Data Base Reporting Dropout Prevention, Department of Juvenile

Justice and Neglected or Delinquent

Program Area Contacts• Dropout Prevention Programs

Kimberly Davis850/245-0551 kimberly.davis@fldoe.org

• Juvenile Justice ProgramsKaren Denbroeder and Lisa Robinson850/245-0475 karen.denbroeder@fldoe.orglisa.robinson@fldoe.org

Program Area Contacts• Accountability – School Grades and AYP

Ed Croft (850) 245-0411 ed.croft@fldoe.org

• Neglected or DelinquentMelvin Herring (850) 245-0684 melvin.herring@fldoe.org

MIS Contacts • Dropout Prevention, DJJ or N and D

Linda H. Fleming850/245-9919

linda.fleming@fldoe.org

Objectives

• Increase understanding when reporting DOP and DJJ data base formats

• Recognize the importance of Dropout Exit Interview Survey

• Discuss Performance Based Graduation Option• Recognize three program areas data are captured

in DOP Data format– DOP, DJJ, Neglected or Delinquent

• Discuss preliminary plans for DJJ data collection in the 2011-12 school year

• Improve data quality

Your support and hard work are invaluable!

Thank you for your dedication to the task of database reporting. Your database work impacts students each and every day!!

Dropout Prevention Program Data Format - Survey 5

Report Dropout Prevention Program data (whether the district has a DOP Program or not)

– Every DJJ student – Every TAP student– Every TAP PK baby

Each of these students should have at least one Dropout Prevention Program Data format record

Changed in 2011-12

Data Element

• Teenage Parent Program – Birth Weight of Child - Optional– Use Types changed to Local Accountability – Optional if district wants to collect or not– Not reported to state– Consult with DOP Coordinator – many use this

information

Data Element:Dropout Prevention/Juvenile Justice

Programs

• Survey 3 – Federal State Indicator Status

• Survey 5 – Dropout Prevention Program

Data Element:Dropout Prevention/Juvenile Justice

Programs

• U = Educational Alternative

• A = Disciplinary Programs

• P = Teenage Parent Programs

• D = Education Services in DJJ Programs

• Z = Not Applicable

Data Element:Dropout Prevention/Juvenile Justice

Programs• N = Non-School Institution for Neglected or

Delinquent Students

Defined in Title I, Parts A and D of the Elem. and Secondary Ed. Act, as amended by Public Law 107-110.

See the element Institution Number, Neglected/Delinquent for more information.

Data Element:Dropout Prevention/Juvenile Justice

Programs

• R = Dropout Retrieval ProgramsAlternative programs serving students who haveofficially been designated as dropouts.

• E = Alternative to Expulsion Programs

Programs designed for students who are subject to district school board polices for expulsion for repeated or serious offenders.

Accountability• Data Element Dropout Prevention/Juvenile Justice

Programs codes R and E

Survey 3:

– Will be used to determine students who are excluded from school grades accountability model

– See Florida Statute 1008.34 – For specific details about methodology and

eligibility for exclusion contact Ed Croft

Data Elements applicable to Neglected or Delinquent:

Pretest Outcome - Reading Pretest Outcome - Math

• Used to indicate the pretest level of the student in Reading or Math upon entry into the institution

• Applicable for those who reside at a non school institution for neglected or delinquent

• Apply code Z for students– Who were not tested– In the institution fewer than 90 consecutive calendar days – For students whom DJJ entry and exit assessment data is

being submitted

Data Elements applicable to Neglected or Delinquent:

Pretest Outcome - Reading Pretest Outcome - Math

• A = Student tested below grade level upon entry

• B = The student tested at or above grade level upon entry

• Z = Not applicable. – Also implied, the student was not tested– In the institution fewer than 90 consecutive calendar days – For students whom DJJ entry and exit assessment data is

being submitted

Data Elements applicable to Neglected or Delinquent:

Progress Level Reading Progress Level Math

• Used to indicate the progress of the student in Reading or Math as indicated by pre and post test data

• Applicable for those who reside at a non school institution for neglected or delinquent

• Apply code Z for students – Also implied, the student was not tested– In the institution fewer than 90 consecutive calendar days – For students whom DJJ entry and exit assessment data is

being submitted

Data Elements:

Progress Level Reading Progress Level Math

– Apply codes C, D, E, F, G, or H

– Code H = Student was not tested – Code Z = Not applicable for N/D students with

less than 90 days or for DJJ who have DJJ Entry and Exit Assessment format data

Data Element applicable to Neglected or Delinquent:

Fund Source• The source of the funds used to support the

program in which the student participates• Only two codes apply in DOP format.

