Post on 15-Jan-2015
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“When you choose to travel with RoadTRIps, you can be confident that you are being completely taken care of by one of the leaders in the sports travel industry.”
AB
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Roadtrips Inc. is associated with the following partners:
WElCoME To a WIdER WoRld oF spoRTsWITH RoadTRIps!
a recognized leader in the sports travel
industry, Roadtrips delivers exclusive travel
packages to the World’s most sought-after
sporting events. We offer customized travel
and a consultative approach to create your
perfect trip. packages include premium
seating, distinctive accommodations, expert
travel and concierge services, and a long list
of other possibilities that cater to even the
most discerning traveler.
since 1992, we have been arranging amazing
sports travel packages for discriminating
fans and for companies looking to motivate
and reward their key clients, partners and
employees. no matter which world-class
sporting event you choose, we take care of
all the arrangements to provide you with
an experience that you will never forget.
We at Roadtrips take great pride in our
ability to deliver extraordinary sports travel
experiences for thousands of guests every
year.
you will be hard-pressed to find a collection
of people with more expertise and passion
for sports and luxury travel than our
staff. Everyone at Roadtrips treasures the
opportunity to share our passion with our
guests. We love what we do and it shows.
It is the Roadtrips mission for each of our
guests to enjoy special moments and a worry-
free experience. We accomplish this by being
experts in our field, by providing only top
quality travel and hospitality products, and
through our commitment to the highest level
of service possible. It’s what sets Roadtrips
apart and is one of the many reasons why
our guests return every year. With our vast
network of contacts, Roadtrips provides
tickets in preferred seating areas, even to
‘sold out’ events.
our distinctive accommodations are
meticulously chosen for their excellent
service, great value, amazing amenities,
and convenient location. Guests receive
high-touch personalized service dedicated to
enhancing their experience.
The Roadtrips at-your-service desk™ can
take care of all your travel and concierge
needs. They offer free concierge services to
arrange transfers, limousine service, dining
reservations, tee times, tickets to extra
events, tours and attractions, plus much more
– we’re always up for a challenge!
Just one call to one of our helpful sports
travel experts is all you need to plan your
entire sports travel package. We’ve done
all the research, saving you the time and
hassle of trying to make the arrangements
yourself. Backed by our years of experience
and commitment to excellence, we will take
care of all the details so you can relax, enjoy,
and immerse yourself in the best sports travel
experience ever!
about us
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Roadtrips has been taking guests to Indy 500, the
Greatest spectacle in Racing, for years. not only is it a
guest favorite but it is for certain an office favorite. With
the finest downtown accommodations available, expert
onsite hosts and all the tradition and action of the event
itself, the Indianapolis 500 has become a bucket list
experience to be relived and enjoyed year after amazing
year. as a testament to how fantastic this event is, some
guests return with us year after year; allow us to truly
demonstrate why. Customize a personalized experience
with our professional sports travel specialists for the
trip of a lifetime which can include pre-race pit passes,
Fantasy 500 Race party tickets or tickets to Carb day on
the Friday — we want this to be your best trip ever and
we’ll do whatever we have to do to see that to fruition!
ladIEs and GEnTlEMEn sTaRT youR EnGInEs!
“Roadtrips made a smooth trip for us attending the Indy 500 for the first time. I would not have wanted to attempt this trip without the help from Roadtrips.”
- John Merryman, Maine, USA
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destination
Click here to view Roadtrips 2015 Indy 500 packages online.
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The running of the Indianapolis 500 is one of the most
exciting and most prestigious auto races in the world,
and for the devoted racing fan, nothing can top the
exhilaration of witnessing the thrill of it all in person at the
Indianapolis Motor speedway.
as the world’s largest spectator sporting venue, the
speedway is always buzzing with excitement from the first
start of the engines to the presentation of the illustrious
Borg-Warner trophy. This two-and-a-half mile track plays
host to 33 of racing’s most daring drivers who will test
their mettle through 200 laps to see who will claim the
checkered flag. This perennial favorite event is always
thrilling and shows you why the Indy 500 is referred to as
The Greatest spectacle in Racing.
Indianapolis has been recognized for its incredible
downtown atmosphere where visitors and locals alike are
drawn to its diverse amenities and attractions, including
shopping, dining, entertainment and sports venues,
galleries and museums.
Click here to view Roadtrips 2015 Indy 500 Ultimate Itinerary online.
THE ulTIMaTE IndIanapolIs 500 ITInERaRy
“The running of the Indianapolis 500 is one of the most exciting and most prestigious auto races in the world, and for the devoted racing fan, nothing can top the exhilaration of witnessing the thrill of it all in person at the Indianapolis Motor Speedway.”
