Post on 03-Apr-2018
7/28/2019 CCUSA National Mentoring Program - Program Reporting Webinar
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7/28/2019 CCUSA National Mentoring Program - Program Reporting Webinar
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Catholic Charities National
Mentoring Program
Reporting Requirements
7/28/2019 CCUSA National Mentoring Program - Program Reporting Webinar
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Agenda
OJJDP programmatic requirements
CCUSA programmatic requirements
CCUSA financial reporting
DAP Implementation
Supporting Documents
Sub-Recipient Support Questions
7/28/2019 CCUSA National Mentoring Program - Program Reporting Webinar
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Provide guidance on programmatic reportingrequirements for the Catholic Charities
National Mentoring Program
Introduce DCTAT Log-in
Objectives
7/28/2019 CCUSA National Mentoring Program - Program Reporting Webinar
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OJJDP Outcomes I
Performance Measure
Applicants Understanding
Data Collection Methods
% increase in the number of
program mentors recruited Funding is provided to expandmentoring services Maintain a roster of mentorsincluding the date of recruitment,completion of background checks
and training; report baseline and
growth periodically% of program mentors successfullycompleting training Before being assigned to youtheach mentor must undergo acriminal background check andtraining in youth development and
mentoring% of trained program mentors
with increased knowledge in
program areaProgram must demonstrate initial
and ongoing training provided for
mentorsRecord pre- and post-test scores
for all mentor trainingMentor retention rate Youth have better outcomes whenthe mentoring relationship lasts at
least 12 months or an entire
school yearDates for the beginning andending of each mentoring
relationship is recorded% increase in youth enrolled since
the beginning of the program
periodFunding is provided to expand
mentoring services Maintain a roster of participatingyouth; report baseline & growthperiodically
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OJJDP Outcomes II
Performance Measure Applicants Understanding Data Collection Methods% of mentoring programs with
active partners Mentoring programs requireactive community partnerscommitted to the programs
offering resources to achieve
optimal success. Programs will
engage, retain and documentactive partners and the services
they provide to participating
youth
Each agency will develop MOUs
with community partners and
will send a PDF of each to CCUSAMaintain spreadsheet of
partners services and resourcesutilized
# of program youth served Each youth enrolled in theprogram will undergo an
intake/assessment process that
results in a formal record. A
service plan developed with the
participation of the youth, the
mentor, and the youths family, if
appropriate, will document goals
and objectives. Program staff
will regularly record
participation and progress
toward goals, as well assetbacks, should they occur.
Maintain electronic and/or hard
copy client charts and aggregate
rosters% of program youth successfully
completing program
requirementsReason for termination will be
recorded for all youth and % of
successful completion tabulated% of program youth who offend
or reoffend Maintain spreadsheet withroster of participating youthincluding main goals, milestones
and setbacks% of program youth exhibitingdesired change in targetedbehaviors
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https://www.ojjdp-dctat.org
Scroll down and click the plus next to - Juvenilementoring and ARRA Mentoring Grant Programs
Open Performance Measures Grid Under Training
Open Data Collection Form Juvenile Mentoring Sub-grantee
Read FAQs
Review DCTAT Overview Go here first!
Log-in using provided user id and password
OJJDP Programmatic Reporting
https://www.ojjdp-dctat.org/https://www.ojjdp-dctat.org/7/28/2019 CCUSA National Mentoring Program - Program Reporting Webinar
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OJJDP Programmatic Reporting -
#4
Please enter the amount of your award
This should include the amount that was awarded t o you for travel
The finance contact should have the most up-to-date budget
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OJJDP Programmatic Reporting -
#7
Project Title - CCUSA National Mentoring Program
Project Description - Catholic Charities USA (CCUSA) aims to provide evidence-basedmentoring services to at least 500 youth over a period of two years through a network of 41.
Catholic organizations representing 38 states. CCUSA will act as fiscal agent and provide
program monitoring, reporting, and technical assistance to its subgrantees. The program's
purpose is to prevent delinquency, truancy, drug use, gang involvement, pregnancy and other
high risk activities while improving school performance. Targeted to at risk youth, includingthe children of military families, between the ages of 9 and 17 who live in areas of significant
community disadvantage, the program will use trained adult volunteers matched one to one
with at risk youth to form nurturing relationships lasting no less than twelve months.
Built on weekly two hour individual meetings, the program will include periodic grouprecreational activities as well as case management and other assistance provided by
professional social service or service learning staff. The CCUSA National Mentoring Program
has three goals: 1) to establish a network of CCUSA member organizations equipped toprovide evidence based youth mentoring services; 2) to reduce delinquency, drug abuse,
truancy, gang involvement and other high-risk behaviors through increasing the availability of
youth mentoring; and 3) to improve school performance of participating youth. CCUSA will
support the local organizations as they develop community partnerships and recruit, train
and sustain volunteer mentors in service to the enhanced well-being of youth. Program data
will be collected and contribute to a final report illustrating the methods and outcomes of the
program.