CODESD = Title I, Part D (applies in DOP Format)E = Title III, Part AI = IDEA, Part BZ = None of the above (applies in DOP Format)

Data Element:

Fund Source is in various formats

• NOTE: Students reported with:

• D should be reported on the Dropout Prevention Program Data format,

• E should be reported on the English Language Learners Information format,

• I should be reported on the Federal/State Indicator Status format, and • More than one code should be reported for a student, if applicable, each on the designated format.

Data Element:

TermOnly 2 codes apply in DOP

Program Data Format

3 = regular school year

S = summer (intersession)

Submit a separate record for each term in which

the student participates.

Multiple Records are reported in the Dropout Prevention Program Data Format –

Survey 5Generate a unique

record for:

• each DOP, DJJ and/or N/D program

• at each school,• for each term,

in which the student participated.

Dropout Exit Interview

• Dropout Prevention: Primary Reason for Dropping Out

• Dropout Prevention: Secondary Reason for Dropping Out– Primary and Secondary reasons provided by the

student for dropping out of school– Student End of Year Status Format (Svy 5)– Only one response per element applies

Dropout Exit Interview

• Dropout Prevention: Possible Influences

– Responses of students who dropped out of school to the survey questions, “What would have improved your chances of staying in school?”

– Multiple responses may apply

– Student End of Year Status Format (Svy 5)

Dropout Prevention: Possible Influences

• 10 positions in format with yes (applicable code) or no (Z code) response– Dropout Prevention: Possible Influences – Code A– Dropout Prevention: Possible Influences – Code B– Dropout Prevention: Possible Influences – Code C– Dropout Prevention: Possible Influences – Code D– Dropout Prevention: Possible Influences – Code E– Dropout Prevention: Possible Influences – Code F– Dropout Prevention: Possible Influences – Code G– Dropout Prevention: Possible Influences – Code H– Dropout Prevention: Possible Influences – Code I– Dropout Prevention: Possible Influences – Code J

Dropout Exit Interview

• Dropout Prevention: Actions Taken

– Responses of students who dropped out of school about the actions taken by school personnel to keep the student enrolled in school

– Multiple responses may apply

– Student End of Year Status Format (Svy 5)

Dropout Prevention: Actions Taken• 15 positions in format with yes (applicable code) or

no (Z code) response– Dropout Prevention: Possible Influences – Code A– Dropout Prevention: Possible Influences – Code B– Dropout Prevention: Possible Influences – Code C– Dropout Prevention: Possible Influences – Code D– Dropout Prevention: Possible Influences – Code E– Dropout Prevention: Possible Influences – Code F– Dropout Prevention: Possible Influences – Code G– Dropout Prevention: Possible Influences – Code H– Dropout Prevention: Possible Influences – Code I– Dropout Prevention: Possible Influences – Code J– Dropout Prevention: Possible Influences – Code K– Dropout Prevention: Possible Influences – Code L– Dropout Prevention: Possible Influences – Code M– Dropout Prevention: Possible influences – Code N– Dropout Prevention: Possible Influences – Code O

Performance-Based Exit Option and State of Florida High School Performance-Based

Diploma

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The Performance-Based Exit Option (formerly GED Exit Option)

– What is it?• An alternative route to

graduation for students who are at risk of not graduating on time with their kindergarten cohort due to:– credit deficiency– low grade point average– being overage for grade

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The Performance-Based Exit Option - What it is not

• A vehicle for the early exit of students who wish to complete high school in less than four years

• A program with watered-down curriculum for students who are not capable of performing high school-level work

• A program that is appropriate for all students at risk of failing to graduate from high school

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Performance-Based Exit Option-New Update

• Beginning in 2009-2010, it allows enrolled K-12 students the opportunity to earn a State of Florida High School Performance-Based Diploma by taking courses that meet high school graduation requirements, taking and passing the FCAT and the GED Tests.