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the ultimate experience
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itineraryday onE THuRsday, May 21, 2015Today you arrive in Indianapolis for the 2015 Indianapolis 500! upon arrival at the airport you will be met by your personal chauffeur and transported to The Conrad Indianapolis Hotel, your luxurious home for the next four nights. offering an unparalleled sense of luxury and comfort, the Conrad Indianapolis rests ideally in the heart of the city, and has been voted a ‘Top u.s. Hotel’ by Condé nast Traveler Magazine’s Readers’ Choice awards for the fifth year in a row.
after you have checked-in and freshened up from your travels, you will be met by your Roadtrips onsite Host for a welcome drink to review your personalized itinerary and the opportunity to ask your host any questions or make any requests.
This evening we suggest having dinner at one of the finest restaurants in Indianapolis, st. Elmo steakhouse. Conveniently located a few minutes’ walk from your hotel, st. Elmo is Indianapolis’ oldest and best-known steakhouse, and has earned a reputation for superior steak, seafood and professional service.
day TWo FRIday, May 22, 2015Enjoy breakfast at your leisure before making your way to the Indianapolis Motor speedway for the Coors light Carb day! Today you will take in a full day at the track and have the opportunity to see the Indy 500 practice, the Freedom 100, the pit stop Team Challenge and the Coors light Carb day Concert! you can also use your passes to visit the Hall of Fame Museum which, has on display an incredible collection of auto racing memorabilia and automobiles, including the Marmon “Wasp” which won the inaugural Indianapolis 500 in 1911.
This evening your chauffeur will meet you in the lobby and transport you to Meridian Restaurant and Bar. With views of the historic homes along Meridian street and of the peaceful green space of alice Carter park, Meridian is unparalleled in its combination of wonderful food, gracious service and its unique and comfortable surroundings. after enjoying dinner, your chauffeur will be ready and waiting to return you to your hotel.
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RaTEsCustom 3-night packages available from $1,155 per person. The 4-night ultimate
Indianapolis 500 Experience as described is $6,375 per person. Rates do not include the
cost of dinner recommendations. Rates are per person in usd. a 25% deposit will hold
your spot. The balance will not be due until two months prior to departure. Rates include
all local and state taxes.
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itineraryday THREE saTuRday, May 23, 2015In anticipation of tomorrow’s race, today you have the option to either enjoy the excitement of the Indy 500 Festival parade, or to head over to the speedway for legends day. Each year over 300,000 spectators line the streets of Indianapolis for the spectacle that is the Indy 500 Festival parade. upon arrival at the parade route, you can make your way to your VIp seating so you have a great view of the celebrities, marching bands, floats and all 33 drivers who will fill the streets to celebrate the big race.
If you just cannot get enough of the speedway, you can take part in another Indy tradition, legends day. The day begins with an autograph session with all 33 drivers in the starting field. From there, drivers make their way trackside to receive awards and final instructions from race control. as drivers depart the track for the parade, the off-track festivities will continue for the fans. From a memorabilia show, to the vintage racecar display, to the autograph sessions with legendary drivers, there will be no shortage of excitement for the ultimate Indy racing fans.
day FouR sunday, May 24, 2015Today is the day you have been waiting for; let’s get ready to race! This morning you will meet your Roadtrips Host for transportation to the speedway via Roadtrips dedicated luxury motorcoach, which is escorted by police to ensure you arrive at the track as quickly and safely as possible. on arrival at the track you will have time to take advantage of your pre-Race pit passes and enjoy getting up close to the pits with the drivers, pit crews and the cars right up until race time – nothing gets you closer to the excitement! once you’ve taken in the sights, make your way to your penthouse seats, which provide one of the best and most comprehensive views of the track, so you don’t miss one minute of the action. after the race, you will meet your Roadtrips Host at a designated location for transportation back to your hotel.
after the excitement of today, we suggest having a relaxing dinner at napolese. This artisanal pizzeria offers artfully crafted pizza created from only the finest locally sourced ingredients, all complimented by an impressive list of wines and craft beer to enjoy. Their downtown location is located just a few minutes’ walk from your hotel, and is a great place to unwind on your last evening in Indianapolis.
day FIVE Monday, May 25, 2015This morning, enjoy your sumptuous breakfast one last time in the luxury of the Conrad Indianapolis before preparing to return home. When you’re ready, your chauffeur will be ready and waiting to transfer you to the airport and your journey home.
