Fleet Management Presentation

SMS Fleet (Pty) Ltd Privately owned company established in 2006 Our product “My Tracer” is a locally developed, brilliant, fully internet based GPS Vehicle Tracking System integrated with an innovative Automated Electronic Logbook solution with SARS acepted travel allowances calculated for you VSS - SAIAS acredited for insurance purposes

Mission Statement To continuously develop, improve and optimize our product range, in

order to enable our customers to protect and effectively manage their assets. We also strive to empower our customers to win the battle against crime and make our country an honest place to live in.

More about our “My Tracer”

Vehicle Tracking System Fleet Management

Presented by Dr Ben Rautenbach

MD of SMS Fleet (Pty) Ltd

Product Information Active GPS positioning allows for accurate longitude & latitude positioning (3 - 5 meters) Excellent Reliability and Functionality verification of Units Utilizes GSM cell phone networks of MTN and Vodacom Our unit has a buffering ability that allows storage of data when GSM signal is lost Power saving mode when ignition is off, will prevent possible drainage of vehicle’s battery Unit’s own battery backup for 8 - 12 hours

Info displayed on Single Screen

Main menu with dropdown lists Detail pertaining

to this vehicle

Action “Icons”

Calendar

Action “Icons”

Trip details

Detailed street map

Online “Help Me” Function

At any stage while working here click on our online “Help Me” icon for help

A new screen opens in your browser

Click here to open the bookmarked links

Select the topic to go right there

Click “Save” and save this Tutorial

for future reference

Functionality of Units

Quick check View date and time of last

signal received from unit

Zoom and Pan Functionality

Click on arrows to Pan map left right up or down

Click on (+) plus or (–) minus to zoom in or out

Double click anywhere on the map to Zoom in

Hold down left mouse button then move cursor to move map around

Trip Info at a Glance

Flashing dot shows where trip ended

Green dot displays 15 second positions

during trip

Red dot shows vehicle was stationary

Red and Yellow flashing triangle indicates speed

violation

Click on any dot to display detailed information

For more detail Click on a dot

Click “Add POI” to mark, group and name this point

Click any dot

Accuracy with 15 Second Intervals

No cut corners ensures accurate

distance calculation

Accurate total daily distance travelled is recorded ensuring

an accurate logbook Very accurate destination position

(within 5 meters)

Google Map shows delivery point clearly

Very accurate logbook trip distances recorded

Business and Private Trips

Select “Working Hours”

Check “Working Days”

This allows our software to automatically allocate your trips as Private or Business and calculate accurate SARS travel allowances

Edit Trip (Business/Private)

Click to Edit this trip between Private and

Business

Set Vehicle Auto Alarm Times and Emergency Numbers

Enter three emergency contact numbers to be

notified about this vehicle’s alarm breach and “Help” messages

The Main Driver and Added Additional drivers may

activate the alarm and send “Help” message with his/her

cell phone by calling *120*1200*120#

Send a “Repair Request”

Select Vehicle

Click on “Repair Request”

Available Reports General Report (Logbook Trip Report) SARS Business Travel Allowance Report POI Visited Report (POI – Points of Interest)

User Login Report All Vehicles Report Maintenance Console Report Real Location History Report Customized Reports created on request (At a minimal charge)

Real Location History Report Fascinating tool to locate your vehicles whereabouts in the past Mark the exact location on the map Search in groups or single vehicle Enter the distance away from that point Select a time period you would like to know about Submit and you wil be surprised

Reports on Selected Vehicle’s Whereabouts in the Past

Sample of General Trip Report

Sample of your SARS Report

Points of Interest (POI) Innovative tool that allows effective fleet management Zoom in and plot your POI’s on the Map Name them, Group them or Delete them Show or hide POI’s on screen View current position of vehicles related to your POI’s Draw history report of which vehicles visited POI’s during a chosen time period

Right click on position to add POI

Zoom in close and right click on the spot

“Geo-Fence” Control “No-Go” means that you select a group of vehicles then mark an area on the map that these vehicles are not allowed to enter “Only-Go” means that you select a Group of vehicles then mark an area on the map which these vehicles are not allowed to leave

Manage Multi-User Access in the Company

Add details of a new user and allocate a unique password for him/her

Check the groups of vehicles this user will be allowed to

view the details of

Arrange your vehicles in Groups

Name Group

Colour code Group

Manuals and Information

Scroll over “Downloads”

Click on the information you would like to

download and Read or Save to your computer

Versatile screen Viewing

Click + plus sign to select different viewing options

Maccauvlei Golf Clubhouse

Anglo’s Coalmine

Riviera on Vaal Hotel

Vaal river bridge

Detailed Automated Logbook

Click on “Automated Logbook”

Register all your Drivers

Scroll over “Drivers”

Click on “Add Additional Drivers” Complete this form to

register all your drivers

View Drivers - Edit and Send SMS

Click on “Name” to Edit

Click on “Send” to send SMS

Click on “View Member”

View your Vehicles in Groups

Click on Group to View

Click on “Vehicles”

Add Additional Drivers to a Vehicle

To enable their Cell Phones To activate or deactivate the vehicles alarm To send the emergency SMS message in case of emergency situations

Next Service Warning

Turns Red when due

Vehicle’s Logbook Displayed

Select day to View

Use arrows to select Month

Click on day to View

Month Selected

Day selected

All trips made that day are displayed

Add Fuel Input

Click on “Add Fuel”

Remember to Manage Fuel Price Changes

Click on “Manage Fuel

Price”

The Snapshot Use arrows to select Month

Enter all the detail meticulously and regularly and we will do the rest

Accuracy of these calculations depends on how you use your logbook

Manage Tyre's, Batteries, Spare wheel, Services and Fines

Scroll over Tyre to view distance travelled

Detailed Vehicle Expense Report

Click to generate vehicle expense

report

Travel Claim Report

Click to generate travel claim

report

Send SMS to Selected Drivers

Tick the boxes of those you wish to

send SMS to

Click “Custom Message”

No Computer or Internet connection / No problem

Use your WAP enabled cell phone and connect to our “mobi” site to gain access to your “My Tracer” site

www.mytracer.mobi

Enter your Username & Password Enter your “My

Tracer” Username & Password

Confirmation that you are logged in. Click on

“Continue”

Click on “Login”

View Selected Vehicle’s Position

Click here to auto track

Select screen display size

Information regarding selected vehicle’s position displayed

Auto Track on Cell Phone Use your WAP enabled cell phone and connect to our “mobi” site

www.mytracer.mobi

On the last screen while looking at the map, select “auto track” and you will be impressed

Further utilization of your cell phone Enter the following numbers as contacts in your cell phone, set them up as speed dial numbers, to do the following Activate Vehicle Alarm - *120*1200*120# Send Help message - *120*1200*2# Get position on USSD - *120*1200*100# Mobilize Recovery - 0860 482 911 Call our Call Centre at - 0861 487 223

Activate a Recovery Operation In case of an emergency such as (Only If subscribed for Recovery)

Vehicle theft High jacking Roadside emergency Cargo protection Hostage situation

Dial - 0860 482 911 You will be asked to identify yourself

What makes “My Tracer” Special Unit’s memory and buffering capacity Unit’s battery saving sleep mode Reliability and Functionality verification of Units SMS Alarm notifications Real Location History Reporting Points of Interest Visited Reporting Automated detailed Logbook keeping and SARS Available Manuals and training Information Emergency services

Ordering Process

Order “Online” Go to www.mytracer.net

Click on “Purchase Online” and follow the steps

Phone us to Order

0861 487 223

Thank you for your attention