2016 Hillsborough County Re-Organization Presentation

June 28th , 2016

Organizational Challenges

• Budget Cuts • Need for Additional Court Rooms• Continued Storage of Paper Documents• Archaic Civil Service Structure• Staffing to serve the new Digital Citizen • Supreme Court Mandates

– Electronic Filing of Court Documents– Online Viewing of Court Documents– Redaction of Court Documents

Declining Budget

BUDGET FY 2007 FY 2016 $ CHANGE % CHANGE

Courts $36.2 $26.1 ($10.1) (27.9%)

BOCC/Fee $34.6 $26.8 ($7.8) (22.5%)

Trust Fund $11.2 $5.7 ($5.5) (49.4%)

TOTAL $82.0 $58.6 ($23.4) (28.5%)

Declining Staff

FTEs FY 2007 FY 2016 # CHANGE % CHANGE

Courts 579.0 438.0 (141.0) (24.4%)

BOCC 121.0 107.0 (14.0) (11.6%)

General Govt. 84.0 57.0 (27.0) (32.1%)

Administration 80.0 61.0 (19.0) (23.8%)

Technology (IT) 97.0 55.0 (42.0) (43.3%)

TOTAL 961.0 718.0 (243.0) (25.3%)

Clerk of the Circuit Court Locations in Hillsborough County

County Center, Main

Courthouse, George

Edgecomb Courthouse,

Annex

Plant City Courthouse

Brandon Regional Service Center and

Records Warehouse

Southshore Regional

Service Center

700 TwiggsMisdemeanor + Call

Center

419 Pierce Traffic

EdgecombCounty Civil / Circuit Civil

PMH / Family LawJury

Annex – North EndJuvenile

Annex – South EndFelony

Previous

700 TwiggsVacated

419 Pierce Centralized Call Center /

Archival Records

EdgecombCentralized Social Services |

Centralized Customer Service | Centralized Civil Court Processing

(Vacating 5th Floor)

Annex – North EndVacated

Annex – South EndCentralized Criminal Court Process | Bonds | Appeals

| ESU | Evidence

407 East St –CAMP

Current

Use of Private Probation Services

File Viewing

Redaction

Records Warehouse

Celebrate Success!!!

Lessons Learned

• Don’t be wedded to existing ways of doing things

• Start with major goals and find strategies and tactics to implement them

• Finding key employees ready and able to try new ways of doing old jobs IS key.

• Cross-training was key to implementing final solutions. Removing jobs from the straitjacket of traditional, one-size-fits-all Civil Service classifications is difficult and sometimes ardurous but is crucial to success

• Do not stint on training and take the time to make sure it’s done right