Post on 27-Jun-2020
Business Paper
Council Meeting
Monday, 24 June 2019
6:30pm
Council Chambers,
Level 2, Administration Building,
4-20 Eton Street, Sutherland
Council Meeting 24 June 2019
Page 2
ORDER OF BUSINESS
1. ACKNOWLEDGEMENT OF COUNTRY
2. OPENING PRAYER / RELIGIOUS OBSERVANCE
3. APOLOGIES
4. DISCLOSURES OF INTEREST
5. PUBLIC FORUM
6. CONFIRMATION OF MINUTES OF THE PREVIOUS MEETINGS
7. MAYORAL MINUTES
MM012-19 Mayoral Minute - 2019 Queen's Birthday Honours
MM013-19 Mayoral Minute - Congratulations to Cronulla Little League Baseball Team
8. REPORTS OF THE CORPORATE GOVERNANCE COMMITTEE HELD ON 3 JUNE 2019
GOV019-19 2018 Community Satisfaction Survey
GOV020-19 Cash Payments and Investments Report - April 2019
9. REPORTS OF THE SHIRE SERVICES COMMITTEE HELD ON 3 JUNE 2019
SER007-19 Sutherland Shire Literary Competition Sub-Committee Charter
SER008-19 Proposed release and relocation of easement - 459 The Boulevarde, Kirrawee
10. REPORTS OF THE SHIRE INFRASTRUCTURE AND PUBLIC DOMAIN COMMITTEE HELD
ON 3 JUNE 2019
INF010-19 Major Infrastructure Projects Review
11. REPORTS OF THE SHIRE STRATEGIC PLANNING COMMITTEE HELD ON 3 JUNE 2019
PLN019-19 Results of Exhibition of SSDCP2015 - Draft Amendment 4
PLN020-19 Discussion Paper - Local Character Overlays
12. REPORTS FROM OFFICERS
COR017-19 Draft Delivery Program 2017-2021, Incorporating Operational Plan and
Budget 2019-2020
COR018-19 Deeban Spit - Community Survey Results
COR019-19 Council Use and Management of Weed Killers Containing Glyphosate
Council Meeting 24 June 2019
Page 3
COR020-19 Request to Review Council's Decision - Removal of Tree at 4 Coopernook
Avenue, Gymea Bay
COR021-19 Request to Review Council's Decision - Removal of Tree at 27 Bimbadeen
Avenue, Miranda
COR022-19 Fleet Electric Vehicle Initiatives
COR023-19 Cash Payments and Investments Report - May 2019
COR024-19 Report and Minutes of the Meetings of the Sutherland Traffic and Traffic Safety
Committee and Consultative Traffic Forum held on Friday, 7 June 2019
13. MOTIONS OF WHICH NOTICE HAS BEEN GIVEN
14. MOTION
MOT012-19 Breed Specific Dog Off-Leash Area
MOT013-19 Putrescible Waste Management Initiative
MOT014-19 Request for Tree Removal - 39 Yarra Burra Street, Gymea Bay
MOT015-19 Request for Tree Removal - 5 Arika Close, Bangor
15. PRESENTATION OF PETITIONS
16. QUESTIONS
17. CONSIDERATION OF BUSINESS IN CLOSED SESSION
18. CONFIDENTIAL REPORTS FROM OFFICERS
COR006A-19 T808/18 Development of the Old Ferry Road Reserve on the Georges River,
Illawong
Council Meeting 24 June 2019
Page 4
MM
012
-19
MM012-19 MAYORAL MINUTE - 2019 QUEEN'S BIRTHDAY HONOURS
Attachments: Nil
The Councillors of the Sutherland Shire
Dear Councillors
The Queen’s Birthday Honours recognises and celebrates those who make a difference, those who
achieve their best and those who serve others.
On behalf of Sutherland Shire Council, I would like to extend congratulations to the following members
of our community who were honoured in the 2019 Queen’s Birthday Honours.
* Dr Bahia Abou-Hamad – awarded the Medal of the Order of Australia for service to multicultural
affairs and to the arts.
* Mrs Patricia Mary Carroll – awarded the Medal of the Order of Australia for service to education
and to people with a disability.
* Mr John Charles De Cean – awarded the Medal of the Order of Australia for service to surf
lifesaving.
* Reverend Kevin Francis Engel – awarded the Medal of the Order of Australia for service to the
Anglican Church of Australia.
* Mr William Wordsworth Gilmour – awarded the Medal of the Order of Australia for service to the
community through charitable initiatives.
* Mr Kevin John Neilson – awarded the Medal of the Order of Australia for service to surf
lifesaving.
* Mrs Cecily Enid Rogers – awarded the Medal of the Order of Australia for service to horticulture
and to floral art.
* Mr Christopher Alan Watson – awarded the Medal of the Order of Australia for service to
engineering.
* Dr George Louie Williams – awarded the Medal of the Order of Australia for service to medicine
in the field of paediatrics and developmental disability.
* Mr James Lindsay Glissan ESM QC – awarded the Member in the Order of Australia for
significant service to the law in NSW.
* Mr Harvey Warren Lockwood – awarded the Member in the Order of Australia for significant
service to rugby league as an administrator and to the community.
* His Honour Judge Christopher Gerard O’Brien – awarded the Member in the Order of Australia
for significant service to the law and to the judiciary.
* Mr Kevin O’Shea – awarded the Member in the Order of Australia for significant service to the
refrigeration and air conditioning industry.
Council Meeting 24 June 2019
Page 5
MM
012
-19
* Detective Superintendent Jason William Box – awarded the Australian Police Medal for service
to the NSW Police Force.
* Mr Peter Geoffrey Evans – awarded the Australian Fire Service Medal for service to the Rural
Fire Service.
* Mr Brett James Tinker – awarded the Ambulance Service Medal for service to NSW Ambulance.
* Mr Ronald David Wright – awarded the Public Service Medal for outstanding public service to
skills development programs and infrastructure projects in NSW.
MOTION
THAT:
Congratulations be extended to the Sutherland Shire recipients who were honoured in the 2019
Queen’s Birthday Honours.
Councillor Carmelo Pesce
Mayor
File Number: 2019/328472
Council Meeting 24 June 2019
Page 6
MM
013
-19
MM013-19 MAYORAL MINUTE - CONGRATULATIONS TO CRONULLA LITTLE
LEAGUE BASEBALL TEAM
Attachments: Nil
The Councillors of the Sutherland Shire
Dear Councillors
On behalf of Council and our community I wish to congratulate the Cronulla Little League Baseball
team in winning the 2019 National Championships which was held earlier this month in Lismore.
Our Shire team will for the second time represent Australia at the Little League Baseball World Series,
an under 13s competition, to be played in Williamsport, Pennsylvania in August 2019. The first time
our local team won the championship and represented Australia was in 2015.
Little League Baseball is the world’s largest organised youth sports program, with 2.4 million
participants across more than 7,000 communities, which culminates in four baseball world series
events. Little League is an under 13s competition.
The Shire team was one of 20 teams from across Australia to compete in the National
Championships. In winning this Championship, our team will now compete in a 10 day tournament of
16 teams (8 international and 8 US teams) in the United States of America in front of crowds of 10,000
– 15,000. The World Series is played in two groups, teams from the United States and the
international teams, with the winner of each playing off in the finals.
Congratulations to the outstanding achievement of our young team members and their coaches for
winning the National Championships and for representing Australia in the World Series. They have
certainly done the Shire proud and we wish them all the best in the World Series tournament.
MOTION
THAT:
Council extends congratulations to the Cronulla Little League Baseball team for winning the 2019
National Championships and for representing Australia in the 2019 Little League Baseball World
Series.
Council Meeting 24 June 2019
Page 7
MM
013
-19
Councillor Carmelo Pesce
Mayor
File Number: 2019/328472
Council Meeting 24 June 2019
Page 8
REPORTS OF THE CORPORATE GOVERNANCE COMMITTEE HELD ON 3 JUNE 2019
GOV019-19 2018 COMMUNITY SATISFACTION SURVEY
EXECUTIVE SUMMARY
Council commissioned its bi-annual Community Satisfaction Survey in late 2018 to assess
satisfaction across Council’s assets and service, and examine community attitudes and
perceptions on priority values and issues for the future.
The analysis of the results, including trends from 2016 results and benchmarking with local
government sector are presented in the research report.
Key themes included a decrease in overall satisfaction with Council, with key drivers of
satisfaction identified in areas of development, governance and community engagement.
Results have informed the development of priorities in Council’s draft 2019/20 Operational Plan
and ongoing continuous improvement initiatives.
A summary of the key findings along with the full report will be available on Council’s website.
COMMITTEE RECOMMENDATION
THAT:
1. The report on 2018 Community Satisfaction Survey be received and noted; and
2. The results of the Community Satisfaction Survey be published on Council’s website.
Council Meeting 24 June 2019
Page 9
GOV020-19 CASH PAYMENTS AND INVESTMENTS REPORT - APRIL 2019
EXECUTIVE SUMMARY
This report provides details of Council’s investment performance for the period ending 30 April
2019, along with presenting cash and investment balances and diversification.
Council may invest funds that are not, at any particular time, required for any other purpose.
Investment of these funds must be in accordance with relevant legislation and regulations and
in accordance with Council’s Policy for Investment of Cash Balances. Details of these
investments must be reported to Council monthly.
The return on Council’s portfolio to 30 April 2019 was 2.79% compared to the benchmark of
2.03%.
All investments have been made in accordance with legislative requirements and within relevant
Council policy.
COMMITTEE RECOMMENDATION
THAT:
The information concerning Bank Balances and Investments held as at 30 April 2019, be received
and noted.
Council Meeting 24 June 2019
Page 10
REPORTS OF THE SHIRE SERVICES COMMITTEE HELD ON 3 JUNE 2019
SER007-19 SUTHERLAND SHIRE LITERARY COMPETITION SUB-COMMITTEE CHARTER
EXECUTIVE SUMMARY
In November 2017 Council resolved that an annual literary competition be established and that
a Sub-Committee be formed to oversee the organisation of the competition.
This report seeks the adoption of a charter for the Sutherland Shire Literary Competition Sub-
Committee.
COMMITTEE RECOMMENDATION
THAT:
The Literary Competition Sub-Committee Charter, attached as Appendix A, be adopted.
Council Meeting 24 June 2019
Page 11
SER008-19 PROPOSED RELEASE AND RELOCATION OF EASEMENT - 459 THE
BOULEVARDE, KIRRAWEE
EXECUTIVE SUMMARY
Council has received a request to consider the release and relocation of a drainage easement
benefiting Council to facilitate the development of 459 The Boulevarde, Kirrawee (Lot 1 DP
218378 & Lot 1 DP 247359) as an industrial storage facility.
The existing drainage easement will be relocated across the front of the property. It will allow a
better design outcome for the proposed industrial use while addressing overland flow impacts.
An independent valuer has been engaged to determine the compensation payable to Council in
line with Council's Policy on the Release and Relocation of Drainage Easements.
COMMITTEE RECOMMENDATION
THAT:
1. The release and relocation of a drainage easement within 459 The Boulevarde, Kirrawee (Lot
1 DP 218378 & Lot 1 DP 247359) be approved at terms and conditions to the satisfaction of
the Chief Executive Officer.
2. In accordance with the Power of Attorney dated 24 October 2018 (Registered 29 October
2018, Book 4751 No. 700) Manjeet Grewal, Council’s Chief Executive Officer, execute any
necessary documentation to give effect to this resolution.
Council Meeting 24 June 2019
Page 12
REPORTS OF THE SHIRE INFRASTRUCTURE AND PUBLIC DOMAIN COMMITTEE
HELD ON 3 JUNE 2019
INF010-19 MAJOR INFRASTRUCTURE PROJECTS REVIEW
EXECUTIVE SUMMARY
This is the bi-monthly report to the Infrastructure Committee to provide an update on Council’s
major projects.
The report covers the status of current projects costed in excess of $750,000.
COMMITTEE RECOMMENDATION
THAT:
The report “Major Infrastructure Projects Review” be received and noted.
Council Meeting 24 June 2019
Page 13
REPORTS OF THE SHIRE STRATEGIC PLANNING COMMITTEE HELD ON 3 JUNE 2019
PLN019-19 RESULTS OF EXHIBITION OF SSDCP2015 - DRAFT AMENDMENT 4
EXECUTIVE SUMMARY
Council adopted a number of minor amendments to Sutherland Shire Development Control Plan
2015 (SSDCP2015) for public exhibition.
The SSDCP2015 amendments are required to comply with previous Council resolutions or
changes to State Legislation, or clarify current development controls. The amendments include
changes to Flood Risk provisions (Chapter 40 Environmental Risk); and an amendment to allow
cafes and restaurants to open early for indoor and takeaway trade. A detailed list of the draft
amendments is attached in Appendix A.
The amended chapters of Draft Sutherland Shire Development Control Plan 2015 are attached
as Appendices B – AN.
This report seeks Council’s endorsement of the proposed amendments as exhibited.
COMMITTEE RECOMMENDATION
THAT:
Council adopt Sutherland Shire Development Control Plan 2015 Amendment 4 as exhibited with
minor administrative amendments, as attached Appendices B – AN.
