Post on 01-Apr-2015
Brought to you by the School Library System
of Jefferson-Lewis BOCES
JOURNEY OF AN
ILL ITEM
For ALL Transactions
Step 1a- determining categories
Determine in which of 4 categories (A-D) your item belongs: A: Jeff-Lewis BOCES SLS schools, B: CIDER (except “ours”,) C: ICICILL using NCLS delivery, or D: ICICILL mailing. Use the Interlibrary Loan Procedures for Handling Items document.
Interlibrary Loan Procedures for Handling Items
For ALL Transactions
Step 1a continued
*For ICICILL, transaction category must be determined by using the:
North Country Regional Directory and the NCLS Delivery Versus Mailing document
North Country Regional Directory Page Sample
NCLS Delivery Versus Mailing Document
For ALL TransactionsStep 1b- categories defined
• A: Jeff-Lewis BOCES SLS schools are the 51 schools in our system. This means both ICICILL AND CIDER transactions for those schools.
• B: CIDER for MO and OH BOCES SLS’s- any in CIDER that are not “our” school libraries
• C or D: ICICILL – any that are not “our” school libraries. Find the system and code in the NC Regional Directory, decide if the item can be put in the NCLS delivery (C) or if or if it needs to be mailed (D.) Use the NCLS Delivery Versus Mailing document for this info.
For ALL Transactions
Step 1cUse these examples as a reference:Code library and system category
W4J (CIDER & ICICILL) Ohio Elementary, JL SLS -“ours” A
OHPM (CIDER) Holland Patent MS, OH BOCES SLS B WAT (ICICILL) Watertown Public, NCLS C TIC (ICICILL) Black Watch Memorial, CVES D
For JL BOCES SLS’ 51 Schools
Step 2
Place pull slip inside book or other ILL item
For JL BOCES SLS’ 51 Schools
Step 3Place item in an orange bag or manila envelope marked with the borrowing library’s code and place with other JL BOCES pony mail.
P4J-Library
P4J- Library
For JL BOCES SLS’ 51 Schools
Your part is done!
The item is sorted by the JL BOCES pony driver and hand delivered to the borrowing school’s office or library.
BOOK
For CIDER: MO and OH BOCES SLS’(not “our” school libraries)
Step 2
Place pull slip inside book or other ILL item
For CIDER: OH and MO BOCES SLS’(not “our” school libraries)
Step 3
Place item in manila envelope, fill out the CIDER Label Sheet for OH & MO Libraries and tape it to the outside of the manila envelope.
BOCES: OHDistrict: Holland PatentBuilding: OHPMLibrarian:Richard Axt
CIDER Label Sheet for OH & MO Libraries
For CIDER: OH and MO BOCES SLS’(not “our” school libraries)
Step 4Place manila envelope inside your School Library System brown envelope. If too large for brown envelope, place manila envelope (with CIDER label sheet filled out) inside a larger manila envelope or an orange bag and write “J3J- School Library System” on the outside.
Place item with other JL BOCES pony mail.
W4J
J3J-Return to SLS
W4J- Ohio Elementary
J3J- School Library
System
J3J-School Library System
For CIDER: OH and MO BOCES SLS’(not “our” school libraries)
Your part is done!
The item is sorted by the JL BOCES pony driver and goes to the School Library System where we place it in a bin for the Madison-Oneida BOCES driver to pick up on Tuesdays and Thursdays. It will then be delivered to theborrowing school’s library.
BOOK
SLS Office bin
For ICICILL: Category C - Non-mailing
Step 2
Place pull slip inside book or other ILL item
For ICICILL: Category C - Non-mailing
Step 3
Fill out the ICICILL non-mailing bookmark
The system and library code are found in the North Country Regional Directory. Do not rely on the pull slip for this info. (i.e.: NCLS: 13 is not a valid library code.)
ICICILL Non-mailing Bookmarks
For ICICILL: Category C - Non-mailing
Step 4
Place bookmark inside book or other item with the system and library codes showing.
For ICICILL: Category C - Non-mailing
Step 5Place item inside your School Library System brown envelope. No other packaging is needed. (If too large for brown envelope, use a manila envelope or an orange bag and write “J3J- School Library System” on the outside.
Place item with other JL BOCES pony mail. J3J-
School Library System
For ICICILL: Category C - Non-mailing
Your part is done!
The item is sorted by the JL BOCES pony driver and goes to the School Library System where we place it in the NCLS bin. The bin is picked up each Thursday by the NCLS van driver and is sorted at North Country Library System.
Items will be delivered to the borrowing libraryon their next weekly delivery day.
NCLS bin
JL BOCES
For ICICILL: Category D - Mailing
Step 2
Place pull slip inside book or other ILL item
For ICICILL: Category D - Mailing
Step 3Address a shipping label and attach it to a padded mailing envelope.
*Addresses for ICICILL items that need to be mailed are found in the North Country Regional Directory.
Black Watch Memorial Library
99 Montcalm StreetTiconderoga, NY 12883
For ICICILL: Category D - Mailing
Step 4Place book or other item in the padded manila envelope. Seal it securely with staples and packing tape.
For ICICILL: Category D - Mailing
Step 5
Mail the package through your district.
For ICICILL: Category D - Mailing
Your part is done!
The item will arrive at the borrowing school’s library via the mail carrier.
Forms You Will Need
CIDER Label Sheet for OH & MO LibrariesICICILL non-mailing bookmark
Both of these forms can be found on the ILL page of the School Library System’s website:http://jlbocessls.nnyln.org
REMINDERS
These documents will help you determine what to do with each interlibrary loan item. They are all found on the ILL page of the School Library System as well as linked here:
Interlibrary Loan Procedures for Handling ItemsNorth Country Regional DirectoryNCLS Delivery Versus Mailing documentNCLS Delivery Versus Mailing document
The ILL Item’s Journey is Complete!
One of the most important parts of interlibrary loaning is responding to and handling the items in a timely manner. By following these instructions, we hope to keep the flow of books and other items between borrowers and lenders smooth and as quickas possible. for your help with the process!
Thank
You