Post on 07-May-2015
Authority And
Responsibility
Contents
AUTHORITY
RESPONSIBILITY3
ACCOUNTABILITY4
ORGANIZING1
2
ORGANIZING
Organizing is the process of defining and grouping the activities of the enterprise and establishing the authority relationship among them.
Characteristics- Division of Work Coordination Common Objectives Well defined authority and responsibility Superior subordinate relationship Universal Process Dynamic
ORGANIZING PROCESS
Identification and division of work Departmentalization Determination of Key activities Assignment of duties Establishing reporting relationship Providing Right Environment
Delegation of Authority
“Delegation of authority means assigning work to others and giving them authority to do it.”
- F.G. Moore
“Delegation of authority merely means the granting of authority to subordinates to operate within prescribed limits.”
- Theo Haimann
Elements :
Elements of Delegation of Authority :
ResponsibilityAuthorityAccountability
RESPONSIBILITY
Responsibility is the obligation of a subordinate to properly perform the assigned duty. When a superior assigns a job to his subordinate it becomes the responsibility of the subordinate to complete the job.
Features :-Responsibility can be assigned to some other
personThe essence of responsibility is to be dutifulIt gets originated because of superior-subordinate
relationship.
AUTHORITY
It means the power to take decisions. Decision can be related to the use of resources and to do or not to do something.
Features:-Authority can be assigned to some other person.It is related to the post (with the change of post,
even authorities change).It makes implementation of decisions possible.It is the key to a managerial job, because a post
without authority cannot be a managerial post.
Authority
The power to make decision which guides the action of
others
Definition
A Right & a Power to
influence the behavior or
efforts of other
persons
DifferenceBasic of
DistinctionAuthority Responsibility
MeaningThe power or right of a
superior to give order to others
It is an obligation to perform the assigned duty
or order
Sources of Origin
It emerges from a formal position in the organisation
It emerges from superior subordinate relationship
Direction of Flow
It flows downwards i.e. from top to bottom level
It flows upward i.e. from bottom level to top level
PurposeIts purpose is to make decisions and get the decisions executed
Its purpose is to execute the duties assigned by the
superior
ACCOUNTABILITY
Accountability means the answerability of the subordinate to his superior for his work performance.
Features:-Accountability cannot be delegated.It originates because of delegation of authority.It is only towards the delegators.Its base is senior – subordinate relationship
Difference
Basic of Distinction
Responsibility Accountability
Meaning
It is an obligation to perform the assigned duty or order
Answerable to the superior for the work performed
Sources of Origin
Relationship between senior & superior
Delegation of Authority
Delegation
Responsibility ( Responsibility for) or the work can be delegated to some other person
Accountability ( Responsibility to) cannot be delegated to some other person
Can Accountability be Delegated ?
Process of Delegation of Authority
Assigning responsibility
Granting Authority
Fixing Accountability
IMPORTANCE
Importance of Delegation of Authority :
Effective ManagementEmployee DevelopmentMotivation of EmployeesFacilitation of GrowthBetter Coordination
Obstacles to
Delegation
Organisational Constraints•Inadequate planning•Lack of Unity of Command•Non availability of competent managers•Unclear authority relationship
On the part of Subordinates•Lack of Information
and resources•Over Burdened
•Lack of self confidence•Dependence on BossOn the part of superior
•Lack of Control•Fear of subordinates•Love for authority•Lack of receptiveness•Lack of trust in subordinates