• This is a high school equivalency diploma per section 1003.435, Florida Statutes.

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Performance-Based Exit Option Withdrawal Codes

W10 – Any student who completed the Performance-Based Exit Option Model Program requirements, passed the GED Tests and the state approved graduation test, and was awarded a State of Florida High School Performance-Based Diploma

WGA – Any student who completed the Performance-Based Exit Option Model Program requirements, passed the GED Tests, satisfied the graduation test requirement through an alternate assessment, and was awarded a State of Florida High School Performance-Based Diploma

WGD – Any student who completed the Performance-Based Exit Option Model Program requirements and passed the GED Tests, but did not pass the state approved graduation test and was awarded a State of Florida Diploma.

Performance-Based Exit Option Contacts

Dr. Kimberly Davis, DirectorPhone: 850-245-0551E-mail: Kimberly.Davis@fldoe.org

Mrs. Tameka Thomas, Operations Mgmt. Consultant

Phone: 850-245-0845E-mail: Tameka.Thomas@fldoe.org

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Department of Juvenile Justice Student Entry and Exit Assessment formats

Data Elements for District and School Numbers:

• District Number, Current Enrollment

• School Number, Current Enrollment

• District Number, Where Tested

• School Number, Where Tested

WHY? 1) Student mobility 2) Track which schools administer tests

Department of Juvenile Justice Student Entry and Exit Assessment

formats

• Test adopted for statewide use

Basic Achievement Skills Inventory (BASI)• Reading• Mathematics• Language Arts

Department Of Juvenile Justice students are reported in Survey 5

formats• Department of Juvenile Justice Student Entry

Assessment (10-11 last school year for this format)

• Department of Juvenile Justice Student Exit Assessment (10-11 last school year for this format)

• Dropout Prevention Program Data (whether the district has a DOP Program or not)

DJJ Students• DJJ data reported in the three formats are

necessary for:– Federal program reporting– State program analysis and reporting– Quality Assurance

• Every DJJ student should have at least one Dropout Prevention Program Data format record

• Almost every DJJ student should have at least one DJJ Entry and/or Exit format record

Department of Juvenile Justice Student Entry and Exit Assessment formats

• For all three subjects report the Growth Scale Value

• NOTE: For 2010-11 Standard Score is no longer reported and positions in format are coded with filler

DJJ Entry and DJJ Exit formats• Test dates must be on or after July 1, 2008

• If the Reading Test Score – Standard Score is greater than zero then the Reading Test Date must be greater than zero and must be on or after July 1, 2008. -record rejected-

• If the Mathematics Test Score - Standard Score is greater than zero then the Mathematics Test Date must be greater than zero and must be on or after July 1, 2008. -record rejected-

• If the Language Arts Test Score – Standard Score is greater than zero then the Language Arts Test Date must be greater than zero and must be on or after July 1, 2008. -record rejected-

Resources

• Data Base Manuals: http://www.fldoe.org/eias/dataweb/default.asp

• Technical Assistance Paper – Identifying and Reporting Dropouts for Grades PK-12: http://www.fldoe.org/eias/dataweb/tech/dropout.pdf

2010-11 Survey 5

– Due: August 5, 2011

– Processing:

August 1 - September 2, 2011

– Final Update/Amendment: February 29, 2012

Survey 32011-12• Survey Week: February 7-11, 2011 • Due Date: February 25, 2011 • State Processing: February 14-March 11, 2011 • Final Update/Amendment Date: July 31, 2011

2011-12 Survey 5

• Due date: – August 3, 2012

• State processing: – July 30 – August 31, 2012

• Final Update/Amendment Date: February 28, 2013