Communication Anglaise

Letter layout -Where to put the different elements of your letter

Chantal Belair and Michael Taylor

Sender's address

● Comes at the top

– In the middle for a company

– On the left for a private individual

3 Avenue de la Gare95443 AuversFrance

Date

● The date should be given in the following format;

1) Number (without “th”, “st”, “rd” etc.)

2) Month

3) Year● Do not include the place you are writing from –

this will be penalised

3 Avenue de la Gare95443 AuversFrance

9 January 2013

Adressee’s name and address

● This should also be placed on the left of the page

● If you know who you are writing to, include name and title (Mr., Mrs., or Ms.)

● The name comes at the beginning of the address

● Make sure that you include all the elements given in the exam paper

3 Avenue de la Gare95443 AuversFrance

9 January 2013

Personnel ManagerInternational Chemicals Limited54 Old Market LaneBath BA2R 7YAUK

Opening formula/salutation line

● Depends on whether you know the name of the person;

● If you know the name of the person, then you use their title – Dear Mr Chen, Dear Mrs Da Silva (for a woman who is definitely married), Dear Ms Begum (if you do not know if the woman is married or not)

● If you do not know the name of the person you use a neutral salutation – “Dear Sir or Madam”

3 Avenue de la Gare95443 AuversFrance

9 January 2013

Personnel ManagerInternational Chemicals Limited54 Old Market LaneBath BA2R 7YAUK

Dear Sir or Madam

Subject line

● This should be introduced with the word “Subject”, and a colon (:)

● Make sure that the subject line clearly indicates the most important idea of your letter

3 Avenue de la Gare95443 AuversFrance

9 January 2013

Personnel ManagerInternational Chemicals Limited54 Old Market LaneBath BA2R 7YAUK

Dear Sir or Madam

Subject : Application for a work placement

Body of the letter

● This is where you add the text of your letter● Make sure you add all the required information

given in your exam paper● Be careful! There will often be traps in the

instructions – difficult points designed to test your English vocabulary and grammar. Check your work carefully

3 Avenue de la Gare95443 AuversFrance

9 January 2013

Personnel ManagerInternational Chemicals Limited54 Old Market LaneBath BA2R 7YAUK

Dear Sir or Madam

Subject – Application for a work placementI am writing to apply for an unpaid internship in your company. I am currently studying for my BTS “Trilingual Executive Assistant” (an advanced 2-year vocational training course), as a combined work-study programme.I need to carry out a one-month international internship as part of my course, and I would like very much to work in your company for this training period.

Complimentary close/closing formula

● You will often add an extra line with a polite expression (“I hope to hear from you soon”, “I look forward to your response”).

● Your closing salutation will depend on your opening salutation– Dear Mr Chen/Dear Mrs Da Silva/Dear Ms Begum =

Yours sincerely – Dear Sir or Madam = Yours faithfully

3 Avenue de la Gare95443 AuversFrance

9 January 2013

Personnel ManagerInternational Chemicals Limited54 Old Market LaneBath BA2R 7YAUK

Dear Sir or Madam

Subject : Application for a work placementI am writing to apply for an unpaid internship in your company. I am currently studying for my BTS “Trilingual Executive Assistant”, an advanced 2-year vocational training course.I need to carry out a one-month international internship as part of my course, and I would like very much to work in your company for this training period.I would be very happy to answer any questions you may have, and look forward to hearing from you soon.

Yours faithfully

Signature

● Remember – your BTS exam is anonymous – you should put “signature” for the signature.

3 Avenue de la Gare95443 AuversFrance

9 January 2013

Personnel ManagerInternational Chemicals Limited54 Old Market LaneBath BA2R 7YAUK

Dear Sir or Madam

Subject – Application for a work placementI am writing to apply for an unpaid internship in your company. I am currently studying for my BTS “Trilingual Executive Assistant”, an advanced 2-year vocational training course.I need to carry out a one-month international internship as part of my course, and I would like very much to work in your company for this training period.I would be very happy to answer any questions you may have, and look forward to hearing from you soon.

Yours faithfully

signature

Sender’s name (+ job title)

● Include the name and job title if appropriate.

– If it is from a private individual, it would be illogical to include a job title

3 Avenue de la Gare95443 AuversFrance

9 January 2013

Personnel ManagerInternational Chemicals Limited54 Old Market LaneBath BA2R 7YAUK

Dear Sir or Madam

Subject – Application for a work placementI am writing to apply for an unpaid internship in your company. I am currently studying for my BTS “Trilingual Executive Assistant”, an advanced 2-year vocational training course.I need to carry out a one-month international internship as part of my course, and I would like very much to work in your company for this training period.I would be very happy to answer any questions you may have, and look forward to hearing from you soon.

Yours faithfully

SignatureJaina Solo

Attached/Enclosed documents

● These should be clearly indicated with “Enc : ” for one document, and “Encs : ” (for enclosed documents)

3 Avenue de la Gare95443 AuversFrance

9 January 2013

Personnel ManagerInternational Chemicals Limited54 Old Market LaneBath BA2R 7YAUK

Dear Sir or Madam

Subject : Application for a work placementI am writing to apply for an unpaid internship in your company. I am currently studying for my BTS “Trilingual Executive Assistant”, an advanced 2-year vocational training course.I need to carry out a one-month international internship as part of my course, and I would like very much to work in your company for this training period.I would be very happy to answer any questions you may have, and look forward to hearing from you soon.

Yours faithfully

SignatureJaina Solo

Encs : CV and References