Post on 24-Dec-2015
11
NORTH DAKOTANORTH DAKOTANAPUS NAPUS
FALL CONFERENCEFALL CONFERENCE
Louise PotockiLouise Potocki
Mailing Standards SpecialistMailing Standards Specialist701-221-6532701-221-6532
22
TRUTHSTRUTHS• Six Truths in Life Six Truths in Life
1. You cannot stick your tongue out and look up at 1. You cannot stick your tongue out and look up at the ceiling at the same time, a physical the ceiling at the same time, a physical impossibility. impossibility.
2. All postal employees, after reading #1 will try it. 2. All postal employees, after reading #1 will try it.
3. And discover #1 is a lie. 3. And discover #1 is a lie.
4. You are smiling now because you are a PE 4. You are smiling now because you are a PE
5. You soon will forward this to another PE. 5. You soon will forward this to another PE.
6. There is still a silly smile on your face. 6. There is still a silly smile on your face.
33
• Tabbing - Self Mailers vs BookletsTabbing - Self Mailers vs Booklets
• Mailing IssuesMailing Issues
• DPBC - RetiredDPBC - Retired
• IMsb ToolIMsb Tool
• Business Customer GatewayBusiness Customer Gateway
44
DEFINITION - FSMDEFINITION - FSM
•A folded self-mailer is formed of panels created when a single or multiple unbound sheets of paper are folded together and sealed to form a letter-size mailpiece.
55
DEFINITION - BOOKLETDEFINITION - BOOKLET
• A booklet is formed of printed sheets A booklet is formed of printed sheets that are that are permanently boundpermanently bound with at with at least 2 staples, saddle stitiched, or least 2 staples, saddle stitiched, or glued in the fold.glued in the fold.
66
BOOKLETSBOOKLETS
Spine on the leading (shorter) edge
• 5” to 9” long
• 60-pound paper
•Over 9”,up to 10.5” long
•70-pound paper
•Two tabs on top edge - 1 inch from left and right edge
•One tab on trailing edge - in the middle.
Booklets now need 3 tabs in most cases.
Tabs must be 1½”
77
BOOKLETSBOOKLETSSealed with tabs:Sealed with tabs:
• 5” to 9” long 5” to 9” long – 50-pound paper50-pound paper
• Over 9” up to Over 9” up to 10.5” long 10.5” long – 60-pound paper.60-pound paper.– Spine on the Spine on the
bottombottom
Notice: 3 tabs & larger size
88
FOLDED SELF-FOLDED SELF-MAILERSMAILERS• Effective January 5, 2013Effective January 5, 2013
• Minimum size for FSM – 3 ½ X 5”Minimum size for FSM – 3 ½ X 5”
• Maximum sizeMaximum size – 6 X 10 ½” (note – 6 X 10 ½” (note shorter height/length)shorter height/length)
• Maximum weightMaximum weight – 3 oz – 3 oz
• Minimum number of tabsMinimum number of tabs – 2 – 2
• Fold MUST be on the bottomFold MUST be on the bottom
99
FSMsFSMs
• Maximum number of panelsMaximum number of panels – 12 – 12
• Example: Example: – Single sheet folded in half = 2 panelsSingle sheet folded in half = 2 panels– Single sheet tri-folded = 3 panelsSingle sheet tri-folded = 3 panels
• Minimum paper weightMinimum paper weight – 28 lb bond/70 lb – 28 lb bond/70 lb book weight (FSM weighing 1 oz or less)book weight (FSM weighing 1 oz or less)
• INVITATION FOLD NO LONGER INVITATION FOLD NO LONGER ACCEPTABLEACCEPTABLE
1010
FSMsFSMs
• More than 1 ozMore than 1 oz – 31 lb bond/80 lb book – 31 lb bond/80 lb book weightweight
BASIC SELF-MAILERSBASIC SELF-MAILERS
• Will continue to use 1” tabs on pieces Will continue to use 1” tabs on pieces that weigh 1 oz or lessthat weigh 1 oz or less
• Pieces weighing more than 1 ozPieces weighing more than 1 oz -will -will require (2) 1.5” tabsrequire (2) 1.5” tabs
1111
TABBING CHANGESTABBING CHANGES
• Tabs may be placed on top within 1” of Tabs may be placed on top within 1” of the leading/trail edge OR on the the leading/trail edge OR on the lead/trail edge within 1” of the top edgelead/trail edge within 1” of the top edge
• The middle panel will be the address The middle panel will be the address panel on a tri-folded self-mailerpanel on a tri-folded self-mailer
UPDATE - JUNE 2013UPDATE - JUNE 2013Mailer may have the address on the top Mailer may have the address on the top
panel IF they use a third tab placed ½” panel IF they use a third tab placed ½” from the bottom on the leading edgefrom the bottom on the leading edge
1212
FSMsFSMs
• Location of tabs for basic FSMLocation of tabs for basic FSM
1313
TABBING CHANGESTABBING CHANGES
• Location of tabs for basic FSMLocation of tabs for basic FSM
This is where you would add the 3rd
Tab for the May2013 update..
