‘Barcoding’ for MAPICS Made Easy

Improve Accuracy, Cycle Times Efficiency and Visibility!

Ben McCormickCISTECH General ManagerBen.mccormick@cistech.net

Judi CurleeCISTECH Senior Technical ConsultantJudi.curlee@cistech.net

What does ‘Barcoding’ mean to you?

What result are you are trying to achieve? • Accuracy• Efficiency• Improved cycle times• Visibility• Real Time Inventory Data• Real Time Employee DataRANK THEM! This will lead you to the most practical solution!

What does ‘Barcoding’ mean to you?

What result are you are trying to achieve? • Accuracy• Efficiency• Improved cycle times (supply chain or manufacturing)• Visibility• Real Time Inventory Data• Real Time Employee Data

RANK THEM! This will lead you to the most practical solution!

PPPS Summary: 23 steps or 9?

UNLESS YOUR

DESIRE IS PICKING

ACCURACY – NO

BARCODES ARE

REQUIRED

Barcoding• Expensive?

– What are you trying to achieve?• Time Consuming?

– What are you trying to achieve?• Difficult?

– What are you trying to achieve?

Document the results that you want to achieve first then consider the tools that you need.

Don’t assume it’s a BARCODING project.

Many times you can improve the PROCESS with less time and investment than you think!

‘Barcoding’ Investment• Software

– Label generation (Loftware, TL Ashford, Jacana)– User Interface

• Hardware / Infrastrucure– Radio Frequency Handhelds– PC/Keyboard wedge– Fixed Scanners

• Implementation– Process Changes

• Vendors• Employees

Where do you want to implement?• Receiving• Shop Floor• Warehouse• Supply Chain

Most value? Biggest Bang? Least Risk? Most Visibility?

MAPICS Focused Solutions

Inventory Transactions• PM&C• Powerlink IM/MM• CISTECH RF Inventory

Transactions• ISE/Infor Paperless

Inventory Counts• CISTECH RF Physical

Inventory

Vendor Supply Chain• CISTECH Supplier Portal

Customer Supply Chain• CISTECH RF Paperless

Pick Pack Ship

Vendor Supply Chain

CISTECH SUPPLIER PORTAL

Streamline Your Receiving Process• Use Attachment Feature in Supplier Portal

for barcode labels• Vendor prints out label and applies to your

inventory for processing receipt• Every receipt is the same

– Scan to receive• RF OR Keyboard Wedge

Vendor Accesses Barcode Attachment on Portal

POPOCommentsComments

Supplier CommentsSupplier Comments

Two-way attachmentsTwo-way attachments

Kanban: empty bin scan

PurchasePurchaseOrder to Order to

VendorVendor

e-maile-mailwithwithlinklink

PO Shows on Portal

MAPICS Focused Solutions

Inventory Transactions• PM&C• Powerlink IM/MM• CISTECH RF Inventory

Transactions• ISE/Infor Paperless

Inventory Counts• CISTECH RF Physical

Inventory

Vendor Supply Chain• CISTECH Supplier Portal

Customer Supply Chain• CISTECH RF Paperless

Pick Pack Ship

16

Shop Floor Processing

IM, Repetitive and Inquiry via handheld devices

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RF Transaction Processing• Pre-Requisites:

– Inventory Management– Production Monitoring & Control

• Compatible with XA R6 & higher• Transactions are sent to TRDATA file to allow

PM&C to pass the transaction to IM

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User Menu Maintenance• Allows

customization by employee of transactions

• Determines which transactions will be displayed on the RF device when the employee signs on

JIMSA1 RF Inventory Transactions SFCTL01 User Menu Maintenance Badge: 1 James Worthington User Profile: CURLEEJ Y (RM) Sch Receipt REP Y RF Pick/Pack/Ship Y Inventory Inquiry Y (SC) Cmp Mfg Scrap Y (IP) Planned Issue Y (SM) Scrap from Mfg Y (IS) Misc. Issue Y (CC) Cycle Count MM Y (IU) Unplanned Issue Y (SS) Scrap from Stck Y (PH) Phy Inventory Y (TW) Warehouse Xfer Y (PQ) Pur Itm QC Comp Y Transaction Lookup Y (SM) Sch Scrap REP Y (RC) Misc. Receipt Y (RD) PO Rcpt to Dock Y (RI) PO Rcpt to Insp Y (RM) Recpt from Mfg Y (RP) PO Rcpt to Stck Y (RS) Cmp Rtrn to Stk F3=Exit F12=Return F24=Delete

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Transaction Entry• When an

employee signs on to the RF device, the first screen asks for their employee number

1/02/10 10:24:29 Sign-in Screen Badge: F3=Exit

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Employee RF Menu• The transactions

selected on the Employee set up screen will determine which transactions are displayed

1/02/10 10:26:42 RF Menu 1 (IP) Planned Issue 2 (IS) Misc. Issue 3 (RC) Misc. Receipt 4 (RM) Recpt from Mfg 5 (RP) PO Rcpt to Stck 6 (SM) Scrap from Mfg 7 (SS) Scrap from Stck 8 (TW) Warehouse Xfer 9 (IU) Unplanned Issue F3=Exit

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Features• An employee can set

defaults per transaction– Dashes will blank out a non-

required A/N field– Nines will blank out a non-

required Numeric field– Repetitive Information (i.e.

warehouse, order) can be entered in the default

• ‘Hooks’ exists to call label programs

1/02/10 10:29:55 RM-M.O. Receipt Item Lot# Lon M.O. Qty .000 F1=Set Defaults F3=Exit F4=Prompt F5=Label

