DATA COLLECTION

FORCRASH

REPORTS

Responding to a Crash Scene

• Officer Responsibilities– Scene Safety

– Rendering aid

– Collection of Information

Report Preparation• If there are no injuries or towing, a 75-48C report is

completed.• These crashes are not reported to PennDOT (non-reportable).• In addition to date, time, and location, 75-48Cs only require– Driver and/or owner information– Vehicle registration information

– Insurance information– Passengers, witnesses, and citations, if applicable.– Diagram and Narrative are only required if crash

includes government property, DUI, hazmat, or leaving the scene.

75-48C

Report Preparation

• If there are injuries and/or towing, a AA-500 report will be completed.– These crashes are reported to PennDOT

(reportable).– The AA-500 is a state form.– They are, at least, 6 pages long.– Each report has a Crash Number and Barcode.– They are carbon copied pages; originals are for

PennDOT, copies are for our records.

PAGE 1Police Agency preparing report.

Date/time, location, units, people, work zone, school zone

Type of location

Principle road

Intersecting road

Landmarks

GPS coordinates

Traffic Control Devices

Lane Closures

PAGES 2 & 3Unit information

Part played in crash

Driver (or pedestrian) information

Condition (normal, DUI, etc)

Vehicle information

Make, model, type, color

Direction, movement, position

Impact point, damage indicator

Gradient and alignment or road

PAGE 4People information

Person Type (Driver, Pedestrian, Passenger, etc)

Injury sustained

Seat position

Safety equipment used

Ejection

Extrication

Paramedics and Hospital

PAGE 5Crash Information Description Relation to roadway Illumination Weather conditions Road conditions

Sequence of Events

Possible contributing factors

Driver Actions

Pedestrian Actions

PAGE 6Diagram of Scene

Officer’s Narrative

Witness Information and statements

SUPPLEMENTAL PAGESAdditional Information for

Motorcycles

Pedalcycles

Pedestrians

Work Zones

SUPPLEMENTAL PAGES

ADDITIONAL PEOPLE CONTINUED NARRATIVE

ACCIDENT INVESTIGATION DIVISION

• AID handles crashes involving city/government property.

• Fatal crashes• Crashes with serious injuries• Some with a “leaving the scene” vehicle• First responding officer will hold the scene

until cleared by AID• AID conducts follow-up investigations.

CRASH REPORT PROCESSING

DISTRICT OF OCCURRENCE

1. District Control Numbers -auto generated -city uses DC#, state uses Crash Numbers2. UCR Codes -3711-3724, 3740-3741: non-reportable -3725-3739, 3742-3743: reportable3. Forwards copies of applicable reports to AID4. Prepares transmittals for the day.5. Sends transmittals and original crash reports to Research

& Analysis.

AID REPORTS

1. Respond to scene, if needed -see conditions, take measurements, etc2. Assign control numbers to reports they are

handling.3. Prepare daily transmittals on their reports.4. Send transmittals, any original reports, copies

of forwarded reports to Research & Analysis.

TRANSMITTAL

Operators’ names

Date of accident

Location of accident

Time of occurrence

DC #

Type of report submitted

AID control number, if applicable

RESEARCH & ANALYSIS UNIT

1. Receives transmittals and reports from districts and AID daily.

2. Confirm crashes recorded on transmittal correlate with an included report.

-if a crash is listed without a report, a message is sent to the district.

3. Confirm report is complete and UCR is correct.4. Ensure reports that are assigned an AID control

number reflect that in INCT.

(more) RESEARCH & ANALYSIS

5. Original 75-48Cs and AA-500s are scanned and indexed onto the website for insurance company access.

6. Carbon copy AA-500s are reviewed for coding. -Information is extracted from each report and

organized on a Microsoft Access table. -The table is then converted into a Microsoft Excel

sheet and forwarded to the Streets Dept.7. Original 75-48Cs and carbon copies of AA-500s are

mailed to our Records Dept in City Hall.8. Original AA-500s are mailed to PennDOT daily.

WORKSHEET FOR CODING

Information from AA-500:

Crash info from page 1

Unit #1 info from page 2

Unit #2 info from page 3

Conditions and Actions from page 5

Many of these boxes have drop down menus for the entry