime W. F 87,833.00$ 17,917.93$ 1000
83260 Contract Specialist Felton,Anthonisha S F 87,833.00$ 17,917.93$ 1000
83261 Contract Specialist Wallington,Kenneth F 87,833.00$ 17,917.93$ 1000
83262 Contract Specialist Weaver Thomas,Constance M F 101,478.00$ 20,701.51$ 1000
83263 Contract Specialist Byrams,Jontae M F 109,665.00$ 22,371.66$ 1000
83266 Contract Specialist Grayson Jr.,Bernard M. F 87,833.00$ 17,917.93$ 1000
83268 Contract Specialist Taylor,Janelle Elizabeth F 96,020.00$ 19,588.08$ 1000
83273 Contract Specialist Blount,Willandria F 87,833.00$ 17,917.93$ 1000
83275 Contract Specialist Cobbs,Monica F 87,833.00$ 17,917.93$ 1000
83471 Contract Specialist Brooks,Keia D F 87,833.00$ 17,917.93$ 1000
85898 Contract Specialist Delyons,Tanease F 76,160.00$ 15,536.64$ 1000
41841 Supervisory Attorney Advisor Hapeman,Nancy Kay F 157,947.13$ 32,221.21$ 1000
41842 Attorney Advisor Harrington,Jody M F 135,446.03$ 27,630.99$ 1000
41984 Attorney Advisor Koslosky,Daniel Ryan F 99,532.00$ 20,304.53$ 1000
83533 Attorney Advisor Sadel,Steven A. F 128,315.00$ 26,176.26$ 1000
84822 Supervisory Attorney Advisor Regan,Jeremiah F 133,900.00$ 27,315.60$ 1000
27026 Freedom of Information Spec Givens,Linda F 76,160.00$ 15,536.64$ 1000
36794 Dir Contracting & Procurement Schutter,George A F 185,400.00$ 37,821.60$ 1000
74878 Public Affairs Specialist V 68,294.00$ 13,931.98$ 1000
74897 Executive Assistant Diggs,Kimberly M F 72,534.00$ 14,796.94$ 1000
13682 Asst Dir for Procurement Mobley,Sheila D F 163,909.05$ 33,437.45$ 2000
74959 Measurement & Planning Analyst Rifkin,Jonathan R. F 104,916.00$ 21,402.86$ 2000
78144 Executive Assistant Henderson-Neblett,Treva C F 64,065.00$ 13,069.26$ 2000
84845 Procurement Manager Sharp Jr.,William E F 166,844.55$ 34,036.29$ 2000
84846 Business Operations Manager Scott,Marc A F 128,368.90$ 26,187.26$ 2000
2000 PROCUREMENT
Posn Nbr Title Name Vac Stat Salary Fringe
Benefits Program
0100 RESOURCE MANAGEMENT84847 Supervisory Public Affairs Spc Stephens,Lauren C F 96,756.00$ 19,738.22$ 2000
85531 Strategic Developent and Analy Love,Phyllis R F 128,750.00$ 26,265.00$ 2000
4785 Supvy Contract Specialist Mack,Priscilla F 128,368.90$ 26,187.26$ 2000
74887 Contract Specialist Johnson,Regina R F 61,617.00$ 12,569.87$ 2000
74905 Supvy Contract Specialist Reynolds,Heather S F 102,907.30$ 20,993.09$ 2000
74915 Contract Specialist Harris,Yvonne W F 67,374.00$ 13,744.30$ 2000
75083 Contract Specialist Anderson,Uranus R F 76,160.00$ 15,536.64$ 2000
75169 Contract Specialist Legesse,Gomeje F 76,160.00$ 15,536.64$ 2000
75170 Contract Specialist Mahoney,Karen E F 76,160.00$ 15,536.64$ 2000
75546 Supvy Contract Specialist Etminan,Sanaz F 97,602.80$ 19,910.97$ 2000
77691 Contract Specialist Glover-Mitchell,Debra R F 63,536.00$ 12,961.34$ 2000
77692 Contract Specialist Mercer,Jossette F 92,211.00$ 18,811.04$ 2000
82539 Supvy Contract Specialist Wishod,Steven H F 128,368.90$ 26,187.26$ 2000
82542 Supvy Contract Specialist Barnes,Marcus F 97,602.80$ 19,910.97$ 2000
82544 Contract Specialist Johnson,Georgette F 73,867.00$ 15,068.87$ 2000
71529 Chief Information Officer Hassan,Reza F 137,917.00$ 28,135.07$ 6000
74956 Supervisory IT Specialist Goins,Antoinette M F 96,755.11$ 19,738.04$ 6000
74957 IT Specialist (Data Mgmt) Gamble,Zack W F 87,374.00$ 17,824.30$ 6000
74962 Supervisory IT Specialist V 116,107.00$ 23,685.83$ 6000
83291 IT Specialist (DataMgmt) Kennard,Donald F 81,209.00$ 16,566.64$ 6000
83292 IT Specialist (Data Mgmt) Cherinet,Hirut A F 70,414.00$ 14,364.46$ 6000
74952 Lead Management Liaison Specia Willis,Erica F 88,775.00$ 18,110.10$ 7000
74953 Training Specialist Coles,Melinda F 81,209.00$ 16,566.64$ 7000
74955 Training Specialist V 78,687.00$ 16,052.15$ 7000
77834 Chief Learning Officer Wooten,Michael Eric F 166,844.55$ 34,036.29$ 7000
82355 Training Specialist Brock,Eric P F 86,253.00$ 17,595.61$ 7000
83418 Training Instructor Dorn,D'Andre K F 98,958.00$ 20,187.43$ 7000
83421 Supervisory Training Instructo Wilson,Ericka Marie F 150,358.37$ 30,673.11$ 7000
34684 Compliance Monitor Ross,Armeta F 129,592.00$ 26,436.77$ 8000
74774 Procure. Integrity & Comp Ofcr Abel,Nelson F 112,455.40$ 22,940.90$ 8000
74891 Measure. Analysis & Plng. Coor Williams,Paula C F 96,755.11$ 19,738.04$ 8000
74893 Procurement Analyst Harrison-Samuels,Tornia Denise F 93,819.00$ 19,139.08$ 8000
74951 Measurement & Plan. Analyst Holder,Jenell M F 72,534.00$ 14,796.94$ 8000
74960 Procurement Analyst Steele,Ngina M F 88,775.00$ 18,110.10$ 8000
74961 Procurement Analyst V 78,687.00$ 16,052.15$ 8000
83278 Measure. Analysis & Plng. Coor Pryor,Ernest F 96,755.11$ 19,738.04$ 8000
83282 Measurements & Plan. Analyst V 78,687.00$ 16,052.15$ 8000
83283 Measurements & Plan. Analyst Alexander,Lisa F 81,209.00$ 16,566.64$ 8000
83285 Measurement & Plan. Analyst Scott,Jesse F 70,414.00$ 14,364.46$ 8000
83286 Measurement & Plan. Analyst Aliu,Paul F 70,414.00$ 14,364.46$ 8000
