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ROSES06/NSPIRESTUTORIAL

James Green and Brenda HanrahanScience Proposal Support Office

March 15, 2006

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Agenda

1:00 - 1:45 ROSES05-06 & NSPIRES - Jim

1:45 - 3:00 GSFC Template - Brenda

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Outline

• How did we do in ROSES05?• Changes from ROSES05 to ROSES06• NSPIRE Changes:

– The good news– The bad to very bad news

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ROSES FY05 Current Statistics

• ROSES05 had 58 calls with 18 completed• Total submitted: 352 (PI: 318 and CoI: 34)

– Current GSFC win/loss ratio: 28% (36/129)

• Percent of GSFC proposals to the total NASA awarded: 9% (36/398)

• Other important statistics: Number of proposals/scientist

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Code 610 ROSES 05 Proposals87

32

18

6 4 205

1015202530354045505560657075808590

1 2 3 4 5 6Number of Proposals

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or S

cien

tist

s

Total # Proposals = 149Proposals/Sci. = 0.70

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Code 660 ROSES 05 Proposals

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54

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0123456789

10111213141516171819202122232425262728

1 2 3 4 5Number of Proposals

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ber

of S

cien

tists

Total # Proposals = 38Proposals/Sci. = 0.43

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Code 690 ROSES 05 Proposals

21 21

2 2

0123456789

10111213141516171819202122

1 2 3 4

Number of Proposals

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ber

of S

cien

tists

Total # Proposals = 46Proposals/Sci. = 0.58

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Current Proposal Environment• Number of opportunities is down

– ROSES05: 58 and ROSES06: 51• Expect a 15% reduction in nearly all R&A funds

– Effects on ROSES05 - fewer winners announced– ADMENDMENTS will be issued with either lower costs,

fewer selections, or cancellations of NRAs– No cuts to R&As tied to MO&DA (ie: Heliophysics GI) – Fewer winners and tougher competitions

• There is plenty of room at the top for MORE winning GSFC proposals– Review process is reasonable and if we write an excellent

proposal we will probably win – We have not saturated the system with excellent proposals

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SPSO Support• Red Teams (call Tim Eastman 6-2899)• New activities:

– Visualization Support - must be scheduled– Budget Support (TBD) - must be scheduled– Technical Editing (TBD) - must be scheduled

• Training:– Storyboarding, Setting up a Red Team, & Writing winning

proposals– All have been posted on VSDE

• Potentially serve on Hq panels– SED will pay for travel expenses to review panel– Give to JLG: Name, Institution, Discipline-1, Discipline-2

• WBS for writing proposals

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Charging Your Time• An SED policy for charging time in writing proposals

is in review – Policy will provide detailed guidance on charging your time– Allowed time is based on total hours per proposal and the

allotment of manpower received from the Center• Use WBS 953033.02.04.04.01.01

– NASA Research Announcement: 60 hours – Other Agency Announcement: 40 hours– Broad Agency Announcement: 10 hours

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ROSES 06 Opportunities

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ROSES Overview• ROSES 2006 was released Tuesday (1/24/06)

– Has 51 proposal calls due from mid-April 2006 through February 2007

• What do you need to get started:– Need an affiliated account on NSPIRES (~days)– Read and follow the NEW ROSES “Guidebook 2006”– Read and follow the “Clarifications to the Guidebook”– Read and note all the “AMENDMENTS” – Read and follow the individual program call

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Number of FY06 ROSES Opportunities

0

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April May Jun

eJuly

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By Due Dates

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NSPIRES System

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NSPIRES Overview

• GSFC civil servants as PI must use NSPIRES to submit their proposals

• GSFC civil servants as CoI with University or other as PI may use grants.gov– In my opinion grants.gov is a little more difficult

• New NSPIRES budget section – It is more complicated and time consuming

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New NSPIRES Budget Page

“the budget module has been changed to make viewing and entering data easier.”

From 9 to 27 screens for a 3yr budget!

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Major Changes in NSPIRES• The Good News!

– Electronic submission required for all ROSES FY06 proposals

– No hardcopy needed- NASA now accepts electronic signatures

– Complete submission contains:• NSPIRES generated Cover Page, Proposal, Budget

Justification, Current & Pending, CVs, statements of Commitment,

• The Bad News!– NSPIRES will not let us submit late proposals - once

the deadline has passed its over– Electronic submission are due to the submitting official

2 days prior to submission deadline - have to avoid crunch time!

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“Crunch Time”• Proposal submission can not be

guaranteed the last few hours prior to a deadline

• Competing with everyone else in the country submitting late

• Submissions take from 5 to 30 minutes to complete

• Example: 5 NRA Due 6/2– FY05 submitted 24 proposals– Minimum submission time is 2

hours! – It will be a competitive

advantage to submit early

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Changes in “Guidebook 2006”• Everyone needs to register - including CoIs• All proposals will be submitted electronically

– No hardcopy needed (unless the NRA is changed)• (Amendment #3) Submission contains three separate

files (unless individual NRA says something different)– NSPIRES Cover sheets

• Generated by the submitting institution– Complete Proposal w/budget justification (you upload)– Detailed Budget Document (you upload)

• Includes you detailed GSFC and all CoI budgets

• All 3 files must be in character/searchable PDF

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Character Searchable PDFs• No problem for MACs; big problem for PCs• MAC:From a complete Word file go to

Print -> select PDF • PC: Send your file to friend with a MAC or use

Adobe Acrobat• Budgets:

– PI - “Cut” in Excel and a “paste” into Word then Print -> PDF

– CoI - Request character searchable form from your CoI or you will have to retype it yourself!

• Test your PDF by using Adobe Reader or Preview

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Changes in “Clarifications to the Guidebook”

• All statements of commitment should be included in the Proposal Document– This is in conflict with NSPIRE system– Guidebook always takes priority

• Cost sharing should be described in the Budget Justification Document

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Proposal Submitting Process• Upload all the proposal documents• Hit “Release to Org”

– This locks the proposal • Submit package with route sheet• Approved package/route sheet comes to

submitting official for submission• Submitting officials are:

– James Green (6-7354) - 605– Brenda Hanrahan (6-6169) - 603– Bonnie Norris (6-4045) - 101– Peter Hughes (6-2342) - 502

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Final Comments• Latest GSFC spreadsheet is on VSDE

– Go to - https://vsde.nasa.gov/vsde/portal– Apply for an account

• Group: ROSES NRA– Sign physical form

• Code 592: Chris Holtery (6-4455)

• Or contact me or Brenda