Post on 28-Feb-2018
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Project Synopsis CIMS
1. TITLE OF THE PROJECT:
Computer Institution Management System( CIMS)
2. INTRODUCTION AND OBJECTIVES
. The Computer Institution Management System is an application tomanage operation of a computer institute. Computer Institution Management System
not only manage course and student details but also manage information about their
collaboration agencies, staff and resource and so on. This system hold fee details of
students, salary of staff, and other income epenses.
It is de!eloped using the latest ."#T technology for $indo%s platform. It has
a simple user interface %hich helps to understand this soft%are &uic'ly and use it
more efficiently. Modules are designed as per the general order of an Institute
operation %hich helps to organie, maintain and follo% a specific system in an
Institute thus, pro!iding a systematic approach to manage Institute.
Salient Feature
uilt on latest ."#T technology.
Process dri!en not person dri!en.
*ser friendly Interface.
Paper %or' reduced to large etent.
Security +ccess and ights.
+ny time information as per your need at clic' of button.
O!"e#ti$e
Primary objecti!e of the project titled -CIMS is to ha!e an efficientsystem in place to help the computer institution in job handling. The system should help
management and all staff in their %or'ing and reduce o!erhead.
/i'e other offices a computer institution management also constitute se!eral
related and different sub process. Main Processes happening at a computer institute
starts %ith en&uiry. "et is admission, 'eep trac' of course progress and fee payment,conducting eaminations, distributing certificates and maintaining a relationship %ith
them for future benefit. These all are a chained process and related to each other. 0ther
Processes li'e 'eeping list of collaborating agents, course details, income epense
management, and resource management, report preparations etc., are not se&uential and
can be related.
Computer institution management soft%are must computerie all these
processes and ma'e management simple.
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%. PROJECT CATE&OR': RDBMS
(. TOOLS) PLATFOR*+ HARD,ARE an- SOFT,ARE
REUIRE*ENT SPECIFICATION
Plat/0r 2 Microsoft $indo%s 3P
Har-are re3uireent
Processor 2 +M4 +thlon 5 67 Processor 8999: 1.;
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Project Synopsis CIMS
Intr0-u#ti0n T0 .Net Frae0r8
."et is a ne% set of technologies released from Microsoft Corporation. The ."et
technology is one of the most po%erful and future oriented technologies based onInternet. The entire concept of ."et is built around the tool ."et rame%or'. $ith the
inno!ation of ."et technology the Microsoft tools has crossed one of the main barriers
of Platform independency issue. The architecture of ."et tools are designed in such a
%ay that it can be made platform independent.
$ith ."et the source codes that user %rites gets compiled by the language
complier and gets con!erted to a format called MSI/ (Microsoft Intermediate
/anguage). The Source code can be %ritten using any of the ."et supported languages
li'e ? ."et, CD, ?C :: ."et, Ja!a ."et etc. +ll the languages ma'e use of the ."et
rame%or' tool. The rame%or' contains the entire technology that is used to ma'e the
."et soft%are %or'. The rame%or' contains a set of inbuilt readymade class libraries.The ."et rame%or' contains a set of readymade classes %hich are put into different
groups called "amespaces. The "amespaces are created on the basis of objecti!es of
the classes %hich are %or'ing to%ards a common objecti!e
T9e C Lan7ua7e
The CD is a ne%ly introduced language by Microsoft. The languages combine
the features of Ja!a and C language and helps e!en Ja!a and C programmers to s%itch
to Microsoft Tools. The language %as not noticed initially %hen it %as launched. ut as
the time progressed the languageKs popularity has gro%n a lot. Today CD is considered
one of the industry standard languages by de!elopers all o!er the %orld. The study
conducted by !arious groups sho% that by end of year @99B the total number of CDde!elopers %ill cross the total number of ? ."et de!elopers all o!er the %orld. The
language also attracts a lot of people from Ja!a and C programming fields also due to
the similarity in synta and de!elopment styles of the CD language.