Council Meeting 24 June 2019
Page 14
PLN020-19 DISCUSSION PAPER - LOCAL CHARACTER OVERLAYS
EXECUTIVE SUMMARY
In response to the growing community concern about State led planning and inadequate
consideration of local character, the Department of Planning Industry and Environment (DPIE)
have recently exhibited for comment a Discussion Paper and Guideline on preparing Local
Character Overlays.
Council can use the local character overlay as a tool to maintain and enhance local character
and manage change. However overlays must be approved by DPIE and they cannot override
State complying development provisions.
Feedback to DPIE was due 20 May 2019, and accordingly an unendorsed preliminary
submission has been made and attached as Appendix A. A final submission will be made in
accordance with Council’s resolution.
COMMITTEE RECOMMENDATION
THAT:
Council endorse the draft submission, attached as Appendix A, to the Department of Planning
Industry and Environment on the Discussion Paper – Local Character Overlays.
Council Meeting 24 June 2019
Page 15
CO
R01
7-1
9
COR017-19 DRAFT DELIVERY PROGRAM 2017-2021, INCORPORATING
OPERATIONAL PLAN AND BUDGET 2019-2020
Attachments: Appendix A,⇩ Appendix B (under separate cover)⇨ and Appendix C⇩
EXECUTIVE SUMMARY
Council endorsed the Draft 2017-2021 Delivery Program and 2019-2020 Operational Plan and
Budget for the purposes of public exhibition, at its meeting held on 20 May 2019.
The Draft Plans were placed on public exhibition from 21 May 2019 to 17 June 2019 and
submissions were invited from the public during this period.
The Draft Plans have been prepared in accordance with the Local Government Act 1993 and
the Integrated Planning and Reporting Guidelines.
The Draft Delivery Program 2017-2021, incorporating Operational Plan and Budget 2019-2020,
are now presented to Council for adoption.
REPORT RECOMMENDATION
THAT:
1. Council receive the report on the draft Delivery Program 2017-2021 incorporating the
Operational Plan and Budget 2019-2020, and Schedule of Fees and Charges.
2. Council make and levy the 2019-2020 Ordinary Rates in accordance with the Rating Policy in
the draft Operational Plan 2019-2020 and as outlined in this report.
3. Council make and levy the 2019-2020 Cronulla Beach CBD Special Rate in accordance with
the Rating Policy in the draft Operational Plan 2019-2020 and as outlined in this report.
4. Council make and levy the annual charge for Domestic Waste Management in accordance
with the Rating Policy in the draft Operational Plan 2019-2020 and as outlined in this report.
5. Council make and levy the annual charge for Stormwater Management in accordance with the
Rating Policy in the draft Operational Plan 2019-2020 and as outlined in this report.
6. Council adopt the revised draft 2017-2021 Delivery Program and 2019-2020 Operational Plan
and Budget as attached.
7. Council adopt the Draft Schedule of Fees and Charges for 2019-2020, including the Domestic
Waste Management Charges and the Stormwater Levy with the following changes:
Council Meeting 24 June 2019
Page 16
CO
R01
7-1
9
Sandy Point Community Centre hire rates be amended as follows:
Hall hire $19.00 per hour
Squash courts $15.00 per hour
PURPOSE
The purpose of this report is to present the Draft 2017-2021 Delivery Program and 2019-2020
Operational Plan and Budget to Council for adoption. The report also seeks the making of rates and
annual charges and the setting of fees and charges for the 2019-2020 financial year.
BACKGROUND
Council develops a suite of planning documents to ensure the long, medium and short-term
aspirations, priorities and needs of the community are identified, and appropriate strategies are
developed and implemented to respond to those needs. These documents include Council’s long term
Community Strategic Plan (CSP), four year Delivery Program, annual Operational Plan and Budget,
and long term Resourcing Strategy.
The Integrated Planning and Reporting Framework applied at Sutherland Council is demonstrated in
the diagram below.
Council Meeting 24 June 2019
Page 17
CO
R01
7-1
9
Sutherland Shire Council undertook a comprehensive review of its IP&R documents throughout
2016-2017, and the 2017-2021 Delivery Program commenced on 1 July 2017. The 2019-2020
Operational Plan and budget is the third year of the 2017-2021 Delivery Program.
The draft Delivery Program 2017 – 2021 and Operational Plan 2019-2020 were presented to Council
at its meeting of 20 May 2019 (COR012-19) where it was resolved that documents be placed on public
exhibition for a period of 28 days to receive community feedback.
COMMUNITY ENGAGEMENT
Ongoing engagement with community and stakeholders underpins the continued development and
implementation of Council’s IP&R Framework. All engagement is undertaken consistent with Council’s
Community Engagement Policy Framework to maximise community participation and ensure
legislative requirements are met.
Council Meeting 24 June 2019
Page 18
CO
R01
7-1
9
The following documents were on public exhibition for community feedback for a period of 28 days
between 21 May 2019 and 17 June 2019:
Draft Delivery Program 2017-2021 and Operational Plan 2019-2020
Draft Fees and Charges 2019-2020.
During the consultation period, the draft documents could be viewed and feedback provided in a range
of ways:
Hard copies of the documents were available for viewing at Council’s Customer Service Centre
and all Council libraries.
Council’s online consultation hub, Join the Conversation contained detailed information on the
plans, copies of all draft documents and a direct feedback form.
Four (4) Community Drop-In Information Sessions held across wards during the consultation
period.
The consultation period was actively promoted through local media advertising and Council’s social
media channels throughout the four week period. Visitors could post comments on Facebook,
however were encouraged to review the draft documents and provide feedback through Join the
Conversation.
Submissions and feedback were accepted online, via mail or by phone.
Community engagement and feedback from the exhibition period was as follows:
Community
Information
Sessions
Online:
Join The
Conversation
Social
Media
Newspaper
adverts
Written
submissions
4 sessions
across wards
165 participated
301 visits
8 survey responses
Detailed FAQs and
key documents
9 posts
18,101 reach
54 reactions
4 comments
3 printed adverts
in local media
181,000
readership
293,873
circulation
1 written
submission
Summary of Submissions
A total of 9 submissions were made to the draft Plans, and are included as Appendix A to this report.
Document No. Submissions Received
Delivery Program 2017-2021 and Operational Plan 2018-2019 5
Draft Fees and Charges 2018-2019 2
Generalised Feedback 2
Council Meeting 24 June 2019
Page 19
CO
R01
7-1
9
Below is a summary of the key themes and comments from the submissions:
Issue/Theme No. times raised
Comment
General Feedback
Importance of prioritising outdoor open space, sport and recreational facilities
2 Identified as key community priority in community research and survey during development of plans. Delivery Program has incorporated this priority through actions including development of Open Space, Leisure and Recreation Strategy (DP 6F), continued implementation of Sports Services Plan (OP 3A.20.06)
Concerns about increased development and impact on character and quality of life
2 Identified as key community priority in community research and survey during development of plans. Deliverables across the six key outcome areas of the plans take a holistic approach to the development and service for to meet the needs of our changing community.
Prioritising support for local State Emergency Services
2 Council currently contributes funding to the emergency services, including the State Emergency Services, through levies imposed by the State Government. Council further contributed to maintenance of State Emergency Service facilities and provide support for vehicle acquisition.
Fees and Charges
Concern over increasing the fees, requesting reduced fee for hall hire and squash courts for the Sandy Point Community Centre on the basis of hardship
1 Proposed to reduce the fees as requested.
Delivery Program 2017-2021 and Operational Plan 2019/20
Minor formatting amendments and updating of information such as financials and capital projects have
been made to the draft Plans. A revised suite of documents is included as Appendix B.
Draft Capital Program
Since the May meeting of Council, the capital program has been reviewed to incorporate works
relisted from 2018/19 financial year, Council decisions and other adjustments.
Details of variations to projects are listed in Appendix C. This attachment does not contain the
complete capital program, which can be found in the Delivery Program/Operational Plan document,
only projects amended from the exhibited program.
The revised capital program is now $47.865 million.
Draft Budget 2019/20
The proposed budget for 2019/20 provides a balanced budget based upon the special rate variation
approved by IPART and is aimed at providing the required financial resources to support the
implementation of the Operational Plan.
Council Meeting 24 June 2019
Page 20
CO
R01
7-1
9
The draft budget projects a net operating result of $22.274 million including capital grants and
contributions and a net operating deficit of $145,000 excluding capital grants and contributions. The
draft budget is provided on page 78 of the Draft Delivery Program and Operational Plan.
The draft budget provides for $47.865 million of capital funding for infrastructure and equipment. The
details of this budget are provided on pages 84-88 of the Draft Delivery Program and Operational
Plan. This budget translates to an infrastructure renewal ratio of 98.85%, a capital expenditure ratio of
142.14% and an asset maintenance ratio of 103.68%.
Whilst on exhibition, a full review was undertaken by staff to refine some areas of the Draft Delivery
Program and Operational Plan. This was primarily as a result of the variations applied to the March
2019 Budget Review, identifying impacts carried forward to 2019/20, along with the incorporation of
infrastructure projects Council identified to be relisted from 2018/19 and adjustments adopted by
Council.
Significant variations applied to the budget are:
INCOME $million
Planning and Development (0.988)
Contributions – Excess Tonnage 0.344
Interest on Investments 0.107
Lease Income (0.315)
Interest on investments was reviewed in line with revised interest rates following the recent Reserve
Bank decision to reduce rates and the current level of investment funds. Due to the amount of
investment currently held for longer periods and the higher than anticipated level of funds, interest on
investments was increased for 2019/20, however future years have been significantly affected by the
rate reductions.
EXPENDITURE $million
Street Lighting (1.050)
Domestic Waste Recovery (0.243)
Development Assessment (0.300)
Emergency Services Levies 0.327
Projects Reclassified as Operating Expenditure 0.400
Residential Street Lighting LED Program 2.042
The Residential Street Lighting LED Program has been brought forward. This was previously
programmed for 2019/20 and 2020/21 but will now be completed in 2019/20. Although this impacts on
the operating result, the project is reserve funded so does not impact of funds available for the capital
program. Operational savings of $450,000 have been recognised, along with the reduction of
$600,000 resulting from contract renegotiations.
Council Meeting 24 June 2019
Page 21
CO
R01
7-1
9
The following changes to the Operating Statement are recommended:
2019/20
As Exhibited
$’000
2019/20
Revised
$’000
INCOME
Rates and Annual Charges 167,433 167,433
User Charges and Fees 41,363 39,839
Interest and Investment Revenue 4,908 5,000
Other Revenues 20,255 20,469
Grants and Contributions – Operating 12,304 12,268
Grants and Contributions - Capital 20,750 22,419
TOTAL INCOME FROM CONTINUING OPERATIONS 267,013 267,428
EXPENDITURE
Employee Costs 109,301 108,916
Borrowing Costs 188 188
Materials and Contracts 50,743 50,952
Depreciation and Amortisation 37,134 37,134
Other Expenses 46,276 47,464
Net Loss on Disposal of Assets 500 500
TOTAL INCOME FROM CONTINUING OPERATIONS 244,142 245,154
NET OPERATING RESULT 22,871 22,274
NET OPERATING RESULT BEFORE CAPITAL
GRANTS AND CONTRIBUTIONS
2,121 (145)
These changes result in corresponding changes to the Projected Statement of Cash Flow and
Projected Statement of Financial Position.
Draft 2019/20 Rates
Council at its special meeting of 4 February 2019 resolved that:
“Council submits a Special Rate Variation application to IPART to increase the minimum rates for both
residential and business properties to $900, varying income by an additional 6.06% above the rate
pegging limit” (COR001-19).”
On 13 May 2019, IPART advised Council the Special Rates Variation has been approved in full.
The draft Operational Plan includes the proposed rating policy for the 2019/20 financial year which has
set the rates based upon the 2.7% allowable rate peg, and the special rate variation approved by
IPART. The Rating Policy can be found on page 89 of the draft Delivery Program and Operational
Plan.
Council Meeting 24 June 2019
Page 22
CO
R01
7-1
9
The rate peg increase of 2.7% is equivalent to an increase of $3.23 million. An additional amount of
$0.098 million has also been included in income estimates for Crown Land rating adjustments dating
back to 2017/18. The approval of the special rate variation will increase the estimated income by a
further $7.285 million. These inputs are included in Council’s notional yield of $130 million for the
2019/20 financial year.
The recommended rate levy for the 2019/20 financial year is as follows:
Rate Type Category Subcategory
Ad Valorem
Amounts in
Cents in $
Minimum
Amount $
2019/20
Rate Yield % Yield
Residential Rates
Ordinary Residential Not Applicable 0.00196965 900.00 113,006,322 86.76
Business Rates
Ordinary Business General
Business
0.00433292 900.00 10,059,175 7.72
Ordinary Business Caringbah
Commercial
Centre
0.00433292 900.00 751,726 0.58
Ordinary Business Cronulla
Commercial
Centre
0.00433292 900.00 1,458,687 1.12
Ordinary Business Engadine
Commercial
Centre
0.00454957 900.00 529,563 0.41
Ordinary Business Kurnell
Finished Fuel
Terminal
Facility
0.02166462 900.00 442,425 0.34
Ordinary Business Kurnell
Industrial Rate
0.00649939 900.00 803,714 0.62
Ordinary Business Kurnell Sand
Mining
0.02383108 900.00 86,983 0.07
Ordinary Business Menai
Commercial
Centre
0.00519951 900.00 303657 0.23
Ordinary Business Menai
Quarrying and
Filling
0.00649939 900.00 2,996 0.00
Ordinary Business Miranda
Commercial
Centre
0.00433292 900.00 754,130 0.58
Council Meeting 24 June 2019
Page 23
CO
R01
7-1
9
Ordinary Business Miranda Core
Major Shopping
Complex
0.01034977 900.00 1,203,865 0.92
Ordinary Business Sutherland
Commercial
Centre
0.00433292 900.00 673,114 0.52
Ordinary Business Sylvania
Southgate
Commercial
Centre
0.00519951 900.00 173,820 0.13
Cronulla Beach CBD Special Rate
The Cronulla Beach CBD Special Rate is set under Section 495(1) of the Local Government Act.