83287 Measurement & Plan. Analyst Asfaw,Zertihun H. F 70,414.00$ 14,364.46$ 8000
8368 Contract Specialist V 73,867.00$ 15,068.87$ 8000
42302 Chief of Staff Toppin,Gina S. F 131,075.74$ 26,739.45$ 8000
74896 Executive Assistant Nwagbara,Daniel F 55,195.00$ 11,259.78$ 8000
74954 Records Management Specialist Bigelow,Jacqueline Annette F 70,414.00$ 14,364.46$ 8000
74881 Public Affairs Specialist Anderson,Elizabeth M F 74,654.00$ 15,229.42$ 8000
6000 PROCUREMENT TECHNOLOGY
7000 TRAINING
8000 OPERATIONS
Posn Nbr Title Name Vac Stat Salary Fringe
Benefits Program
0100 RESOURCE MANAGEMENT74882 Contact Specialist Richardson,Cendoro C F 55,883.00$ 11,400.13$ 8000
74883 IT Specialist (Data Mgmt) V 68,294.00$ 13,931.98$ 8000
74894 Contact Specialist Young,Leslie F 51,134.00$ 10,431.34$ 8000
75308 Contact Specialist Killens,Barbara F 54,300.00$ 11,077.20$ 8000
83288 Training Instructor Johnston,Carlos F 93,000.00$ 18,972.00$ 8000
83289 Contact Specialist Henson,DeAndre A F 51,134.00$ 10,431.34$ 8000
83290 Communications Specialist Carpenter,Forrest F 55,195.00$ 11,259.78$ 8000
74879 Purchase Card Program Officer Rojas,Rosalia V F 101,937.00$ 20,795.15$ 8000
74775 Asst. Director for Business Re Manassa,Marvin F 137,917.00$ 28,135.07$ 9000
74916 Property Disposal Specialist Jackson,Donald F 72,534.00$ 14,796.94$ 9000
74917 Property Disposal Specialist Dorsey,Chante H F 101,385.00$ 20,682.54$ 9000
74963 Property Disposal Specialist Lewis,Ryan Blair F 96,755.11$ 19,738.04$ 9000
74964 Support Services Specialist Gross,Latrina Denise F 62,291.00$ 12,707.36$ 9000
75310 Property Disposal Specialist Cadogan Jr.,Antonio Rafael F 81,209.00$ 16,566.64$ 9000
82564 Property Disposal Specialist Evans,Darrick Antonio F 96,755.11$ 19,738.04$ 9000
74965 Support Services Specialist Watson,Shari F 70,414.00$ 14,364.46$ 9000
82545 Administrative Support Special Delcid,Jorge F 45,811.00$ 9,345.44$ 9000
82546 Administrative Support Special Alexander,Keyana F 48,739.00$ 9,942.76$ 9000
85762 Administrative Support Special Douglas,Berchel F 45,811.00$ 9,345.44$ 9000
85773 Administrative Support Special Carroll,Curtis F 45,811.00$ 9,345.44$ 9000
9000 BUSINESS RESOURCES AND SUPPORT SERVICES
OCP Mobile Asset Listing
As of February 3, 2016
Last Name First Name Title Cell Phone Issued iPad Issued Reason for Issuance Annual Cost
Abel Nelson Procurement Integrity & Compliance Officer Yes Yes Management $1,017.60
Alexander Lisa Measurement & Planning Analyst Yes No Remote location work $621.48
Alexander Keyana Administrative Support Specialist Yes Yes Remote location work $1,017.60
Aliu Paul Measurement & Planning Analyst Yes No Remote location work $621.48
Allen Todd Supervisory Contract Specialist Yes No Management $621.48
Allen, III Birchard Chief Contracting Officer Yes Yes Management $1,017.48
Anderson Tamera Contract Specialist Yes No Remote location work $621.48
Anderson Cadogan Elizabeth Business Engagement Manager Yes No Remote location work $621.48
Asfaw Zertihun Measurement & Planning Analyst Yes No Remote location work $621.48
Atkinson Wendell Chief Contracting Officer Yes No Management $621.48
Barbour Helena Supervisory Contract Specialist Yes No Management $621.48
Barnes Marcus Supervisory Contract Specialist Yes No Management $621.48
Bigelow Jacqueline Records Management Specialist Yes Yes Remote location work $1,017.48
Blount Williandria Contract Specialist Yes No Remote location work $621.48
Bridges Cathy Contract Specialist Yes No Remote location work $621.48
Brock Eric Training Specialist Yes No Remote location work $621.48
Brown Carl Supervisory Contract Specialist Yes No Management $621.48
Busch Emily Contract Specialist Yes No Remote location work $621.48
Cadogan Antonio Property Disposal Specialist Yes No Remote location work $621.48
Carpenter Forrest Administrative Support Specialist Yes No Remote location work $621.48
Carroll Curtis Administrative Support Specialist Yes No Remote location work $621.48
Cephas Gloria Program Analyst Yes No Remote location work $621.48
Champion Tiffany Contract Specialist Yes No Remote location work $621.48
Cherinet Hirut IT Specialist ( Data Management) Yes Yes Remote location work $1,017.60
Daley Neville Contract Specialist Yes No Remote location work $621.48
Delcid Jorge Administrative Support Specialist Yes Yes Remote location work $1,017.60
Delyons Tanease Contract Specialist Yes No Remote location work $621.48
Douglas Berchel Administrative Support Specialist Yes No Remote location work $621.48
Dickerson Pamela Contract Specialist Yes No Remote location work $621.48
Diggs Kimberly Executive Assistant to the Chief Procurement Officer Yes Yes Remote location work $1,017.60
Dorn D'Andre Training Instructor Yes No Remote location work $621.48
Dorsey Chante Property Disposal Specialist Yes Yes Remote location work $1,017.60
Etminan Sanaz Supervisory Contract Specialist Yes No Management $621.48