SL Ser$er
Microsoft SE/ Ser!er @99; is a database platform for largeHscale online
transaction processing (0/TP), data %arehousing, and eHcommerce applicationsL it is
also a business intelligence platform for data integration, analysis, and reporting
solutions.SE/ Ser!er @99; includes a !ariety of highly precise, configurable security
features. These features can empo%er administrators to implement defenseHinHdepth
that is optimied for the specific security ris's of their en!ironment.
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;.1 PROBLE* DEFINITION
0ur problem is to de!elop a system %hich helps all staff of a computer
institution to reduce their paper %or' and %hich pro!ides accurate outputs %ithout any
delay. To de!elop such a system %e ha!e to eamine each and e!ery operation done in acomputer institute includingHuser, students, forms, transactions, course any syllabus
related data, conducting eamination and result publishing procedure, certificate issue
details, and reports needed on daily, monthly and yearly basis.
#isting system is manual system %hich re&uire large amount of time for
searching and re&uire much man po%er for the same. =ere information storage is using
paper files and %riting and sa!ing them is !ery difficult. To sol!e such problems, a
computer institution needs an automated system to handle the operations.
+ computer institution can ha!e documents %hich contain collaborating agency
details, course details, #n&uiry and +dmission details, ee Collection and salary
statements, income epense statements, call details and so on. 0ur problem is to
computerie such details in easier and simpler manner %hich gi!es facilities for simpleand efficient information retrie!al in !arious formats.
;.2 REUIRE*ENT SPECIFICATIONS
$hen problems are identified, it is usually to%ard the end of the projectH
in system testing or e!en con!ersion. The people %ho are most acti!e during system
de!elopment are programmers. This %as one reason a great deal of attention has beengi!en to impro!ing the maintainability of programming. +ctually, ho%e!er, the problem
typically begins during the initial stages of the project. So there is a need for
establishing an o!erall frame%or' that %ill lead to a successful implementation. There
are se!eral steps in establishing a project.
1. Understand the problem2 #ach project should be studied to e!aluate the degree of
change, the scope of the project, and the cost of late completion. Projects that in!ol!e a
high degree of change and re&uire a close %or'ing relationship %ith the user staff
normally re&uire only a %ritten objecti!e, a target data and responsible person. =o%
much management is needed in either project is a decision that in!ol!es a delicate
balance bet%een ris' and cost.
2.Specify project responsibility. The user eecuti!e should sponsor the project and beresponsible for the right amount of user in!ol!ement.
Re3uireent 0/ CI*S0ur aim is to de!elop a system %hich assists a computer institution staff
to do their day to day %or's. Main re&uirements are agency details and course details
management, en&uiry and admission details management, ee collection, Salary
payment and income epense details management etc.
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Fun#ti0nal Re3uireent
$hen user open the soft%are /ogin form must be displayed. /ogin form must
allo% user to egister or allo% registered user to /ogin %ith their username and
pass%ord.
System should allo% adding, editing or deleting Collaborating agency details.
Collaborating agency details insertion and editing should be possible only %ith
administrator pri!ilege.
System should ha!e options to add, edit, delete and print different course
details.
System should allo% handling en&uiry details, admission details and not joined
details.
System must ha!e options to monitor follo% up details. +nd it should pro!ide
proper details for calling students.
#n&uiry follo% up should contain only those en&uiries that are not joined yet
and it must filter en&uiries.
System should ha!e options to monitor fee collection and 'eep trac' of course
progress, attendance, and fee remittance.
System must pro!ide !arious reports of en&uiry, admission, not joined en&uiry,
fee collection, salary payment, income and epense, attendance, and
eamination on daily, %ee'ly and monthly basis as per need.
N0n/un#ti0nal Re3uireent
#asy to use
4ata #ntry should be as minimum as possible
=igh 4ata Security
Simple forms
Proper Tool tips
#rror detection and correction
+!oid duplicates
ast and #fficient searches
Proper !alidation
Minimum memory re&uirement
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;.% PROJECT PLANNIN& AND SCHEDULIN&
;.%.1 C0t etiati0n
0ne tas' in project planning is estimation. 0nly a rough estimation of each timeand effort can be calculated at the early stage. +s the project progresses, further
estimation can be done. ollo%ing is a processHbased estimation of the acti!ities
in!ol!ed in the project.
