Post on 22-Dec-2015
February 15, 2002Computer Assisted Audit Techniques1
Florida Audit ForumFlorida Audit Forum
Brent GodshalkAssistant City AuditorCity of Gainesville, Florida
February 15, 2002Computer Assisted Audit Techniques2
User SurveyUser SurveyParticipant Usage of Audit Software?
– ACL, IDEA, Access, Excel, Monarch, OthersExtent of Usage
– Data Extraction and Analysis– Statistical Sampling– Fraud Detection– Continuous Monitoring
August 2001 IIA Survey– ACL usage 13/1 over IDEA usage
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Gainesville’s History With Gainesville’s History With Computerized Audit Software Computerized Audit Software Small Shop with Limited Resources Began Evaluating Mainframe-Based CAAT’s in
mid-1980’s EasyTrieve, PanAudit, etc.
Purchased PC-Based IDEA software in 1988 from CICA/AICPA
Immediately found uses for software, but training and support were limited
Accessing data was difficult
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Gainesville’s HistoryGainesville’s HistoryWith IDEA With IDEA
Marketing and Training for IDEA improved in mid-1990’s– Audimation Services, Inc.– Window’s Version of IDEA released –
improved functionality and ease of use Window’s version 2.0 in 1999 added print report
extraction capability
– Training Offered
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IDEA’s RecentIDEA’s RecentBusiness History Business History
IDEA Software Sold to Private Company by CICA 2 years ago– Caseware International, Inc. appears to be
moving to try to compete with ACL– Benford’s Law analysis to be added to IDEA
this year– ACL versus IDEA
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IDEA FunctionalityIDEA Functionality
Importing and Exporting Files– Numerous file formats supported, print reports
Extracting Records – exception testingDuplicate and gap detectionStatistical Sampling
– sample planning and results analysis– random, stratified, monetary, systematic
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Importing Print Files – Selecting FileImporting Print Files – Selecting File
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Importing Print Files – Creating a MaskImporting Print Files – Creating a Mask
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Importing Print Files – Opening Saved MaskImporting Print Files – Opening Saved Mask
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IDEA Import Assistant Demo – Masked ViewIDEA Import Assistant Demo – Masked View
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Importing Print Files – Importing DataImporting Print Files – Importing Data
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Importing Print Files – Resulting Data FileImporting Print Files – Resulting Data File
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Summarizing DataSummarizing Data
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Extracting Exceptions – Regular Hours > 80Extracting Exceptions – Regular Hours > 80
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IDEA’s Equation EditorIDEA’s Equation Editor
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Sorted Exceptions to EvaluateSorted Exceptions to Evaluate
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Duplicate Detection – Direct Deposit AccountsDuplicate Detection – Direct Deposit Accounts
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Joining Databases – Salary ComparisonsJoining Databases – Salary Comparisons
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Gainesville’sGainesville’s Usage of IDEA Usage of IDEA
Payroll Processing ReviewsDisbursements/PurchasingUtility Billing and ReceiptingWork Order CompletionCounty Traffic Fine CollectionsOvertime Reviews
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SummarySummary
IDEA has been a powerful and productive tool for the Gainesville City Auditor’s Office
With tools like this, auditors are only limited by our creativity
Acquiring and using the tools available is a great way to improve audit coverage, productivity and effectiveness
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Where to Get More InformationWhere to Get More Information
IDEA website - www.audimation.com/ACL website - www.acl.com/en/Monarch website - www.datawatch.com/
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Questions and CommentsQuestions and Comments