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Benefits• No more writing transactions on pieces of paper and

turning in for data entry • More timely update of on hand inventory• Inventory Inquiry from the RF gun means more

efficient warehouse employees• Labels (if activated by the company) can provide bar

code information for scanning of other transactions (shipping, physical inventory)

MAPICS Focused Solutions

Inventory Transactions• PM&C• Powerlink IM/MM• CISTECH RF Inventory

Transactions• ISE/Infor Paperless

Inventory Counts• CISTECH RF Physical

Inventory

Vendor Supply Chain• CISTECH Supplier Portal

Customer Supply Chain• CISTECH RF Paperless

Pick Pack Ship

Paperless Pick/Pack/ShipSolution Benefits

What benefits are realized through RF PPS?• Accurate inventory in the stock location• 30 – 50% time improvement in picking/staging

Customer Orders– Takes the number of steps to pick an order from 23 to

9• Improved accuracy of items shipped to customers• Reduced data entry for order shipments

Barcoding in Warehouse• Benefits are not dependent upon

implementation of barcodes• Barcodes can be used for:

– Accessing Pick lists (via turnaround number)– Item Verification

Use RF Handheld devices to pick and stage customer orders for shipment!

Picking Pick list electronically delivered to wireless handheld

Pick list queue sent to handheld rather than printer

Item Number verification can be scanned via Item #, Turnaround or UPC Transfers the inventory immediately from the stock location to a staging

location Full Inquiry capabilities from the RF device including: Pick Lists, Items,

Locations, Batch/Lot and Quantity on Hand Includes ‘Kit Items’, Serialization, Lot Control and Containerization! Can pick using either single order or consolidated pick lists Multiple employees can pick the same order at the same time (different items)

Option to print Pack List and Shipping Labels when order is staged

PPPS Product Overview

Parcel Shipping If the Carrier is UPS, Fed Ex or DHL no further actions are required,

programs will ship the order, add tracking info and, if applicable, add shipping charges

Full Truckload / LTL Shipping Streamlined shipping screens to ship LTL and Truckload orders

Uses XA Offline Shipping to create COM shipment Optional creation of Bill of Lading and/or Invoice when order is

shipped

PPPS Product Overview

Paperless Pick/Pack/Ship

DEMONSTRATION

MAPICS Focused Solutions

Inventory Transactions• PM&C• Powerlink IM/MM• CISTECH RF Inventory

Transactions• ISE/Infor Paperless

Inventory Counts• CISTECH RF Physical

Inventory

Vendor Supply Chain• CISTECH Supplier Portal

Customer Supply Chain• CISTECH RF Paperless

Pick Pack Ship

31

RF Physical Inventory

A New Method of Counting, Auditing and Reconciling XA Physical Inventory

with Materials Management

Barcode Enablement• Barcodes are required for RF Physical

Inventory– Tags are barcoded– Inventory and Locations must be barcoded

33

Benefits• Significantly reduce the amount of time to count,

audit and reconcile a physical inventory• Improves accuracy of counts

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RF Physical Inventory• Creates a set of ‘blank’ tags in a non-XA file; this file will be used for tag

control• ‘Tags’ are printed on peel off labels with bar code tag numbers, 30 labels

to a sheet• A range of tags is assigned to a counter (must be a valid employee in

PM&C employee master file)• Counters will:

– Scan the tag number– Scan (or key) the item number– Scan (or key) the location– Key the quantity– Scan (or key) a batch/lot number

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• Counters can only use tags that have been assigned to them• Counters can void a tag (requires a reason code)• Counters can mark a tag as ‘unused’• As tags are entered on the RF gun, the tag information is

written to the Tag file– Will calculate count to location difference in both quantity and cost– Difference may be inaccurate if there are multiple tags for the same

item/location combination

RF Physical Inventory

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• Once all tags have been accounted for, send the tags to either:– Materials Management as a ‘Count Group’– Inventory Management as a ‘Physical Inventory

Batch’– Option to create zero count tags for uncounted

item/location combinations

RF Physical Inventory

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Tag List

38

Tags• Tags are peel off labels that will be attached to

the items as they are counted• Tags show:

– Tag number (both bar code and written), warehouse & date

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Count Entry Screens 12/11/07 14:31:09 Count Entry Tag#: _______ 0 F2=Return F3=Exit

12/11/07 14:38:50 Tag# 11 Item ______________ Location _______ Qty ______.000 Btch/Lot ____________F2=Rtn F3=Exit F4=Set Tag Unused

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Entered Tag

• Once the tag has been created, there are options to:– Change the count

quantity– Void the tag (requires a

reason code)

12/13/07 11:15:40 Tag# 4 Item 239402 A - GE ROTOR R8579 (4, 70F) UOM EA Location A1230 Btch/Lot Qty 415.000 F1=Void F2=Rtn F3=Exit

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Tag File• As counts are scanned/entered, tag file is

updated with:– Tag Status– Counted By (must match Assigned To)– Item, Location, Quantity and, if required, Batch/Lot

number– Quantity and Cost difference between Location

quantity and Count quantity

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Tags after Count/Audit

What does ‘Barcoding’ mean to you?

What result are you are trying to achieve? • Accuracy• Efficiency• Improved cycle times• Visibility• Real Time Inventory Data• Real Time Employee DataRANK THEM! This will lead you to the most practical solution!

MAPICS Focused Solutions

Inventory Transactions• PM&C• Powerlink IM/MM• CISTECH RF Inventory

Transactions• ISE/Infor Paperless

Inventory Counts• CISTECH RF Physical

Inventory

Vendor Supply Chain• CISTECH Supplier Portal

Customer Supply Chain• CISTECH RF Paperless

Pick Pack Ship

THANK YOU FOR YOUR SUPPORT OF OUR TUESDAY SESSIONS!

Ben McCormick704-814-0016

Ben.mccormick@cistech.net