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GDEC Grant Scholarship Provider Handbook

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Table of Contents Site ................................................................................................................................................................3

Login Screen ..................................................................................................................................................3

Introduction to Provider Site and Provider Roles .........................................................................................4

GDEC Provider Site ....................................................................................................................................4

Role: Enroll Student ..................................................................................................................................4

Role: Submit Invoice .................................................................................................................................5

Role: Enroll Student and Submit Invoice ..................................................................................................5

Enroll Student ...............................................................................................................................................6

Submit Invoice ........................................................................................................................................... 11

Invoices Report .......................................................................................................................................... 20

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Site

Navigate to the provider site by clicking the link below:

https://georgiadrivers.ga.gov/

Login Screen

You will see the screen below:

Enter the username and password you received in the email sent by Georgia

Driver’s Education Commission.

Note: Please make note of this username and password for the future.

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Introduction to Provider Site and Provider Roles

Once you login, you will see a screen as shown below.

GDEC Provider Site

The GDEC Provider Site has the following 2 actions and 1 report:

1) Enroll Student

2) Submit Invoice

3) Invoices Report

Each Provider Contact has a specific role assigned to him/her. The roles are as

follows:

1) Enroll Student

2) Submit Invoice

3) Enroll Student and Submit Invoice

Role: Enroll Student

A provider contact with the role “Enroll Student” can view the following tab when

he/she navigates to the GDEC Provider Site:

The provider contacts with the role “Enroll Student” can only enroll the students

to the training class. They won’t be able to submit invoices or view the invoices

report.

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Role: Submit Invoice

A provider contact with the role “Submit Invoice” can view the following tabs when

he/she navigates to the GDEC Provider Site:

The provider contacts with the role “Submit Invoice” can submit invoices for the

students who have completed or partially completed the training class. They can

also view the invoices report submitted by them. They won’t be able to enroll the

students to the training class.

Role: Enroll Student and Submit Invoice

A provider contact with the role “Enroll Student and Submit Invoice” can view the

following tabs when he/she navigates to the GDEC Provider Site

The provider contacts with the role “Enroll Student and Submit Invoice” can enroll

the students to the training classes as well as submit the invoices for the students

who have completed or partially completed the training class. They can also view

the invoices report submitted by them.

After your login, you will see the screen with the tabs as per your role.

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Enroll Student This action allows the provider to enroll students using the redemption code

provided by student.

a) Click the Continue button.

b) Enter the redemption code provided by the student and click Search.

[Note: You can enter only one redemption code at a time and search].

Note: If you enter the redemption code of the student who has already been

enrolled with you, an error message will be displayed as shown below:

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Note: If you enter the redemption code of the student who has already been

enrolled with another provider an error message will be displayed as shown

below:

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c) Once you click search, you can see the student details. Select the Location

of student’s choice from the dropdown.

d) It is the provider’s responsibility to verify that the student’s driver’s permit

number, date of birth and name match the information shown on the screen.

Click the Checkbox to certify that you have verified this information.

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e) Cancel Enroll Student process

You can cancel the process by clicking the cancel button. By doing so, the

values you have entered in the screen are not saved and the process gets

cancelled.

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f) Click the Enroll Student to Class button.

g) You will see the confirmation screen as shown below. Click the Close

button.

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Submit Invoice This action allows the provider to submit invoice for students who have completed

or partially completed the training course.

a) Click the Create New Invoice button

b) Enter an Invoice Number of length less than or equal to 16 characters for

your records

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Note: If you enter an invoice number of length greater than 16, an error

message will be displayed.

Note: If you enter the invoice number which you have already used, an

error message will be displayed.

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c) Select the Location from the dropdown. If you want to select students

from one location, select that location. If you want to select students from

multiple locations, select All.

You may sort the student list by “Student Name”, “Enrolled Date”, or

“Location Code” by clicking on the grid heading

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d) Now select the students whose invoices need to submitted and click the

Add to Invoice button.

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e) In case, if you want to remove the student added to the invoice and select

other student, select the student from the Students Added to Invoice grid

and click the Remove button.

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f) Now click Enter Training Details button

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g) Enter the training details for the student and upload the training details

document

The uploaded document should be the OCRA certificate for 30/6

completers or the student log for partial completions.

Partial completions should also include the number of class room hours

completed and the number of driving hours completed.

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h) Clicking the checkbox to affirm allows you submit invoice.

i) Cancel “Submit Invoice” Process:

You can cancel the Submit Invoice process by clicking the cancel button in any

one of the screens shown below:

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j) Click Submit Invoice button to submit

You can also click on the “Back” button to go back to the previous page and

make any modifications.

k) Once you submit invoice you will see the following confirmation screen.

Click the Close button to complete the process.

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Invoices Report

This Report shows the invoices details submitted by the provider.

a) Click an invoice number in the Provider Invoices grid.

b) The invoice details of that invoice will be displayed below.

Note: Any student that is not approved in an invoice, will be available for selection

from the student list for resubmission in a future invoice.