Slide #1

Computerised Transit Computer System

Training Session

Trader Application Users

Slide #2

CTCS Training Scope

• Familiarise the end user with the CTCS client

• Cover in detail the functionality of • Trader at Departure• Trader at Destination

Slide #3

CTCS Client Startup

• All you need is to open the browser and type the address in the Address Bar

• Sample address displayed below

Slide #4

CTCS Login

• The system allows access only to authorised users

• The combination TIN + login name is unique in the system

Slide #5

Application Main Menu• On entrance the main application menu is

displayed

• This is built dynamically on the User Rights Example: The user has full access to the trader at departure

and the trader at destination functionality

Step 1:

Step 2:

Step 3:

Slide #6

Trader at Departure

• Declaration– Entering a declaration in a number of ways (type in/load from

file/template etc.)– Continue editing saved declarations

• Declaration Management– Simple and advanced declaration search facilities on a number of

criteria

• Template Management– Creating/updating and removing declaration templates

Slide #7

Declaration Menu

• Input Declaration– Start a new blank declaration

• Continue Declaration– Retrieve a saved declaration and continue editing

• Edit Declaration– Reuse a submitted declaration as a template

• Load Declaration From File– Load one or more declarations from file

• Load Declaration From Template– Create new declaration

from a template

• Delete Session– Remove a saved declaration

Slide #8

Input Declaration

• Ability to enter a new declaration

• Ability to save and/or submit the declaration

Slide #9

Input Declaration – Menu 1/2• Declaration Details

– Information on the declaration and procedure type– the Departure/Destination and Transit Offices– the total values for items/packages and gross mass

• Traders– The details of Principal, Consignor, Consignee and Authorised Consignee

• Transport – Location Details– Information on the location of goods – Information on the transport means at

departure and crossing border

• Seals – Guarantee Info– Information on Seals and Guarantees

• Goods Items– Detailed information on goods

Slide #10

Input Declaration – Menu 2/2

• Write as Session– Save the declaration for later use

• Write as Template– Save the declaration as a template

In both cases a unique ID is provided by the system

Slide #11

Input Declaration – Details• Record Information on:

– Loading Lists– Declaration Place– Type– Procedure– Departure

Customs Office– Destination

Customs Office– Transit

Customs Office(s)– Total No of Items– Total No of Packages– Total Gross Mass– Containers

Slide #12

Input Declaration – Traders

• Record Information on – Consignor– Consignee– Authorised Consignee– Representative

• Display Principal Details

Slide #13

Input Declaration – Transport and Location Details

• Record information on– Transport Means at Departure and Crossing

Border

– Location of goods at Departure

Slide #14

Input Declaration – Seals and Guarantee Info

• Record Information on – Seals

– Guarantees

Slide #15

Input Declaration – Goods Items 1/3

• Get access to the goods items information• Add/Remove Goods Items

Slide #16

Input Declaration – Goods Items 2/3

• Record information on– Consignor– Consignee– Country of Dispatch/Destination– Gross/Net Mass– Declaration Type– Commodity Code– Sensitivity information

Slide #17

Input Declaration – Goods Items 3/3

• Record Information on – Packages

– Containers

– Special

Mentions

– Produced

Certificates

– Previous

Certificates

Slide #18

Continue Declaration

• Get access to saved draft declarations and retrieve for editing

Slide #19

Edit Declaration

• Use an existing declaration as a template• Similar to the Copy Declaration

function

Slide #20

Load Declaration From File 1/2

• Ability to upload a declaration form a file

• File should contain the Declaration in XML format according to DDNTA structure

• Once uploaded the user can submit the declaration

Slide #21

Load Declaration From File 2/2

Step 1:

Step 2:

Step 3:

Slide #22

Load Declaration From Template

• Create a new declaration from a template

• System will list all available templates

Slide #23

Delete Session

• Ability to delete a saved declaration

Slide #24

Simple Search

• Ability to search on:– LRN

– MRN

– Status reached on period (Date FROM – TO)

– Type

– Procedure

Slide #25

Advanced Search

• In addition to simple criteria search on:– Customs Office of Departure

– Customs Office of Destination

Slide #26

Search Results

Step 1:

Step 2:

Slide #27

Declaration Summary

• Summary of declaration information• One click access to allowed actions• Action menu built on the

– Declaration status– User rights

Slide #28

Action Menu

• Displays the available actions for the selected declaration. These include the:– View Declaration

– Copy Declaration

– View History

– View Results

– Request Cancellation

– Release Request

– Print Accompanying Document

The last depend on the declaration status

Slide #29

View Declaration

• Declaration displayed in read only form

• Information of IE29 or IE15 is displayed

• User can simply browse through

Slide #30

Copy Declaration

• Creates a copy of the declaration in memory

• New LRN is attached

• Declaration is available for editing

• User can save and/or

submit the new

declaration

Slide #31

Release Request

• Declaration should be Under Control• The user just needs to indicate his/her agreement /

disagreement with the minor discrepancies detected

Slide #32

Cancellation Request

• The user just needs to fill in the Cancellation Reason

Slide #33

Print Accompanying Document

• When a declaration is Released for Transit the Print Accompanying Document Option becomes available

• Accompanying document resides on Trader server

• User can download the document to client machine

• Document is then available for printing

Slide #34

View History

• Lists all messages exchanged• Messages are time stamped• State Transitions are recorded• One click access to message contents

Slide #35

View Results

• One click access to the latest response by customs– IE16– IE28– IE29– IE09– IE62– IE51– IE45

• Customs action might have been superceded by trader action

Slide #36

MRN Allocated (IE28)

• Declaration accepted for processing

• MRN allocated

• Trader can issue cancellation request

Slide #37

Under Control (IE60)

