2015-2016 ANNUAL COMMITTEE PROJECTS

COLLABORATIVE COLLECTION DEVELOPMENT COLLECTION MANAGEMENT COMMITTEE

Deborah BlecicCollections Coordinator

University of Illinois at Chicagodblecic@uic.edu

Why now?

CARLI libraries are buying fewer books

Source: Michael Zeoli, YBP Library Services. CARLI ebook symposium, May 7, 2015

The decrease in I-Share borrowing also suggests fewer unique print books

The CARLI Collection Management Committee focused on collaboration and conducted a survey to see who was interested in exploring collaboration.

Based on interest, a follow-up webinar was held on May 9, 2016 and archived at: https://www.carli.illinois.edu/carli-print-and-electronic-cooperative-collection-development-options-monographs-ay17

IN FY16

52 libraries responded. 11 were very interested and had time and money to contribute.

Top areas: Health Sciences (10), Business (10), Education (9), Literature (8), Physical Sciences (6), Computer Science/Math (5), Fine Arts (5), Social Sciences (4), History (4)

In FY17 the committee followed-up via phone calls and e-mails with collaboration volunteers.

SURVEY RESPONSES

Education: K-12 Textbooksparticipants so far: University of Illinois at Urbana-Champaign, Lake Forest, National Louis, and DePaul

One-time Purchases: Various Subjectsparticipants so far: University of Illinois at Chicago, Northeastern, Joliet Junior College, and Pritzker Military Museum and Library

In formative stages: Nursing, Literature, and Business pilots

PILOTS FOR FY17

E-books purchased using the current CARLI license with EBL or using a different license.

EBL details:• If one member purchases an e-book, all CARLI

members get access for 2.5 times the purchase price

• Publisher list currently limited• If a book is used 35 times in a year, must

purchase another copy or access is turned off• EBL/Ebrary interface may soon change

Expanding to more areas/participants in FY18

FUTURE POSSIBILITIES

It’s Not too Late to Join!

If you are interested in participating, please contact committee co-chairs:

Kimberly Shotick, Northeastern Illinois Universitykc-shotick@neiu.edu

Deb Blecic, University of Illinois at Chicago dblecic@uic.edu

THE CARLI DIGITAL COLLECTIONS TUMBLRCREATED CONTENT COMMITTEE

Alice Creason, Lewis UniversityRebecca Skirvin, North Central College

THE CARLI DIGITAL COLLECTIONS TUMBLR, CREATED CONTENT COMMITTEE

Purpose• Increase awareness of digital

collections• Reach an audience beyond CARLI

membership

Why Tumblr?• Visual• Diverse and young user base• Robust community of libraries,

archives, and museums

Tumblr demographics: http://www.pewinternet.org/2015/08/19/mobile-messaging-and-social-media-2015/2015-08-19_social-media-update_05/Archives on Tumblr: http://extabulis.tumblr.com/archivists

THE CARLI DIGITAL COLLECTIONS TUMBLR, CREATED CONTENT COMMITTEE

http://carlidigcoll.tumblr.com/

THE CARLI DIGITAL COLLECTIONS TUMBLR, CREATED CONTENT COMMITTEE

Measuring Impact

• Tumblr notes (likes & reblogs)

• Google Analytics• Tumblr• CONTENTdm

https://www.carli.illinois.edu/products-services/contentdm/google-analytics-usage-reports-carli-digital-collections

Next Steps• Share best practices• Encourage

cross-promotion• Increase engagement

Questions About The Project?

Email support@carli.illinois.edu

THE CARLI DIGITAL COLLECTIONS TUMBLR, CREATED CONTENT COMMITTEE

A YEAR IN THE LIFE: AV/MEDIA PRESERVATION IN ILLINOISPRESERVATION COMMITTEE

Co-Chairs, 2016-2017Beth McGowan and Anne Thomason

•131 Governing entities surveyed • 51 (39%) responded

•Areas addressed:• Most common materials in collections• Most common damage collections sustain• Level of institutional support for preservation• Areas of expertise within institutions• Constituent needs

PRESERVATION SURVEY: 2015-2016

CARLI institutions need help in five major areas: • disaster planning• preservation planning and assessments • digital preservation • preservation of audio-visual materials • staff training

RESULTS IN FINAL CATEGORY: NEEDS

A YEAR IN THE LIFE: AUDIOVISUAL PRESERVATION

PATRICK BROWN'S STORY OF HIS YEAR

ANNE THOMASON'S STORY OF HER YEAR

PRESERVATION COMMITTEE'S REFLECTIONS OF OUR YEAR

YEAR IN THE LIFE!!