A#ti$it5 Durati0n in ee8
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C0t 0/ t9e Pr0"e#t
;.%.2 PROJECT SCHEDULIN&
PERT CHART(Program Evaluation and Review Technique
P#T is a project scheduling method that allo% soft%are planner to determine
the critical pathHthe chaining of tas's that determines the duration of the project,
establish -most li'ely time estimates for indi!idual tas's by applying statistical models
and calculate boundary times that define a time %indo% for a particular tas'.
&ANTT CHART
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=. SCOPE OF THE SOLUTION
In todays life e!ery thing is automated. "o% Paper documents and forms are
not part of our life. So %e re&uire a computer system and digitied documentse!ery%here. =ere is our CI*Ss importance as soft%are for computer institution
management. My project has a big scope to do. 0ur system can manage all acti!ities of
a computer institution in simple and efficient manner. CI*S is management soft%are,
%hich enables an institution management to2
eep trac' of the acti!ities Q day to day performances of center
Minimie cost
educe ecessi!e paper flo%
Increase efficiency
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>. ANAL'SIS
>.1 DATA FLO, DIA&RA*
Le$el?@
Le$el?1
R
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Le$el?2 :+dmin Process
Le$el?2 :+cti!ity Process
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Le$el?2 :Payroll and finance Process
Le$el?2 :eport generation Process
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>.2 ENTIT' RELATIONSHIP DIA&RA* ER?DIA&RA*
The #ntityHelationship Model is a conceptual data model that !ie%s the real
%orld as consisting of entities and relationships. The model !isually represents these
concepts by the #ntityHelationship diagram.
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.1 *ODULARIATION DETAILS
The +pplication is designed in modular format. #ach module pro!ides specific
functionality for the business tas's and can be customied to suit the uni&ue
re&uirements of your company. CIMS contains 7 modules2
1. A-initrat0r *0-ule:
+dministrator module contains acti!ities li'e user registration, setting pri!ileges
to users, managing agency information etc.
1.1 *ser egistration2 This sub module handles registration process. *ser
registration is important because only registered users can access
the system.
1.@ Pri!ilege Module2 This sub module set different pri!ileges to all
registered users. y setting pri!ileges to different users
administrator can control access to system according to theirposition.
1.8 +gency Module2 This sub module manages collaborating agency details.
It support add, edit, or remo!e agency details including details of
regional office and head office.
2. A#ti$it5 *0-ule:
+cti!ity module is the main module of CIMS as it handles all main acti!ities of
a Computer institution. +cti!ity module contains B sub modules %hich are important in
the system. They are2 H Course Module, #n&uiry Module, +dmission Module, #n&uiryfollo%Hup module, Scheduling Module and #amination Module.
@.1 Course Module2 This sub module manages course information including
course details, ee details, syllabus etc.
@.@ #n&uiry Module2 This sub module handles en&uiry details and it
pro!ides information for #n&uiry follo%Hup module and pro!ides
student details for +dmission module.
@.8 +dmission Module2 +dmission module manages +dmission process.
@.7 #n&uiry ollo%Hup module2 this sub module handles not joineden&uiries. It includes call details of such en&uiries.
@. Scheduling Module2 This sub module manages time scheduling of
students.
@.6 #amination Module2 #amination sub module handles #amination
egistration and esult storage.
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%. Pa5r0ll an- Finan#e *0-ule:
This module deals %ith Salary information, ee receipt information and day to
day income epense information.
8.1 Salary Module2 This module deals %ith staff salary payment.
8.@ ee Info Module2 This sub module handles Monthly fee collection and
identifies students %ho not pay fee correctly.
8.8 Income #pense Module2 This sub module deals %ith all income
epense details.
(. Re60rt *0-ule:
7.1 +cti!ity eports2 +cti!ity reports includes course report, #n&uiry report,
+dmission report, "ot joined report etc.
