Post on 06-Aug-2015
Don’t forget the SharePint
Sponsored by
Imperial College Union Bar6pm - 8pm Beit Quadrangle, Prince Consort RoadOne street up from SPS London
Don’t forget to get Beer Tokens….
Agenda
• The History• Where Did We Start?• Project Kick-off?• Discovery• Recommend & Build• More Statistics• Following Up• Initiatives
Fun Facts
Yankee Stadium – 1.5B
Great American Ballpark – 290M
Citi Field – 900M
Nationals Park – 611M
Chase Field – 354M
Marlins Park – 550M
Safeco Field – 518M
PNC Park – 216M
Turner Field – 209M
Oakland Coliseum – 25.5M
Angel Stadium – 24M
Dodger Stadium – 23M
Fenway Park – 650K
Wrigley Field – 250K
SharePoint Environment Build Ranges:12,000 – 150,000
Where Did We Start?
• Initial Meeting– Introductions– Review Scope of Project– Learn Company Culture– Learn How They Communicate– Provide Governance Template– Agreement to “Step out of your comfort zone”!
Where Did We Start?
Central Admin, App & WFE
SQL
Very lower user adoption &
understanding of SharePoint
Project Kick-Off• Identify & Approve Timelines• Review Process for Discovery Sessions
– Who to Invite– Types of Questions– Ensuring Interaction– The Promises!!– Follow-Ups
• Tour the Company• Formal Communication Plan• Executive Sponsor Meeting\Involvement• Getting to know the company & business
Project Team
• Identify Team & Roles– Executive Sponsor– Project Manager– IT Support– Site Owners– Consulting Team
Get to know and bond with team members.
Learn their strengths & weaknesses…
Discovery
• Getting Honest Responses• Provide leading questions…• When they state “I wish it could do x” let them
know it can. If time at end of day I’ll show you.• Discuss Full Project Involvement• Executive Sponsor – Step In show support• Communication• SDPS Assessment
DiscoveriesNobody Trusts The Data Duplication of All Major Processes
Duplication of Data
No Standardizations (Browsers, etc.)
No SLA’s of any kind
Really only use the site for forms…
Graphic Request – Not a true request
No Formal Training
No Governance
No Understanding of Automation\Forms
Don’t Trust Reporting
Location inability to utilize tools
Aware there are better ways…
Communication seemed to be a bad word
Contributor Permissions to All Sites
Nobody Aware of Permission Issues
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“The historical sense involves a perception, not only of the pastness of the past, but of its presence” ― T.S. Eliot, Four Quartets
“Disregard for the past will never do us any good. Without it we cannot know truly who we are.” ― Syd Moore
QuotesKeeping Us Moving Forward
New Architecture
Role DescriptionsWeb Front End Servers
Hosts web pages, web services and web parts necessary to process requests served by the farm
Office Web Apps ServerA separate server product that can serve
SharePoint farms for viewing and editing, and can provide preview functionality in search results
Service Application ServerProvides the service features of SharePoint such as Central Administration, Search, User Profiles &
Managed Metadata
SQL 2012 Database ServersStores content and service data. Databases can be
clustered or mirrored for failover protection
ServiceApplication
Server, Central Admin
SQL 2012 Database Server
Web Front End ServerOfficeWeb Apps
Workflow Server
Sites, Navigation, Databases Oh My!
• Web Applications• Site Collections• Navigation• Content Databases• Managed Metadata• Quotas
The Source
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Center
Document Center b6d971fd-0d82-47c4-aa3f-995011e8e160
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IT Knowledge Base 39167935-e8d6-4908-8ffe-889c413c20ae
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Report Center b55d5a26-6fcf-4ff4-8638-ad4ea229e9bf
Report Centerhttp://thesource.g-
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Resource Center fdaa6b74-f937-4dad-95e4-b62ce5dc6346
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ResourceCtr
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Team Sites
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Usage Statistics (8 Months)The Source Usage
Month Hits Unique Users
2014-02 55 2
2014-03 3695 416
2014-04 7243 1077
2014-05 7115 1317
2014-06 7950 1320
2014-07 384 56
2014 -08 0 0
2014 – 09 21468 859
Design Usage
Month Hits Unique Users
2014-02 50 6
2014-03 117 24
2014-04 170 52
2014-05 171 72
2014-06 220 84
2014-07 3 2
Marketing UsageMonth Hits Unique Users
2014-02 21 2
2014-03 86 26
2014-04 100 50
2014-05 206 67
2014-06 294 99
2014-07 8 4
2014 -08 0 0
2014 – 09 166 46
Resource Center UsageMonth Hits Unique Users
2014-02 0 0
2014-03 163 50
2014-04 1055 255
2014-05 2059 370
2014-06 2181 364
2014-07 140 18
2014 -08 0 0
2014 – 09 4453 454
Never Forget to Follow-Up
• Training• Developers, End Users & Site Administrators
• Governance• Phase 2 (Backlog)• Communication• Responsibilities & Roles• Provide Tools
Now What?Automation is a Directive Internet Site Convertion to SharePoint
Technology Standardization Selling Product Online!!
Governance All Locations are Equal
Going Mobile Additional Environments
Feedback• Training Still Needed• Accessing & Getting too Information much easier.• Navigation• Has Elevated Communication• Has Elevated Performance• Excited about Automation• IT & Strategic Planning are more plugged into the Organization
& our needs• Critical Date Calendar has really drawn departments closer
together.
Don’t forget the SharePint
Sponsored by
Imperial College Union Bar6pm - 8pm Beit Quadrangle, Prince Consort RoadOne street up from SPS London
Don’t forget to get Beer Tokens….
45
Stacy Deere-Strole
@sldeere www.linkedin.com/in/stacydeere/
BLOG: http://spmindmelt.focalpointsolutions.co
COMPANY: http://focalpointsolutions.co
sdeere@focalpointsolutions.cohttps://www.facebook.com/focalpointsolutions