1414
FSMs – QUARTER FOLDFSMs – QUARTER FOLD
QUARTER FOLDED SELF-MAILERQUARTER FOLDED SELF-MAILER– The first fold must be on the leading edgeThe first fold must be on the leading edge– Quarter folded self mailers weighing 1 oz Quarter folded self mailers weighing 1 oz
or less will require (2) 1” tabsor less will require (2) 1” tabs– Quarter FSM weighing over an oz. will Quarter FSM weighing over an oz. will
require (3) 1.5” tabsrequire (3) 1.5” tabs– Glue is not allowed on quarter folded self-Glue is not allowed on quarter folded self-
mailersmailers
1515
TABBING – BOOKLETS AND TABBING – BOOKLETS AND FSMsFSMs
• Tabbing rules apply to letter sized Tabbing rules apply to letter sized pieces onlypieces only
• Tabbing rules apply to both single piece Tabbing rules apply to both single piece and discounted First-Class and and discounted First-Class and Standard/Nonprofit letter sized piecesStandard/Nonprofit letter sized pieces
• If the FSM comes over the retail If the FSM comes over the retail counter improperly prepared, we counter improperly prepared, we assess the $0.20assess the $0.20
nonmachineable surcharge.nonmachineable surcharge.
1616
BULK MAILERSBULK MAILERS
• If the improperly prepared folded If the improperly prepared folded self-mailers is part of a bulk mailing self-mailers is part of a bulk mailing we move the rates claimed to the we move the rates claimed to the nonmachineable letter section.nonmachineable letter section.
• In associate offices that means any In associate offices that means any pieces the mailer claimed on B1 will pieces the mailer claimed on B1 will move to B7; pieces claimed by the move to B7; pieces claimed by the mailer on B2 will be moved to B9mailer on B2 will be moved to B9
1717
Postage StatementPostage Statement
1818
• Tabbing- Self mailers vs. bookletsTabbing- Self mailers vs. booklets
• Mailing IssuesMailing Issues
• DPBC - retiredDPBC - retired
• IMsb ToolIMsb Tool
• Business Customer GatewayBusiness Customer Gateway
1919
POSTAGE POSTAGE STATEMENTSTATEMENT
112 13
2
3
56
78
910
4
11
15 16 17 18
14
2020
CARRIER CARRIER ROUTE/AUTOMATIONROUTE/AUTOMATION
• Within 90 days for carrier routeWithin 90 days for carrier route
• Within 185 days for automation Within 185 days for automation pricesprices
2121
MOVE UPDATEMOVE UPDATE
• Every discounted First-Class and Every discounted First-Class and Standard mailer must have Standard mailer must have something checked in this sectionsomething checked in this section
• If they do not, they are not entitled If they do not, they are not entitled to automation or carrier route ratesto automation or carrier route rates
2222
POSTALONE!POSTALONE!
2323
POSTALONE!POSTALONE!
2424
Postage StatementPostage Statement
2525
DEFINITIONSDEFINITIONS
• DDU – Destination Delivery UnitDDU – Destination Delivery Unit
• DSCF – Destination Sectional Center DSCF – Destination Sectional Center FacilityFacility
• DNDC – Destination Network DNDC – Destination Network Distribution CenterDistribution Center
• NONE- All other officesNONE- All other offices
2626
POSTAGE STATEMENTPOSTAGE STATEMENT
• DDU – For carrier route pieces for DDU – For carrier route pieces for delivery in the office you are entering delivery in the office you are entering them in.them in.