7.@ Income #pense eports2 Income epense reports includes eecollection report, income epense report etc.
7.8 Payroll eports2 Payroll reports include salary report.
*0-ulariati0n C9art
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.2 Ta!le
+ database can be thought of as a set of logically related files organied to
facilitate access by one or more applications programs and to minimie data
redundancy. It is a stored collection of data, organied on the basis of relationships inthe data rather than the con!enience of storage structures.
T9e -ata!ae tru#ture #0nit 0/ /0ll0in7 ta!le:
Si "o 2 1
Table "ame 2 agencytable
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
+gencyId ?archar Primary ey +gent Id
4ateCreat datetime ; "ot"ull 4ate of entry of agency details
egId int 7 oreign ey egional 0ffice Id=eadId int 7 oreign ey =ead 0ffice Id
Si "o 2 @
Table "ame 2 ContactPersontab
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
CPId Int 7 Primary ey Contact Person Id
4esignatio ?archar 89 "ot "ull 4esignation of Contact
"ame ?archar 89 "ot "ull "ame of Contact Person
Contactno ?archar 9 "ot "ull Contact "umbers of#mailid ?archar 89 "ot "ull #mail Id of Contact Person
Si "o 2 8
Table "ame 2 0fficeTab
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
Id Int 7 Primary ey 0ffice Id
"ame ?archar 19 "ot "ull 0ffice "ame
Print"ame ?archar 89 "ot "ull ull "ame
+ddress ?archar @9 "ot "ull +ddress of office
Phone"o ?archar 1 "ot "ull Contact number
a ?archar 1 "ot "ull a number
#mailId ?archar 89 "ot "ull #mail Id
CPId Int 7 "ot "ull Contact Person I4
#mblem ?archar 9 "ot "ull Path of emblem file
Si "o 2 7
Table "ame 2 Attend_Table
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
Studid Int 7 Primary 'ey Student Id
4ate int 7 Primary 'ey 4ate
P+ int 7 "ot "ull Present or +bsent or holyday
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Si "o 2
Table "ame 2 StaffTable
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
StaffId Int 7 Primary 'ey Staff Id
"ame ?archar @ "ot null Staff name+ddress ?archar 19 "ot null Staff address
Cpid Int 7 oreign 'ey Contact Person Id
4ob 4atetime ; "ot null 4ate of birth
&ualificaio ?archar @ "ot null Eualification of staff
salary float ; "ot null Salary of staff
Si "o 2 6
Table name 2 coursetable
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
Code Int 7 Primary ey Course Codename !archar 19 "ot "ull Course "ame
printname ?archar 89 "ot "ull ull "ame of Course
duration ?archar 1 "ot "ull 4uration of Course
MinEua ?archar 19 "ot "ull Minimum &ualification re&uired
syllabus ?archar @ "ot "ull Course Syllabus
Csee float ; "ot "ull Course ee
STa loat ; "ot "ull Ser!ice ta if any or 9
4isct loat ; "ot "ull 4iscount if any or 9
egee loat ; "ot "ull egee if any or 9
Ins+mt float ; "ot "ull +mount per Installment
Si "o 2 B
Table "ame 2 StudentTable
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
Studid Int 7 Primary 'ey Student Id
"ame ?archar @ "ot null Student name
+ddress ?archar 19 "ot null Student address
Cpid Int 7 oreign 'ey Contact Person Id
4ob 4atetime ; "ot null 4ate of birth
eligion ?archar @ "ot null eligion of studentcast ?archar @ "ot null Cast of student
&ualificaion ?archar @ "ot null Eualification of student
Si "o 2 ;
Table "ame 2 SalaryPayment
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
StaffId Int 7 oreign 'ey Staff Id
4ate datetime ; oreign 'ey 4ate of payment
+mount float ; "ot null +mount paid
emar's !archar 9"ot null
emar's if any
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Si "o 2 R
Table "ame 2 #n&uiryTable
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
#n&Id Int 7 Primary 'ey #n&uiry Id
#n&4ate datetime ; "ot null #n&uiry 4ate