Funds raised through this special rate are for the sole purpose of public domain improvements aimed
at enhancing the amenity and public domain appeal of the Cronulla CBD. Council will consult with the
Cronulla Chamber of Commerce in relation to plans for expenditure of funds collected from the levy.
All unspent funds collected from the levy at the end of each financial year will be placed in a reserve to
ensure expenditure is in accordance with the purpose for which it has been levied.
It is recommended the Special Rate – Cronulla Beach CBD is set as follows:
Ad Valorem Amounts Cents $
Minimum Amount $
2019/20 Rate Yield $
0.00216393 Nil 591,072
Domestic Waste Charge
Council levies a Domestic Waste Management Charge under section 496 of the Local Government
Act 1993. This charge will apply uniformly to each parcel of rateable land for which the service is
available. The charge covers the services of weekly collection of putrescible waste, fortnightly
collection of green-waste and recyclable materials, and a clean-up service.
Domestic Waste Management Charges for 2019/20 are estimated to yield $39.063 million and will be
charged as follows:
No. of
Services
Adopted
2018/19
$
Proposed
2019/20
$
Proposed
Annual
Increase
Regular Service 60,661 456.30 456.30 NIL
Shared Service 21,882 456.30 456.30 NIL
Regular Additional Service 886 394.50 394.50 NIL
Vacant Land Service Availability 454 97.20 97.20 NIL
Improved Service Availability 1,958 200.20 200.20 NIL
Council Meeting 24 June 2019
Page 24
CO
R01
7-1
9
A “shared service” charge applies to those situations where a property owner shares a 240L bin for
putrescible garbage and recycling. “Shared” services exist only in home units and some
villa/townhouse developments.
A “Regular” service charge currently applies to all other domestic waste services. They are mostly
120L bin services for putrescible waste and apply to some villa and townhouse developments and all
single dwelling households.
Stormwater Management Service Charge
Council levies a Stormwater Management Service Charge under clause 496A of the Local
Government Act 1993.
The charge is applicable to rateable land categorised within the residential and business categories
and is projected to generate $2.063 million and will charged as follows:
Rating
Category
Property Type Charge
Residential
House $25.00
House – Pensioner $12.50
Strata Unit $12.50
Strata Unit - Pensioner $6.25
Business
Recreational Facilities $25.00
Commercial Property –
Strata Scheme
The greater of $5.00 or the relevant proportion (being
the proportion that the unit entitlement of the individual
lot to that of the aggregate entitlement) of the
maximum annual charge that would apply if the
property were not in a strata scheme
Commercial Property -
Other
Where Total land area =<350m2, a minimum charge of
$25 applies.
Where total land area is >350m2, a charge of
$0.071432 per m2 applies
Industrial Property –
Strata Scheme
The greater of $5.00 or the relevant proportion (being
the proportion that the unit entitlement of the individual
lot to that of the aggregate entitlement) of the
maximum annual charge that would apply if the
property were not in a strata scheme
Industrial Property -
Other
Where Total land area =<350m2, a minimum charge of
$25 applies.
Where total land area is >350m2, a charge of
$0.071432 per m2 applies
Council Meeting 24 June 2019
Page 25
CO
R01
7-1
9
Fees and Charges Schedule
In support of Council’s Finance Strategy and in accordance with Section 608 of the Local Government
Act, 1993 and other relevant legislation, Council levies a range of fees and charges for services
provided. Further details are available on page 97 of the Draft Delivery Program and Operational Plan.
A draft schedule of fees and charges was endorsed for exhibition at Council’s May meeting. One
submission was received in relation to the proposed fees and charges.
The submission received was from the Sandy Point Hall Management Committee requesting:
A reduced hourly hire rate for the main hall,
A reduced hourly hire rate for the squash centre.
The Management Committee believes that the isolation and competition from other close (within ten
kilometres) community centres makes it difficult to attract hirers. It is proposed that the request for the
amendment to the fees be granted to assist in this area.
BUDGET AND RESOURCES
The Draft Delivery Program (incorporating the four year budget) recommends a financial model that
assists in addressing Councils infrastructure backlog and maintains service levels into the future. The
approval of the SRV has provided Council with enhanced capacity to invest in infrastructure renewals.
In addition to increased revenue levels, the draft plans also incorporate a $2.6 million recurrent
efficiency dividend.
POLICY AND LEGISLATIVE REQUIREMENTS
The Delivery Program, Operational Plan, and Fees and Charges, have been drafted in accordance
with the Local Government Act 1993 and the Integrated Planning and Reporting Guidelines.
CONCLUSION
The Draft Delivery Program 2017 - 2021 and 2019/20 Operational Plan, Budget and Fees and
Charges, have been informed by ongoing research and engagement with the community.
The documents have been publically exhibited and the submissions received have been considered
and minor amendments made as detailed in the report.
This report recommends the adoption of the Delivery Program 2017 - 2021 and 2019/20 Operational
Plan, Budget and Fees and Charges as presented.
RESPONSIBLE OFFICER
The officers responsible for the preparation of this Report are the Manager Finance, Greg Hayes, who
can be contacted on 9710 0334 and Manager Communications & Engagement, Rebecca Dalton, who
can be contacted on 9710 0544.
File Number: 2017/278520
Council Meeting 24 June 2019
Page 26
CO
R01
7-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 27
CO
R01
7-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 28
CO
R01
7-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 29
CO
R01
7-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 30
CO
R01
7-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 31
CO
R01
7-1
9
Ap
pe
nd
ix C
Council Meeting 24 June 2019
Page 32
CO
R01
7-1
9
Ap
pe
nd
ix C
Council Meeting 24 June 2019
Page 33
CO
R01
8-1
9
COR018-19 DEEBAN SPIT - COMMUNITY SURVEY RESULTS
Attachments: Nil
EXECUTIVE SUMMARY
This matter concerns a submission made by Council in relation to a proposed amendment by
the State Government to a Marine Park plan. Council has no jurisdiction in this matter and
made a submission on behalf of the community as a stakeholder for the Government’s
consideration.
Community comments showed that Deeban Spit is important for family recreation and
highlighted a strong sense of community attachment to the area.
Protection for seagrasses, migratory shorebirds and the environmental importance of Deeban
Spit were also heavily represented.
The feedback evidenced that the reasons why the community value Deeban Spit are varied yet
evenly split overall.
The recommended management position seeks to balance the community’s desire for
recreation, while providing environmental protection and it recommended that this position be
conveyed to the Department of Primary Industries.
REPORT RECOMMENDATION
THAT:
1. Council endorses the map outlining the proposed boating and bait collection restrictions for
Deeban Spit as the preferred management framework for the area.
2. This report be forwarded to the Department of Primary Industries: NSW Marine Estate to
supplement Council’s Hawkesbury Shelf Marine Bioregion Marine Park submission.
Council Meeting 24 June 2019
Page 34
CO
R01
8-1
9
PURPOSE
To inform Council of the results of the community consultation for the management of the intertidal
sand flats west of Deeban Spit and to seek endorsement for a further submission suggesting future
management options for the area.
BACKGROUND
In September 2018 council staff sent a submission to the NSW Government regarding the proposed
Hawkesbury Shelf Marine Bioregion Marine Park with the advice that it had been prepared by staff
and, due to limitations in reporting cycles, was yet to be endorsed by Council. The submission was put
to Council via Report PLN047-18 and was endorsed by Council at the 19 November 2018 Meeting
(Minute No: 426).
The St George and Sutherland Leader ran an article on 4 January regarding Council’s submission.
The article attracted community attention and concerns were raised by some community members. On
4 February 2019, at an Extraordinary Council Meeting, Mayoral Minute (MM004-19) on the issue was
put to Council. In considering the Mayoral Minute Council resolved;
THAT:
1. This item be deferred subject to a site visit being held for interested Councillors; and public
consultation be undertaken.
2. A submission be formulated following the site visit and public consultation, and reported to
Council within a two-month timeframe.
The aim of this report is to show the results of the public consultation and endorse a preferred
management framework for the ongoing management of the area.
DISCUSSION
Survey
Council conducted a survey on ‘Join the Conversation’, from 16 April to 15 May 2019, asking three
questions consistent with Mayoral Minute MM004-19. The questions asked respondents to:
indicate which activities should be allowed in the green zone;
question two asked residents which should be allowed in the red zone; and
the third question allowed residents to provide general feedback on the management of Deeban
Spit.
Council received 536 responses for each of questions one and two. Question three received 211
individual responses, covering more than 130 varying suggestions relating to the management of
Deeban Spit.
Council Meeting 24 June 2019
Page 35
CO
R01
8-1
9
Overall Usage
General responses to question three ranged from a strong case for increased protection to an
impassioned ‘no change’ sentiment, with most lacking any reference to the proposed red or green
zones. These general comments were placed into three broad categories, being; increased protection,
leave as is, and poor survey design. These categories were used to provide an overview of the
community’s feedback.
Councillors should note the results from the feedback section were not seen as zone specific, as it
was deemed this information was available from questions one and two of the survey.
Any feedback about wanting to protect seagrasses, migratory shorebirds, the environment or a need
for a safe spot for kids to swim was grouped into the ‘increase protection’ bracket. Comments relating
to allowing boating, fishing or bait collecting, or statements saying Deeban Spit was healthy under its
current restrictions were placed into the ‘leave as is’ bracket. Comments on the survey design or
issues with the clarity of the maps made up the ‘poor survey design’ bracket.
The results of the aggregated analysis in Figure 1 show the community is equally divided on Deeban
Spit. For nearly half the respondents, the spit is important for family recreational activities, including
fishing, swimming, snorkelling, picnics, pumping nippers, and boating. These residents also expressed
a strong sense of belonging to the area. For the others, protecting the endangered migratory
shorebirds and seagrasses was a priority, as was the significance of the area as a fish nursery for the
Port Hacking. Overall, the community loves Deeban Spit, and the reasons are varied yet evenly split.
A number of comments highlighted the confusion regarding the precise location of Deeban Spit.
Figure 1: Results from the pooled analysis from question three of council’s community survey
regarding Deeban Spit.
Council Meeting 24 June 2019
Page 36
CO
R01
8-1
9
Motorised Boating
Analysis of feedback comments, specifically relating to motorised craft, regardless of zone, highlighted
the community’s concerns with motorised craft on Deeban Spit. Any comment mentioning banning or
restricting boating, regardless of zone was pooled into one category, while comments allowing boating
was pooled in the other. The aggregated results are shown in figure 2. A common reason given for the
need to restrict motorised craft (mostly jet skis) was for the safety of young swimmers.
Concerns were raised by Maianbar residents about access to their homes under Mayoral Minute
MM004-19. It is proposed Maianbar residents, whose homes have water access, maintain their
existing access rights regarding motorised craft.
Figure 2: Results from community feedback regarding motorised craft on the area known as Deeban
Spit, not zone specific.
Bait Collection
Pooled comments relating to bait collecting, regardless of zone or whether it was commercial or
recreational, are shown in figure 3. The feedback section of the survey showed a desire for no bait
collecting on Deeban Spit. However, survey questions one and two revealed a clear distinction
between commercial and recreational bait collecting, and that the community does not want
commercial bait collecting in either zone. Figures 4 and 5 show how commercial bait collecting was
the least preferable in each zone, while recreational nipper pumping was popular in both.
Council Meeting 24 June 2019
Page 37
CO
R01
8-1
9
Figure 3: Results from community feedback regarding bait collecting on the area known as Deeban
Spit, not zone specific.
Red and Green Zones
Survey questions one and two were zone specific. The results show the community want less motor
boating in the red zone compared with the green zone, with a reduction of 100 people who think motor
boating should be allowed in the red zone (figures 4 and 5). Jet skis were seen as less preferable in
both the red and green zone when compared to motor boating.
People did stress concerns with the survey, as there was no option to select ‘No’ to motor boating in
either zone. Despite this, the most popular option in both zones was the non-motorised water craft
(see figures 4 and 5). This result ties in with the recreational activities outlined in the feedback section
of the survey and the aggregated responses of figure 2.
The community identified commercial bait collecting, collecting marine vegetation and jet skis to be the
least acceptable activities in both zones (figures 4 and 5).
Council Meeting 24 June 2019
Page 38
CO
R01
8-1
9
Figure 4: The community responses to preferred uses in the green zone from the community survey regarding Deeban Spit
Figure 5: The community responses to preferred uses in the red zone from the community survey
regarding Deeban Spit
Preferred Management Options
The sheer volume of submissions and strongly worded feedback reveals how passionate the
community is about Deeban Spit. There is a need to find a balance between existing community
recreational expectations and ensuring the features that make this area such a favourite with residents
today, still exist for future generations to enjoy.
The following map is seen as the best balance between the community’s desire to protect the
environment, while still allowing the traditional family activities associated with the area.