• DSCF – Only if dropped in a sectional DSCF – Only if dropped in a sectional center such as Grand Forks, Bismarck, center such as Grand Forks, Bismarck, or Fargoor Fargo
• DNDC- Only if dropped in FargoDNDC- Only if dropped in Fargo
• NONE – Everyone elseNONE – Everyone else
2727
• Tabbing – Self mailers vs. bookletsTabbing – Self mailers vs. booklets
• Mailing IssuesMailing Issues
• DPBC - RetiredDPBC - Retired
• IMsb ToolIMsb Tool
• Business Customer GatewayBusiness Customer Gateway
2828
DPBC RETIREDDPBC RETIRED
• Federal Times Proposal dated March Federal Times Proposal dated March 2, 20122, 2012
• Delivery Point Barcodes (DPBC) were Delivery Point Barcodes (DPBC) were discontinued January 28, 2013.discontinued January 28, 2013.
2929
JACK SMITH
101 MAIN ST
JACKSONVILLE FL 32241-3045
IMBIMB
All mail claimed at automation rates must have an accurate intelligent mail barcode .
3030
FULL SERVICE FULL SERVICE IMBIMB
• Federal Register dated April 20, 2012 – Federal Register dated April 20, 2012 – Effective January 26, 2014Effective January 26, 2014
• Only Mailers who are able to do full service Only Mailers who are able to do full service IMB will receive the automation discountsIMB will receive the automation discounts
• Full Service mailers must submit their Full Service mailers must submit their paperwork electronicallypaperwork electronically
3131
• Tabbing- Self Mailers vs bookletsTabbing- Self Mailers vs booklets
• Mailing IssuesMailing Issues
• Retiring the DPBCRetiring the DPBC
• IMsb ToolIMsb Tool
• Business Customer GatewayBusiness Customer Gateway
3232
IMsb ToolIMsb Tool
• Designed for the small mailer ( mails Designed for the small mailer ( mails 1000-9999 pieces per mailing1000-9999 pieces per mailing
• Allows the mailer to claim the Full Service Allows the mailer to claim the Full Service barcoded discountbarcoded discount
• Annual fee will be waived as long as the Annual fee will be waived as long as the mailer qualifies for the Full Service mailer qualifies for the Full Service DiscountDiscount
• PostalOne will monitor the Full Service PostalOne will monitor the Full Service discount and annual feediscount and annual fee
3333
IMsb ToolIMsb Tool
• Postage statement must be entered Postage statement must be entered electronicallyelectronically
• Postal Service is providing the tools Postal Service is providing the tools to allow the mailer to CASS certify to allow the mailer to CASS certify their mailing list prior to mailingtheir mailing list prior to mailing
• Mailer must register on the Business Mailer must register on the Business Customer GatewayCustomer Gateway
3434
IMsb ToolIMsb Tool
• IMsb Tool allows the mailer to upload IMsb Tool allows the mailer to upload their mailing list and print on labels, their mailing list and print on labels, envelopes or inserts placed in envelopes or inserts placed in window envelopeswindow envelopes
• This tool is designed for mailers who This tool is designed for mailers who do their own mail rather than taking do their own mail rather than taking it to a mail preparerit to a mail preparer
• Ideal candidates are already using Ideal candidates are already using the Business Customer Gatewaythe Business Customer Gateway
3535
• Tabbing – Self mailers vs bookletsTabbing – Self mailers vs booklets
• Mailing IssuesMailing Issues
• Retiring the DPBCRetiring the DPBC
• IMsb ToolIMsb Tool
• Business Customer GatewayBusiness Customer Gateway
3636
BUSINESS CUSTOMER BUSINESS CUSTOMER GATEWAYGATEWAY
3737
Questions?Questions?
3838
Methods of Postage PaymentMethods of Postage PaymentPrecanceled StampsPrecanceled Stamps• Special stamps available in specific Special stamps available in specific
denominations for Presorted First-Class denominations for Presorted First-Class MailMail®®, Nonprofit and Standard Mail, Nonprofit and Standard Mail™™
*Note: only one (1) pre-canceled stamp may be affixed to each *Note: only one (1) pre-canceled stamp may be affixed to each mailpiece.mailpiece.