Evans Darrick (Tony) Deputy Chief Property Officer Yes Yes Management/Emergency Personnel $1,017.60
Feinberg Samuel Chief Contracting Officer Yes No Management $621.48
Felton Anthonisha Contract Specialist Yes No Remote location work $621.48
Fuller O'Linda Supervisory Contract Specialist Yes No Management $621.48
Fuller Khadijia Contract Specialist Yes No Remote location work $621.48
Gamble Zack IT Specialist ( Data Management) Yes No Remote location work $621.48
Getachew Mime Contract Specialist Yes No Remote location work $621.48
Goins Antoinette Supervisory IT Specialist Yes No Remote location work/Emergency Personnel $621.48
Grayson Bernard Contract Specialist Yes No Remote location work $621.48
Gross Latrina Support Services Specialist Yes Yes Remote location work $1,017.60
Hale Dorothy Supervisory Contract Specialist Yes No Remote location work $621.48
Hapeman Nancy General Counsel Yes Yes Management/Emergency Personnel $1,017.60
Harrison Tornia Procurement Analyst Yes Yes Remote location work $1,017.60
Hassan Reza Chief Information Officer Yes Yes Management/Emergency Personnel $1,017.60
Hayes Dwight Contract Specialist Yes No Remote location work $621.48
Henderson-Neblett Treva Executive Assistant to the Assistant Director of Procurement Yes No Remote location work $621.48
Henry Yvette Supervisory Contract Specialist Yes No Remote location work $621.48
Henson DeAndre Contract Specialist Yes No Remote location work $621.48
Hepburn Juva Supervisory Contract Specialist Yes No Remote location work $621.48
Holder Jenell Measurement & Planning Analyst Yes No Remote location work $621.48
Hunter Tyranny Supervisory Contract Specialist Yes No Management $621.48
Jackson Donald Property Disposal Specialist Yes Yes Remote location work $1,017.60
1
OCP Mobile Asset Listing
As of February 3, 2016
Johnson Regina Contract Specialist Yes No Remote location work $621.48
Johnson Georgette Contract Specialist Yes No Remote location work $621.48
Johnson Jerome Associate Director of Contracts and Procurement Yes No Remote location work $621.48
Johnston Carlos Training Specialist Yes No Remote location work $621.48
Jones Peter Contract Specialist Yes No Remote location work $621.48
Kennard Donald IT Specialist Yes No Remote location work $621.48
Koslosky Ryan Attorney Advisor Yes No Remote location work $621.48
Lewis Ryan Property Disposal Officer Yes Yes Management $1,017.60
Lewis George Chief Contracting Officer Yes No Remote location work $621.48
Lofton Jerome Chief Contracting Officer Yes No Management $621.48
Love Phyllis Strategic Development and Analysis Officer Yes No Management $621.48
Mack Priscilla Chief Contracting Officer Yes Yes Management $1,017.60
Malone Franklyn Contract Specialist Yes No Remote location work $621.48
Manassa Marvin Assistant Director Business for Resources Yes Yes Management/Emergency Personnel $1,017.60
Mercer Tia Contract Specialist Yes No Remote location work $621.48
Meriwether Rhonda Contract Specialist Yes No Remote location work $621.48
Mobley Sheila Assistant Director for Procurement Yes Yes Management $1,017.60
Moorer Tyrone Supervisory Contract Specialist Yes No Management $621.48
Muhammad Hakima Supervisory Contract Specialist Yes No Management $621.48
Murphy Antwanette Contract Specialist Yes No Remote location work $621.48
Neblett Sonia Contract Specialist Yes No Remote location work $621.48
Niestrath Marie Supervisory Contract Specialist Yes No Management $621.48
Nwagbara Daniel Executive Assistant to the Chief of Staff Yes No Remote location work $621.48
Overton Alice Management Liaison Specialist Yes No Remote location work/Emergency Personnel $621.48
Palmer LaTalya Contract Specialist Yes No Remote location work $621.48
Proctor William Contract Specialist Yes No Remote location work $621.48
Pryor Ernest Measurement & Planning Analyst Yes No Remote location work $621.48
Regan Jeremiah (Jerry) Supervisory Attorney Advisor Yes No Remote location work $621.48
Reynolds Heather Supervisory Contract Specialist Yes No Remote location work $621.48
Richardson Simone Contract Specialist Yes No Emergency Personnel $621.48
Rifkin Jonathan Sustainable Purchasing Program Manager Yes No Remote location work $621.48
Rojas Rosalia Purchase Card Manager Yes Yes Remote location work $1,017.60
Romero Kenita Human Resources Director Yes No Management $621.48
Ross Armeta Compliance Monitor Yes No Remote location work $621.48
Scott Jesse Measurement & Planning Analyst Yes No Remote location work $621.48
Schutter George Chief Procurement Officer Yes Yes Agency Director $1,017.60
Scott Marc Business Operations Manager Yes No Management $621.48
Shamloo Shaivard Supervisory Contract Specialist Yes No Management $621.48
Sharp William (Bill) Chief Contracting Officer Yes No Management $621.48
Smith Adele Contract Specialist Yes No Remote location work $621.48
