LEADING AN EFFECTIVE MEETINGINTRODUCTION TO PARLIAMENTARY PROCEDURE

OVERVIEW

Importance of Parliamentary ProcedureKey Meeting ItemsKey MotionsScenariosWrap Up

WHAT DO YOU WANT TO GET OUT OF THIS?

What issues do you have with meetings?What would make things easier for you?What challenges you?What do you want to walk away with?

IMPORTANCE OF PARLIAMENTARY PROCEDURE

PARLIAMENTARY PROCEDURE – ROBERTS RULES

Provides the foundation to organizations in establishing their structure, how business is to be conducted, and how individuals

interact.

BENEFITS OF ROBERTS RULES

1. Provides structure to meetings2. Ensures individuals rights are protected3. Removes personalities and agendas

MEETINGS

CAUSES OF BAD MEETINGS

FOUNDATION OF EFFECTIVE MEETINGS

Starting on TimeHaving a PlanOrder of BusinessAgenda

MEETING GUIDELINES

1. Have majority of those present as stated in bylaws

2. Be respectful of others who are speaking, wait until called on to speak

3. Discussion should focus on topic not individuals

MEETING OUTLINE

1. Call to order2. Opening ceremony (roll call, pledge)3. Approve previous meeting minutes4. Officer Reports (Treasurer, VP, etc.)5. Committee Reports6. Unfinished Business7. New Business8. Announcements9. Adjournment

HOW TO USE ROBERTS RULES FOR MEETINGS

1. Establish meeting rules at the beginning of the year

2. Use terms that everyone understands regularly

3. Focus on keeping the meeting running smoothly and not caught up on parliamentary procedure

4. Consult the book on major issues

MOTIONS

MOTIONS

Main motion – to bring business before the chapter

a. Requires a secondb. Debatablec. Amendabled. Majority Vote to approvee. “I move the chapter ____.”

MOTIONS

Amendment – modify a current motiona. Requires a secondb. Debatablec. Amendabled. Majority Vote to approvee. “I move to amend the current motion

by ____”f. Must dispose of this motion before

approving the main motion.

MOTIONS

Point of Order– bring attention to a breech of procedure

a. Does not requires a secondb. Is not Debatablec. Is not Amendabled. No vote necessary, presiding officer

must rule.e. Can interrupt business at any time.f. “Point of order.”

Lay on the Table – put current motion aside until a later time

a. Requires a secondb. Debatablec. Amendabled. Majority Vote to approvee. “I move to lay the current motion on

the table.”

MOTIONS

Division of Assembly– to have a revote counted when originally taken by voice

a. Does not require a secondb. Is not Debatablec. Is not Amendabled. At the request of any one membere. “Division of Assembly.” or “Division”

MOTIONS

SCENARIOS

?QUESTIONS

CONTACT INFORMATION

Trevor Mitchell, CAEExecutive Director of Membership & TechnologyARMA International

@trevm22

www.trevormitchellcae.com

www.linkedin.com/in/trevorsmitchell/

THANK YOU

Enjoy the Rest of the Conference!