Post on 03-Aug-2020
Supplier Orientation“Path to Partnership”
State Purchasing Division
Welcome!
Georgia Department of Administrative Services
Julian Andrea BaileyMarketing Outreach SpecialistCommunications, Training & OutreachMBE CertificationsJulian.Bailey@doas.ga.govPhone: 404-651-9704
Agenda
• Overview of State Purchasing
• Georgia Procurement Manual➢Order of Precedence➢Competitive Bidding
Requirements
• Georgia Procurement Registry
• Team Georgia Marketplace™
• eSource
• Bidders’ Conferences
• E-Verify: Georgia Immigration & Security Law
• Purchasing Card (P-Card Program)
• Supplier Training
• Resources
State Purchasing Division
• State Purchasing is the centralized office responsible for the purchase of more than $4.5 billion of goods and services each year
• Delegates Purchasing Authority to State Agencies
• Promotes equal access and competition among suppliers
• Encourages local and small business participation
For more information, visit our website:www.doas.ga.gov
Georgia Department of Administrative Services
Georgia Department of Administrative Services
Online Version
Georgia Procurement Manual
The GPM is available online and in print format from our website. You can access both formats at any time.
Georgia Procurement Manual
Order of Precedence
Georgia Department of Administrative Services
• Any employee requesting the purchase of a service and/or product must first check the Order of Precedence for purchasing
• Only after checking first 3 tiers, can we procure from the Open Market
Order of Precedence – Statewide Contracts
Georgia Department of Administrative Services
State Purchasing establishes competitive statewide contracts for a variety of products, services, and equipment that are needed by state entities. Statewide contracts include commonly used commodities such as office furniture, motor vehicles, temporary staffing and building supplies.
• Mandatory Statewide Contracts
• Convenience Statewide Contracts
Statewide contracts are put in place for an initial term with renewable options.
Order of Precedence – Statewide Contracts
Georgia Department of Administrative Services
Statewide Contract Index
Sign in to access
information on Statewide Contracts
User name: tgmguestPassword: tgmguest
Order of Precedence – Statewide Contracts
Georgia Department of Administrative Services
Statewide Contract Index - Search
Use the search feature to search for information on the contract status, contract administrator, suppliers, etc.
Order of Precedence – Statewide Contracts
Georgia Department of Administrative Services
Statewide Contract Index – Search Results
Competitive Bidding Requirements
Georgia Procurement Manual
Georgia Department of Administrative Services
< $25,000 No bidding required
≥ $25,000 Requires a bidding process
• Bids are posted on the Georgia Procurement Registry
• Sourcing methods include RFQ, RFP, RFI, RFQC
• RFI and RFQC do not end in award• Sourcing tools include Team Georgia
Marketplace™ and eSource
Under $25K Small Business Initiative• For purchases under the $25k bidding threshold, entities are encouraged to use small
businesses to satisfy needs
• Gives entities flexibility to reach out to small businesses
• Eliminates administrative burden
• Encourages small business participation
Georgia Department of Administrative Services
Georgia Procurement Registry
Georgia Department of Administrative Services
• Suppliers may view open and awarded solicitations by accessing the Georgia Procurement Registry
• Respond electronically in Team Georgia Marketplace™ or eSource
Select Suppliers under State Purchasing
Georgia Department of Administrative Services
Georgia Procurement Registry
Click to see Bid Opportunities
Georgia Procurement Registry
Georgia Department of Administrative Services
Click to see Bid Opportunities
Georgia Procurement Registry
Georgia Department of Administrative Services
Under the Search Criteria you can:
• Search for Open, Awarded, Under Evaluation, Closed and other solicitations
• Search several government entities
• State Government• Municipalities• County Government• K-12 Public School
Districts• Search by Title and Description• Sort List by Solicitation Event
Number
Searching for “Awarded” events will help you to set
your price points for bidding!
Georgia Procurement Registry
Georgia Department of Administrative Services
• Effective July 1, 2018, municipal corporations, counties, and local boards of education are required to post in the Georgia Procurement Registry (GPR)
➢Goods and services bids or proposals for $10,000 or more
➢Public works construction contracts unless exempt (i.e., emergencies)
• Entities may continue to advertise in other media (i.e., official legal organ, entity website, etc.)