412
230
502
372
492
316
11554
0
100
200
300
400
500
600
Co
mm
un
ity
resp
on
se n
um
ber
s
Preferrred activities in the Green Zone
310
175
488
280
462
299
99 560
100
200
300
400
500
600
Co
mm
un
ity
resp
on
se n
um
ber
s
Preferred activities in the Red Zone
Council Meeting 24 June 2019
Page 39
CO
R01
8-1
9
= Motorised craft allowed
= No Motorised Craft/ No commercial or recreational Bait Collection
= No Motorised Craft / Allow Recreational Bait Collection only
The Green Zone allows motorised craft to enjoy the continued use of nudging onto the spit to enjoy
recreational activities. This zone also provides access into Fisherman’s Bay for local residents. This
zone would see NO CHANGE in permissible use of the area.
The Red Zone, west of Fisherman Bay, would be free from any motorised craft and any bait collection
(both recreational and commercial). This area contains large patches of seagrasses, susceptible to
damage from boating and bait collection. No bait collecting in this zone will potentially make the area a
refuge/feeding ground for the migratory shorebirds.
The Orange Zone, the intertidal sandflats west of Deeban Spit, should be free from motorised craft
(excluding local Maianbar residents accessing their homes). This will provide families with safe areas
for recreational activities. In response to the community’s feedback, recreational bait collection
(nippers), not commercial, would be permitted in the orange zone.
Locality name
Some submissions expressed some confusion or raised some ambiguity about the extent of the area
under consideration. Deeban Spit was understood by some to refer primarily to the sand spit, not
including the adjacent sand flats. Consideration could be given to identifying a geographical name
that refers to the entire mapped area so that if the proposed restrictions proceed, understanding and
enforcement will be clearer.
RESOURCING STRATEGY IMPLICATIONS
As this area is managed by the State Government, there are no resource implications for council in the
recommended management position.
Council Meeting 24 June 2019
Page 40
CO
R01
8-1
9
COMMUNITY ENGAGEMENT
Council conducted a survey on Join the Conversation from 16 April to 15 May 2019, asking three
questions consistent with Mayoral Minute MM004-19. A total of 536 responses were received. The
results of the community consultation make up the discussion section of this report.
STRATEGIC ALIGNMENT
And a deliverable from the delivery program
Community Strategic Plan Strategy Delivery Program (2017-2021) Deliverables
1.4 Ensure community confidence in Sutherland Shire council.
1L Review and implement the Governance Framework.
2: Beautiful, protected and healthy natural
environment
2C Develop and implement a catchment and
waterways management strategy
POLICY AND LEGISLATIVE REQUIREMENTS
This report relates to the proposed amendment of a State Government policy.
CONCLUSION
The context of this report is that it is a submission on a draft proposal to amend a State Government
plan. Council has no jurisdiction or decision making authority in this matter and the Government has
the discretion to adopt or differ from Council’s opinion.
The sheer volume of submissions and strongly worded feedback reveals how passionate the
community is about Deeban Spit. There is a need to find a balance between existing community
usage expectations and ensuring the features that make this area such a favourite with residents
today, still exist for future generations to enjoy.
The above map is considered to be the best balance between the community’s need to protect the
environment while still allowing the traditional family activities associated with the area collectively
known as Deeban Spit.
RESPONSIBLE OFFICER
The officer responsible for the preparation this Report is the Manager Environmental Science, Ian
Drinnan, who may be contacted on 9710 0547.
File Number: 2016/244871
Council Meeting 24 June 2019
Page 41
CO
R01
9-1
9
COR019-19 COUNCIL USE AND MANAGEMENT OF WEED KILLERS CONTAINING
GLYPHOSATE
Attachments: Nil
EXECUTIVE SUMMARY
This report outlines the management framework and operational circumstances relating to the
use of pesticides containing glyphosate by Sutherland Shire Council to control weeds.
As per Council’s WHS Management System a risk management based approach is utilised,
supported by a number of control measures to ensure public and staff safety before considering
and applying pesticides.
Council’s Pesticides Use Notification Plan outlines the responsibilities in this area and acts as
the communication channel to both consult and inform the public about the timing and
application of pesticides in outdoor public spaces.
Council uses an integrated Weed and Pest management model, whereby a number of
alternative methods to control weeds have been explored and or adopted, however, the
continued selective use of glyphosate remains an effective tool in Council’s suite of
management practices for weed control, enabling Sutherland Shire Council to meet its
legislative obligations.
REPORT RECOMMENDATION
THAT:
1. The report on Council’s management and use of weed killers containing glyphosate be
received and noted.
2. That Council endorse the current suite of integrated weed management practices adopted
under the ‘Pesticides Use Notification Plan’.
3. That Council endorse the continued investigation, trial and where determined appropriate the
implementation of alternative weed control products and technologies, in order to continue to
reduce usage of glyphosate based herbicides.
Council Meeting 24 June 2019
Page 42
CO
R01
9-1
9
PURPOSE
This report seeks to provide Council with information regarding Council’s operational management
and use of pesticides containing glyphosate, in accordance with Minute No: 89, BWN003-19.
BACKGROUND
At the Council Meeting of 15 April 2019, in considering BWN003-19, Council resolved:
THAT:
1. In the coming two months, Council receive a Report on:
i. The safety, handling, public notification and management and use of weed killers
(herbicides) containing glyphosates used in Council parks, playgrounds, gardens and
other public places; and
ii. Identify alternative, non-glyphosate solutions which may be used to safely and effectively
control weeds.
iii. Information from relevant external agencies be incorporated into the report.
2. Councillors receive a briefing on this matter.
DISCUSSION
Glyphosate is the most widely used herbicide in the world. It is registered for use by the Federal
Government in Australia from home gardens right through to commercial farming and agricultural
operations. There are approximately 500 products containing glyphosate currently registered for use
in Australia, the most common and well-known brand name is Roundup. While Sutherland Council
does not use Roundup, it does use Clear-Up Bio 360 which is a similar product. Glyphosate is a
broad-spectrum, non-selective herbicide, which works by inhibiting an enzyme found in plants but not
found in humans or animals.
Information from External Agencies
In 2015, the International Agency for Research on Cancer (IARC – the scientific arm of the World
Health Organisation) classified glyphosate into Group 2A, which it considers probably carcinogenic to
humans (IARC, 2015). Other Group 2A classified substances and activities include red meat, cooking
food with high temperatures and shift work. In 2016 just after this classification, the Australian
Pesticides and Veterinary Medicines Authority (APVMA) conducted its own review and found
exposure to glyphosate does not pose a carcinogenic or genotoxic risk to humans (APVMA, 2016).
So why the difference between the two agencies?
The IARC uses only publicly available, peer-reviewed scientific papers; whereby their decisions are
based on strength of evidence only, that is, it only considers the “hazard” element, it also uses
glyphosate based product studies in which the product contains other components. Whereas the US-
EPA (United States - Environmental Protection Agency) and APVMA: uses both published and
unpublished papers including industry commissioned studies, the weight of evidence approach and
also the relative risk (hazard x exposure); and, uses glyphosate technical studies where the majority of
the product contains >95% glyphosate.
Council Meeting 24 June 2019
Page 43
CO
R01
9-1
9
These seemingly contradictory findings have prompted a review of many existing studies along with a
range of new studies. A recent US study analysing data from the Agricultural Health Study has
concluded that high exposure to Glyphosate Based Herbicides (GBH) does result in an increased risk
of cancer, in particular Non-Hodgkin Lymphoma (NHL). This differs from the USEPA and APVMA in
that these agencies have based their risk findings on the basis that use of GBH in accordance with the
manufacturer’s recommendations does not result in a high level of exposure, therefore there is no
increased risk. In all their assessments such agencies have been careful to state the risk in these
terms.
So what are the implications?
It means that high exposures to GBH may increase cancer risk, in particular NHL. If used in
accordance with the manufacturer’s instructions, exposure is unlikely to be high and there is likely no
increased risk. However, as there may be some potential for increased cancer risk, a precautionary
approach is warranted and measures to minimise exposure (including reducing usage, and use of
Personal Protective Equipment) is prudent.
Management, Use and Public Notification
Sutherland Shire Council utilises a risk management based approach for the administration,
supervision and application of pesticides, which is supported by the following corporate documents
and operational control measures:
Safety
Corporate Policy and Procedures – key related documents are:
CSG07-Procurement of Goods
CSG21-PPE
CSG23-Hazardous Chemicals
INF PKS 242 F2 - Safe Work Method Statement
INF PKS 045 F2 – Operational Inspection Checklist
Council makes use of a web based chemical information database to search, identify and register
various types of products, including pesticides. It provides support by way of risk assessments and
manufacturer product information, as well as safety data sheets and label application details.
Council’s Pesticides use Notification Plan
Operating under the Pesticides Use Notification Plan Council uses an integrated weed and pest
management model across Council’s asset portfolio to control weeds. This approach not only
enhances public place asset presentation, it also reduces the reliance on any one given pesticide
product, whether glyphosate based, or not.
Council Meeting 24 June 2019
Page 44
CO
R01
9-1
9
The plan covers the following items:
Council’s legislative obligations
Public notification arrangements
Operations including timing of and method of pesticide application
Community consultation process regarding the Plan with the ability for the public to be
registered with Council - 8 individuals and 1 organisation currently on the notification register
Public places we may operate, for example; road related assets, sports fields, parks and
gardens, bush reserves, CBD’s, coastal foreshore, etc
Council Officer’s responsibilities
Monitoring and Breach process
The register and use of pesticides and other products is reviewed annually to ensure the inventory is
accurate and products are still fit for purpose. Any potential new products are risk assessed and if
deemed suitable for use they are formally added to Council’s Chemalert database system after
consultation with Council’s WHS Committee and before they are introduced into operation for trial and
further in field assessment.
The focus under this Plan is to only use pesticides when it is considered the safest and most effective
and efficient method of weed control available, furthermore, to ensure the community are engaged
about this activity and Council’s operations are both transparent and informative.
Skills and Training
All of Council’s Parks Operations staff and contractors who apply pesticides are trained and accredited
to level 3 standard under the Australian Qualification Framework, therefore, complying with the
Pesticides Act 1999. To ensure qualifications remain valid Council officers monitor this requirement
annually.
Alternatives
In order to achieve better horticultural and asset presentation outcomes Council made an operational
decision some years back to minimise the use of pesticides and glyphosate based products by
exploring and implementing other various weed control options, for example:
Pre-emergent products – Barricade and Penn-Mag (non-glyphosate product control layers)
New products - Arsenal Super, Slasher and Non-Tox (including non-glyphosate, natural plant
based and bio-degradable options)
New technology (steam weeding) and upgraded spray application equipment
Increased use of manual and mechanical techniques (brush cutters, edger’s, hand pulling)
Increased use of mulch and application frequency
Ceased using high volume portable motorised spray equipment in high profile areas
Council Meeting 24 June 2019
Page 45
CO
R01
9-1
9
These proactive steps have resulted in an approximately 40% reduction over the past six years from
670 litres used per annum down to about 390 litres, or $6,300 to $3,400 approximate spend per
annum, as illustrated in the graph below. (Source: Globe SSC PSA – 5th May 2019)
Consequently, this total volume of use equates to approximately 6 litres of concentrated product
applied per qualified Parks Operation Officer (69 applicable staff) across the LGA in a calendar year.
Whilst over recent years Council has significantly reduced its use of glyphosate pesticides it should be
noted that to date, no single or combined alternative product and or control technique that has been
trialled has proven to be as efficient and effective as glyphosate based pesticides at controlling the full
range of priority weed species Council aim’s to manage.
Use of mechanical methods of clearing are quite labour intensive and necessitate a higher repeat
frequency (approximately 9 times per year) to achieve similar weed control effectiveness by using
glyphosate based pesticides (approximately 3 times p/a). Also, these operational practices typically
require added resources due to the greater levels of safety and traffic controls essential near road
related assets. Therefore, the overall impact on resourcing won’t be determined until a full annual
steam weeding application program has been implemented and evaluated.
It should also be noted that steam weeding practices have limited capability on a broader scale given
their application is more suited to small scale weeds in easily accessible locations. They also require
a readily available water source given they use about 300 litres of water per hour. In addition, the
steam weeding plant generates about 75-80db of noise level, therefore limiting its operational
capability to specific locations and hours of use.
Council Meeting 24 June 2019
Page 46
CO
R01
9-1
9
Arsenal Super Herbicide
Council has not yet trialled the use of the non-glyphosate based pesticide product ‘Arsenal Super’, a
Group B herbicide. Initial desktop investigation of this product indicates that it has merit for a trial to
determine its ongoing suitability and effectiveness, however, officers would need to approach the
APVMA / EPA for an ‘off licence’ permit to use it, as Arsenal Super has not been listed for label use
against our priority weeds such as Boneseed, Lantana or Privet.
Assessing new weed control products takes considerable time and effort to ensure a comparable
methodology and determination is reached, additionally, other factors such as changing weather
patterns, the diverse and evolving weed species we target, as well as the different asset types and
locations serviced, all have a big impact on successful weed control outcomes.
Risk Implications
In reference to Council’s Corporate Enterprise Risk Management Framework a number of potential
risks and consequences have been identified with respect to the use of glyphosate based pesticides to
control priority weeds within the Sutherland Shire.