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2015 Indy 5oo paCKaGEs IndIanapolIs MoToR spEEdWay May 22-25, 2015
2015 Indianapolis 500 standard Travel packages Include:nn Tickets to the Indianapolis 500 in your chosen location
nn Four days, three nights first-class downtown accommodations
nn VIp reserved seating to the festival parade oR legends day admission including
the driver’s Meeting
nn Tickets to the Indy 500 Race Museum
nn Roundtrip luxury motor coach transportation and police escort to the track
(race-day)
nn VIp onsite parking at the track upon arrival (race-day)
nn Commemorative Indianapolis 500 gift package
nn Roadtrips onsite host team and hospitality desk
nn Expert travel and concierge services of the Roadtrips at-your-service desk™
nn all taxes and service charges
Add-ons and Possibilities
nn Tickets to the post Race Garage Experience (sunday)
nn pre-race pit pass (sunday)
nn driver’s Meeting tickets (saturday)
nn Carb day tickets (Friday)
nn Extra nights
nn suites and room upgrades
nn Rounds of golf or spa treatments
nn private transfers (sedan, limousine, luxury motor coach)
nn airfare (economy, first class, private jet)
Click here to view Roadtrips 2015 Indy 500 packages online.RoadTRIps on-sITE HosT TEaMThroughout your 2015 Indianapolis 500 experience, rest assured in the knowledge that
Roadtrips has a highly qualified team of experienced Event Hosts on-site, available to
assist you with anything that you need. our Host Team is comprised of our most highly
experienced travel hosts that completely understand travel the way you want it and will do
everything they can to make for a happy and memorable experience.
inclusionsIN
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2015 Indy 5oo RaTEs
HOTEL PACKAGE PACKAGES FROM
staybridge suites Indianapolis downtown $1,155
sheraton Indianapolis City Centre $1,355
Conrad Indianapolis downtown $2,415
CONTACT OUR SPORTS TRAVEL EXPERTS FOR YOUR CUSTOM TRIP QUOTE.
*Rates are per person in USD. A 25% deposit will hold your spot. The balance will not be due until two months prior to departure. Rates include all local and state taxes.
RATE EXCEPTIONS
Requirements
Child occupancy Rates:deduct 20% for up to 2 children under 17 years of age (when accompanied by 2 full fare adults)
Triple occupancydeduct 5% for all 3 room occupants.
“The overall experience was great. The hotel - the Sheraton - was in a great location. Loved the police escort to the race. It made you feel like a celebrity.”
- Nancy Suelflow, MO, Indianapolis 500 Tour
rates
Click here to view Roadtrips 2015 Indy 500 rates online.
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ConRad IndIanapolIs50 WEsT WasHInGTon sT., IndIanapolIs, In
The ultimate in luxury, the Conrad rests ideally in the heart of the city. located at one of the most
prominent intersections in Indianapolis, it is conveniently connected to the Circle Centre Mall and
Indiana Convention Center via skybridge. promising an innovative guest experience, the Conrad
invites guests to relax in spa Chakra or indulge in culinary delights at The Capital Grille® or
Tastings…a Wine Experience. The Conrad boasts 241 guest rooms, each offering an unparalleled
sense of luxury and comfort. all guest rooms provide upscale amenities, signature plush bedding and
impressive views.
Hotel Features include:
n Conveniently located six miles from Indianapolis Motor speedway in the heart of downtown
n Condé nast Traveler Gold list
n Restaurants: The Capital Grille® and Tastings… a Wine experience
n Indoor swimming pool and whirlpool; sauna and steam rooms; Evan Todd spa & salon
and fitness centre
n Rooms feature 500 thread-count Italian anichini bed linens and in-room safes
Click here to view more information Conrad Indianapolis online.
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hotels
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sHERaTon IndIanapolIs CITy CEnTRE31 WEsT oHIo sT., IndIanapolIs, In
The sheraton Indianapolis City Centre Hotel offers a warm welcome to visitors. located in the heart of
beautiful downtown Indianapolis, the best of the city is found just outside its front doors. Whether it’s
enticing restaurants or world-class shopping you won’t be disappointed with what this hotel’s location
has to offer. settle into the inviting comfort of one of the spacious guest rooms that offer gorgeous
views of the city and Monument Circle. While here, guests can enjoy the roof-top pool and spa, and
the hotel’s two restaurants which offer a variety of delicious options. With its convenient location, the
sheraton Indianapolis City Centre ensures a most memorable experience.
Hotel Features include:
n Conveniently located six miles from Indianapolis Motor speedway in the heart of downtown
n Two restaurants and starbucks®; exercise room and roof-top pool
n all rooms featuring the sheraton’s cozy sweet sleeper Beds™
Click here to view more information Sheraton Indianapolis online.