Steele Ngina Procurement Analyst Yes No Remote location work $621.48
Stephens Lauren Communications Director Yes Yes Remote location work $1,017.60
Stewart, Sr. Joseph Supervisory Contract Specialist Yes Yes Remote location work $1,017.60
Sweatt Tyrone Supervisory Contract Specialist Yes No Remote location work $621.48
Teague Pete (William) Supervisory Contract Specialist Yes No Remote location work $621.48
Tibbs Fatmata Supervisory Contract Specialist Yes No Remote location work $621.48
Tilahun Helen Contract Specialist Yes No Remote location work $621.48
Tisdale Jeffrey Supervisory Contract Specialist Yes No Remote location work $621.48
Toppin Gina Chief of Staff Yes Yes Management $1,017.60
Turner Angela Chief Contracting Officer Yes Yes Remote location work/Emergency Personnel $1,017.60
VanBrakle Clarice Contract Specialist Yes No Remote location work $621.48
Watson Shari Support Services Specialist Yes Yes Remote location work $1,017.60
Weaver-Thomas Constance Contract Specialist Yes No Remote location work $621.48
Webb James Supervisory Contract Specialist Yes No Remote location work $621.48
White Deborah Supervisory Contract Specialist Yes No Remote location work $621.48
White Derrick Chief Contracting Officer Yes Yes Management $1,017.60
2
OCP Mobile Asset Listing
As of February 3, 2016
Wiggins Shilonda Agency Fiscal Officer No Yes Management $396.12
Williams Paula Measurement & Planning Analyst Yes No Remote location work $621.48
Willis Erica Management Liaison Specialist Yes No Remote location work $621.48
Wilson Ericka Deputy Chief Learning Officer Yes No Remote location work $621.48
Wishod Steven Supervisory Contract Specialist Yes No Management $621.48
Withers Renee Contract Specialist Yes No Remote location work $621.48
Wooten Michael Chief Learning Officer Yes No Remote location work $621.48
Yi Chris Supervisory Contract Specialist Yes No Remote location work $621.48
3
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
1
FY 2016 PERFORMANCE PLAN Office of Contracting and Procurement (12/11/15 REV)
MISSION OCP’s mission is to procure quality goods and services through a streamlined procurement process that is transparent and responsive to the needs of government agencies and the public, and ensures all purchases are conducted fairly and impartially. SUMMARY OF SERVICES OCP manages the purchase of $1.4 billion in goods and services annually, on behalf of over 70 District agencies. In its authority under the Procurement Practices Reform Act of 2010 (PPRA), OCP is responsible for both establishing procurement processing standards that conform to regulations and for managing procurement service delivery. To enhance procurement processing and management, OCP is able to assign its specialists to designated agency worksites, as an operational efficiency strategy, which supports d i rec t collaboration with program staff on requirements for pre-award, including solicitation planning and development, as well as, contract administration, after award. The D.C. Supply Schedule, the Purchase Card (P-Card) program, District-wide acquisition of universal goods and services, and the Surplus Property program are also core OCP services. OCP’s learning and certification programs support ongoing development of staff proficiency and procurement service quality. PERFORMANCE PLAN DIVISIONS Procurement Operations Business Resources and Support Services Procurement Technology Learning and Development1 Resource Management Office of the General Counsel Agency Management
AGENCY WORKLOAD MEASURES
Measure
FY 2013 Actual
FY 2014 Actual
FY 2015 YE Actual
Total number of purchase orders processed through OCP 8279 8566 8519
Total dollar amount purchased by OCP (in millions) $1353 $1238 $1415
Total dollar amount awarded to CBE firms (in millions) $ 211 $ 217 $ 280
1 The Division name for Training was replaced with Learning and Development to incorporate a multi-dimensional, problem
solving, adult learning approach to human resource development.
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
2
Procurement Division SUMMARY OF SERVICES The Procurement Division for OCP manages the acquisition of goods and services on behalf of District government agencies under the authority of the Chief Procurement Officer, in accordance with the Procurement Practices Reform Act, District Code, and the 27DCMR. In FY 2016, OCP continued to enhance service-delivery, which included adopting the Delegated Procurement Authority (DPA) operating structure, as a core procurement reform initiative. As DPA’s efficiency improvements continue to be realized throughout FY 2016, the Procurement Division’s staff will be guided by industry best practices, good government principles, quality customer service, and effective management of public resources. OCP will continue to be dedicated to improving and streamlining procurement practices in the District.
