Copyright © 2007 Advantica Inc. (USA Only) and Advantica Ltd. (Outside USA). All rights reserved by the respective owner.

Benefits of an Integrated Compliance Management System

Compliance?

• compliance (n.) The act of complying with a wish, request, or demand

• compliance (n.) A disposition or tendency to yield to the will of others

Compliance Management

General Business Processes• Corrosion Control • Leak Surveys • Facility Inspections • Leakage Management

Layers of Data Management Assets Scheduling Field Data Collection Archival and Reports

Challenges

• Range of Automation Across the Industry• Paper-based Scheduling, Field Collection, Archival• Integrated Work and Resource Management Solutions

• First and Second Generation Solutions• Mainframe• Spreadsheets• Customized, Fit for Purpose

• Intra-Utility Disparity• Silo Applications• Individual Department Responsibility• Mergers and Acquisitions

Challenges (cont.)

• Aging Workforce / Inexperienced Workforce• Accomplish more with less• Managing and securing volumes of historical

information• Increased Regulation and Oversight

Challenges (cont.)

• In implementing a compliant solution, either internally built or an external solution from a vendor – the question is will that solution implemented today, be compliant tomorrow and what will it take to be meet those compliancy changes?

Automation and Integration

• General Characteristics• Maintain and Track Assets• Inspect and Survey on Prescribed Cyclical Basis• Maintain auditable records to demonstrate compliance

Field Data Gathering

UploadResults

Create Schedule

ArchiveResults

Assign/Push To Field

As-Built

GenerateReports

UpdateSchedule

Managing Asset Data

• Enterprise data management approach• Consolidate to eliminate departmental silos • Reduce data maintenance and redundancy

• GIS & Asset Repository

Managing Asset Data – GIS Benefits

• Provides spatial benefit, location based info

• Up to date / as-built state of network• Assists with defining and organizing

geographical based compliance processes – Business District Surveys, One-Fifth Surveys, CP Zones

Managing Asset Data - Trends

• Asset Maintenance Integrated With Compliance• Field verification of asset data while collecting inspection and

survey data

• Integration of external asset repository with GIS• GIS provides location and basic definition of assets• Asset Repository provides detailed attribution• Not all users need or want a map-based interface• Cost and learning curve of GIS

Schedule and Resource Management

• Integration with Asset Database• Detect change in lifecycle and schedule accordingly• GIS – visualize inspection locations, results, etc.

• Automation expectations• Automatic date calculation and

re-scheduling• Warnings• Maintain resource assignments• Paperless environment

Schedule and Resource Management

• Consolidated view and management of all compliance activities • Frees manager to focus on effectively managing the workforce and

analysis• Results : Back office

worker efficiency

gains through

centralized

management

• Integration Examples • WMS• ERP• Resource Scheduling Systems

Electronic Archives

• Provides audit trail – when, who, what, etc.• Secure storage of information• Electronic searches• More efficient regulatory audit prep time• Accessible throughout the enterprise – extended analysis

Field User Efficiency

• Simple, easy to use interface• Minimize errors, ensure

completeness• Cleanse and verify Asset Data• Integration with Mobile Mapping

• Visualize locations and workload• Routing• Capture location based information –

Leak Locations, Pipe Exposures

Compliancy…….

Copyright © 2007 Advantica Inc. (USA Only) and Advantica Ltd. (Outside USA). All rights reserved by the respective owner.

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