1. Environment – moderate adverse effect through poor management practices and impact of
invasive species on biodiversity in Endangered Ecological Communities, or threatened flora
species in compliance with the Biodiversity and Conservation Act.
2. Financial – possible minor asset loss due to loss of public use or expanded mechanical weed
remediation action required.
3. Legal / Safety – compliance with the Biosecurity Act 2015 whereby Council has a duty to
prevent establishment of exotic pests and diseases likely to harm Australia’s natural
environment, community health and economy. Council continues to discharge its obligations
through the responsible use of appropriate methods which minimises this risk.
4. Reputation – there is heightened community concern following recent media attention of
potential health risks associated with the continued use of glyphosate based herbicides. Council
has adopted strict management and use controls to mitigate this risk by ensuring there is no
staff or public safety exposure and alternative options continue to be actively considered.
RESOURCING STRATEGY IMPLICATIONS
There is currently no additional budget or resource impact, as alternative weed control practices have
already been incorporated into existing operating and grant funded project budgets. Whilst at this point
in time the full resourcing effect of using less glyphosate pesticide weed control methods is unknown,
as staff continue to adopt more manual methods and alternate technologies such as steam weeding, it
is expected that these practices may result in supplementary resource requirements (operating plant
and wages) which will need to be monitored.
Council Meeting 24 June 2019
Page 47
CO
R01
9-1
9
COMMUNITY ENGAGEMENT
Under the Pesticides Act 1999 Council is obligated to develop and implement a ‘Pesticides Use
Notification Plan’. This Plan forms the basis for two way public consultation and notification regarding
Council’s management and application of pesticides and is readily accessible via Council’s website.
Any major amendments to the Plan are communicated to the community via the local newsagency
with a minimum four week consultation period, as well as on Council’s website. Flagged changes will
be incorporated into a new draft Plan to be exhibited in 2019.
STRATEGIC ALIGNMENT
Community Strategic Plan Strategy Delivery Program (2017-2021) Deliverables
1.3 The community is informed and empowered
to rise to the challenges and opportunities
presented by a changing world.
1L Advocate and maintain dialogue across all
levels of government and with key stakeholders
around issues impacting our community.
1.4 Ensure community confidence in Sutherland
Shire Council.
1I Develop and implement an Enterprise Risk
Management Framework
2.2 Enhance and protect diverse natural
habitats.
2B Review, revise and implement the Urban Tree
and Bushland Policy and Program
2.4 Environment and climate risks and impacts
are understood and managed.
2B Review, revise and implement the
Environment and Sustainability Strategy and
Plans
POLICY AND LEGISLATIVE REQUIREMENTS
The following government legislation applies to the management and use of Glyphosate:
APVMA - Australian Pesticides and Veterinary Medicines Authority - Federal regulatory body
governing the registration, supply and use of Pesticides.
Work Health and Safety Act 2011 - Framework to protect the health, safety and welfare of all
workers at work and other people who might be affected by the work in the community.
Pesticides Act 1999 - The Environmental Protection Authority in NSW regulates the safe and
correct use of Pesticides to protect the environment and community.
Biosecurity Act 2015 - Prevent the establishment of exotic pests and diseases likely to harm
Australia’s agricultural systems, natural environment, community health and economy, for
example, Bitou Bush, Boneseed, Lantana.
Biodiversity and Conservation Act 2016 - Conservation and management of biodiversity and
threatened species via Strategies or Plans that reduce the impact of invasive species on
Council’s endangered ecological communities (EEC’s) and threatened flora and fauna species.
CONCLUSION
Council has a comprehensive safety and governance framework in place to ensure the responsible
use of glyphosate based products. As a result, all officers are well trained, qualified and supervised to
meet their responsibilities concerning the selective use of glyphosate based pesticides.
Council Meeting 24 June 2019
Page 48
CO
R01
9-1
9
The pesticide reduction achieved to date and continued focus in lowering the overall volume of
glyphosate based pesticides through alternative products and control techniques, coupled with
Council’s ‘Pesticide Use Notification Plan’ clearly demonstrates Council’s ongoing commitment to
safety and engagement via the current high standards of practice demonstrated in keeping with
current Australian legislation.
RESPONSIBLE OFFICER
The officer’s responsible for the preparation of this report are the Manager Parks Operations, Grant
Willoughby who can be contacted on 9710 5724 and the Manager Environmental Science, Ian
Drinnan who can be contacted on 9710 0547.
File Number: 2015/26100
Council Meeting 24 June 2019
Page 49
CO
R02
0-1
9
COR020-19 REQUEST TO REVIEW COUNCIL'S DECISION - REMOVAL OF TREE
AT 4 COOPERNOOK AVENUE, GYMEA BAY
Attachments: Appendix A⇩ and Appendix B⇩
EXECUTIVE SUMMARY
Following the recent conclusion of the Tree Sub-Committee, Council adopted a new process
whereby Council could elect, through Notice of Motion, to determine requests for the removal of
trees.
A Notice of Motion was put forward and supported by Council for this review report to be
prepared for Council’s consideration.
This report outlines the condition of the tree, a safety risk assessment (TRAQ), a history of
requests and actions, and an assessment against Council’s Policy documents and Community
Strategic Plan.
The report concludes that there is not adequate justification to approve removal of the tree.
REPORT RECOMMENDATION
THAT:
1. The tree in the front yard of 4 Coopernook Avenue Gymea Bay be retained.
2. The property owner be advised of Council’s decision for the tree to be retained and that further
assessment applications will only be accepted should there be notable changes in the
condition of the tree.
Council Meeting 24 June 2019
Page 50
CO
R02
0-1
9
PURPOSE
The purpose of the report is to respond to Notice of Motion 010-19 and to review the decision of
Council staff to refuse the removal of a tree on private property at 4 Coopernook Avenue, Gymea Bay.
The matter is submitted for Council to determine.
BACKGROUND
The table below sets out a history of Council officers’ assessment of this tree:
Date Request Details Determination
01/09/2014 TP14/0326 Application for removal Refused
11/09/2014 TP14/0404 Application for removal Refused – pruning to remove all deadwood and reduce extended lateral growth over house and over road to balance the crown. Remove no more than 15% of live canopy.
16/06/2016 eTP16/0846 Application for removal Refused – Pruning to remove any deadwood, remove low downwards growing branch over the driveway, and reduce extended lateral branches and balance the crown. Do not simply crownlift. Do not remove more than 15% of the live canopy.
10/11/2016 eTP16/1536 Application for Removal Refused
13/03/2017 CR17-169826
Cr Pesce and Cr Johns
Representations in regards to the refusal to grant approval to remove tree
TRAQ conducted and approval given for removal of branches overhanging driveway and from sail area.
17/07/2018 CR18-277721
Cr Johns
Representations in regards to blocked sewer , large branches failing and driveway lifting
Reply provided – removal not allowed.
24/08/2018 CR18-285752
Mark Speakman MP
Issues with large gum, numerous damages.
Reply provided – removal not allowed.
03/04/2019 CR19-337363 Cr Johns
Representations in regards to gum tree
Notice of Motion put to Council
DISCUSSION
This report outlines the condition of the tree, a safety risk assessment (TRAQ), a history of requests
and actions and an assessment against Council’s policies.
Council Meeting 24 June 2019
Page 51
CO
R02
0-1
9
The Tree
The tree at 4 Coopernook Avenue, Gymea Bay is located in the front yard of a residential property
(see location map in Appendix A). The tree species is an Angophora costata – Smooth Barked Apple.
This species is local and indigenous (see photo in Appendix A).
The tree provides social, economic and environmental benefits. It provides good streetscape amenity,
wildlife habitat and plays a role in the urban character and aesthetics of Gymea Bay.
Assessment
Council uses its tree assessment criteria outlined in Sutherland Shire Development Control plan 2015
to determine tree pruning and removal requests. The use of assessment criteria by qualified tree
management staff ensures a consistent approach to tree determinations. An assessment of the
subject tree against the DCP is provided below:
DCP OBJECTIVE - CHAPTER 39 COUNCIL ARBORIST COMMENT
4.5 Special Considerations for Trees Jeopardising Public Safety
4.5.1 Objective
1. Ensure trees in urban areas are managed in a
way that reduces known risk to human life and
property.
TRAQ report has been conducted and this
tree poses a low risk (see Appendix B)
4.6 Special Considerations for Trees and Bushland
in Areas subject to Bush Fire Risk
4.6.1 Objectives
1. Achieve an appropriate balance between the
conservation of the natural environment and the
provision of appropriate bush fire protection
measures for development in areas subject to
bush fire risk.
2. Minimise the risk to life and property from bush
fire by limiting exposure to bush fire threats.
N/A – not a bushfire prone location
4.7 Special Considerations in Relation to Trees
which are Causing Personal Hardship
4.7.1 Objectives
1. Balance the protection of trees against the needs
of frail and/or aged residents who cannot
manage necessary tree maintenance
2. Ensure that all reasonable alternate options for
support in the maintenance of a tree (physical
and financial) from family, friends, community
services, have been exhausted
3. Recognise that some trees result in significant
debilitating medical conditions for residents.
N/A – hardship not claimed by property owner
Council Meeting 24 June 2019
Page 52
CO
R02
0-1
9
4.8 Special Considerations for Trees which
Contribute to Scenic and Visual Quality
4.8.1 Objectives
1. Prevent the degradation of visual amenity and
scenic quality by requiring the retention and
enhancement of vegetation in areas of high
scenic quality.
2. Ensure the preservation and enhancement of the
natural character of foreshore areas.
3. Preserve existing streetscape character.
4. Preserve trees in areas where trees of a similar
type or scale make a strong contribution to
neighbourhood character.
5. Retain individual trees which are local landmarks
or which singularly make a positive contribution
to the quality of the streetscape or locality.
6. Ensure trees are retained along ridge tops where
they provide a backdrop to development.
7. Ensure remnant trees are retained throughout the
urban area.
8. Provide an appropriate balance between
residents’ desire for views from their properties
and the achievement of the objectives of this
section.
Tree adds significant scenic value to the
streetscape and the local vicinity.
N/A – not foreshore area
Removing the tree will have negative affect on
the streetscape as the tree is of significant
size and prominence – refer photo above.
This tree makes a strong contribution to the
neighbourhood amenity
The tree makes a positive contribution to the
streetscape
The tree is located on a ridgetop plateau
This appears to be a remnant tree
N/A – not stated as an issue by property
owner
4.9 Special Considerations for Trees in Greenweb Areas
4.9.1 Objectives
1. Prevent direct loss of habitat in core and support
areas by requiring the retention or restoration of
habitat in a size and configuration that will
enhance long term sustainability.
2. Prevent fragmentation of bushland by requiring
the retention or restoration of vegetation that
contributes to the functioning of that area as a
wildlife corridor, linking proximate areas of
habitat.
3. Require the retention and/or restoration of
vegetation on steeper slopes to assist in
minimising slope instability and soil erosion.
4. Require restoration of degraded areas of habitat
or corridor.
5. Require the creation of a habitat or corridor so as
to compensate for detrimental impacts accruing
from development of land.
The tree is within the greenweb support area
retention will assist these objectives
Above aerial phot shows that tree removal
over time has created gaps in connectivity.
Removal of this tree will exacerbate this
impact
N/A – land is not steep
N/A – land is not degraded
Council Meeting 24 June 2019
Page 53
CO
R02
0-1
9
6. Re-establish corridors in established urban areas
through canopy links across properties.
Retention of this tree will achieve this
objective – as stated above, connectivity is
being compromised over time
N/A
4.10 Special Considerations for Trees which are
Growing in Close Proximity to Buildings
4.10.1 Objectives
1. Recognise that some residents do not feel
comfortable when large trees are located close
to their residence and to balance this against the
need to protect trees which contribute to the
scenic and visual quality of the Shire and the
sustainability of habitat.
The tree is located approximately 5m from the
dwelling. There are no major branches
overhanging the dwelling. Strongest
prevailing winds are southerly, so if tree fell it
is most likely to fall away from the house.
4.11 Special Considerations for Dead Trees which Contain Habitat
4.11.1 Objectives
1. Preserve habitat and breeding sites of native
fauna.
N/A
4.12 Special Considerations for Trees which Contribute to
Residential Amenity
4.12.1 Objectives
1. Preserve trees which add value to residents’
quality of life by enhancing privacy and outlook
and offsetting the bulk and scale of buildings.
2. Preserve trees which help to establish a more
desirable micro-climate for residents.
The tree adds value to the streetscape and
enhances the amenity of the area.
The tree provides significant shade to
hardstand areas, counteracting heat island
effect.
4.13 Special Considerations having regard to Health and
Growing Conditions of Trees
4.13.1 Objectives
1. Facilitate the removal of a tree that is in a poor
state of health or is contributing to the poor
health of a tree growing nearby.
2. Facilitate the removal of a tree that is not suited
to its site conditions.
The tree is in good health
The tree is suitable for the current location
growing in an open front setback area well set
back from the dwelling.
Council Meeting 24 June 2019
Page 54
CO
R02
0-1
9
The following table summarises the concerns raised by the owner of the property in relation to the tree
and provides a comment on each issue raised:
CONCERN RAISED BY
OWNER
COUNCIL ARBORIST COMMENT
Safety The tree has been inspected by a Tree Management Officer
using the TRAQ methodology. The tree has been classified a
low risk. To further minimise risk the low risk, mitigations options,
including branch pruning, can be carried out.