StudId Int 7 oreign 'ey Student I4CourseCode ?archar 89 "ot null Course Code
ad!ef ?archar 1 "ot null +d!ertisement eference
emar's ?archar 199 "ot null emar's if any or 9
Counsellor Int 7 "ot null Counsellor id
Si "o 2 19
Table "ame 2 +dmissionTable
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
+dmI4 Int 7 Primary 'ey +dmission I4
4ate 4atetim ; "ot null +dmission 4ate#n&id Int 7 oreign 'ey #n&uiry Id
emar's ?archar 199 "ot null emar's if any or 9
coursecode !archar 89 "ot null Course Code of Course Joined
Si "o 2 11
Table "ame 2 ollo%*p
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
id Int 7 Primary 'ey Call Id
#n&id int 7 Primary 'ey #n&uiry I4
Si "o 2 1@
Table "ame 2 eePayment
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
StudId Int 7 oreign Staff Id
4ate int 7 "ot null 4ate of payment
ec"o int 7 Primary eceipt "umber
+mt int 7 "ot null +mount paid
emar's int 7 "ot null emar's if any
Si "o 2 18Table "ame 2 atchTable
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
atchId Int 7 Primary 'ey atch I4
Starttime ?archar ; "ot null Start Time
#ndtime ?archar 9 "ot null #nd Time
4ays ?archar ; "ot null
Specify atch TypeH
egular, Sunday, Saturday
or other
Totalstud int 7 "ot nullTotal "umber of students
allo%ed
1B
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Si "o 2 17
Table "ame 2 CallTable
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
id Int 7 Primary ey Call Id
Cl4t 4atetime ; "ot null Call 4ate
eason ?archar 9 "ot null eason"cl4t 4atetime ; "ot null "et Call 4ate if any or 9
Si "o 2 1
Table "ame 2 ScheduleTable
Fiel- Nae Data T56e Sie C0ntraint De#ri6ti0n
atchId Int 7 Primary 'ey atch Id
Studid int 7 oreign 'ey Student Id
Staffid int 7 oreign 'ey Staff Id
Si "o 2 16
Table "ame2 Inc#ptab
Fiel- Nae DateT56e Sie C0ntraint De#ri6ti0n
4ate 4ateTime ; "ot "ull 4ate
Type ?archar B "ot "ull Income>epense
category ?archar @9 "ot "ull Category
+mt ?archar "ot "ull +mount
desc ?archar 199 "ot "ull 4escription
Si "o 2 1B
Table "ame 2 #amTable
Fiel- Data T56e Sie C0ntraint De#ri6ti0n
#amId Int 7 Primary #am Id
#name Int 7 oreign Papercode
edate 4atetime ; "ot null #am 4ate
Starttime ?archar 19 "ot null S#am Time
Matime ?archar 19 "ot "ull 4uration of eam
Si "o 2 1;
Table "ame 2 #amegister
Fiel- Data T56e Sie C0ntraint De#ri6ti0n#amId Int 7 Primary #am Id
Studid int 7 oreign Student Id
mar' int 7 "ot null Mar' obtained
1;
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.% PROCESS LO&IC
Re7iter Uer
A-- Pri$ile7e
1R
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En3uir5 Pr0#e
A-ii0n Pr0#e
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En3uir5 F0ll0 u6
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.( I6leentati0n et90-0l075
The implementation is the final stage and its an important phase. 0ne major
tas' of preparing for implementation is education of users, %hich should really ha!e
been ta'en place much earlier in the project %hen they %ere being in!ol!ed in thein!estigation and design %or'.
4uring the implementation phase system actually ta'es physical shape. In
order to de!elop a system actually ta'es physical shape. In order to de!elop a system
implemented, planning is !ery essential. The implementation phase of the soft%are
de!elopment is concerned %ith translating design specifications in to source code the
user test the de!eloped system and changes are made according to their needs. efore
implementation se!eral tests ha!e been conducted to ensure that no errors are
encountered during the operation. The implementation phase ends %ith an e!aluation
of the system after placing it into operation for a period of time. Implementation is the
third phase of the system process.
