Post on 05-Jan-2016
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COACHES MEETING
BOSTON COLLEGE COMPLIANCE OFFICESEPTEMBER 8, 2009
TODAY’S TOPICSTODAY’S TOPICS
CYBERSPORTSCYBERSPORTS• UNOFFICIAL VISITSUNOFFICIAL VISITS• OFFICIAL VISITSOFFICIAL VISITS
OFFICIAL VISITS PROCEDURESOFFICIAL VISITS PROCEDURES TAILGATINGTAILGATING
CYBERSPORTSCYBERSPORTSUNOFFICIAL VISITSUNOFFICIAL VISITS
-Visit tab is located under the Profile View
-Click on Visits tab
-Includes information for both official and unofficial visits
CYBERSPORTSCYBERSPORTSUNOFFICIAL VISITSUNOFFICIAL VISITS
-Click on Unofficial
-Answer all questions
-Click on Add
This information will be pulled into the monthly unofficial visit logs
Can also use this information to print out the Unofficial Comp Admission Form to be submitted to the Ticket Office
CYBERSPORTSCYBERSPORTSUNOFFICIAL VISITSUNOFFICIAL VISITS
-Click on Reports
-Scroll down to Monthly Unofficial Visit Log
-Enter start and end date of the month if it is not already entered
-Click on View
-Only one Monthly Unofficial Visit Log has to be printed out per sport – with head coaches signature
CYBERSPORTSCYBERSPORTSUNOFFICIAL VISITSUNOFFICIAL VISITS
CYBERSPORTSCYBERSPORTSOFFICIAL VISITSOFFICIAL VISITS
- Date of Visit is the actual date the PSA arrives to campus
-Arrival Date is when the PSA arrives in the local of BC – make a note in the comments section if visit does not start until next day
-Enter ALL info for official visit including
-Paid By-If reimbursing include mileage or air-Travel By-EC Number-Accompanied by-Comp Tix -Host Name-Competition-Event Info-Parking Pass-Arrival Info-Departure Info
CYBERSPORTSCYBERSPORTSOFFICIAL VISITSOFFICIAL VISITS
- Meal Cards – Each individual has their own tab
-Click on the individual and enter the date and which meals you want for the meal card
-Will automatically add the amounts together
-If you are intending to take a PSA out for dinner, do not issue money for that meal
CYBERSPORTSCYBERSPORTSOFFICIAL VISITSOFFICIAL VISITS
- To Print the Prior Approval Forms
-Need to run a select
-Easiest way to do it is by Arrival Date
-Can broaden the dates to be sure to capture everyone in a particular week
-Enter Date
-Click Apply
CYBERSPORTSCYBERSPORTSOFFICIAL VISITSOFFICIAL VISITS
- To Print the Prior Approval Forms
-Click on Reports
-Scroll down to Official Visit Prior Approval Form
-Click on View
-Should pull up the forms for all the PSAs that have a visit during that entered date
CYBERSPORTSCYBERSPORTSOFFICIAL VISITSOFFICIAL VISITS
CYBERSPORTSCYBERSPORTSOFFICIAL VISITSOFFICIAL VISITS
-Can also print out Student-Athlete Host Form and Prospect Form
-Make sure you have the same select created
-Click on View and print
CYBERSPORTSCYBERSPORTS Additional InformationAdditional Information
• Works better when using Explorer vs. Works better when using Explorer vs. MozillaMozilla
• Please check print settings to make sure Please check print settings to make sure it is all on one page (gotta try and save it is all on one page (gotta try and save the trees where we can)the trees where we can)
OFFICIAL VISIT OFFICIAL VISIT PROCEDURESPROCEDURES
The Official Visit Prior Approval Form must The Official Visit Prior Approval Form must be completed in Cybersports and printed be completed in Cybersports and printed from Cybersports from Cybersports • NO EXCEPTIONS!!!!NO EXCEPTIONS!!!!
The approval form along with test scores The approval form along with test scores and transcripts must be submitted to the and transcripts must be submitted to the Compliance Office at least 5 BUSINESS Compliance Office at least 5 BUSINESS DAYS prior to the start of the visitDAYS prior to the start of the visit
The Compliance Office will review the The Compliance Office will review the paperwork and send an approval paperwork and send an approval notification by emailnotification by email
OFFICIAL VISIT OFFICIAL VISIT PROCEDURESPROCEDURES
Meal cards and parking passes can Meal cards and parking passes can be picked up in the Compliance be picked up in the Compliance Office on Friday or the day the visit Office on Friday or the day the visit startsstarts
Parking passes are only issued for Parking passes are only issued for football game daysfootball game days• If you want overnight parking on-If you want overnight parking on-
campus you must notify the Parking campus you must notify the Parking OfficeOffice
TAILGATINGTAILGATING Current Student-AthletesCurrent Student-Athletes
• Either an Occasional Meal that has been approved Either an Occasional Meal that has been approved by the Compliance Officeby the Compliance Office priorprior to event or; to event or;
• Charge each student-athlete for all the actual Charge each student-athlete for all the actual costscosts
ProspectsProspects• Official Visit – would count as one of their mealsOfficial Visit – would count as one of their meals• Unofficial Visit – charge for all the actual costsUnofficial Visit – charge for all the actual costs
Actual Costs Include (but not limited to):Actual Costs Include (but not limited to):• Meal (Food & Beverage)Meal (Food & Beverage)• Tables, Linens, Skirted, etcTables, Linens, Skirted, etc• Service/Delivery Charge Service/Delivery Charge