Communications Training

Agenda

Welcome & IntroductionsReview of today’s trainingOverview/background of HURTWhat’s our job?Site photosWhat to bring/expectHands-on (forms, radio, computer)

H.U.R.T.-100 Hawaiian Ultra Running Team’s 100 Mile Endurance Race

•A 36 hour ultramarathon

•100 trail runners from many states and several

countries

•Run 100 miles (20 mile loop, 5 times around)

•All on the trails above Nuuanu, Makiki and Manoa

•3 Aid Stations in the 20 mile loop Makiki

Nuuanu

Manoa

Race course and Aid Stations

What’s our job?To provide communications support at the 3 aid

stations. To transmit runner times. To transmit any emergency traffic to/from race

headquarters.

Why ham radio?

Aid stations are in valleys that are difficult for cell phones and other forms of communication.

Good practice for emergency communications.

Do we use just ham radio?

No. We use e-mail and the internet accessed by “air cards” or WiFi, depending on what is best at each station.

The Aid Stations

Nuuanu Aid Station

(Jackass Ginger Trailhead)

Before the comm. Tent was set up.

Note the jacket. It gets cold at night.

Runners reaching Nuuanu Aid Station.

A few unwanted visitors show up, too.

It gets REALLY dark at night! Bring a flashlight.

Aid Station at night.

Trailhead.

Makiki Aid Station

(Hawaii Nature Center)

Makiki comfort

--- Last Year.

This year we will be in a tent, just like the other aid stations.

Manoa Aid Station

(Paradise Park Parking Lot)

How to get to the sites.

Nuuanu

X

Nuuanu Aid Station

Makiki & Manoa

Manoa Aid StnX

Makiki Aid Stn.

Radio Communications

Via linked VHF/UHF repeaters.A primary and a backup repeater

system are available.Use the Primary unless instructed

otherwise.Radios are preprogrammed with

frequencies.Different sites may access the repeaters

differently.

Frequencies(listed in Procedures Manual, p.5 & programmed into the radios)

Manoa Primary: 146.26 MHz (+) PL 103.5

Secondary: 443.825 MHz (+) PL 100.0

Makiki Primary: 146.26 MHz (+) PL 103.5

Secondary: 443.825 MHz (+) PL 100.0

Nuuanu Primary: 442.475 MHz (+) PL 103.5

Secondary: 443.825 MHz (+) PL 100.0Thanks to Rick, KH7O, Kimo, KH7U & Carter, KH6FV for

allowing us use of their repeaters for the weekend.

The Details

What to bringFoodParking

See handout in your manual.

Overview of Forms

Runner Log

•You receive this form from the station Logger.

•It will have the most recent list of runners arriving at your station with the time of arrival of each.

•E-mail this info to Makiki.

•Fill out this log every time you send or receive a message (radio or e-mail).

Communications Log

Drop Out Sheet

•Lists runners who are not continuing on, i.e., dropping out at your station.

•It will be filled out by the Station Captain or Logger and given to you to send.

Trouble Sheet

•Used to log problems as they occur, i.e., need a replacement generator, more food, etc.

•You send a report of the problem by radio or e-mail and log it on this form.

Message Form

•For formal or detailed messages.

•Accept messages only from the Station Captain. You may have to write down a verbal message.

•Don’t accept messages from spectators, family, etc.

Website for printouts

HURT 2009HURT 2009

Laptop Procedures

HURT Email Log-in

Enter log-in & password

Create new email

Click on Address

Select the address

Double-click on selected address –

Hurt-web

Type the message

Type in Subject Type in message

Sign your message

Click to Send

HURT Runners Sheet

If the Runners Sheet is too wide, Click on View, Click on “Fit to Width”

Click on File, Print

Print a copy for Station Captain

Questions/problems during the race?

All procedures are detailed in the Procedure Manual at each station, i.e., how to restart the computer.

The Procedure Manual will have names of people you can contact by radio or phone.

Your Badge

Leave it with us and pick it up when you arrive for your shift. OR

Take it now (but you are responsible for bringing it to the site).

Practice