Case Study:University of Southampton

Dr Neil SmithEnvironment Manager

20th November 2007

Aims

Resource v waste

Purchasing and waste disposal

What have we done?

Lessons learnt

What’s next?

Resource v waste

Identification of need

Design & specification Supplier selection

Whole LifeCosts Evaluating tenders

Contract management

Feedback

There are opportunities to consider environmental and social factors at all stages of the procurement cycle….

Legislation

Environmental Protection Act 1990 Waste management licensing Regulations

1994 "waste" is "...any substance or object…which

the holder discards or intends or is required to discard.“ But…

Exemptions (paragraphs 50 (WEEE) & 51 (lamps))

Hazardous waste Regulations 2005 WEEE Regulations 2006

“the prevention of WEEE and in addition, the reuse, recycling and other forms of recovery of such wastes so as to reduce the disposal of waste”.

RoHS Regulations 2006 Ozone-depleting substances Regulations 2006 Data protection act 1998

You should ensure that all information is erased if it is no longer required for business purposes.

Policy informed by legislation:

Who’s involved

Purchasing

Procurement team (>20k) ISS Departments – devolved budgets

Disposal E&F one-stop-shop Waste contractors

Waste Services (UK) Ltd Fridges/freezers (Light Brothers) WEEE (Seekit) Fluorescent tubes (Bakersfield)

Recommit Bell Microsystems

Who’s involved

Pre-design Design & procurement

Pre-construction

Construction

Post-construction

• Buildings• Decant• IT infrastructure• EEE• Contractors

EEE Procurement

Three year EAUC sustainable procurement project with the aim of changing staff, students and suppliers attitudes to purchasing

Supplier selection

Environment policy Environmental management system Training Prosecution Environmental improvements WEEE/RoHS

EEE Procurement

Product selection

Cost Charging structure, eg fluorescent lamps Quality Durability Maintenance Recycled content Hazardous components (RoHS) Energy use Take back system Packaging Disposal

WEEE Disposal

WEEE policy: Central waste management E&F website Write off equipment (>£100) Secure storage Competent contractors

WEEE disposal

Contractor selection

Cost Secure data destruction Environment policy Environmental management system Registered carrier Waste management licence(s) Hazardous waste registration ICER registered Reused v recycled Audit trail Data supplied Distance to site Collection service

WEEE disposal

WEEE reused/recycled

0

10000

20000

30000

40000

50000

60000

70000

80000

2003/04 2004/05 2005/06 2006/07

Am

ou

nt

(Kg

)

Reused

Recycled

WEEE costs

Company 2005/6 2006/7

Waste Services £26,989 £2,883

Recommit £11,546 £35,487

Total £38,535 £38,370

WEEE disposal

• 45p per tube (disposal)• 15p per tube (up front)• But…..

Fluorescent tubes

0

2000

4000

6000

8000

10000

12000

14000

16000

2004 2005 2006

Nu

mb

er

Communication

E&F waste management guide Sustainable development

website Bulletin Sustainable procurement

workshops Purchasing Fair Procurement newsletter Talks, eg ISS Carbon management

programme & website Environmental champions

Lessons learnt

Keep contractors under review Packaging! Purchasing is key Changing buying behaviour will take time Equipment ‘loan’ v waste Central control of waste Product v service (or what suppliers say and

what they do)

What’s next? Sustainable procurement project Work with suppliers & contractors - Discuss pricing! Collection centre? New finance system ISS Green computing? Sign up to Green Computing Charter:

When purchasing new IT equipment, choose energy-saving devices that have been manufactured in an environmentally conscious fashion.

Dispose of old hardware responsibly, send old PCs to be reconditioned and recycled.

Sustainable resource & waste strategy Keep WEEE disposal contracts under review (take back

options) New waste contract (2008+) Better data Capital programme & IT infrastructure More communication Environmental champions

Sources of information

EAUCwww.eauc.org.uk/weee_regulations_insight_guide

Netregs www.netregs.gov.uk

Department for Business Enterprise and Regulatory Reform (BERR) www.berr.gov.uk/innovation/sustainability/weee/page30269.html

Higher Education WEEE National Working Group:http://weee.procureweb.ac.uk/guidance.html

Canny buyerwww.cannybuyer.com/index.shtml

Defrawww.defra.gov.uk/environment/waste/index.htm

Review

Resource v waste management

Purchasing and waste disposal

What have we done?

Lessons learnt

What’s next

Any questions?

Contact:

Dr Neil SmithEnvironment Managernfs@soton.ac.uk

http://www.soton.ac.uk/susdev/