Post on 30-Dec-2015
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TECHNICAL WRITING 3
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REPORTS
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INTRODUCTION
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Introduction
You may be told to:Summarize a meeting,
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Introduction
Discuss choosing a toxic waste clean-up plan for single family houses,
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Introduction
Explain the cheapest way to provide utilities,
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Introduction
Explain a pump design that will remove 500 gallons of water per hour from a golf course.
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FORMAT FOR FORMAL REPORTS
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Format
Formal reports include the following elements:
Transmittal letter,
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Format
Title page,
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Format
Abstract,
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Format
Purpose of the report,
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Format
Scope of the report,
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Format
Body,
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Format
Glossary, and
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Format
Appendices, if needed.
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LIABILITY
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Liability
All reports:Carry legal responsibility, and…
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Liability
Can be used as legal instruments.
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Liability
You are legally responsible for any costs incurred as a result of your reports.
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Liability
Revise reports to avoid any misinterpretation.
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PROPOSALS
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INTRODUCTION
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Introduction
A proposal is an offer to provide a service or a product in exchange for money.
PROPOSAL
$$$$$$$$$$
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Introduction
Proposals are either:
Solicited, or…
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Introduction
Unsolicited.
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Introduction
The solicited proposal begins with an organization needing work done in response to a specific problem.
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Introduction
This description of work to be done is called:
a request for a proposal (RFP), or…
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Introduction
a statement of work (SOW).
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Introduction
If the soliciting organization describes the needed work and invites interested firms to submit only their qualifications…
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Introduction
This is a request for qualifications (RFQ).
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Introduction
Many soliciting organizations require finalists to give an oral version of the proposal.
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THE DOCUMENT
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Document
A proposal describes the:work that will be done,
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Document
reasons it should be done, and…
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Document
methods to be used to accomplish the work.
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Document
Most RFPs require proposals be submitted by a deadline.
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Document
RFPs often indicate the maximum pages.
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Document
An editor, principal investigator or proposal writer will compile the final document.
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PROPOSAL’S APPEARANCE
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Appearance
The title page should be tasteful.
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Appearance
The type should be of high quality.
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STYLE & TONE
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Style & Tone
The style should:be authoritative,
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Style & Tone
be positive,
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Style & Tone
suggest the proposer’s competence,
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Style & Tone
include only facts, and…
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Style & Tone
stress positive solutions.
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LEGAL DOCUMENT
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Legal Document
Once submitted, the proposal becomes legally binding.
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Legal Document
The proposing company must do what is described in the proposal:
at the cost stated, and…
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Legal Document
within the time limit stated.
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PROPOSAL OUTLINE
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Outline
Suggested Proposal's outline:Abstract,
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Outline
Objectives,
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Outline
Introduction,
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Outline
Rationale,
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Outline
Scope,
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Outline
Review of Literature,
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Outline
Plan of work,
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Outline
Conclusion,
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Outline
Facilities and Equipment,
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Outline
Personnel,
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Outline
Management,
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Outline
Budget,
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Outline
Legal Responsibility, and…
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Outline
Appendices.
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PROPOSAL STRUCTURE
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PROPOSAL ABSTRACT
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Abstract
The abstract should be a concise version of the proposal.
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PROPOSAL OBJECTIVES
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Objectives
The proposal's objectives are what will be achieved.
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PROPOSAL INTRODUCTION
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Introduction
The introduction explains:
what you are proposing, and…
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Introduction
why you are proposing this idea.
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PROPOSAL RATIONALE
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Rationale
The rationale makes it clear that you have analyzed and defined the needs.
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PROPOSAL SCOPE
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Scope
The scope includes the limits (geography, time, cost, personnel, facilities) for what you are proposing.
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PROPOSAL LITERATURE REVIEW
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Review
The review of literature is a historical review of the problem.
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PROPOSAL PLAN OF WORK
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Plan of Work
Specify what you will do in what order.
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Plan of Work
Divide your work into specific tasks.
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Plan of Work
State the time allotted for each task.
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Plan of Work
Explain the expected results.
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Plan of Work
Describe the benefits of your proposed solution.
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Plan of Work
Remember - a flawed work plan will destroy your credibility.
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PROPOSAL CONCLUSION
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Conclusion
The conclusion states the expected results when the project is complete.
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PROPOSAL FACILITIES & EQUIPMENT
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Facilities
State that your company has the facilities and equipment to do the proposed work.
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PROPOSAL PERSONNEL
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Personnel
Focus on the investigator’s:Educational background,
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Personnel
Previous projects successfully undertaken, and…
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Personnel
Published research on the topic.
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PROPOSAL MANAGEMENT
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Management
Explain who will be in charge, and that person’s qualifications.
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PROPOSAL BUDGET
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Budget
The budget:is for the length of the proposal period,
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Budget
explains how much the project will cost, and…
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Budget
explains how the cost is determined.
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PROPOSAL APPENDICES
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Appendices
Appendices may include resumes of:
Principal Investigators,
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Appendices
Managers, and/ or…
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Appendices
Researchers.
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PROPOSAL LEGALITY
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Legality
You have a legal obligation to make clear, in the proposal, the limits of your responsibility.
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CLASS ASSIGNMENT
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Assignment
A member of the Engineering Technology Faculty has graciously agreed to present a proposal to this class.
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Assignment
This will be an oral presentation with a copy of the written proposal.
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Assignment
Review the information regarding design of proposals previously addressed in class.
Yes No1 The style is authoritative2 The proposal demonstrates that the proposer is competent3 The proposal stresses positive solutions.4 The document includes facts and not opinions.
IncludedNot
Included1 Abstract2 Introduction3 Project Objectives4 Rationale5 Review of Literature6 Plan of Work7 Personnel/Management8 Facilities and Equipment9 Budget10 Appendices
GNET 2060 PROFESSIONAL PRESENTATIONSPROPOSAL EVALUATION
Check one
Check one
PHYSICAL APPEARANCE
OUTLINE (Not necessarily in this order)
XX
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Assignment
Keep detailed notes of the professor’s background.
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Assignment
You are NOT to evaluate the professor,
… but the proposal.
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