Lifting Driveway With the tree in close proximity to the driveway (400mm) minor
lifting of the driveway does appear to be attributed to the tree.
Construction solutions are available through the use of
alternative pavement materials to minimise further lifting.
Removal of the tree will not rectify the damage to the driveway.
Should the resident wish to replace the driveway, any root
pruning that may be necessary to prevent future damage to the
new structure can be assessed by an independent arborist.
Property Damage Damage to old stormwater pipes was potentially contributed to
by the tree roots. Further damage to stormwater is unlikely now
that old dilapidated pipes have been replaced with PVC.
Damage to vehicles parked in driveway can be minimised
through pruning of deadwood.
Any damage to electricity wires unlikely as the branches are
clear of the wires. Should damage occur to the electricity
networks then AusGrid should be contacted.
Where assessment against Council’s adopted policies does not find any valid grounds for removal,
refusal of the application is the appropriate outcome of the assessment process. Council Officers have
inspected the tree subject to this report and concluded that tree removal is not warranted in this
circumstance. All reported concerns in relation to this tree can be resolved through pruning works.
Tree removal would not rectify any faults or possible damage to property reported to Council by the
resident. Often concerns residents have about trees can be addressed without tree removal.
Appropriate maintenance and pruning can often alleviate concerns, and appropriate repair or redesign
of infrastructure can also be undertaken with little impact to the tree, achieving a win-win outcome.
RESOURCING STRATEGY IMPLICATIONS
Tree is on private land and should removal be approved it would be the responsibility of the owner to
fund the removal and compensatory replanting.
STRATEGIC ALIGNMENT
Council’s Community Strategic Plan aims to protect and sustain our beautiful natural environment,
including the streets and public places. Residents, community groups, schools, Council, and
developers all have a role in protecting our environment for the benefit of us all and our future
generations. The following relevant extracts are from the Community Strategic Plan:
Council Meeting 24 June 2019
Page 55
CO
R02
0-1
9
COMMUNITY STRATEGIC PLAN
PRINCIPLE 3: We understand the need for ecologically sustainable development.
Inter-generational equity
Biological diversity and ecological integrity
Environmental costs need to be considered
OUTCOME 2:
Sutherland Shire: a beautiful, protected and healthy natural environment
Measures include: No net canopy loss
STRATEGY 2.2 - Enhance and protect diverse natural habitats.
2.2.1 Enhance and protect our diverse flora, fauna and ecological communities.
2.2.2 Manage, promote and enhance our tree canopy in urban and natural areas.
2.2.3 Encourage responsible urban planning which balances growth with environmental sustainability
Strategy 2.4 Environment and climate risks and impacts are understood and managed.
2.4.1 Plan for and respond to long-term climate related changes.
2.4.2 Monitor and manage the environment to minimise the impacts of natural disasters.
2.4.3 Build community resilience to respond and adapt to environment and climate risks.
OUTCOME 6:
Sutherland Shire: a liveable place with a high quality of life
Strategy 6.3 Provide welcoming, safe and accessible places and spaces that encourage active lifestyles.
6.3.3 Provide streetscapes and public places that are cool, attractive and where people feel safe.
POLICY AND LEGISLATIVE REQUIREMENTS
Two main policies set out Council’s framework on the management of trees in the urban environment.
These are the Urban Tree and Bushland Policy and the Sutherland Shire Development Control Plan
2015, which is discussed in detail above.
CONCLUSION
The tree located at 4 Coopernook Avenue, Gymea Bay has been assessed by four different tree
management officers over the past five years. The recent TRAQ report determined that the tree has a
low risk rating. Mitigation measures, such as removal of deadwood, pruning of selected branches,
and reduction in the volume of canopy have been approved on several occasions previously.
Further mitigation measures can be carried out to further reduce any risk. The concerns in relation to
the lifting of the driveway and storm water pipes can be resolved through the upgrading of
infrastructure by the owner. It continues to be the recommendation that the tree be retained due to the
absence of justification for its removal and the positive contribution that it makes to the streetscape
and local ecology. The resident be informed of these reasons and that further assessment will be
undertaken only if there are significant changes to the tree.
Council Meeting 24 June 2019
Page 56
CO
R02
0-1
9
RESPONSIBLE OFFICER
The officer responsible for the preparation of this Report is the Manager Environment Health and
Building, Michael Ryan, who can be contacted on 9710 0131.
File Number: 2019/342281
Council Meeting 24 June 2019
Page 57
CO
R02
0-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 58
CO
R02
0-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 59
CO
R02
0-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 60
CO
R02
0-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 61
CO
R02
1-1
9
COR021-19 REQUEST TO REVIEW COUNCIL'S DECISION - REMOVAL OF TREE
AT 27 BIMBADEEN AVENUE, MIRANDA
Attachments: Appendix A⇩ and Appendix B⇩
EXECUTIVE SUMMARY
Following the recent conclusion of the Tree Sub-Committee, Council adopted a new process
whereby Council could elect, through Notice of Motion, to determine requests for the removal of
trees.
A Notice of Motion was put forward and supported by Council for this review report to be
prepared for Council’s consideration.
This report outlines the condition of the tree, a safety risk assessment (TRAQ), a history of
requests and actions, and an assessment against Council’s Policy documents and Community
Strategic Plan.
The report concludes that there is not adequate justification to approve removal of the tree.
REPORT RECOMMENDATION
THAT:
1. The tree in the road reserve in front of 27 Bimbadeen Avenue, Miranda be retained.
2. The property owner be advised of Council’s decision for the tree to be retained, and that
further assessment applications will only be accepted should there be notable changes in the
condition of the tree.
Council Meeting 24 June 2019
Page 62
CO
R02
1-1
9
PURPOSE
The purpose of the report is to respond to Notice of Motion 011-19 and to review the decision of
Council staff to refuse the removal of a tree in the road reserve in front of 27 Bimbadeen Avenue,
Miranda. The matter is submitted for Council to determine.
BACKGROUND
The table below sets out a history of Council officers’ assessment of this tree:
Date Request Details Determination
01/02/2014 Pruning Branches falling during high winds
Ground crew attended following day to remove branches
12/05/2015 Pruning/
deadwooding
Branch fell during storm event. Pruning of branches away from dwelling.
Deadwooding. Minor Pruning. No branches growing above the roofline.
23/10/2015 Removal Storm damage causing branches to fall and split the roof of the house. Cracking driveway and making grass rise.
Deadwooding, weight reduction pruning of extended limbs over wire of private pole and above driveway.
04/01/2017 Removal Dead branches and new growth from previous pruning. Recent branch failure and damage to car. Council to reconsider removal.
Deadwooding, pruning of old branch stubs, cut 2m from branch extending towards house.
24/11/2017 Pruning Pruning and removal of deadwood
Deadwooding, pruning of branch stubs, pruning of 1-1.5m branch tips away from driveway and house.
29/04/2018 Removal Damage to visitors car Deadwooding and weight reduction pruning of branches towards the house. Claim denied.
03/07/2018 Eleni Pentinos MP Removal
TRAQ conducted - Low level risk. Minor pruning.
07/12/2018 Pruning Tree requires deadwooding Deadwooding
31/01/2019 Branch Pick Up
Branch fallen from tree Branch picked up
30/04/2019 Clr Collier Review tree Deadwooding
Deadwood is a naturally occurring process for all trees. Council officers recommend deadwooding
down to minimum branch diameter of 25mm to reduce the risk associated with falling branches.
Council Meeting 24 June 2019
Page 63
CO
R02
1-1
9
DISCUSSION
This report outlines the condition of the tree, a safety risk assessment (TRAQ), a history of requests
and actions, and an assessment against Council’s policies.
The Tree
The tree in the road reserve in front of 27 Bimbadeen Avenue, Miranda is located as shown in the
location map attached, see Appendix A.
The tree is a Native species – Corymbia maculata. It is a mature specimen presenting good health
and vigour of characteristic size and form of this tree species. This tree has been previously pruned for
minor weight reduction towards the dwelling and deadwood. Minor pruning for wire clearance has
been carried out by Ausgrid. The tree has a slight crown bias to the south due to previous weight
reduction pruning. Photo attached, see Appendix A.
Assessment
Council uses its tree assessment criteria outlined in Sutherland Shire Development Control plan 2015
to determine tree pruning and removal requests. The use of assessment criteria by qualified tree
management staff ensures a consistent approach to tree determinations. An assessment of the
subject tree against the DCP is provided below:
DCP Objective - Chapter 39 Arborist Comments
4.5 Special Considerations for Trees Jeopardising Public Safety
4.5.1 Objective
1. Ensure trees in urban areas are managed in a way that reduces known risk to human life and property.
TRAQ report has been conducted and this tree poses a low risk (see Appendix B).
Pruning work has been carried out on several occasions over a number of years. Photos submitted show minor deadwood, which is part of the growth cycle of the tree and has been managed appropriately by Council. Minor branch drop has occurred during storm events and high winds.
4.6 Special Considerations for Trees and Bushland
in Areas subject to Bush Fire Risk
4.6.1 Objectives
1. Achieve an appropriate balance between the conservation of the natural environment and the provision of appropriate bush fire protection measures for development in areas subject to bush fire risk.
2. Minimise the risk to life and property from bush fire by limiting exposure to bush fire threats.
N/A – not a bushfire prone location
Council Meeting 24 June 2019
Page 64
CO
R02
1-1
9
4.7 Special Considerations in Relation to Trees
which are Causing Personal Hardship
4.7.1 Objectives
1. Balance the protection of trees against the needs of frail and/or aged residents who cannot manage necessary tree maintenance
2. Ensure that all reasonable alternate options for support in the maintenance of a tree (physical and financial) from family, friends, community services, have been exhausted
3. Recognise that some trees result in significant debilitating medical conditions for residents.
N/A – the tree is on Council land and Council meets the cost of maintenance.
4.8 Special Considerations for Trees which
Contribute to Scenic and Visual Quality
4.8.1 Objectives
1. Prevent the degradation of visual amenity and scenic quality by requiring the retention and enhancement of vegetation in areas of high scenic quality.
2. Ensure the preservation and enhancement of the natural character of foreshore areas.
3. Preserve existing streetscape character.
4. Preserve trees in areas where trees of a similar type or scale make a strong contribution to neighbourhood character.
5. Retain individual trees which are local landmarks or which singularly make a positive contribution to the quality of the streetscape or locality.
6. Ensure trees are retained along ridge tops where they provide a backdrop to development.
7. Ensure remnant trees are retained throughout the urban area.
8. Provide an appropriate balance between residents’ desire for views from their properties and the achievement of the objectives of this section.
Tree adds significant scenic value to the streetscape and the local vicinity.
N/A
Removing the tree will have negative affect on the streetscape. This is one of the few remaining trees in the street, so its impact will be especially obvious.
The tree makes a positive contribution to the streetscape
N/A
N/A
N/A
4.9 Special Considerations for Trees in Greenweb Areas
4.9.1 Objectives
1. Prevent direct loss of habitat in core and support areas by requiring the retention or restoration of habitat in a size and configuration that will enhance long term sustainability.
Not a greenweb location
Council Meeting 24 June 2019
Page 65
CO
R02
1-1
9
2. Prevent fragmentation of bushland by requiring the retention or restoration of vegetation that contributes to the functioning of that area as a wildlife corridor, linking proximate areas of habitat.
3. Require the retention and/or restoration of vegetation on steeper slopes to assist in minimising slope instability and soil erosion.
4. Require restoration of degraded areas of habitat or corridor.
5. Require the creation of a habitat or corridor so as to compensate for detrimental impacts accruing from development of land.
6. Re-establish corridors in established urban areas through canopy links across properties.
4.10 Special Considerations for Trees which are
Growing in Close Proximity to Buildings
4.10.1 Objectives
1. Recognise that some residents do not feel comfortable when large trees are located close to their residence and to balance this against the need to protect trees which contribute to the scenic and visual quality of the Shire and the sustainability of habitat.
The tree is located approximately 10m from the dwelling on Council land and is not assessed as posing a material risk to nearby dwellings (see TRAQ assessment).
4.11 Special Considerations for Dead Trees which Contain Habitat
4.11.1 Objectives
1. Preserve habitat and breeding sites of native fauna.
N/A
4.12 Special Considerations for Trees which Contribute to
Residential Amenity
4.12.1 Objectives
1. Preserve trees which add value to residents’ quality of life by enhancing privacy and outlook and offsetting the bulk and scale of buildings.
2. Preserve trees which help to establish a more desirable micro-climate for residents.
The tree adds value to the streetscape and enhances the amenity of the area.
The tree provides significant shade to hardstand areas, counteracting heat island effect.
4.13 Special Considerations having regard to Health
and Growing Conditions of Trees
4.13.1 Objectives
1. Facilitate the removal of a tree that is in a poor state of health or is contributing to the poor health of a tree growing nearby.
2. Facilitate the removal of a tree that is not suited to its site conditions.
The tree was in good health at time of inspection
The tree is suitable for the current location within the road reserve.
Council Meeting 24 June 2019
Page 66
CO
R02
1-1
9
The following table summarises the concerns raised by the owner of the property in relation to the tree
and provides a comment on each issue raised:
CONCERN RAISED BY
RESIDENT
COUNCIL ARBORIST COMMENT
Safety The tree has been inspected by a Level 5 Council Arborist using
the TRAQ methodology. The tree has been classified a low risk
after mitigation options have been completed. These mitigation
works have been scheduled for inclusion within the tree
maintenance program and subject to the ‘No Go Zone’ approval
process.