OBJECTIVE 1: Improve the overall fiscal year Acquisition Planning process utilized by key procurement stakeholders to include agency program staff, contract administrators, and OCP staff working on the Chief Procurement Officer’s authority.
INITIATIVE 1.1: Implement enhanced acquisition planning policy and procedures
Acquisition planning, as an annual forecasting strategy, is fundamental to procurement service delivery. While acquisition planning is led by agencies that must define purchasing priorities, the absence of clear guidance has resulted in planning and coordination challenges, which contribute to contracting delays and retroactive Council approval. In FY16, OCP is strengthening the acquisition planning process with targeted guidance to agencies on assessing purchasing needs (including scheduling) to ensure timely and cost effective delivery of goods and services. OCP will promulgate policies and guidelines to help agencies identify buying needs, define milestones, and estimate costs.This additional guidance will also help agencies align procurement needs with budgetary resources and strategic plans. As procurements move to the planning and development stage, OCP will utilize the integrated procurement team strategy to achieve enhance coordination of requirements among the program management, contract, finance and legal functions. Completion Date: On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx INITIATIVE 1.2: Monitor procurement planning, coordination, and processing for awards ≥$1M, based on acquisition priorities. There has not been an automated process to monitor and track procurements that were deemed priority for the District. There were delays at each phase of the process which caused an issue for the entire contracting cycle. In FY2016, OCP will develop a process to ensure that Agency priority procurements are tracked in an extensive mission critical dashboard addressing each phase of the procurement. Gaps will be more readily identified and remedies can be escalated. Completion Date: On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
3
OBJECTIVE 2: Consistent with procurement reform efforts, analyze the District’s procurement portfolio and methodologies to further identify opportunities for transparency and greater efficiency.
INITIATIVE 2.1: Leverage the audit experience and analytic capabilities of the OCP Office of Procurement Integrity and Compliance (OPIC). OPIC will analyze District procurement policies, processes and practices and identify issues and develop recommendations leading to improvement in operating efficiency, compliance, transparency and programmatic success. The content of OPIC audits and analyses, particularly the “cause:”, “effect” and “recommendations” section of the traditional audit report will be expanded to include a greater degree of causal analysis and, where appropriate, expanded recommendations relative to the identification of opportunities for transparency and greater efficiency. Completion Date: On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx
OBJECTIVE 3: Complete all procurements as efficiently as possible and in accordance with validated implementation plans.
INITIATIVE 3.1: Launch workload management and procurement cycle performance systems to achieve continuous monitoring of resources and agency portfolio needs. OCP is developing an automated process to manage contract workload for OCP procurement staff. The goal is to ensure that resources are allocated properly based on contract volume and complexity. In tandem with acquisition planning, a workload management system will be utilized to monitor assignments and performance, and guide workload management. This system will also help ensure that Agency priority procurements have reliable procurement milestone plans detailing relevant steps of the project procurement cycle and providing the transparency and forecasting needed in procurement activity. Completion Date: On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx
OBJECTIVE 4: Ensure compliance in the utilization of the D.C. Supply Schedule (DCSS) to include the full collection of revenue fees owed to the District as mandated by law.
INITIATIVE 4.1: Develop business process improvements to support fee assessment collection, notification, and remittance of the 1% fee. In FY 2016, OCP will establish enhanced policies and procedures to support fee collection provisions defined in D.C. Code §2-361.03 and 27 DCMR 2107, which authorizes the CPO to establish and collect a fee for transactions under the DC Supply Schedule. Business processes will define standards for (a) a systematic determination of payments due, (b) a formal communication process to the
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
4
vendors to articulate payment requirements and (c) an improved tracking and collection process. Additionally, a specific mechanism will be researched for development of a systematic and automatic deduction process. Once fully automated, the possibilities of fraud can be minimized, errors can be reduced and bill collection as a business process can be eliminated. This will result in a more efficient and accurate reflection of the collection mechanism. Completion Date: September 30, 2016 District Priority Area: Good Government District Priority Goal (if applicable): xx
OBJECTIVE 5: Further support sustainability objectives through the management and administration of the Sustainable Purchasing Program (SPP).