In order to achie!e the objecti!es and the epected performance the system
has been de!eloped in a highly interacti!e and userHfriendly manner.
T9ere are t9ree t56e 0/ i6leentati0n
Implementation of a computer system to replace a manual system
Implementation of a ne% computer system to replace an eisting System
Implementation of a modified application to replace an eisting system
using the same computer
I6leentati0n 6lan 6re6arati0n: +n implementation coHordination
committee based on the policies of the organiation is appointed. The committee
using the planning techni&ues prepares a clear path for the implementation
acti!ities.E3ui6ent a#3uiiti0n: +ccording to the abo!e plan, the necessary
e&uipment is ac&uired to implement the ne% system.
Pr07ra #0-e 6re6arati0n: The most important part of de!elopment
acti!ity is coding. The system flo%charts and other charts con!erted into modular
programs and they ha!e to be compiled, tested and debugged.
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.; LIST OF REPORTS
1. Course eport
@. +gency eport
8. ee Collection Student %ise report
,ee8l5 Re60rt
1. #n&uiry eport
@. +dmission eport
8. "ot Joined eport
7. $ee'ly ee Collection eport
. $ee'ly Income #pense eport
*0nt9l5 Re60rt
1. #n&uiry summary
@. +dmission Summary
8. "ot Joined Summary
7. Monthly ee Collection eport
. Income #pense eport
6. Salary eport
B. Time Schedule
;. +ttendance eport
R. /ea!e eport
19. #amination Conducted eport
11. #amination esult eport
1@. Certificate Issue eport
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. I*PLE*ENTATION OF SECURIT' *ECHANIS*S
AT VARIOUS LEVELS
Data!ae)Data Se#urit5The first le!el of security employed in the ."#T frame%or' %ith database
security is at the database le!el. SE/ Ser!er !alidates users at t%o le!els.
/ogin authentication
Permission !alidation on user database.
SE/ ser!er authenticates the user before the user can access any data in the
database. In SE/ Ser!er each user is gi!en a separate account 'no%n as *ser log
account. #!ery user interacts %ith SE/ ser!er using this account. +uthentication
identifies the user %ho is using a login account and gi!es the permission to connect to
SE/ Ser!er. If authentication is unsuccessful, the user cannot connect to SE/ Ser!er.
The security features considered %hile de!eloping the system so as to a!oid
the errors and omissions that may lead to serious problems .The system may ha!e to
face the un%anted e!ents called threats .Computer system is secure against a particular
threat if counter measures ha!e been ta'en to reduce an acceptability lo%Hle!el
amount of loss that the threat may be epected to cause o!er a gi!en period of time.
+ computer should be protected from the follo%ing three problems2
/oss of a!ailability
/oss of integrity
/oss of confidentiality
In this project data security, data !alidation chec'ing methods are applied
using a pass%ord authentication. +ll the data, %hich is entered by the employee and
the administrator, %ill be !alidated. *sers should enter their *sername and pass%ord
for the re&uesting access.
Creati0n 0/ Uer 6r0/ile an- a##e ri79t
Uer A##e Ri79t
+dmin Can +ccess +ll orms
Staff +llocated Pri!ileges
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1@. FUTURE SCOPE AND FURTHER ENHANCE*ENT
OF THE PROJECT
+s basic operations of a computer institution not changed %ith time, %e can say
that this system can be used for many years %ithout any large change.
$e can easily add ne% modules easily %ith CIMSoft. $e can add modules for
accounts, $ord processing, budgeting etc. "e% modules can easily integrate %ith
eisting system and can function as before %ith ne% features. $e can also add
Computer /ab scheduling and Theory class room scheduling for optimied resource
utiliation.
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11. BIBLIO&RAPH'
1. Soft%are #ngineering H Ian Somer!ille.
@. System +nalysis and 4esign H John Stebbe
8. Microsoft ?isual CD."#T H =offman
7. Sams Teach ourself the CD language in @1 days H Jones
7. SE/ Ser!erHThe complete eference H