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OJJDP Programmatic Reporting -
#9 & #10
9. Non-profit community based organization
10. If your program is evidenced-based click yes. Evidence-based programs and practices are those that have been shown,
through rigorous evaluation and replication, to be effective at preventingor reducing juvenile delinquency or victimization, or related risk factors.
Evidence based programs or practices can come from many valid sources(e.g., Blueprints for Violence Prevention, OJJDPs Model Programs Guide).Evidence based practices may also include practices adopted by agencies,organizations or staff which are generally recognized as best practicebased on research literature and/or the degree to which the practice isbased on a clear, well-articulated theory or conceptual framework for
delinquency or victimization prevention and/or intervention. 11. Choose Hamilton Fish Institute or Other
12. If other - Rhodes, J. E. (2005). A Model of Youth Mentoring.In D.L. DuBois & M.J. Karcher (Eds.), Handbook of YouthMentoring, (p. 32). Thousand Oaks, CA: Sage Publications.
13. Model of youth mentoring (Rhodes, 2005)
http://www.scribd.com/doc/148785637/Model-of-youth-mentoring-Rhodes-2005http://www.scribd.com/doc/148785637/Model-of-youth-mentoring-Rhodes-20057/28/2019 CCUSA National Mentoring Program - Program Reporting Webinar
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OJJDP Timeframes
Reporting Periods
January 1 June 30
July 1 December 31
Data Input Deadlines
July 10
January 10
Reminders will be sent out:
15 days prior to the end of the reporting period The end of the reporting period Five days prior to the end of the data input deadlines One day prior to the end of the data input deadlines
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Programmatic Form Same workbook used previously
Comments from Q2 Reporting
If you have not begun, please note that under the reportingperiod
Please ensure that you are entering information into thecorrect quarter (if a mistake was made last quarter, please
correct it)
MOUs for NEW relationships are required
Catholic Charities Programmatic
Reporting
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Catholic Charities Timeframes
Reporting Periods
January 1 March 31
April 1 June 30
July 1 September 30
October 1 December31
Reporting Deadlines
April 10
July 14
October 10
January 10
Reminders will be sent out:
15 days prior to the end of the reporting period The end of the reporting period Five days prior to the end of the data input deadlines One day prior to the end of the data input deadlines
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CCUSA Financial Reporting
Financial Form
Same workbook used previously
Comments from Q2 Reporting
Does not need signatures
Approver name required
Fill in budget
For most, if not all, agencies ignore Column 5
Training travel resolved
For those who submitted after 5/13 pay Q3
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Pre-mentoring DAP implementation Between initial match and third meeting
Administered with the mentor
Flexible administration
http://surveys.search-institute.org/dap/survey.php?surv=466
Developmental Asset Profile
Survey 1stDAP Implementation
http://surveys.search-institute.org/dap/survey.php?surv=466http://surveys.search-institute.org/dap/survey.php?surv=466http://surveys.search-institute.org/dap/survey.php?surv=466http://surveys.search-institute.org/dap/survey.php?surv=4667/28/2019 CCUSA National Mentoring Program - Program Reporting Webinar
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Reference assets throughout match
Design activities that directly impact assets
Explain how developing assets leads toprogram goals
Encourage real-life examples of utilizingassets
Developmental Asset Profile
Survey Referencing Assets
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Post-mentoring DAP implementation
Second to last meeting
Administered with mentor
Flexible administration
Will send the link to the 2nd DAPimplementation April 2014 or sooner by
request.
Developmental Asset Profile
Survey 2nd DAP Implementation
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ID Convention for DAP
Items captured in ID
Agency state abbreviation (NY, WY)
Agency diocese three letters (Roc, Che)
Special population
None - 0
Pregnant and Parenting - 1
Military Family - 2
Refugee 3
Pregnant and Parenting AND Military Family 4
Pregnant and Parenting AND Refugee 5 Military Family and Refugee 6
All 3 7
Youth ID number two numbers (01, 14)
Pre/Post test letter (a or b)
Examples: NYRoc001a, MABos303a, WASea205a, KSSal110b
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Sub-Recipient Support
Support activities include but not limited to
Reporting and reviewing of programmaticperformance data and reports
Site visits and follow up on policies and procedures Inquiries and feedback regarding all aspect of
program activities
Training & technical assistance
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Questions?
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Out of Office
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