3939
Methods of Postage PaymentMethods of Postage Payment
Precanceled StampsPrecanceled StampsAvailable in four denominations:Available in four denominations:
• 2525¢ ¢ for Presorted First-Class Mailfor Presorted First-Class Mail®®
• 1515¢¢ for Presorted First-Class Cards for Presorted First-Class Cards • 1010¢¢ for Regular Standard Mail for Regular Standard Mail™™
• 55¢¢ for Nonprofit Standard Mail for Nonprofit Standard Mail
4040
Methods of Postage PaymentMethods of Postage Payment
Postage MeterPostage Meter
• Prints postage directly on mailpiece Prints postage directly on mailpiece (or meter tape)(or meter tape)
• Meter size varies by needMeter size varies by need
4141
Authorized Meter ProvidersAuthorized Meter ProvidersNEOPOST INCNEOPOST INC30955 HUNTWOOD AVE30955 HUNTWOOD AVEHAYWARD CA 94544-HAYWARD CA 94544-
70847084800-624-7892800-624-7892www.neopostinc.com
PITNEY BOWES INCPITNEY BOWES INC1 ELMCROFT RD1 ELMCROFT RDSTAMFORD CT 06926-STAMFORD CT 06926-
07000700800-322-8000800-322-8000www.pitneybowes.com
DATA-PAC MAILING SYSTEMS CORP1217 BAY RDWEBSTER NY 14580-1958800-355-1755www.data-pac.com
FRANCOTYP-POSTALIA INC140 N MITCHELL CT STE 200ADDISON IL 60101-5629800-341-6052www.fpusa.net
HASLER INC19 FOREST PKYSHELTON CT 06484-6140800-243-6275www.haslerinc.com
4242
Methods of Postage PaymentMethods of Postage Payment
Permit ImprintPermit Imprint• Most popular and convenient way Most popular and convenient way
to pay postageto pay postage
• Postage information printed in Postage information printed in upper right corner of mailpieceupper right corner of mailpiece
• Postage block = "indicia" Postage block = "indicia"
4343
Methods of Postage PaymentMethods of Postage Payment
Permit ImprintPermit Imprint• Set up postage account at Post Office Set up postage account at Post Office
• Postage deducted from accountPostage deducted from account
• All mailpieces must be same weightAll mailpieces must be same weight
4444
Methods of Postage PaymentMethods of Postage Payment
Permit ImprintPermit Imprint• Simple and convenient Simple and convenient
• May use rubber stamp to imprintMay use rubber stamp to imprint
• No need to buy postage in advanceNo need to buy postage in advance
4545
Mailpiece CharacteristicsMailpiece CharacteristicsSize and ShapeSize and Shape• The Postal Service separates mail into The Postal Service separates mail into
four shape categories:four shape categories: – cardscards– letters letters – large envelopes and "flats"large envelopes and "flats"– parcelsparcels
• Different rates and preparation Different rates and preparation standards depending on the shapestandards depending on the shape
• Questions directed to Business Mail Entry Questions directed to Business Mail Entry staff or a Mailpiece Design Analyst (MDA)staff or a Mailpiece Design Analyst (MDA)
4646
Classification
Physical Standards for Cards
4747
ClassificationClassification
Physical Standards for Letters
4848
ClassificationClassification
Physical Standards For Flats
All flats must be flexible, uniformly thick, and rectangular in shape
4949
• MachinableMachinable
• NonmachinableNonmachinable
• AutomationAutomation
Categories of Mail
5050
• Complete delivery address
• No nonmachinable characteristics
• May be prepared as letters, folded self-mailers, or booklets
• Booklets and folded self-mailers must be tabbed according to DMM specifications
MachinableMachinable
5151
Maximum Weight
Presort First-Class Mail = 3.3 ounces
Standard Mail = 3.3 ounces
Self-Mailers = 3 ounces
Machinable Letters
5252
Nonmachinable CharacteristicsNonmachinable Characteristics
MR JOHN CORREY111 MAIN STCITY, STATE ZIP CODE
Address parallel toshorter dimension
Square
PRESORTEDFIRST CLASS
POSTAGE PAIDPERMIT NO. 23NORMAN, OK
Length divided by height must be at least 1.3 but not more than 2.5
Aspect Ratio
5353
AMY JONES4532 WEST DRIVESAN ANTONIO TX 78284-9623
Mailpieces over 4 ¼ inches high or 6 inches long
Must be at least .009 inchMust be at least .009 inch
Nonmachinable Characteristics
4 ¼”4 ¼”
6”6”
5454
Nonmachinable Nonmachinable CharacteristicsCharacteristics
Pieces that contain odd-shaped contents
Pieces that are polywrapped, or have clasps, strings, or buttons or envelopes not made of paper
Pieces that are too rigid
5555
A folded self-mailer that is not folded and tabbed according to DMM specifications
Nonmachinable CharacteristicsNonmachinable Characteristics
FRANK FISHER
52 BOGGESS ST
BUCKHANNON WV 26201-2144
STD PRSRTDU.S.POSTAGE
PAIDNORMAN, OK
PERMIT NO. 353
KOI FARM
P.O. BOX 999
NORMAN OK 73070-0999
FOLD
5656
Tabs Wafer Seals Spot Glue
TABBING – SELF-MAILERS
BOOKLET
FOLDEDSELF-MAILER
FOLDEDSELF-MAILER
FOLDED
28 lbs. 24 lbs. 20 lbs.