INITIATIVE 5.1: Increase awareness of sustainable purchasing resources via training and outreach to agencies and the local vendor community. In FY 16, OCP will implement enhanced monitoring to examine the use and impact of sustainable purchasing specifications in procurement management. OCP seeks to understand challenges that constrain use of green procurements and to identify necessary policy and procedural updates to support environment-centric procurement. Additionally, OCP will work with the Department of Small and Local Business Development (DSLBD) to plan a “CBE Sustainable Purchasing Roundtable,” in FY16, which will target businesses that sell products or services in key product and service categories. This event will educate the vendor community on sustainable purchasing as a growth market and promote agencies with SPP acquisition priorities to help to incentivize vendors build operational capacity to provide EPPS products and services. This will also strengthen OCP’s ability to identify new EPPS products and services. Completion Date: On-Going District Priority Area: Sustainable Neighborhoods District Priority Goal (if applicable): xx
OBJECTIVE 6: Manage the Procurement Accountability and Review Board
INITIATIVE 6.1 Prepare assessment findings and recommendations for procurement cases presented to PARB; and monitor action plan implementation. The PARB was established by Mayor’s Order 2015-165 on June 15, 2015 to “improve the quality, efficiency, and integrity of the contracting and procurement processes within the District Government.” In managing the quarterly hearings, OCP responsibilities include preparing findings and analysis on specific factors, conditions and actions culminating in the current status. OCP will ensure that the processes of the PARB are managed efficiently and effectively; and that after-action reports are prepared to guide next steps, including implementation of PARB recommendations. Completion date: On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
5
KEY PERFORMANCE INDICATORS – Procurement Division
Measure FY2014 Actual
FY 2015 Target
FY 2015YE
Actual
FY 2016 Projection
FY 2017 Projection
FY 2018 Projection
Number of Term Contracts 177 175
189
Not Applicable2
(N/A) N/A N/A
Dollar amount of procurements using Term Contracts (in millions)
$122 $155 $$133 N/A N/A N/A
Percent achieved of the 35 percent Certified Business Enterprise (CBE) award mandate for contracts over $250,000
N/A N/A N/A 100% 100% 100%
Percent of contracts3 awarded to CBE firms (operating)
30 50% 29% N/A N/A N/A
Percent of unplanned procurements
N/A 5% 2.39% N/A N/A N/A
Percent of active contracts “Published” in PASS
N/A 90% 57% 90% 90% 95%
Percentage of completed e-Vals N/A 90% 95%% N/A N/A N/A
Invoiced spend against DCSS N/A $118,000 $215,000 N/A N/A N/A
DCSS 1% Discount Fee collections
$213,000 $118,000 $215,000 100% 100% 100%
Preparation of Post Adjudication Review Boards (PARB) report of findings and recommendations for target procurements
N/A N/A N/A N/A N/A N/A
2 All subsequent N/A designations will no longer be measured as KPIs. 3 For reporting purposes, OCP defines a contract as any purchase order equal to or exceeding $100,000.
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
6
OPERATIONS SUMMARY OF SERVICES The Operations Division provides a range of oversight, administrative, and customer servicing support for the Office of Contracting and Procurement and its customer agencies. The division contains the following activities: Procurement Integrity and Compliance, Operations Management Support, Customer Service and Communications, and Purchase Card program management and oversight. OBJECTIVE 1: Increase compliance with District procurement laws and regulations by implementing targeted expansions to the Audit and Compliance Program.
INITIATIVE 1.1: Expand assessment of compliance with District procurement laws and regulations using a risk-based internal audit program. Through the OCP Office of Procurement Integrity and Compliance (OPIC), an appraisal of operations will be sustained with the timely execution of a comprehensive audit plan that aligns with known and potential procurement risk factors. Periodic reviews of all Emergency, Sole Source contracts, contracts exempt from competition, DC Supply Schedule and compliance levels with the CBE subcontracting requirements will be performed. OPIC’s audit plan also allows for an indeterminable number of directed or special audits or analyses to address emergent compliance, operational or programmatic risks. Additionally, through the OCP Delegation Based Audit (DBA) program, OPIC will audit the compliance of every Contracting Officer that reports to the CPO. Coordinating the management of findings from CAFR, Single Audit, OIG and other external auditors, will further improve audit outcomes for assessment and compliance with District procurement laws and regulations. Completion Date: On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx
OBJECTIVE 2: Increase P-Card use as a procurement vehicle.
INITIATIVE 2.1: Evaluate P-Card program to optimize use across District procurement operations The P-Card is a particularly prudent vehicle for managing the acquisition of small and/or simplified purchases. OCP will evaluate existing P-Card use to determine opportunities to expand usage and facilitate expeditious buying of goods and services that meet dollar threshold standards. More systematic and consistent use of the P-Card vehicle will help minimize processing workload for small purchases and improve purchasing efficiency. Completion Date: On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
7
OBJECTIVE 3: Enhance or establish an efficient lifecycle contract records management system within OCP and DPA agencies, for the control, receipt, maintenance, use, storage, retrieval, retention and disposition of contract files.
INITIATIVE 3.1: Provide records management guidance to procurement personnel It is imperative that there be controlled procedures for handling all file documents. Therefore, OCP will develop a comprehensive Procurement Information Management System which will provide detail on how-to manage records during the procurement and contracting process to mitigate the ad hoc processes currently in effect, and to prevent recordkeeping deficiency findings in audits. The document control processes during procurement will conjoin to OCP’s automated tracking systems for awarded contracts. Completion Date: On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx INITIATIVE 3.2: Streamline or refine access controls for greater accessibility and ease of use. OCP has established control of physical files maintained in the OCP Records Management file room using a Radio Frequency Identification (RFID) system to check-in and check-out all hard copy file requests. The process is being explored for use by DPA agencies; although other systems may prove more adaptable in FY2016. Completion Date: On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx INITIATIVE 3.3: Establish an annual records disposal program for all agencies. The Records Management office will adopt formal policies and procedures for sustaining OCP records management standards for contract file disposition requirements. Although the mandates of the Procurement Practices Reform Act of 2010 and the DC Office of the Secretary will be adhered to, off-site agencies will receive guidance relating to routine operations and daily activities necessary for establishing and maintaining records disposal compliance. Completion Date: September 30, 2016 District Priority Area: Good Government District Priority Goal (if applicable): xx
KEY PERFORMANCE INDICATORS — Operations
4 Modified due to reduced OPIC staffing and revised audit count methodology.
Measure FY 2014 Actual
FY 2015 Target
FY 2015 YE
Actual
FY 2016 Projection
FY 2017 Projection
FY 2018 Projection
Number of Procurement Integrity and Compliance reviews and audit
121 150 178 1214 TBD TBD
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
8
Business Resources and Support Services SUMMARY OF SERVICES This Division provides a wide range of mission-critical services to OCP divisions and the agency’s customers. The division executes agency acquisitions, maintains facilities which includes risk management, and administers the OCP fleet management program. Further, this division manages the District’s property disposal program and in collaboration with OCP’s Procurement Division coordinates acquisition efforts during declared emergencies.