THE CHALLENGE AT LAKE FOREST COLLEGE

PART OF THE SOLUTION

2016-2017 PROJECT

How might CARLI help institutions band together to apply for grant money and projects?

How does this project matter in light of the many other preservation resources available online and through other organizations?

THE FUTURE

Thank you!

OPEN ACCESS AND INTERLIBRARY LOANRESOURCE SHARING COMMITTEE

Amy LeFagerInstruction & Electronic Resources Librarian

National Louis University

Jeff Ridinger (Chair) - Illinois State UniversityBryan Clark - Illinois Central CollegeSusan Duncan - University of Illinois at Urbana-ChampaignSandra Engram - Illinois College of OptometryKelly Fisher - Eureka CollegeAmy LeFager - National Louis UniversitySarah Mueth - University of Illinois at Springfield Marcella Nowak - College of DuPageJennifer Stegen - Loyola University Chicago

CARLI Liaisons: Debbie Campbell and Lorna Engels

CARLI RESOURCE SHARING COMMITTEE 2015-2016

Open Access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions.

Open Access by Peter Suber (2012)

OPEN ACCESS DEFINITION

The Resource Sharing committee is looking for feedback into the role Open Access plays when filling Interlibrary Loan requests.

1. Does your ILL unit actively utilize Open Access resources when attempting to fill Interlibrary Loan borrowing requests?a. What resources do you use when searching for Open Access materials (Google

Scholar, Directory of Open Access Journals, PubMed Central . . .)

2. Where in the workflow does this occur?a. Are you actively searching for OA availability before searching out other libraries

that might fill the request?b. Or does it more resemble a search of last resort, before having to cancel a request?

3. Do you actively track ILL requests that are available through Open Access resources? If so, how?

4. When you discover that an article is freely available, is it your practice to fill the request, or direct the patron to the request?

a. Fill the request and provide linkb. Fill the request, deliver file, and provide linkc. Cancel the request and provide linkd. Cancel the request, deliver file, and provide link

RESOURCE SHARING INTEREST GROUP QUESTION FROM JANUARY 2016

OPEN ACCESS AND INTERLIBRARY LOAN

https://www.carli.illinois.edu/products-services/i-share/circ/OpenAccessILL

Search Engines/DirectoriesBooksConference Papers/PresentationsGeneral Journal ArticlesSubject Specific Journals & Other Resource Collections

ANNOTATED OPEN ACCESS SOURCE LIST

• Arts• Education• Medicine• Science & Math

• Social Science• Newspapers• Thesis/Dissertations

15 sources reviewed with detailed annotation paragraph for each source.

ANNOTATED BIBLIOGRAPHY

Information is applicable for I-Share and Non I-Share Libraries

Sharing knowledge of resources to help interlibrary loan librarians and staff find open access sources

Sharing knowledge of articles and books about open access and interlibrary loan

Encouraging more accurate documentation of interlibrary loan requests filled with open access sources.

IMPACT ON CARLI MEMBER LIBRARIES

SFX & INTEGRATION WITH OTHER PRODUCTSSFX SYSTEM COMMITTEE

Peter Tubbs, Rush University

SFX & INTEGRATION WITH OTHER PRODUCTS

SFX interface elements from Wheaton College, Northeastern Illinois University & Western Illinois University

SFX can be more than just a “Find It” button & A-Z list

SFX & INTEGRATION WITH OTHER PRODUCTS

SFX can complement (and be complemented by) many other systems used by academic libraries.• Discovery services• Interlibrary loan• CrossRef• Content browser apps

