For Booksystems’ Atriuum

Madison County Librarians

Wendy Stephens

September 7, 2012

Keying them in by hand– original cataloging

Via Z39.50 – copy cataloging

Via batch load process – vendors’ copy cataloging

Ultimate control over the bibliographic description

Sometimes necessary for unique or esoteric items

Time-consuming

Demands knowledge of MARC record format and AACR2 standards for bibliographic description, as well as Sears for subject description and Dewey for classification

Quick and easy for bibliographic information

Must still create holdings manually

Can include Dewey classification

Depending on some one else’s analysis of the book

Pulling in unwanted fields

Connections shared and sometimes unreliable

MARC files often included with purchase of books

Holdings can be imported directly (if vendors are given preferences and specifications)

Many vendor records are based on incomplete CIP data

Quality issues

No local customization

If holdings preferences are incorrect, clean up can be considerable

Duck, duck, goose and other motion games Tales of a fourth-grade nothing Otherwise known as Sheila the Great A great man: the life of Henry Adams The first Agatha Christie omnibus The best of P.G. Woodhouse Visiting California: a guide for young people Larousse’s French-English dictionary A treasury of Pre-Raphaelite painters 4:50 from Paddington

Main entry (usually 100s for personal or corporate authors)

Title, other title information, statement of responsibility (if it varies from main entry) (245)

Publisher, date of publication (260)

Extent (pagination) (300)

Any notes taken from source of information (500s)

Standard number (ISBN = 020, LCCN = 010)

Why I LOVE the 500s…

Three places to look:

The 082 MARC tag in the Library of Congress catalog

http://catalog.loc.gov/index.html

Check public libraries through WorldCat

http://www.worldcat.org/

But don’t forget about OCLC’s Dewey Browser

http://deweybrowser.oclc.org/ddcbrowser2/

Dewey numbers are assigned by LC, even if not used

Without holdings, items won’t display in OPAC – remember this for ebooks!

900s are local holdings – you can delete those you import

If you have questions about the way your records are loading, check your import rules and with your book vendor.

They can adjust the holdings information based on your local preferences (for example “B” prefix rather than 092).

Updating bibliographic information wholesale

Bringing in bibliographic records one-at-a-time

Want to catalog a video? You can import MARC information from Amazon’s description using this site:

http://chopac.org/cgi-bin/tools/az2marc.pl

Be consistent!

If you used truncated Dewey, ALWAYS use truncated Dewey. Otherwise, it doesn’t work.

Don’t forget about AACR2! Mistakes in capitalization are nothing anyone else want to clean up.

Use the 500s field to add summary and analytics information rather than creating your own subject headings.

Check 813 and 823 for fiction that might be mis-shelved.

If all else fails, there is always database cleanup!