• Companies will receive notifications based on NIGP Codes when registering in Team Georgia Marketplace™
• All inquiries should be made with the applicable government entity posting the announcement
➢Local entities are not required to follow DOAS’ policies and procedures for posting guidelines, competitive solicitations, or protest procedures
House Bill (HB) 489 – Local Government Use of the GPR
The Team Georgia Marketplace™ is a set of state-of-the-art electronic PeopleSoft procurement tools. These applications are designed to be the backbone of the State of Georgia purchasing system. These tools are designed to make purchasing tasks easier.
Georgia Department of Administrative Services
Team Georgia Marketplace™
Team Georgia Marketplace™
Team Georgia Marketplace™
Georgia Department of Administrative Services
Team Georgia Marketplace™
Georgia Department of Administrative Services
Team Georgia Marketplace™
Georgia Department of Administrative Services
Georgia Department of Administrative Services
Team Georgia Marketplace™
Team Georgia Marketplace™
Georgia Department of Administrative Services
Team Georgia Marketplace™
Georgia Department of Administrative Services
• The NIGP Commodity Services Code was developed by the National Institute of Governmental Purchasing to bring efficiency to automated purchasing
• The NIGP Codes provide an excellent coding structure for standardizing purchasing
• Identify which products and/or services you wish to sell to the state
Georgia Department of Administrative Services
Team Georgia Marketplace™
Georgia Department of Administrative Services
Team Georgia Marketplace™
Georgia Department of Administrative Services
Team Georgia Marketplace™
Georgia Department of Administrative Services
Team Georgia Marketplace™
Georgia Resident Business: Any business that regularly maintains a place from which business is physically conducted in Georgia for at least one year prior to any bid or proposal to the state, or;
A new business that is domiciled in Georgia and which regularly maintains a place from which business is physically conducted in Georgia, however, that place from which business is conducted shall not include a post office box, a leased private mailbox, site trailer, or temporary structure (OCGA 50-5-121, 50-5-122).
Small Business: A business which is independently owned and operated with either fewer than 300 employees or less than $30M in gross receipts per year (OCGA 50-5-121, 50-5-122).
Georgia Resident Small Business: A business which meets criteria for both Georgia Resident Business and Small Business.
State of Georgia Business Definitions
Georgia Department of Administrative Services
Business Status Considerations
Minority-Owned BusinessAny business that is 51% owned and controlled by one or more minorities and is authorized to do and is doing business under the laws of the state of Georgia, paying all taxes duly assessed and domiciled within this state (OCGA 50-5-131).
• The state of Georgia recognizes five minority groups: Asian American, Native American, African American, Hispanic/Latino and Pacific Islander.
Certified Minority Business EnterpriseThe process for certifying as a Minority Business Enterprise (MBE) pursuant to OCGA 50-5-130 and as a Minority Subcontractor pursuant to OCGA 48-7-38 with the Georgia Department of Administrative Services (DOAS) is streamlined.
It involves using the Georgia Department of Transportation's (GDOT) Uniform Certification application and personal net worth affidavit for Disadvantaged Business Enterprises (DBEs) as the central certification forms. This will result in dual certification with both GDOT DBE and DOAS MBE.
• Georgia law permits an income tax adjustment on the state tax return of any company that subcontracts with a certified minority-owned firm to furnish goods, property or services to the state of Georgia.
Georgia Department of Administrative Services
Supplier Search - Public Portal
Georgia Department of Administrative Services
Suppliers can be located by using various search
criteria such as “GA Resident”, “Small
Business”, “Certified Minority Vendors”
You can also search by NIGP Codes used when
registering in Team Georgia Marketplace™
Be sure to enter Security Check!