Lifting Driveway A tree of this size has a significant root system. With the tree in
close proximity to the driveway cracking does appear to be
attributed to the tree. The tree existed prior to the installation of
the driveway. The driveway and hardstand area should have
been designed accommodate for the tree roots. Engineering
solutions are available through the use of alternative material to
minimise cracking. Should the resident wish to replace the
driveway, any root pruning that may be necessary to prevent
future damage to the new structure can be assessed by an
independent arborist.
Property Damage Further damage to dwelling or vehicles parked in driveway
unlikely as pruning of branches overhanging dwelling and
driveway has occurred.
Threat to overhead wires The resident will need to contact Ausgrid about the possible treat
to their network. At time of recent inspection it does not appear
to Council that there is a significant threat.
Council’s tree inspection process incorporates a tree assessment ranking tool TRAQ. TRAQ is the
International society of arboriculture (ISA) internationally recognised method for tree risk assessment
and recommendation for mitigation measures. A TRAQ assessment was performed on 3 June 2019
and the findings of the assessment (that the tree is low risk) are in Attachment A.
Where assessment against Council’s adopted policies does not find any valid ground for removal,
refusal of the application is the appropriate outcome of the assessment process. Council Officers have
inspected the tree subject to this report and concluded that tree removal is not warranted in this
circumstance. All reported concerns in relation to this tree can be resolved through pruning works.
Tree removal would not rectify any faults or possible damage to property reported to Council by the
resident. Often concerns residents have about trees can be addressed without tree removal.
Appropriate maintenance and pruning can often alleviate concerns, and appropriate repair or redesign
of infrastructure can also be undertaken with little impact to the tree, achieving a win-win outcome.
Council Meeting 24 June 2019
Page 67
CO
R02
1-1
9
RESOURCING STRATEGY IMPLICATIONS
Council’s reactive street tree maintenance program prioritises removal of trees identified as unhealthy,
diseased, dangerous, or in decline. Where canopy trees do not present significant arboricultural
defects, retention is generally the outcome.
Council’s current operational budget for tree maintenance and removal is approximately $3.6m per
annum. Removing healthy trees that are not required to be removed for safety seasons will result in
the need to increase this amount or to reduce the level of service provided in higher priority or risk
cases.
The cost to Council to remove this particular tree would be $5060.00. Where removal of a significant
tree occurs, the DCP requires offset planting at the rate of five trees for every significant tree removed.
The cost to Council to plant a tree, including cage and border and maintenance is $415 (ex GST),
making the cost of replacement $2075 (ex GST). The total cost would be $7135 (ex GST).
Expenditure of funds to remove and replace a healthy tree on public land could create a precedent. If
similar requests from residents across the Shire were dealt with in the same manner, there would be a
significant cumulative financial cost to Council.
STRATEGIC ALIGNMENT
Council’s Community Strategic Plan aims to protect and sustain our beautiful natural environment,
including the streets and public places. Residents, community groups, schools, Council, and
developers all have a role in protecting our environment for the benefit of us all and our future
generations. The following relevant extracts are from the Community Strategic Plan:
COMMUNITY STRATEGIC PLAN
PRINCIPLE 3: We understand the need for ecologically sustainable development.
Inter-generational equity
Biological diversity and ecological integrity
Environmental costs need to be considered
OUTCOME 2:
Sutherland Shire: a beautiful, protected and healthy natural environment
Measures include: No net canopy loss
STRATEGY 2.2 - Enhance and protect diverse natural habitats.
2.2.1 Enhance and protect our diverse flora, fauna and ecological communities.
2.2.2 Manage, promote and enhance our tree canopy in urban and natural areas.
2.2.3 Encourage responsible urban planning which balances growth with environmental sustainability
Strategy 2.4 Environment and climate risks and impacts are understood and managed.
2.4.1 Plan for and respond to long-term climate related changes.
Council Meeting 24 June 2019
Page 68
CO
R02
1-1
9
COMMUNITY STRATEGIC PLAN
2.4.2 Monitor and manage the environment to minimise the impacts of natural disasters.
2.4.3 Build community resilience to respond and adapt to environment and climate risks.
OUTCOME 6:
Sutherland Shire: a liveable place with a high quality of life
Strategy 6.3 Provide welcoming, safe and accessible places and spaces that encourage active lifestyles.
6.3.3 Provide streetscapes and public places that are cool, attractive and where people feel safe.
POLICY AND LEGISLATIVE REQUIREMENTS
Two main policies set out Council’s framework on the management of trees in the urban environment.
These are the Urban Tree and Bushland Policy and the Sutherland Shire Development Control Plan
2015, which is discussed in detail above.
CONCLUSION
Canopy trees contribute an enormous amount to the landscape quality and biodiversity of the Shire,
and these attributes are highly valued by the broader community who choose to live in the Shire.
In recognition of the reality that canopy trees cannot always be harmoniously accommodated on
private residential property, Council has softened its position on private tree retention and now focuses
more on maintaining and enhancing tree canopy on public land. The removal of healthy trees in the
public domain should be very carefully scrutinised to ensure canopy cover is maintained in our urban
areas.
The tree in question is a large, healthy, vigorous tree that makes a very positive contribution to the
locality visually and ecologically. The tree is a native species to the east coast of Australia.
The management of canopy trees can be an emotive issue. In order to arrive at consistent, rational
outcomes, each request for removal of trees needs to be assessed against a set of accepted and
robust criteria (i.e. SSDCP2015 and TRAQ). In this instance the tree has been thoroughly
investigated and analysed by a number of appropriately qualified Council officers with the conclusion
being that there is not sufficient justification to remove the tree at this time. The minor issues with the
tree can be addressed through tree management activities and risk mitigation options.
The cost of removing and replacing the tree would be $7,135 (ex GST), not including administration.
Removing and replacing healthy trees at this cost, ahead of trees on public land that are higher priority
due to their health, level of hazard, proximity to infrastructure, etc. would require redirection of funds in
the tree management budget.
For these reasons it is recommended that Council refuse the request to have this tree removed.
Council Meeting 24 June 2019
Page 69
CO
R02
1-1
9
RESPONSIBLE OFFICER
The officer responsible for the preparation of this Report is the Manager Environment Health and
Building, Michael Ryan, who can be contacted on 9710 0131.
File Number: 2019/342281
Council Meeting 24 June 2019
Page 70
CO
R02
1-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 71
CO
R02
1-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 72
CO
R02
1-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 73
CO
R02
1-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 74
CO
R02
2-1
9
COR022-19 FLEET ELECTRIC VEHICLE INITIATIVES
Attachments: Nil
EXECUTIVE SUMMARY
This report details Council’s planned Electric Vehicle (EV) initiatives to support future reductions
in Council’s own vehicle fleet emissions and operating costs.
Passenger vehicle manufacturers are well advanced and are transitioning quickly, particularly in
the area of EV innovations where technology has rapidly improved and production costs
continue to reduce.
The introduction of fully electric heavy vehicles offer the greatest opportunity for reductions in
greenhouse gas emissions as these vehicles make up 54% of Council fleet emissions.
Council is introducing four Hyundai Ioniq - electric vehicles plus charging infrastructure into its
car pool fleet in July 2019.
In September 2019 Council has arranged for a three month trial of a fully electric rear loading
garbage truck from Bucher Municipal. In March 2020 Council will trial the Bucher Municipal
electric vehicle compact sweeper for three months.
The decision to progress these initiatives are underpinned by a comprehensive governance, risk
and fleet strategic management framework to ensure these assets are well managed and
provided for in a financially sustainable manner.
REPORT RECOMMENDATION
THAT:
Council endorses the initiative of introducing electric vehicles to Councils fleet to support
operational service delivery.
Council Meeting 24 June 2019
Page 75
CO
R02
2-1
9
PURPOSE
This report informs Council of current and planned fleet initiatives embracing new environmentally
sustainable and socially responsible electric vehicle (EV) technologies to support future reductions in
Council’s own vehicle fleet emissions and operating costs.
BACKGROUND
Council officers have been actively investigating new innovative vehicle technologies and
development of the different types of powertrains to determine the best economic and environmental
solution for Council’s future operational fleet demands. These include:
Hybrid – fossil fuel / electric
Hydrogen fuel cell
EVs (dedicated electric vehicles)
Council’s existing combined fleet assets contribute approximately 4,200t CO2-e annually to the
atmosphere which represents 26% of the organisations total greenhouse gas emissions. This is
predominantly attributed across the following fleet category groups as detailed.
15 % - Motor Vehicles
31% - Heavy Fleet
54% - Heavy Waste Fleet
DISCUSSION
Council’s heavy waste services vehicles are major contributors offering the greatest opportunity for
reduction. There is no current commercially produced heavy EV offered by the original equipment
manufacturers (Isuzu, Iveco, Hino, Volvo etc.).
Heavy vehicle manufacturers are still in the development and testing phase in relation to EV
technology, providing advice to us that they are still approximately four years off in delivering a
commercially available product into Australia.
There is a viable interim solution available through a reputable third party (SEA Electric) who are
based in Victoria Australia. SEA Electric specialise in retrofitting mass produced diesel powered heavy
vehicles by removing the vehicles conventional diesel engine and transmission powertrain and
replacing it with an integrated electric motor and battery power pack electric drive system.
Advice from Council’s main suppliers of garbage truck bodies (Bucher Municipal and Superior Pak)
indicate that they will soon be releasing their own EV versions based on retrofit chassis using the SEA
Electric drive system, after considerable field based pilot testing of prototype vehicles.
Council Meeting 24 June 2019
Page 76
CO
R02
2-1
9
In contrast to lagging heavy vehicle innovation and technology change towards alternates, light vehicle
manufacturers are well advanced and transitioning quickly, particularly in the area of EV innovations
where technology has rapidly improved and production costs continue to reduce.
Recent announcements from government supporting the transformation of transport through
technology, and recognising the need for a clear direction forward to guide government and industry
actions on EVs. Their Electric and Hybrid Vehicle Plan presents a comprehensive approach to how
NSW is preparing for this transition and provides a catalyst in regards to timing of these initiatives.
It is expected that consistent with NSW State Government Policy over the next 5 to 8 years electric
vehicles will become the mainstream default solution and reliance on fossil fuel powered vehicles will
be dramatically curtailed in metropolitan areas.
Initiatives
(1) Acquisition of Four EVs and Supporting Infrastructure
Acquire four new EVs, Hyundai Ioniq ($39,350 each)
Install two fast charging, dual AC units located at Council’s Administration Building carpark and
Council’s Kirrawee depot respectively.
Progress towards installation of renewable energy sources PVs (solar panels) at both sites via
grant funding.
The risk of being an early adopter is significantly mitigated by Government and vehicle manufacturers
firming in the transition to EV technology. Hyundai’s release of the Ioniq will achieve broader public
acceptance of EV technology being the new norm.
The EV vehicle range on a full charge is 230km – 280km with an energy cost of $0.02/km. Council’s
existing petrol engine pool vehicles travel an average of 43km / day, with a daily range of 31km to
73km with a fuel cost $0.16/km. Whilst there is a premium of $10,451 in net whole of life capital costs
in comparison to a petrol variant, this amount is returned back to Council in 3.7 years in operating cost
savings.
Power consumption used in the vehicle charging process could be offset through the future installation
of renewable energy sources (solar panels) PVs at each site utilising available grant funding.
There is a one off infrastructure costs of $29,645 inclusive of charging units required to support the
EVs. This infrastructure will be able to support up to six vehicles per charge point based on current
usage patterns. The major cost involves providing the electrical sub-mains to deliver the minimum
charging current and is not scalable to but does provide future proofing of capacity for additional
vehicles.
For the purposes of amortising the cost of charging facility infrastructure, these costs have been
averaged over 16 EVs (33% less than the maximum possible of 24) with a cost of $1,852 per vehicle.
A comprehensive induction process utilising a manufacturer’s representative and fleet staff will be
provided to Council staff, covering aspects of vehicle operation, safety and charging process.
Council Meeting 24 June 2019
Page 77
CO
R02
2-1
9
(2) Three Month Trial of EV Rear Loader Garbage Truck
Council has entered into a three month trial of a Bucher 15 cubic metre rear loader electric garbage
truck commencing September 2019. The trial will assist both the supplier in development field testing
of their product whilst providing Council with a learning opportunity to understand the broader impacts
and implications of EV ownership.
This trial will be at no cost to Council with exception to electricity recharge costs consumed performing
Council related services.
(3) Three Month Trial of EV Compact Road Sweeper
Council will be the first in Australia to trial Bucher Municipals new fully electric small compact road
sweeper commencing March 2020 for a three month period. This trial will be at no cost to Council with
exception to electricity recharge costs consumed performing Council related services
(4) Investigating EV Side Loader Garbage Truck
Council has closely monitored the development and trials of fully electric garbage trucks (side and rear
Loader applications) based on the SEA Electric retrofit chassis from both of Council’s main suppliers
of garbage trucks. The current evidence based on successful pilot testing and cost analysis strongly
supports Council’s aspiration to acquire one or more of these vehicles in the coming year.
The acquisition, whilst fulfilling operational service level demands in the waste stream, will provide
Council with invaluable knowledge about EV ownership and the likely impact in operations,
maintenance needs and infrastructure requirements.
