Post on 16-Dec-2015
CLUB PRESIDENT
Bachelor’s Program
Course 121
Elective
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Required Courses:• 101 Lions History• 102 Lions Club Structure• 103 Club Success• 104 Effective Club Meetings• 105 Dynamic Community
Service Projects• 106 Club Governance• 107 Building Club Membership• 108 Member Motivation• 109 Conflict Resolution• 110 Public Relations
Electives (at least 5)• 121 Club President• 122 Club Secretary• 123 Club Finances• 124 Membership Committee• 125 Your Board, Your Team• 126 Mentoring and Orienting
New Members• 127 Tail-Twisting• 128 Club Fun• 129 Lions Clubs International
Foundation• 130 Beyond Your Club
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Bachelor’s Programhttp://LionsUniversity.org
Objectives
To know and understand:• The duties of your position• How to plan for your year• The leadership expectations• Where to find resources• How to enjoy your year
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Role & Duties of the President
CHIEF EXECUTIVE OFFICER• Call and preside at Club, Board of Directors
and special meetings• Appoint Committee Chairs, members• Ensure regular elections are called and held • Attend Cabinet, Zone & Region meetings• Report at Zone Meetings
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Role of the President (continued)
• As Chief Executive Officer, authority in the club is not absolute!
• Authority comes from:• Club as a whole• Club Constitution and By-laws• International Constitution and By-Laws• Club Board of Directors
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What is the Board of Directors?
The Board of Directors consists of:
President Immediate Past President
Vice Presidents Secretary Treasurer
2 Year & 1 Year Directors
Membership Chairperson
Tail Twister (optional) Lion Tamer (optional)
Club Branch Coordinator (if applicable)6
Role of Board of Directors
• The Board of Directors is the Club’s Management Committee
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Duties of Board of Directors
• Review and refer all new business appropriately; shape new policy
• Approve expenditures; arrange for audit• Approve financial institution; Bonding• Maintain two separate accounts –
Administrative (Lions) money and Activity (Public) money
• Modify, overrule or rescind Officer actions• Support Board of Directors decisions
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Duties of Vice Presidents
• Understand President’s role and duties • Oversee committees as assigned• Help committee chairs set goals• Develop job descriptions for committees
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Duties of Vice Presidents (continued)
• Help Chairs learn meeting management• Act as a resource for Chairs • Ex-officio member of assigned committees• May report on behalf of committees
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Planning
Before your term begins you should:• Understand member motivation and
needs• Review Club Officers Team Manual• Participate in District or Multiple District
events, conventions, meetings, etc.• Participate in Club Officer training
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Planning(continued)
• Be familiar with:• Your Club or (Standard Form) Lions
Club Constitution and By-Laws (LA-2)• District Constitution and By-Laws• International Constitution and By-Laws
(LA-1)
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Start Early. . . Right After Election
• Permission from current club President
• Meet with incoming Officers
• Appoint Chairs and committee members
• Everyone ready to start July 1
• If replacing someone, talk to them
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Secretary and Treasurer Duties
Meet to discuss:• Record keeping
Financial, Member, Minutes, Committees, etc.
• Reporting Board of Directors, Club, District, LCI
• Signing authority• Bonding
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Treasurer Duties
• Establish two accounts• Administration – “Lions’ money” –
dues, fines, 50/50 etc.• Activity - public money – all funds
raised from public and NEVER used for Lions’ benefit
• Budget – Finance Committee
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Resources
Working with Officers and Committees: • Lions Learning Center – Delegation• Lions Learning Center – Coaching
Finances: • Lions University Course 123 – Club
Finances
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Meetings
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The President
• Issues call for all meetings • Prepares the Agenda with Secretary• Presides over meetings• Reviews Minutes pre-distribution
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Why an Agenda?
• Meetings begin and end on time • Meetings are productive• Meetings are orderly• Members are informed• Issues are not overlooked
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Preparing the Agenda
• Work with Secretary, Vice Presidents, Committee Chairs
• Review past meeting minutes• Send out agenda prior to meeting
(Secretary)• Have copies at meeting (Secretary)
This is your blueprint for productive and effective meetings
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Effective Meetings
• LCI Resources• Meeting Management course in the Lions
Learning Center • Download and review the document Time
Management Techniques
• Lions University• Course 104 – Effective Club Meetings
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Parliamentary Procedure
• “A body of rules followed by an assembly.” • Call to order; kinds of motions; debate; voting;
table, rescind, reconsider motions; recognize speakers, etc.