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hotels
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sTayBRIdGE suITEs535 souTH WEsT sTREET, IndIanapolIs, In
Conveniently located in downtown Indianapolis, the staybridge suites is a delightful home away
from home. Within walking distance of a variety of shops and restaurants, this newly opened hotel
provides comfortable, all-suite accommodation in a relaxing setting. all of the suites offer a number of
modern conveniences including complimentary Wi-Fi, Cd/dVd players, and a well-equipped kitchen.
Elsewhere on the property, guests are sure to enjoy the home theatre room, outdoor BBQ pavilion, the
inviting indoor pool and whirlpool, as well as the delicious hot breakfast buffet that is prepared daily.
Hotel Features include:
n Conveniently located six miles from Indianapolis Motor speedway in the heart of downtown
n 24-hour fitness center; indoor pool and whirlpool; outdoor gas grills
n Free hot breakfast buffet; 24-hour convenience store onsite
n Fully stocked kitchen in all guest rooms
Click here to view more information Staybridge Suites online.
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sEaTInG
Indianapolis Motor speedway, located in speedway, Indiana (a separate town completely surrounded by Indianapolis) in the united states, is the second-oldest surviving automobile racing track in the world and the highest-capacity stadium-type facility in the world. Home to the most famous open-wheel race in the world, the Indianapolis 500, it has a seating capacity of approximately 400,000. It is the largest and highest-capacity sporting facility in history; and, built in 1909, you’ll be feeling like a part of history as the races get underway.
Click here to view more information on seating online.
Your tickets will be located in your choice of the following seating categories:
GRANDSTAND A
PADDOCK GRANDSTAND B
GRANDSTAND E
PADDOCK PENTHOUSE
A PENTHOUSE B PENTHOUSE E PENTHOUSE
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RoadTRIps TRaVEl paCKaGETERMs and CondITIons
upon payment of the deposit, the buyers and travelers agree to be bound by the following terms and conditions. additional terms and an accelerated payment schedule may apply for guests of our summer Games, Winter Games and World Cup programs. please refer to the specific product brochure for each of these events for additional terms and conditions.
Roadtrips and sponsoring representative(s) (collectively “Roadtrips”) are acting solely as agents. Roadtrips is responsible for making the arrangements for accommodations, services and event tickets that constitute the travel package, except to the extent that those accommodations, services or event tickets cannot be supplied or become no longer available for reasons beyond Roadtrips’ control.
Roadtrips shall not be liable, for any personal injury, property damage, inconvenience, loss of time, or any other loss or damage, direct or indirect, arising out of any act, omission or negligence of any direct air carrier, motor coach company, hotel or any other person rendering any service or providing any accommodation or event in conjunction with the travel package. Roadtrips shall not be liable, for any injury, loss or damage, direct or indirect, sustained as a result of theft, accident, mechanical breakdown, government action, weather, act of God, failure to make timely payments, or any other reason beyond Roadtrips’ control. CANCELLATIONS AND REFUNDS Roadtrips requires written notification of cancellation from the traveler. Cancellation notifications received before final payment is due are subject to a cancellation fee equal to the deposit payments. Cancellations received after final payment is due are subject to a cancellation fee equal to 100% of package amount. all travel documents, if issued, must be returned to Roadtrips prior to any refund being issued. Refunds shall not be given for unused travel services or any portion thereof. If cancellation by one or more travelers alters the room requirements of the remaining travelers, travelers still traveling may be required to pay a revised rate. unless otherwise stated in the purchase order, group bookings are 100% non cancelable and non refundable.