60 lbs. BOOK TEXT
Single Sheet Multiple Sheets Single/Multiple Sheets
Is the fold on top? If so, two tabs are required on the bottom (1” in from either side).
5757
Booklets that are not tabbed per DMMor spine at the top
OCCUPANT
52 BOGGESS ST
BUCKHANNON WV 26201-2144
NONPROFITU.S.POSTAGE
PAIDNCED, OK
PERMIT NO. 999
CHURCH OF NCED
P.O. BOX 999
NCED OK 73070-0999
SPINE
Nonmachinable Nonmachinable CharacteristicsCharacteristics
Nonmachinable regardless of tabs
Machinablewith tabs per DMM
8¼”
OCCUPANT
52 BOGGESS ST
BUCKHANNON WV 26201-2144
SP
INE
NONPROFITU.S.POSTAGE
PAIDNCED, OK
PERMIT NO. 999
CHURCH OF NCED
P.O. BOX 999
NCED OK 73070-0999
5858
Booklets Mailpiece Design – Booklets Mailpiece Design – Closure MethodClosure Method
• Tabs:Tabs:
– Three 1.5-inch tabs required on all bookletsThree 1.5-inch tabs required on all booklets
– Non-perforated tabs required on all piecesNon-perforated tabs required on all pieces
– Recommend white paper tabsRecommend white paper tabs
– Recommend 2-inch tabs on booklets over 2.5 Recommend 2-inch tabs on booklets over 2.5
ouncesounces
1.5” - 2” width
5959
DMM Exhibit 201.3.15.4 DMM Exhibit 201.3.15.4
6060
Mailpiece CharacteristicsMailpiece Characteristics
BarcodesBarcodes• Series of long and short bars that Series of long and short bars that
represent numbersrepresent numbers
• Represent ZIP CodeRepresent ZIP Code™™, ZIP+4, ZIP+4®®, and , and delivery addresses delivery addresses
• 2 types of barcodes – POSTNET2 types of barcodes – POSTNET™™ and and Intelligent MailIntelligent Mail®® Barcode Barcode
6161
Mailpiece CharacteristicsMailpiece Characteristics
Automation Priced MailAutomation Priced Mail • 100% barcoded and prepared for 100% barcoded and prepared for
high-speed mail processinghigh-speed mail processing
• Prices available for letters, cards, Prices available for letters, cards, flats (large envelopes), and parcelsflats (large envelopes), and parcels
6262
JACK SMITH
101 MAIN ST
JACKSONVILLE FL 32241-3045
DPBC or IMBDPBC or IMB
All mail claimed at automation rates must have an accurate delivery point or intelligent mail barcode .