reports
Percent of Contracting Officers with Delegated Authority Audited
100% 100% 100% 100% 100% 100%
Percent of identified deficiencies corrected prior to external audit
NA Baseline 32% N/A N/A N/A
Percent of Comprehensive Annual Financial Report (CAFR) and Single Audit Act deficiencies remediated within a year of the audit period
NA Baseline N/A 100% 100% 100%
Percent of requested contract files found in Records Management
NA NA
100% N/A N/A N/A
The annual average employee and customer satisfaction ratings based on a five-point scale
N/A N/A N/A N/A
N/A
N/A
Number of DPA agencies in compliance for records management for inventory, secured locations and electronic tracking
N/A 22 40 42 42 42
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
9
OBJECTIVE 1: Expand the revenue generating capacity of the Personal Property and Surplus program.
INITIATIVE 1.1: Increase the quality and value of surplus services by maximizing the use of the online auction platform. For the past several years, OCP has been working to increase the quality and value of surplus services. In FY16, OCP will continue to expand the surplus property program by increasing efficiency through an e-commerce marketing program. The online auction platform will be expanded for the purpose of providing a more direct way of requesting property through a technologically advanced on-demand system. This will continue to improve efficiency by providing more variety and convenience for requesting supplies and property. Completion Date: On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx INITIATIVE 1.2: Train agency property officers on the Federal reutilization website, GSAXCESS.gov. OCP has collaborated with its federal partners to give District agencies access to the federal surplus property system called GSAXCESS.GOV. GSAEXCESS.GOV allows Agency Property Officers (APOs) the ability to view property without visiting a hard site. OCP will train 50 APOs on the federal surplus property program which will continue to promote OCP’s efforts toward leveraging federal resources, reducing cycle time for procuring goods and providing District agencies with less costly acquisition solutions. Completion Date: September 30, 2016 District Priority Area: Good Government District Priority Goal (if applicable): xx
INITIATIVE 1.3: Realize cost avoidance through re-utilization of surplus. OCP Surplus Property helped non-profits, public schools, federal and local agencies throughout the District avoid costs by repurposing over 8 million dollars in acquisition avoidance and monetary savings in FY15. Through these sustainability efforts, over 6,000 surplus items have been re-distributed in the District. In FY 2016 OCP will establish a baseline to better quantify the re-utilization program to more aggressively determine its effectiveness. OCP will continue to aggressively work with District and Federal agencies to increase the quality and more efficiently leverage the usage of excess federal products for use by local agencies, non-profits and DC public schools. Completion Date: On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
10
KEY PERFORMANCE INDICATORS - Business Resources and Support Services
Measure FY
2014 Actual
FY 2015 Target
FY 2015YE
Actual
FY 2016 Projection
FY 2017 Projection
FY 2018 Projection
Amount of revenue generated from surplus property (millions)5
$3.80 $3.8 $4.2 $3.9 4.0 TBD
Number of certified non-profits using SPD program6
65 80 85 80 85 TBD
Number of agency property officers trained on the federal reutilization website; GSAXCESS.gov
N/A 20 40 50 70 TBD
Amount of cost avoidance realized through re-utilization of Surplus. (millions)
N/A 2.0 8.9 4.0 5.0 TBD
Procurement Technology Division SUMMARY OF SERVICS The technology division provides consultative and technical support to agencies, vendors, and OCP procurement professionals, including user training and report generation. The team works closely with senior management and the Office of the Chief Technology Officer (OCTO) to implement the latest technologies to promote transparency and accountability to achieve the best results. OBJECTIVE 1: Use technology and process enhancements to support the Procurement Reform Initiative.
INITIATIVE 1.1: Through forums, and other means, identify enhancements and new technologies to support OCP staff, Vendors and Agencies. In FY 2016, OCP will continue to identify and where feasible implement enhancements that facilitate more efficient use of the PASS and related applications. OCP will leverage technology to
5 Includes all revenue generated ranging from auctions, electronic commerce, scrap and recycling profit. 6 Includes 17 Federal “8A” entities
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
11
create a best–in-class contracting and procurement process that is efficient and transparent. OCP will identify whether additional support or training is needed for the effective use of applications, and where necessary update its business processes, data collection and coding. Completion Date: On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx
OBJECTIVE 2: Provide better transparency and compliance with governing laws and policies by making required documents available in a timely manner via the website.
INITIATIVE 2.1 Develop web site system enhancements OCP will improve upon the District mandates for transparency by timely posting of signed contract award documents to OCP Internet site. A new OCP Intranet site will be launched to include all Procurement related documents which will be easily accessible by procurement staff. Completion Date: September 30, 2016 District Priority Area: Good Government District Priority Goal (if applicable): xx KEY PERFORMANCE INDICATORS – Procurement Technology
Measure FY
2014 Actual
FY 2015
Target
FY 2015 YE
Actual
FY 2016 Projection
FY 2017 Projection
FY 2018 Projection
Automate procurement workload management to monitor performance and reconcile production and resource allocation.
