Cataloging

v.16 eSeminarApril 2004

Judith Fraenkel

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v.16 Cataloging

Session Overview

• The new Cataloging module in a nutshell• Cataloging Forms• Help on Fields• Authority Control – Messaging Daemon• Miscellaneous (if time permits )

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The New Cataloging Module

Let’s see the real thing!!!!!

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Cataloging Icons• Open template

• Overview tree in upper pane (y/n)

• Split editor mode (y/n)

• View record in full screen mode

• Save on server and local drive

• Check record

• Activate ALEPH keyboard (y/n)

• View in Search mode

• ‘Push’ to Acquisitions

• Close current record

• Close all records

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The New Cataloging Module

Some New Features:

1. The Record Manager:Displays information regarding the recordcurrently being edited in the Catalog Editor.The information is displayed in tree structureafter opening a record from the server orafter saving a new record.

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Record Manager

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Record Manager

Purposes of the Record Manager:

• Shows the records in the system that are related to the record currently being edited.

• Provides access to the records associated with the record currently being edited.

• Enables the creation of administrative and holdings records.

• Provides access to the Items function (Items tab) of the Cataloging module.

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v.16 Cataloging

The New Cataloging Module

Some New Features:

2. The Overview TreeShows the records in the system that are related to the cataloging record being

edited.

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Overview Tree

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Overview Tree: Moving Records

When the Split Editor Mode is selected this enables the viewing and/or editing of two cataloging records simultaneously. If you switch to the Overview Tree mode the trees for both records are shown in the corresponding section of the upper pane.

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Overview Tree: Moving Records

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Overview Tree: Moving Records

While the two trees are displayed, you can move item and/or acquisition orders and/or serial subscription records from one ADM record to the other. This is done by using the mouse for drag-and-drop operations. You can also move an ADM record from one BIB record to another ADM record of a different BIB record.

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Help on Fields

The taginfo.lng table from the catalog directory has been removed. From this version, tag information is defined in separate files under the catalog/html directory.

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Help on Fields

Following is the help section from previous versions for the MARC 21 260 field:

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Help on Fields

The new help file for the MARC 21 260 field is called 260_xx_eng.html, and it is located in the library’s . /pc_tab/catalog/html directory:

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Help on Fields

This is displayed as follows in the Catalogingmodule (lower pane):

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Help on Fields

The different display elements - such as background color, text color and fonts - are defined in a file named “Style” located in the same directory.

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Help on Fields

Following is a sample of a section from the Style

file: .ct1

{

background-color:#FFFFE7;

font-size:12;

font-weight:bold;

font-family:Arial, Helvetica, serif;

color:#000000;

text-decoration:none;

}

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Help on Fields

This style section controls the display of the title from the 260 example:

<div class=ct1>

260 PUBLICATION, DISTRIBUTION, ETC. (IMPRINT)

(R)</div>

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Help on Fields

Two final notes:

1. No functional changes BUT (as you already know) the “Help on Fields” is now always displayed.

2. For more details on how to define the help files, refer to the Cataloging System Librarian chapter in the ALEPH User Guide.

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Some Cataloging New Features

And now back to some miscellaneous newcataloging features – stay tuned.

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Character’s Unicode Value

It is now possible to view the Unicode value of a

character from the catalog record.

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Character’s Unicode Value

This is controlled by the ShowUnicodeValue flag under the [Editor] section of the Catalog.ini file. If the flag is set to ‘Y’, the ToolTip with the Unicode value is displayed.

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Check Programs

The new check_doc_url program checks the validity of an external URI/URL link from the subfield $u of the following fields: 505, 506, 514, 520, 530, 540, 545, 552, 555, 563, 583 and 856.

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Check Programs

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URL Check

A new service, URL Check (print-11), has been added. This service checks the validity of an external URI/URL link from the subfield $u of the following fields: 505, 506, 514, 520, 530, 540, 545, 552, 555, 563, 583 and 856.

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Load Records (manage-18)

It is now possible to merge records when updating them through the service: Load ALEPH Sequential MARC Records (manage-18). To support this change:

1. The procedure “Use Merge Routine” was added to the “If Updating Current Records” field.

2. The new parameter “Merge Routine” was added.

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Hidden Fields

From this version, you can set up the system so that a selected field (or a selected group of fields) is not displayed in the Catalog Editor. Consequently, fields that are hidden cannot be updated through the Cataloging module.

You can update a hidden field by adding it to the new tab_cat_hidden_fields table.