SFX & INTEGRATION WITH OTHER PRODUCTS

SFX can also:• Be a “knowledgebase

of record,” providing up-to-date data to other services

• A centralized menu of services able to accept OpenURL citation data

SFX & INTEGRATION WITH OTHER PRODUCTS

For SFX administrators:

Increase returns on the time invested in grooming the SFX knowledgebase

Offer useful services beyond full text links on the SFX menu

For other library staff:

Learn about how SFX can save time and improve other library services

Find help making informed decisions in cases where SFX & other products offer overlapping functionality

SFX & INTEGRATION WITH OTHER PRODUCTS

Each information sheet provides:• A brief overview of the product or service• Notes on how it can be integrated with SFX• Pros and cons of integrating with SFX• Links to relevant documentation and

implementation instructions from Ex Librisand/or the vendor

SFX & INTEGRATION WITH OTHER PRODUCTS

Available information sheets: • 360 Core (ProQuest)• BrowZine (Third Iron)• CrossRef• EBSCO Discovery Service• EZProxy (OCLC)• ILLiad (OCLC)• Primo (Ex Libris)• WorldCat Local (OCLC)

WorldCat.org (OCLC)

SFX & INTEGRATION WITH OTHER PRODUCTS

https://www.carli.illinois.edu/products-services/link-resolver-sfx/sfx-integration-other

Find the information sheets in the Link Resolver (SFX) section of the CARLI site

MARCEDIT FOR DATABASE MAINTENANCE: A SELECT PRIMERTECHNICAL SERVICES COMMITTEE

Keith Eiten, Wheaton College

MarcEdit for Database Maintenance: A Select Primer

CARLI TECHNICAL SERVICES COMMITTEE ANNUAL PROJECT

• MarcEdit is a software product that can be used to edit MARC records (bibliographic and holding)

• It was developed by Terry Reese, head of Digital Initiatives at the Ohio State University Libraries, and available free to all libraries

• He is still actively developing this product

CARLI TECHNICAL SERVICES COMMITTEE ANNUAL PROJECT

• Its ability to perform changes to single records or groups of records makes it a useful tool

• This ability to perform batch editing means that catalogers have a powerful and time-saving tool to use to enhance and maintain our catalog records

CARLI TECHNICAL SERVICES COMMITTEE ANNUAL PROJECT

Some background/history• A few CARLI libraries had been using MarcEdit for

past 5-7 years• Enough interest for CARLI to request Terry Reese to

host a series of webinars in Spring 2015• Now on his website as “MarcEdit 101”

CARLI TECHNICAL SERVICES COMMITTEE ANNUAL PROJECT

Some background/history• After the webinars were broadcast, some reactions

indicated the need for training materials that provided a clear way forward for beginners/catalogers who only work with MARC as found in OCLC Connexion or Voyager Cataloging Client

• Based on feedback from webinar attendees, and the experiences of TS committee members and colleagues

CARLI TECHNICAL SERVICES COMMITTEE ANNUAL PROJECT

• A general introduction, with outlines of some (not all) of MarcEdit’s features, definitions of Reese’s terminology, and a sample workflow

• Step-by-step instructions, with numerous screenshots, showing how to perform two straightforward and common bibliographic maintenance tasks

• Discussion of other projects that could be done easily/well using MarcEdit

• Selection of helps and guides to using MarcEdit

CARLI TECHNICAL SERVICES COMMITTEE ANNUAL PROJECT

Why does this matter?• Time-efficient method for bibliographic maintenance

tasks• Tool to move from piecework to batchwork• Enabling “doing more with less” or dealing with

backlogs/new projects

CARLI TECHNICAL SERVICES COMMITTEE ANNUAL PROJECT

How can this be leveraged for CARLI?• Accuracy, consistency and richness of bibliographic

data across all I-Share library catalogs helps everyone

CARLI TECHNICAL SERVICES COMMITTEE ANNUAL PROJECT

What’s next?• It takes its place next to the other training materials at

CARLI• We hope it will be of use to non-I-Share libraries• Could be converted into video format

CARLI TECHNICAL SERVICES COMMITTEE ANNUAL PROJECT

Thank you!

Annual projects are available at: https://www.carli.illinois.edu/governance/reports