6363
ADDRESS BLOCK ADDRESS BLOCK BARCODEBARCODE
ALEX ALEXANDRIAPO BOX 9623SAN ANTONIO TX 78284-9623
#JAN84 000 CA #15081T 52 20 30SUSAN HURLEYPO BOX 9623SAN ANTONIO TX 78284-9623
* * * * * * * * * * 5-DIGIT 78284 ATTN TIMOTHY HURSTXYZ SALES COMPANYPO BOX 9623 SAN ANTONIO TX 78284-9623
XYZ Sales Company212 N LIBERTY ST SAN ANTONIO TX 78284-9623
1/25”Minimum
1/8”Minimum
1/25”Minimum
1/8”Minimum
TRAVIS MC GEEPO BOX 9623SAN ANTONIO TX 78284-9623
* * * * * * * * * * 5-DIGIT 78284 #JAN84 000 CA #15081T 52 20 30
6464
The HEARTThe HEART
of any mailpiece is
the delivery address
6565
1. NON-ADDRESS DATA #JAN00 000 CA#1508 LT 52
2. INFORMATION / ATTN MR J BROWN
3. RECIPIENT CENTRAL LIBRARY
4. DELIVERY ADDRESS 3915 E CHAIN BRIDGE RD
5. CITY, STATE, ZIP CODE FAIRFAX VA 22030-3999
PRESORTEDSTANDARD
U.S.POSTAGEPAID
VARTEC
Standardized Addressing Format.
6666
Postal Addressing Standards
____________________
Postal Addressing StandardsPostal Addressing Standards
PUB 28PUB 28
Best resource Best resource for comprehensive for comprehensive addressing informationaddressing information
Available online at Available online at http://pe.usps.gov/text/pub28/welcome.hhttp://pe.usps.gov/text/pub28/welcome.htmtm
Publication 28 July 2008
6767
FLATS ADDRESSING FLATS ADDRESSING
6868
Address AccuracyAddress Accuracy
Address ListsAddress Lists• You can buy or rent a mailing listYou can buy or rent a mailing list
– Yellow Pages under "lists“, "mailing lists” Yellow Pages under "lists“, "mailing lists” or “mailing services”or “mailing services”
– On-line search for list providers in your On-line search for list providers in your areaarea
6969
Address AccuracyAddress AccuracyWhy bother checking the accuracy of Why bother checking the accuracy of
your address list?your address list?
• 17% of Americans move annually17% of Americans move annually
• 43 Million people move yearly 43 Million people move yearly
• 1 out of every 6 families move yearly1 out of every 6 families move yearly• Address lists bought/rented must be Address lists bought/rented must be
checked to ensure they are correctchecked to ensure they are correct
7070
Address AccuracyAddress Accuracy
• For Presorted Standard MailFor Presorted Standard Mail™™ and and First-Class MailFirst-Class Mail®® rates, ZIP Codes rates, ZIP Codes™™ MUSTMUST be checked for accuracy be checked for accuracy within the last 12 monthswithin the last 12 months
• When you complete and sign a When you complete and sign a postage statement you certify your postage statement you certify your mailing qualifies for the rates mailing qualifies for the rates claimedclaimed
7171
Address AccuracyAddress Accuracy
Address Quality ChoicesAddress Quality Choices• Use www.usps.com to check the ZIP CodesUse www.usps.com to check the ZIP Codes™™
• Process your address list through CASS-certified Process your address list through CASS-certified softwaresoftware–CASS improves the accuracy of carrier route, CASS improves the accuracy of carrier route, five-digitZIPfive-digitZIP®®, ZIP + 4, ZIP + 4®®, and delivery point codes , and delivery point codes that appear on mailpiecesthat appear on mailpieces
• Address List Correction ServiceAddress List Correction Service
7272
Address AccuracyAddress Accuracy
Address Quality ChoicesAddress Quality Choices
• Move Update required for all presorted Move Update required for all presorted First-Class and Standard/Nonprofit First-Class and Standard/Nonprofit mailingsmailings
• Within 95 days of the date of mailing Within 95 days of the date of mailing
7373
Move Update OptionsMove Update Options
• Ancilliary Service EndorsementsAncilliary Service Endorsements
• Address Change ServiceAddress Change Service
• National Change of AddressNational Change of Address
• FastforwardFastforward
7474
Ancilliary Service Ancilliary Service EndorsementEndorsement
ADDRESS SERVICE REQUESTED
ADDRESS SERVICE REQUESTED
APPLETREE POINT123 MAPLE ST.SOUTH EUCLID OH 44121-4912 ADDRESS SERVICE REQUESTED
101 Maple St
#BWNCXBB**AUTOCR**C003