N/A N/A N/A Baseline TBD TBD
Percent of total number of issues resolved from all customers within eight business hours (Help Desk)
94.4% 95% 96% 95% 95% 95%
Percent of vendor management approvals completed within 24 business hours
96.8% 90% 99.77% 90% 90% 90%
Percent of phone /email response to all IT
N/A 90% 91% 95% 95% 95%
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
12
support tickets created within two business hours (IT Help Desk)
Learning and Development Division SUMMARY OF SERVICES The Division is responsible for the delivery of a certification program, and the development, maintenance, and delivery of courses to support contracting and procurement through an educational system composed of a contracting and procurement certification program, and curricula supporting contracting and procurement.
OBJECTIVE 1: Improve the skill and proficiency of procurement professionals through a District-specific certification program.
INITIATIVE 1.1: Manage procurement certification services for agencies subordinate to Mayoral authority. As specified in the PPRA, under CPO authority, curriculum has been designed to develop procurement competency for personnel ranging from entry level contract specialists to contracting officers. In FY16, OCP will fully implement the District’s procurement certification program, which was designed, piloted, and launched in 2015. With step-by-step instructions, real-life examples, and hands-on exercises, District procurement personnel will master the understanding and application of the laws, rules, and principles for effective procurement and contracts management. The enhanced learning and skill-development will deliver improved performance and measurable results in the workplace. Completion Date: On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx
KEY PERFORMANCE INDICATORS – Learning and Development
Measure
FY 2014 Actual
FY 2015
Target
FY 2015YE
Actual
FY 2016 Projection
FY 2017 Projection
FY 2018 Projection
Percent of procurement staff trained at each tier in preparation for certification exams.
N/A
25%
22%
28%
25%
25%
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
13
Resource Management SUMMARY OF SERVICES This Division works across agency divisions and programs to assist managers with staff recruitment, retention and development. OBJECTIVE 1: Improve the hiring capacity of managers.
INITIATIVE 1.1: Develop OCP specific HR policies and procedures that will standardize processes and increase the ability to measure outcomes and performance. OCP will develop agency policies which will provide step-by-step processes addressing Human Resource life cycles including recruiting candidates, orientation and career planning, retention, rewards & recognition, performance management, training opportunities, onboarding, off-boarding and employee /labor relation issues. The efficiencies of the process will be enhanced by the alignment with the OCP mission, strategic plan and goals; this should promote greater employee performance and minimize turnover. Completion Date: September 30, 2017 District Priority Area: Good Government District Priority Goal (if applicable): xx
INITIATIVE 1.2: Ensure management training of all managers In cooperation with the Center for Learning and Development in the District of Columbia Department of Human Resources, the Resource Management division will oversee required management training for all OCP managers. Although managers often possess important and relevant credentials, specific training in how to be an effective manager has never been a distinct requirement. OCP plans to create a culture wherein the managers can and do contribute fully to change management, improved and effective communication, creativity and conflict resolution. Completion Date: September 30, 2016 and On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
14
KEY PERFORMANCE INDICATORS – Resource Management
Measure
FY 2014 Actual
FY2015 Target
FY 2015 YE
Actual
FY 2016 Projection
FY 2017 Projection
FY 2018 Projection
Average time of filled vacancies from the request to onboarding.(days)
N/A
60
72
60
60
60
Percent of standardized employee performance reviews completed
N/A
N/A
N/A
75%
85%
95%
Office of the General Counsel
SUMMARY OF SERVICES The Office of the General Counsel (OGC) is responsible for providing legal services to the Office of Contracting and Procurement (OCP). The services include general legal advice, litigation support to the Office of the Attorney General, Freedom of Information Act (FOIA) responses, drafting of legislative and regulatory provisions, preparation and review of Council testimony, preparation of responses to Council policy initiatives and requests for information, coordinating financial disclosure statements, ethics advice dissemination, development of legally sufficient contract clauses and statutory/regulatory policy advice. OJECTIVE 1: Provide current regulatory information to OCP procurement personnel.
INITIATIVE 1.1: Routinely identify rules and regulations which could be candidates for improvements to the procurement process. The efficiency and effectiveness of the procurement process has been impeded by certain rules and regulations imposed through legislation. The OCP will draft more appropriate legislation proposing amendments to the Procurement Practices Reform Act of 2010 (PPRA), D.C. Official Code §2-351.01 et seq. The primary anticipated outcomes will impact third party review time, will minimize delays and will generate current and relevant legislation. This will enhance streamlined and efficient procurement in the District. Completion Date: September 30, 2016 District Priority Area: Good Government District Priority Goal (if applicable): xx
Office of Contracting and Procurement FY 2016 Performance Plan Draft Government of the District of Columbia September, 2015
15
OBJECTIVE 2: Respond to Freedom of Information Act (FOIA) requests in a timely manner.
INITIATIVE 2.1: Decrease the amount of time to respond to requests for public records. OGC will develop an operational policy and draft a revision to the legislation for the FOIA process. Currently, the FOIA process takes longer than the statutorily required time frame of fifteen (15) business days. It has been determined that the current business process is problematic. An FOIA policy will help tie contracting personnel performance to compliance and legislation will help minimize paperwork, reduce response time and increase transparency. Completion Date: On-Going District Priority Area: Good Government District Priority Goal (if applicable): xx
KEY PERFORMANCE INDICATORS – Office of the General Counsel
Measure
FY 2014 Actual
FY 2015 Target
FY 2015 YE Actual
FY 2016 Projection
FY 2017 Projection
FY 2018 Projection
Number of 27 District of Columbia Municipal Regulations (DCMR) chapters revised
N/A 8 8 N/A N/A N/A
Percent of FOIA requests handled within the statutory timeframe (15 business days)
Not Applicable
Not Applicable
35%
90%
90%
90%