• An example of Parliamentary Procedure is Robert's Rules of Order• www.robertsrules.com click on FAQ’s
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Never Go to a Meeting Without:
• Minutes of all previous meetings• Agenda• Officer and Committee lists• Constitution & By-laws• Robert’s Rules of Order• District Directory• Being prepared to handle the issues
After the meeting, use a follow up check list AND start working on the next Agenda
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Group Interaction
As the President or VP presides over meetings, there may be times when conflict arises.
Remember:• The President or VP is the standing
authority and must understand how to manage these types of situations.
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Resources
• Learn how to manage group interaction• The Lions Learning Center course
Conflict Resolution • Lions University Course # 109 Conflict
Resolution • Be familiar with the LCI’s Dispute
Resolution Guidelines for conflicts requiring mediation.
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Committees
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Committees
• Appoint Standing (permanent) and Special (single issue/limited time period) Committee Chairs and members
• Work with Vice Presidents to select Chairs/Members
• Assign Vice Presidents to oversee; assist; mentor; report - but not take over
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Committees(continued)
• Match members’ interests, skills and knowledge to assignments
• Bring in some “New Blood”
• Provide job description/old records
• Regular reporting
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Committees(continued)
• Communicate regularly with Committee Chairs via Vice Presidents
• Keeps you in the loop
• Aware of progress/problems/achievements
• Keeps committee focused
• Don’t overlook follow-up
• Ex-officio, so attend at least one meeting
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Resources
• Review the Committee list (should be in Club records)
• Review the members’ applications for interests
• Lions Learning Center courses Effective Teams, Valuing Member Diversity
• Lions University Course # 108 Member Motivation
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Officer Elections
Ensure elections comply with Constitution and By-Laws • Oversee elections – or delegate• Ensure the process is open and meets
deadlines• Review (Standard) Club C&BL’s (LA2)
– By-laws Article lll Sections 1 - 8
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Officer Elections(continued)
Appoint Nominating Committee• They submit slate of candidates• Nominations from the floor are permissible
Hold election – announce results after election Secretary submits Lions Club Officer Report on MyLCI by May 15th
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Communication
Within your Club:• Club bulletin/e-mail• District activities/newsletters• Multiple District, LCI/LCIF activities• Ensure Committees report to Board of
Directors/Club• Publish Club and Board of Directors
Minutes33
Communication (continued)
Outside your Club:• Establish who will respond to what• Secretary? Committee Chair/Vice
President? President? • Be sure you are made aware of all requests
for assistance, etc.
Follow-up with responder
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Communication(continued)
Appoint a good Public Relations Chair• Resources:• LCI website for sample press releases, public
service announcements, etc.• Lions University Course #110 Public Relations
• Send articles/pictures to local news media• Create a website or Facebook page; use
E-clubhouse, Twitter, Instagram, etc.
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Leadership
Members look to the President for leadership.
This includes guidance, motivation and help solving problems.
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Leadership(continued)
• Build a shared vision among Club members• Guide/encourage members toward reaching
Club goals and personal goals• Provide leadership opportunities• Be aware of leadership training• Encourage attendance at training
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Leadership(continued)
• Develop a Mentoring Program• Every member has an important role to fill• Lead by example
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Resources
• People :• Past Presidents, Officers, experienced Lions• Global Membership Team, Global Leadership
Team, Zone/Region Chairs, District Governor, Vice District Governors, Past District Governors
• Lions Learning Center course Developing Leaders
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Ending the Year
Transition to the next leadership team• Organize records (review with Board)• Meet and transfer (meet with new
Officers)• Discuss transitional projects
• Ensure proper communication for ongoing projects
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Recognition
Recognize your Lions and others for their hard work and dedication:• Melvin Jones Fellowship/Progressive MJF • LCIF Contributing Member Pin• District Awards• Club Awards
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Review of Objectives
• The duties of your position• How to plan for your year• The leadership expectations• Where to find resources• How to enjoy your year
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To receive credit, Register or Login to http://www.LionsUniversity.org/ and
Take theQUIZ