Mary LaCroix
Avon, OH 44001
ADDRESS SERVICE REQUESTED
2
4
3
1
101 Maple St
1/4”
7575
Ancilliary Service Ancilliary Service EndorsementEndorsement
• Printed directly on the mailpiecePrinted directly on the mailpiece
• Mailer receives hard copy change of Mailer receives hard copy change of address or reason for nondeliveryaddress or reason for nondelivery
• Information available for 18 monthsInformation available for 18 months
• Permanent change of address Permanent change of address information onlyinformation only
7676
RETURN SERVICE REQUESTEDRETURN SERVICE REQUESTED
• No forwardingNo forwarding
• Mailpiece returned with new address Mailpiece returned with new address or reason for nondeliveryor reason for nondelivery
• Standard mailerStandard mailer pays appropriate pays appropriate First-Class rate for mailpieceFirst-Class rate for mailpiece– 1 oz letter - $0.451 oz letter - $0.45– 1 oz flat- $0.901 oz flat- $0.90
• First-Class First-Class – no charge– no charge
7777
Change Service Change Service RequestedRequested
• No forwarding or return of the mailpieceNo forwarding or return of the mailpiece
• Mailpiece is disposed of by the USPSMailpiece is disposed of by the USPS
• For Standard/ Nonprofit mailersFor Standard/ Nonprofit mailers - - Separate notice sent to the with the Separate notice sent to the with the new address or reason for nondeliverynew address or reason for nondelivery
• Charge - $0.50Charge - $0.50
• First- Class mailersFirst- Class mailers – MUST BE ACS – MUST BE ACS participants to use this endorsementparticipants to use this endorsement
7878
Address Service Address Service RequestedRequested
• Forwarding service provided for months 1-Forwarding service provided for months 1-1212
• Separate notice with new address Separate notice with new address provided to the mailer – Charge $0.50provided to the mailer – Charge $0.50
• If the mailpiece is undeliverable for any If the mailpiece is undeliverable for any reason, the piece is returned to the sender reason, the piece is returned to the sender with the reason for nondeliverywith the reason for nondelivery
• First- Class mailersFirst- Class mailers – no charge – no charge
• Standard mailersStandard mailers – pay the weighted fee – pay the weighted fee
7979
Temp-Return Service Temp-Return Service RequestedRequested
• AVAILABLE TO FIRST-CLASS MAILERS ONLYAVAILABLE TO FIRST-CLASS MAILERS ONLY
• If the receiver has a temporary change of If the receiver has a temporary change of address on file the piece is forwardedaddress on file the piece is forwarded
• Mailer does NOT receive temporary Mailer does NOT receive temporary change of address informationchange of address information
• If the receiver has a permanent change of If the receiver has a permanent change of address, the piece is returned to the address, the piece is returned to the sender with the new address or reason for sender with the new address or reason for nondeliverynondelivery
8080
Address Change ServiceAddress Change Service
Manual address corrections reducedManual address corrections reduced
Timely information provided on a schedule Timely information provided on a schedule you determineyou determine
Changes can be made electronically rather Changes can be made electronically rather than manuallythan manually
Fees: First- Class $0.10Fees: First- Class $0.10
Standard Mail - $0.28Standard Mail - $0.28
8181
Address Change ServiceAddress Change Service
Billed by San Mateo Accounting Center Billed by San Mateo Accounting Center once a monthonce a month
Mailer is assigned a “Participant code” by Mailer is assigned a “Participant code” by the NCSCthe NCSC
Code is placed in the address blockCode is placed in the address block
Service provided by the National Customer Service provided by the National Customer Support Center 800-238-3150Support Center 800-238-3150
8282
National Change of Address National Change of Address (NCOA)(NCOA)
•Provides COA information for 48 Provides COA information for 48 mos.mos.
