Post on 23-Dec-2015
Environmental Management SystemsThe ISO 14000 Approach
Initial Environmental Review & Gap Analysis
Presented by:NC Division of Pollution Prevention
and Environmental Assistance
Initial Planning
SecureManagementCommitment
Select EMSChampion
BuildImplementation
Team
Develop ProjectPlan, Schedule
ConductPreliminary Review
Hold Kick-offMeeting
Secure Resources,Assistance
Initiate EmployeeInvolvement
Monitor &Communicate
Progress
* NSF 2001
Keys To Success
EPA EMS Pilot Program for Government Entities http://www.p2pays.org/ref/06/05762.pdf
Keys to Success pages 55-57:– Top management commitment and support is essential
to the success of the EMS process– Organizations who build on existing organizational
processes and procedures are more successful than those who create new EMS elements
– The Implementation Team is pivotal to the success of the EMS program
– Employee awareness, understanding and involvement in the EMS should extend across the entire organization and be recognized as an organizational priority
Conducting Initial Review
Allows EMS team to get their “feet wet” Begin identifying environmental aspects Collect information on existing environmental
management:– legal and other requirements – operational procedures– previous non-compliance, NOVs, local env. concerns.– budget planning process – environmental records storage– Emergency response procedures
4.3.1 Environmental Aspects
Identify environmental aspects– Environmental Aspect: element of an organizations
activities, products , or services that can interact with the environment (See ISO 14001 Annex A – A.3.1)
Locate and collect information on– frequency and volume of waste generated
– methods of control (control equipment, procedures)
– violations, non-compliances, environmental emergencies, local concerns
4.3.2 Legal & Other Requirements
Not just permits – http://www.p2pays.org/iso/tools/legal.htm– http://www.p2pays.org/iso/tools/manuals.htm
Federal and State voluntary programs– MOM, SGP, etc.
Local restrictions/requirements– solid waste disposal bans – water conservation restrictions– emergency management
Business standards and contracts– ISO 14001
4.3.2 Legal & Other Requirements
Consider making a chart to track existing legal & other requirements– Permits, external audits, reporting etc.
– May want to include: required by, frequency, responsible party, location, retention time
Consider status reports on requirements– Compliance status report
4.3.2 Legal & Other Requirements
Determine how to keep up-to-date on legal requirements
Various tools could be used – – Subscription service that tracks environmental regulations– Trade journals – Attend environmental regulation update seminars by
public or private agencies – Coordination with corporate environmental staff – Working relationship with regulators
Determine how new regulatory information will be communicated to affected employees
4.3.3 Objectives & Targets4.3.4 Env. Management Program Determine the existing budgeting process used by
the organization– Process of selecting annual objectives and targets
should occur so that essential resources can be budgeted to assure progress is made
4.4.2 Training, Awareness, & Competence
Identify current environmental related training– What does it cover
– When does it occur
– Who receives it
– Who provides it
4.4.3 Communication Identify the existing process for handling
communications from external interested parties related to environmental issues
4.4.6 Operational Control
Locate existing operating procedures that relate to products, activities, or services with environmental aspects– Maintenance work orders
– Operation manuals for environmental related equipment.
– Written procedures
Locate existing contracts with suppliers, waste handlers, and contract workers
4.4.7 Emergency Preparedness & Response
Locate existing emergency response plans
4.5.1 Monitoring and Measuring Identify existing environmental performance
indicators Locate list of calibrated equipment Identify current process for evaluating compliance
4.5.2 Nonconformance & Corrective / Preventative Action
Determine current procedure for addressing environmental related problems.
4.5.3 Records Identify following issues related to existing
environmental records (See ISO 14001 Annex A – A.5.3)
– Types
– Location
– Retention times
4.6 Management Review
Identify current schedule for management meetings
Gap Analysis
Compares EMS with requirements of ISO 14001 Allows EMS team to assess progress and plan
future actions Effective tool for updating upper management on
progress Global Environmental Management Initiative
ISO 14001 Self Assessment Checklist http://www.gemi.org/ISO_111.pdf
Condensed GEMI checklist
Scheduling
Provides roadmap for management elements to be addressed
Consider including in the schedule:– EMS team meeting dates
– Management review dates
– Governmental EMS training dates
– Potential external review dates
– Gap analysis review periods
February March April May June July August September October November December
Gastonia Long Creek / Crowders Creek EMSDevelopment
EMS Policy
Aspects/ Impacts &Significance
Legal & Other Req.
ExternalReview
Objectives& Targets
GapAnalysis
Roles & Responsibilities
Operational Control for Significants &Emergency Preparedness
Policy / Operational Control/ Corrective Action Training
Document Control
Environmental Management System Manual
Monitoring andMeasuring Program
GapAnalysis
1999
Corrective ActionProgram