• Notification that Declaration will undergo control

• Trader can issue Release Request if minor discrepancies are detected during control

• Trader can still submit Cancellation Request

Slide #38

Release for Transit (IE29) 1/3

• Movement has been Released for Transit

• No more actions by trader at departure are allowed

• Movement can still be cancelled on customs initiative

• Anticipated notification is IE45 (Write Off Notification)

Slide #39

Release for Transit (IE29) 2/3

• Information content same as IE15 with the following extras:– Acceptance Date– Issuing Date– Any restrictions on the Itinerary– If control took place

• Control Result

• Seals Information (where appropriate)

Slide #40

Release for Transit (IE29) 3/3

• Return Copies Customs Office

Slide #41

Cancelled (IE09)

• Decision to cancel a declaration either on customs initiative or on trader’s request

• Cancelled is a final state – no more actions on behalf of trader or customs

Slide #42

Cancellation Rejected (IE09)

• Decision to reject a cancellation request issued by a trader

• Declaration returns to previous state

• Processing

at Customs

continues

as normal

Slide #43

Not Released for Transit (IE51) 1/2

• Major Discrepancies have been found

OR• Minor discrepancies with which

trader disagrees• Movement won’t get released for

transit• This is a final state – no more

actions are allowed

Slide #44

Not Released for Transit (IE51)

• Information why declaration has not been released for transit– No Release Motivation– Departure Control results– Results of Control at Header Level– Results of Control at Goods Item level

• This is a final state

Slide #45

Written Off (IE45)

• Movement has been Released from Transit

• This is a final state – no more actions are allowed

Slide #46

Template Management

• Ability to create, update and delete templates

• Same information recorded and same screens used as for IE15 (Declaration)

Slide #47

Trader at Destination• Arrival Notification

– New arrival notification (blank/from template)– Continue editing of unfinished notifications

• Movement Management– Search facilities on a number of criteria

• Template Management– Creating/modifying and

deleting arrival notification templates

• Unloading Remarks– Continue work on

unfinished unloading remarks

Slide #48

Arrival Notification Menu• Input Arrival Notification

– Start a new blank Arrival notification

• Continue Arrival Notification– Retrieve a saved notification and continue editing

• Edit Arrival Notification– Reuse a submitted notification as a template

• Load Arrival Notification From Template– Create new notification

from a template

• Delete Session– Remove a saved notification

Slide #49

Input Arrival Notification

Slide #50

Input Arrival Notification – Menu 1/2

• Arrival Notification Details– Information regarding the movement– Presentation Office reference number

• En Route Events– Information for each En Route Event (CTL Control, Incident

Information, Seals Information, Transshipment, Containers)

Slide #51

Input Arrival Notification – Menu 2/2

• Write as Session– Save the declaration for later use

• Write as Template– Save the declaration as a template

In both cases a unique ID is provided by the system

Slide #52

Input Arrival Notification - DetailsRecord Information on Movement Details

Slide #53

Input Arrival Notification – En Route Events

Slide #54

Continue Arrival Notification

• A list of all saved Arrival Notification input sessions is displayed.

• The user can select the session to be continued.

• The Input Arrival Notification screens appear, with the fields populated with the session’s data.

Slide #55

Edit Arrival Notification• A list of all submitted Arrival Notifications is displayed.

• On selection, a copy will be created and the Input Arrival Notification screens will appear, with the fields populated with the selected notification’s data.

• User can save and/or submit the new notification

Slide #56

Load Arrival Notification from Template

• A list of all available Arrival Notification Templates is displayed.

• The user can select the template to be loaded.

• The Input Arrival Notification screens appear, with the fields populated with the template’s data

Slide #57

Delete Session

• The Delete option first it displays a list of all saved sessions.

• The user can select the session to be deleted.

Slide #58

Movement Management

• Simple Search – Search for movements using the following criteria:

MRN, Movement Status, Procedure Type and Declaration Date.

• Advanced Search – Search for movements using the following criteria:

MRN, Movement Status, Procedure Type, Declaration Date, Customs Office of Departure and Customs Office of Destination.

Slide #59

Simple Search

Slide #60

Advanced Search

Slide #61

Search Result List

Step 1:

Step 2:

Step 3:

Slide #62

Movement Details

• Summary of movement information.• The actions allowed for the movement are

dependent on – Movement status– User rights

Slide #63

View Movement

• Movement is displayed in read only form

• User can simply browse through using the menu on the left

Slide #64

View History

• Lists all messages exchanged

• Messages are time stamped

• State Transitions are recorded

• One click access to message contents

Step 1:

Step 2:

Step 3:

Slide #65

Edit Arrival Notification

• Creates a copy of the notification in memory

• Notification is available for editing

• User can save and/or

submit the new

notification

Slide #66

Template Management

• Create Template– Create an Arrival Notification

Template.

• Update Template– Amend details of an existing

Arrival Notification Template.

• Delete Template– Delete an existing Template.

Slide #67

Create Template

• It includes the same screens and menu options as in Input Arrival Notification.

• By pressing Write as Template a new template is created. The system displays the unique ID of the Template.

Slide #68

Update Template

• The Update option first it displays a list of all available Arrival Notification Templates.

• The user can select from this list the template to be updated.

• The same screens as with the Input Arrival Notification are then provided.

• An extra menu option “Update Template” is available in all screens.

Slide #69

Delete Template

• The Delete option first it displays a list of all available Arrival Notification Templates.

• The user can select the template to be deleted.

Slide #70

Logout

• To leave the application the user should select from the Logout menu option.

Slide #71

Who Am I

• The Who Am I functionality is available from the main menu

• It displays information about the user currently logged in

Slide #72

Change Password

• To change the password the user needs to select the Change Password menu option

• The user needs to provide the– Old Password– New Password– Confirm the New Password