Georgia Department of Administrative Services
Results will show GA Resident, Small
Business and Certified Minority Vendor Status
Supplier Search - Public Portal
Click to select the desired company
eSource
Georgia Department of Administrative Services
eSource is a procurement sourcing and solicitation tool that enables purchasing agents of the state to electronically solicit bid opportunities. Essentially, eSource replaces the
use of fax or processing paper-based solicitations.
To search for eSource bids select “Electronic
Responses”
You can select the “Government Type”
and the “Government Entity.”
Georgia Department of Administrative Services
eSource Bids begin with the letters “ES”.
eSource
eSource
Georgia Department of Administrative Services
Georgia Department of Administrative Services
eSource
• In order to bid on an eSource, you must have received an email invitation to bid
• Contains eSource-specific User ID and Password
• Can only be used for that eSource
• Not the same User ID/Password combination as used for Team Georgia Marketplace
Georgia Department of Administrative Services
eSource
Georgia Department of Administrative Services
Georgia Department of Administrative Services
Bidders’ Conferences
Georgia Department of Administrative Services
There is 100% chance the
winner of the contract is in the
room for Mandatory
Conferences!
• Public meetings that occur prior to the closing date of the solicitation to distribute information
• Pre-bid/Bidders’/Offerors’ conferences may be conducted for the purpose of allowing suppliers to participate in a site visit to the physical location
• The solicitation must identify any such public meeting and define whether or not a supplier’s attendance at such public meeting is mandatory
• If it is mandatory, you MUSTattend to participate in solicitation!
eVerify: Georgia Immigration and Security Law
Georgia Department of Administrative Services
Effective 7/1/13, all contractors and sub-
contractors who provide services over
$2,499.99 in value must enroll in E-
Verify if you employ one or more employees.
**Not required for contracts solely
involving the purchase of goods by a
government agency**
State of Georgia Purchasing Card Program
• Reliability – If Visa regulations are followed, face-to-face transactions are guaranteed. For internet, mail order & telephone transactions, payments from the State are very low risk
• Security – No returned checks, no cash loss or theft
• Convenience – Faster payments (usually paid within 24 – 48 hours). No Accounts Receivable hassles, following up on invoices or need to wait for checks and then deposit them –payment is streamlined. This equates to better cash flow
• Increased Sales – Merchants that accept cards generally benefit from higher average tickets and higher total sales
• Customer Preference and Convenience –“…more cards than all other major payment brands combined” according to Visa, Q4 2006
Georgia Department of Administrative Services
Benefits of Credit Card Acceptance
Supplier Training
Georgia Department of Administrative Services
Training includes web-based videos, quick reference guides, webinars, and
classroom-based Orientations and Seminars
across the State!
Resources
Georgia Department of Administrative Services
Agency, College & University Procurement Officers List
Board of Regents of the University System of Georgia
Christina Hobbs, Business Development Manager
Office of External Activities and Facilities
christina.hobbs@usg.edu(404) 657-2514
Georgia Tech Procurement Assistance Centers (GTPAC)
Joe BeaulieuProgram Director
joe.beaulieu@innovate.gatech.eduwww.gtpac.org
Georgia Small Business Development Centers
http://www.georgiasbdc.org(404) 413-7830
Support & Assistance
Georgia Department of Administrative Services
• Supplier Services Website –
➢Georgia Procurement Manual
➢Team Georgia Marketplace Training
➢eSource Supplier’s Guide
➢eSource Supplier’s Training (online)
• Supplier Orientation
• Supplier Webinar
• Supplier Outreach & Communications
➢Julian A. Bailey, julian.bailey@doas.ga.gov – 404-651-9704
➢State Purchasing Contact Center Help Desk Email –procurementhelp@doas.ga.gov
• State Purchasing Contact Center Help Desk – 404-657-6000
Summary
Register in Team Georgia
Marketplace to respond to bid opportunities
Search the Georgia
Procurement Registry for bid opportunities
Update Team Georgia
Marketplace profile with NIGP codes at any time
Use eSource-specific User ID/Password
combination to bid on eSource
Attend pre-bid and offerors’ conferences
Contact your banking institution to become a credit
card merchant
Georgia Department of Administrative Services
Utilize resources provided by the
State!
READ!