Digital PreservationOntario Consortium of University Libraries (OCUL)Caitlin TillmanOCUL IR ChairWith notes from Kathy Scardellato, OCUL Executive Director

Outline What is Scholars Portal? How does it work

with OCUL? OCUL Preservation Efforts, Process and

Challenges. Why would OCUL want a TDR?

Server Room at the University of Toronto Server Room at the University of Toronto LibrariesLibraries

Scholars PortalEstablished in 2001, Scholars Portal is a shared technological infrastructure providing access & archiving for e-resources belonging to OCUL membersRepositories: • 13,000+ full-text journals: 26M+ articles• 460,000+ e-books• Social sciences and geospatial data

Research, teaching & learning support tools

Role of OCUL Leverage joint resources to negotiate, purchase and

steward a collection of electronic resources Negotiating local loading 175+ licenses Model Licenses, including a local load clause, for

eJournals, eBooks, and Data Build & maintain the Scholars Portal service to

provide access to and archive eResoures

Scholars Portal Goal:Trusted Digital Repository

A Digital Preservation system that can ensure the Integrity, Authenticity and Usability of the materials in our collection now and in the future

http://www.ocul.on.ca/node/97

Digital Preservation Model- Nancy McGovern, ICPSR

Organizational Infrastructure

• Licensing • Responding to needs of community (defining a designated

community)• Mandate

Technological Infrastructure

• Integrity of Collection• Understandability• Accessibility

Resources (Sustainability)

• Budgets• Succession planning

Scholars Portal Designated CommunityPrimary user community: 21 OCUL member institutionsScholars Portal’s non-OCUL subscribers

Secondary user communities: Students, faculty, staff and other user groupsAuthorized user communities for non-OCUL subscriber institutions

Tertiary user communities: Information producers, including publishers, & creators of data preserved in Scholars PortalGeneral public…accessing freely available content through Scholars Portal

OCUL Process for TDR certification Shared goals setting for OCUL members Internal scan (policies and practices) Policy development Strategic and implementation plans Approvals Documentation Request for audit

2012 Scholars Portal TDR Audit Scope & Status

Scope: Scholars Portal Journals repositoryStatusJanuary 16th, 2012 startApril site visitEnd of May preliminary findings report

Why TDR certification? Accountability

Collection Stewardship

Establish and stimulate discussions of digital preservation in Canada

Contact Information & QuestionsOCUL TDR Documents at:http://www.ocul.on.ca/node/97

Caitlin Tillman caitlin.tillman@utoronto.ca

Steve Marks, Digital Preservation Policy Librarian, steve@scholarsportal.info