We regret that we cannot make exceptions for personal emergencies. We recommend that you consider purchasing tour cancellation insurance. Exceptions to this policy cannot be made for any reason, including weather, acts of God, terrorism, civil unrest, personal or medical emergencies. CHANGES TO BOOKING any changes to traveler’s booking requested more than 60 days prior to event date are subject to a $100 administration fee per change made. any changes within 60 days of the event are subject to full cancellation charges. Re-sale of all Roadtrips packages is strictly prohibited without the express written consent of Roadtrips. permitted re-sales are subject to a 15% transfer and changes fee based on the original purchase price of the package. DOCUMENTATION AND PERSONAL IDENTIFICATION It is the responsibility of each individual traveler to obtain the documentation required for their trip such as passports, visas, birth certificates and photo identification. Travelers entering the united states and Canada are required to show a passport for entry. Those denied at any border will not be entitled to any refund. CANADIAN GOODS & SERVICES TAX Travel packages occurring solely in the following Canadian provinces/territories are subject to 5% Canadian Goods and services Tax: Manitoba, alberta, British Columbia, saskatchewan, northwest Territories, nunavut, and yukon. Travel packages occurring in the following Canadian provinces/territories are subject to Harmonized sales Tax at the following rates: ontario 13%, prince Edward Island 14%, new Brunswick 13%, newfoundland and labrador 13%, and nova scotia 15%. non-residents of Canada may be able to submit a visitor tax refund form to receive a portion of their tax back on their sports travel package. HOTEL ACCOMMODATIONS Traveler agrees to be responsible for all incidental charges incurred in excess of those covered by the package. Incidental charges can include food, beverages, telephone use, internet use, parking fees, and other hotel charges. all hotels require a credit card or deposit for incidental charges at time of check-in. Hotels expect departing guests to vacate rooms by 12 noon and arriving guests to check-in later than 3pm to allow for cleaning and
maid service. Host hotels do their best to minimize inconvenience and store luggage if you arrive early or need to depart late. Roadtrips reserves the right to substitute confirmed hotels with comparable accommodations at either their own or the hotel’s discretion. accommodations are subject to availability. names of travelers staying in the Hotel must be provided to Roadtrips 30 days prior to travel. late names, or name changes, that occur inside 30 days of travel will be charged a $50.00/room fee. late names, or name changes, that occur inside 14 days of travel will be charged a $75.00/room fee. TICKETS unless stated otherwise, Roadtrips is not and does not hold itself out to be the official ticket box office for the events in any travel package. upon payment of the deposit, traveler acknowledges that Roadtrips often pays a premium to obtain tickets to sold out events and that Roadtrips accesses tickets from a variety of sources that may or may not include the official ticket sales channel and secondary ticket market sources. Traveler hereby gives permission to Roadtrips to use its best judgment and experience and all available ticket sources to provide the tickets included in the travel package. In the event that Roadtrips is not able to provide tickets ordered, or a reasonably comparable alternative, Roadtrips will reimburse the traveler an amount equal to the amount paid by the traveler for the tickets purchased but not delivered. This reimbursement will constitute the full and final extent of Roadtrips obligation to the traveler in respect to the non-delivery and any loss or damage, direct or indirect, arising there from. CREDIT CARD PAYMENTS Traveler’s authorization to use his credit card number for deposit and/or final payments indicates his complete compliance with our booking terms and conditions, whether or not traveler has actually signed the appropriate draft. Verbal authorization of traveler’s credit card confirms traveler’s reservation. Visa, MasterCard, american Express, discover, checks and Electronic Funds Transfer are all acceptable forms of payments. all payments made by check should be made payable to Roadtrips, Inc. some credit card companies may impose a “Foreign Transaction Fee” even though your transaction is denominated in u.s. dollars. This is an arbitrary fee that occurs in a small number of cases and accrues entirely to the credit card–issuing bank. Roadtrips does not control these bank-imposed fees nor does Roadtrips derive any benefit from them, monetary or otherwise; we are therefore unable to accept responsibility for the fees. PAYMENT RULES please refer to the event specific payment schedules at www.roadtrips.com and/or in Roadtrips marketing documents. The initial deposit payment can be made by wire transfer, bank check, or credit card. all subsequent payments of $10,000 or more must be made by wire transfer, bank check, or personal check. all Credit Card payments greater than $10,000.00, with the exception of the initial deposit, are subject to a credit card processing fee of 2.65%. This fee covers our costs of processing these transactions. late payments are subject to a late payment fee of 2.5% of the total outstanding balance of the invoice. This fee is automatically assessed at the point where a payment is past due. payments that are more than 14 days in arrears are subject to immediate cancellation of the entire invoice with no refund. AIRLINE RESERVATIONS AND CHANGES Roadtrips has no affiliation with any airline. any airline reservations done on a traveler’s behalf by Roadtrips are subject to the applicable airline rules and regulations, changes and cancellation policies. Traveler is advised to contact their airline 12 hours before departure and again 4 to 6 hours to re-confirm departure time. AFFILIATION Roadtrips is not affiliated with any sports team, league, association or organization, unless otherwise stated. JURISDICTION These terms and conditions shall be governed by the law of the province of Manitoba and of Canada where applicable. any disputes regarding these terms and conditions shall be resolved exclusively in the courts of the province of Manitoba, Canada.
I have read, fully understand and agree to be bound contractually with Roadtrips by these terms and conditions.
terms & conditions
For detailed information on our complete line-up of Sports Travel Packages call one of our sports travel experts at 1-800-465-1765, visit us online at www.roadtrips.com or on any of these social networks