Superior Pak’s successful 15 month EV side loader garbage truck (SEA Electric) pilot testing in
Auckland, New Zealand has resulted in their first commercially produced EV being delivered to
Cleanaway Waste Management Victoria in May 2019. Council will use this vehicle to validate
information/data including costing comparisons against the diesel variant provided as part of Council’s
own investigations to support the decision making process.
Whilst there are obvious significant immediate advantages from an environmental perspective,
economically there is an indicative upfront premium of $150,000 in net whole of life capital costs in
comparison to a diesel variant, this amount based on an initial business case analysis is returned back
to Council in 5.9 years in operating cost savings.
Bucher Municipal pending outcomes of trials (Initiatives 2 and 3) and business case analysis, Council
will look to consider the benefits of proceeding with the future acquisition of these types of vehicles.
(5) Trial of Other EVs
Council will continue to proactively approach its suppliers seeking opportunities to participate in the
evolution and innovation of new zero emission fleet technologies and powertrain alternates. Council is
in initial discussions with Isuzu Australia in relation to similar opportunities.
This trial will be at no cost to Council with exception to electricity recharge costs consumed performing
Council related services.
Council Meeting 24 June 2019
Page 78
CO
R02
2-1
9
RESOURCING STRATEGY IMPLICATIONS
Initiative (1) will be funded within existing 2018/2019 budget provisions for Council’s fleet capital
renewals and operational services maintenance budgets.
STRATEGIC ALIGNMENT
The initiative is consistent with Council’s CSP Goal – A Beautiful, Protected and Healthy Natural
Environment.
Community Strategic Plan Strategy Delivery Program (2017-2021) Deliverables
2.1 Effectively manage and conserve our
resources.
2.1.2 Promote and pursue energy and water
efficiency, productivity and clean generation
2.2 Enhance and protect diverse natural habitat 2.2.1 Enhance and protect our diverse flora,
fauna and ecological communities
2.4 Environment and climate risk and impacts
are understood and managed.
2.4.3 Build community resilience to respond and
adapt to environment and climate risks
POLICY AND LEGISLATIVE REQUIREMENTS
The fleet initiatives pertaining to EV technologies is informed by its fleet asset management plan that
has an emphasis on technological advancements and environmental awareness, its impacts and
opportunities. The plan also aims towards creating a sustainable Fleet by investigating industry trends
and markets for alternate technologies (electric vehicles/plant) and zero emissions assets.
It adheres to the Procurement Policy and Guidelines and Council’s Enterprise Risk Management
Framework.
CONCLUSION
These initiatives are consistent with Council’s Community Strategic Plan, procurement policy and Fleet
asset management plan, demonstrating Council’s proactive approach to reducing the environmental
impact and costs of its transport activities, transitioning to cleaner and renewable energy sources.
The decision to progress these initiatives are underpinned by a comprehensive governance, risk and
fleet strategic management framework to ensure these assets are well managed and provided for in a
financially sustainable manner.
RESPONSIBLE OFFICER
The officer responsible for the preparation of this Report is the Manager Fleet and Workshops, Mark
Mills, who can be contacted on 9710 5753.
File Number: 2018/324612
Council Meeting 24 June 2019
Page 79
CO
R02
3-1
9
COR023-19 CASH PAYMENTS AND INVESTMENTS REPORT - MAY 2019
Attachments: Appendix A⇩ and Appendix B⇩
EXECUTIVE SUMMARY
This report provides details of Council’s investment performance for the period ending 31 May
2019, along with presenting cash and investment balances and diversification.
Council may invest funds that are not, at any particular time, required for any other purpose.
Investment of these funds must be in accordance with relevant legislation and regulations and
in accordance with Council’s Policy for Investment of Cash Balances. Details of these
investments must be reported to Council monthly.
The return on Council’s portfolio to 31 May 2019 was 2.78% compared to the benchmark of
2.01%.
All investments have been made in accordance with legislative requirements and within relevant
Council policy.
REPORT RECOMMENDATION
THAT:
The information concerning Bank Balances and Investments held as at 31 May 2019 be received
and noted.
Council Meeting 24 June 2019
Page 80
CO
R02
3-1
9
PURPOSE
The purpose of this report is to advise Council of funds invested in accordance with Section 625 of the
Local Government Act. Additionally, the report provides details and certification as required by Clause
212(1) of the Local Government (General) Regulation 2005.
BACKGROUND
The Cash Payments and Investments Report is required to be submitted for Council’s consideration
each month detailing investments and their performance.
DISCUSSION
Council invests funds which are not required in the short term for any other purpose. These
investments are governed by strict legislative requirements and Council’s Policy for Investment of
Cash Balances. The Responsible Accounting Officer must report to Council monthly details of the
funds invested and certify that they have been made in accordance with the legislation and policy.
The return on Council’s total investment portfolio has averaged 2.78% for the period to 31 May 2019
against a benchmark of 2.01%. Total interest earned for the eleven months was $4,477,613.33
against an annual budget of $4.637 million, of which $1,560,206.96 is applicable to the Section 94
Trust Fund. Details of the investments and performance are in the attached document (Appendix B).
Appendix A outlines the Summary of Bank Balances as at 31 May 2019, and identifies cash
movements throughout the month along with a summary bank reconciliation statement.
RESOURCING STRATEGY IMPLICATIONS
Actual interest from investments is trending above budget and is expected to marginally exceed the
estimate for the full year. A proportion of this will be applicable to other funds, not just general
revenue, although it is expected that a minor gain to general revenue will be recorded. As there are no
further opportunities to reflect this gain in budget reviews, the expected additional revenue will be
incorporated in the year end results.
The increase in investment income is the result of higher than originally anticipated investment funds,
primarily from restricted assets held. Estimated investment income for future years was assessed in
line with the increased funds level, however this position will be reassessed, in line with the current
year, and incorporate the anticipated impacts of the recent reductions in official interest rates
COMMUNITY ENGAGEMENT
Appropriate consultation has occurred with Council’s financial investment advisor and fund managers.
Council Meeting 24 June 2019
Page 81
CO
R02
3-1
9
STRATEGIC ALIGNMENT
Community Strategic Plan Strategy Delivery Program (2017-2021) Deliverables
1.4 Ensure community confidence in Sutherland
Shire Council.
1E Implement the Finance Strategy including
the Long Term Financial Plan.
POLICY AND LEGISLATIVE REQUIREMENTS
Council invests funds in accordance with Section 625 of the Local Government Act. Council also has
an Investment of Cash Balances Policy that outlines how investments can be made, including
procedures and reporting requirements.
Clause 212(1) of the Local Government (General) Regulation 2005 requires a written monthly report of
all money invested to be considered at the first council meeting following month-end. Due to Council’s
meeting cycle, investment reports will now be submitted direct to the Ordinary Meeting of Council
rather than via Standing Committee in order to comply with the Regulation.
CERTIFICATION BY RESPONSIBLE ACCOUNTING OFFICER
In accordance with Clause 212 of the Local Government (General) Regulation 2005, I hereby certify
that all investments have been made in accordance with the Act, the regulations and Council's
investment policy.
Greg Hayes
Manager Finance and
Responsible Accounting Officer
RESPONSIBLE OFFICER
The officer responsible for the preparation of this Report is the Manager Finance, Greg Hayes, who
can be contacted on 9710 0334.
File Number: 2018/315796
Council Meeting 24 June 2019
Page 82
CO
R02
3-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 83
CO
R02
3-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 84
CO
R02
3-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 85
CO
R02
3-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 86
CO
R02
3-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 87
CO
R02
3-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 88
CO
R02
3-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 89
CO
R02
3-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 90
CO
R02
3-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 91
CO
R02
3-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 92
CO
R02
3-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 93
CO
R02
4-1
9
COR024-19 REPORT AND MINUTES OF THE MEETINGS OF THE SUTHERLAND
TRAFFIC AND TRAFFIC SAFETY COMMITTEE AND CONSULTATIVE
TRAFFIC FORUM HELD ON FRIDAY, 7 JUNE 2019
Attachments: Appendix A⇩ and Appendix B⇩
EXECUTIVE SUMMARY
Meetings of the Sutherland Traffic and Traffic Safety Committee and Consultative Traffic Forum
were held on Friday 7 June 2019.
The Minutes of the Meetings are attached as Appendix A and Appendix B.
REPORT RECOMMENDATION
THAT:
1. The committee recommendations contained in the Minutes of the Sutherland Traffic and
Traffic Safety Committee Meeting held on Friday 7 June 2019 be adopted.
2. The recommendations contained in the Minutes of the Consultative Traffic Forum Meeting held
on Friday 7 June 2019 be adopted.
RESPONSIBLE OFFICER
The officer responsible for the preparation of this Report is the Team Leader Traffic & Transport
Services, Greg Holding, who can be contacted on 9710 0514.
File Number: 2015/2036
Council Meeting 24 June 2019
Page 94
CO
R02
4-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 95
CO
R02
4-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 96
CO
R02
4-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 97
CO
R02
4-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 98
CO
R02
4-1
9
Ap
pe
nd
ix A
Council Meeting 24 June 2019
Page 99
CO
R02
4-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 100
CO
R02
4-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 101
CO
R02
4-1
9
Ap
pe
nd
ix B
Council Meeting 24 June 2019
Page 102
MO
T01
2-1
9
MOT012-19 BREED SPECIFIC DOG OFF-LEASH AREA
Pursuant to Notice, Councillor Johns submitted the following Motion:
THAT:
1. Council receives a report, as soon as practicable, on establishing a breed specific dog off-leash
area to meet the needs of Sutherland Shire’s retired greyhound community.
2. The report
a. consider the merits of possible locations including current Council dog off-leash areas,
Bonnet Bay playing fields and other suitable open spaces in the Sutherland Shire,
b. is informed by the recommendations from the NSW Greyhound Welfare and Integrity
Commission,
c. details the financial impacts of a breed specific dog off-leash area, including capital and
on-going operating costs and options to secure funding from State and Federal
Governments and from Greyhounds NSW, and
d. explains legislative and other requirements, safety controls and risk considerations,
liability and insurance requirements and operating and management protocols
necessary for a breed specific dog off-leash area.
3. Input from users and stakeholders of Bonnet Bay Playing fields, special interest and advisory
groups, users in general and the community at large be sought on the merits or otherwise of
establishing a greyhound breed specific dog off-leash area in Sutherland Shire.
File Number: 2015/64866
Council Meeting 24 June 2019
Page 103
MO
T01
3-1
9
MOT013-19 PUTRESCIBLE WASTE MANAGEMENT INITIATIVE
Pursuant to Notice, Councillor Steinwall submitted the following Motion:
THAT:
1. Council receives a report by December 2019 on the options for a voluntary scheme promoted
by non-monetary incentives to reduce putrescible (red bin) waste from single homes, units and
businesses in the Sutherland Shire.
2. Council’s Waste and Recycling working party provide input on the report to Council.
File Number: 2015/79340
Council Meeting 24 June 2019
Page 104
MO
T01
4-1
9
MOT014-19 REQUEST FOR TREE REMOVAL - 39 YARRA BURRA STREET,
GYMEA BAY
Pursuant to Notice, Councillor Collier submitted the following Motion:
THAT:
1. Council receives a report at its next meeting on the request from Ms Amanda Barry to remove
a tree located on private property at 39 Yarra Burra Street, Gymea Bay.
2. The report includes:
a. Details of the request and the reasons for seeking removal;
b. Outcomes from the visual assessment and TRAQ assessment undertaken;
c. An assessment against the relevant criteria in Part 4 of Chapter 39 in Sutherland Shire
Development Control Plan 2015; and
d. Recommendations for the management of the tree and associated costs (if applicable).
File Number: 2019/342281
Council Meeting 24 June 2019
Page 105
MO
T01
5-1
9
MOT015-19 REQUEST FOR TREE REMOVAL - 5 ARIKA CLOSE, BANGOR
Attachments: Nil
Pursuant to Notice, Councillor Riad submitted the following Motion:
THAT:
1. Council receives a report at its next meeting on the request from Mr John Ellerman to remove
a tree located in the road reserve in front of 5 Arika Close, Bangor.
2. The report includes:
a. Details of the request and the reasons for seeking removal;
b. Outcomes from the visual assessment and TRAQ assessment undertaken;
c. An assessment against the relevant criteria in Part 4 of Chapter 39 in Sutherland Shire
Development Control Plan 2015; and
d. Recommendations for the management of the tree and associated costs (if applicable).
File Number: 2019/342281
Council Meeting 24 June 2019
Page 106
CONFIDENTIAL REPORTS FROM OFFICERS
In accordance with Section 10A(1) of Local Government Act 1993, the following matters will be
considered in the Closed Session:
COR006A-19 T808/18 DEVELOPMENT OF THE OLD FERRY ROAD RESERVE ON THE
GEORGES RIVER, ILLAWONG
Section 10A(2)(d)(i) Commercial Information of a Confidential Nature:
This matter is being considered in Closed session as it relates to commercial information the
disclosure of which would be likely to prejudice the commercial position of the person, company or
tenderer who supplied it. On balance, the public interest in preserving the confidentiality of information
provided by persons, companies or tenderers outweighs the public interest in maintaining openness
and transparency in council decision-making because the disclosure of this information could reveal
information that is commercial in confidence and the release of which could damage the commercial
position of the person, company or tenderer who supplied it.