•List processed before the mailing List processed before the mailing is doneis done
•Available through licensed Available through licensed vendors onlyvendors only
•Reduces undeliverable mailReduces undeliverable mail
8383
FastforwardFastforward
• Used by mailers who process mail Used by mailers who process mail with an OCRwith an OCR
• Commonly used by Presort housesCommonly used by Presort houses
• Address change information is Address change information is sprayed immediately above the sprayed immediately above the barcode in the lower right hand barcode in the lower right hand corner of the mailpiececorner of the mailpiece
8484
Mail PreparationMail Preparation
Prepping Your MailPrepping Your Mail • SuppliesSupplies
• Presorting your letter mailPresorting your letter mail
• Prepare containers (trays/sacks)Prepare containers (trays/sacks)
• Prepare postage statementPrepare postage statement
• Drop off your business mailDrop off your business mail
8585
Alternative Alternative addressingaddressing
• If you DO NOT want to use one of the If you DO NOT want to use one of the previously listed MOVE UPDATE previously listed MOVE UPDATE methods you may use an methods you may use an ALTERNATIVE ADDRESSING FORMATALTERNATIVE ADDRESSING FORMAT– John Doe or Current ResidentJohn Doe or Current Resident– Current ResidentCurrent Resident
8686
Mail PreparationMail PreparationSuppliesSuppliesThe Postal Service supplies the following items The Postal Service supplies the following items for freefor free::–TraysTrays–Tray "sleeves" or lidsTray "sleeves" or lids–Bundle labelsBundle labels–Container labelsContainer labels–Labeling lists – online DMMLabeling lists – online DMM–Quick Service Guides -- online Quick Service Guides -- online –Postage statement – onlinePostage statement – online
*Note: Strapping material is required but not provided *Note: Strapping material is required but not provided by USPSby USPS
8787
MACHINEABLE LETTERSMACHINEABLE LETTERS
QUICKSERVICE
GUIDE 240B
8888
NONMACHINABLE LETTERSNONMACHINABLE LETTERS
QUICKSERVICEGUIDE240A
8989
NONMACHINEABLE LETTERSNONMACHINEABLE LETTERS
QUICK SERVICEGUIDE240A
9090
BARCODED LETTERSBARCODED LETTERS
QUICK SERVICEGUIDE240C
150 PIECES
REQUIRED
QSG240C
9191
FLATSFLATS
QUICK SERVICEGUIDE340A
9292
FLATSFLATS
9393
Mail PreparationMail Preparation
Containers of Letter Mail Containers of Letter Mail • Trays must be sleeved and strappedTrays must be sleeved and strapped
• Affix correct label to each trayAffix correct label to each tray
• Secure each tray with a single strap Secure each tray with a single strap around it’s lengtharound it’s length
9494
Mail PreparationMail Preparation
Postage StatementPostage Statement• Documents the number of pieces in Documents the number of pieces in
your mailing and the postage your mailing and the postage you're paying you're paying
• Includes spaces for your company Includes spaces for your company name and permit number name and permit number
• All unshaded sections must be All unshaded sections must be completed by mailercompleted by mailer
9595
DEFINITIONSDEFINITIONS
• DDU – Destination Delivery UnitDDU – Destination Delivery Unit
• DSCF – Destination Sectional Center DSCF – Destination Sectional Center FacilityFacility
• DNDC – Destination Network DNDC – Destination Network Distribution CenterDistribution Center
• NONE- All other officesNONE- All other offices
9696
POSTAGE POSTAGE STATEMENTSTATEMENT
• DDU – For carrier route pieces for DDU – For carrier route pieces for delivery in the office you are entering delivery in the office you are entering them in.them in.
• DSCF – Only if dropped in a sectional DSCF – Only if dropped in a sectional center such as Grand Forks or Fargocenter such as Grand Forks or Fargo
• DNDC- Only if dropped in FargoDNDC- Only if dropped in Fargo
• NONE – Everyone elseNONE – Everyone else
9797
POSTAGE STATEMENTPOSTAGE STATEMENT
112 13
2
3
56
78
910
4
11
15 16 17 18
14
9898
POSTAGE STATEMENTPOSTAGE STATEMENT
19
20 21 22
12
13 14 15
9999
Postage StatementPostage Statement
100100
Postage StatementPostage Statement
101101
Postage StatementPostage Statement
102102
Postage StatementPostage Statement
103103
Postage StatementPostage Statement
104104
Postage StatementPostage Statement
105105
Postage StatementPostage Statement
106106
Mail PreparationMail PreparationWhere to Drop Your Where to Drop Your Business MailBusiness Mail
•Business Mail Entry Unit (BMEU)Business Mail Entry Unit (BMEU) – Locate a BMEULocate a BMEU
www.usps.com/ncsc/locators/find-www.usps.com/ncsc/locators/find-bme.htmlbme.html
**Note: You Note: You MUST NOTMUST NOT give presorted or permit imprint give presorted or permit imprint mail to a letter carrier or deposit in a collection box. mail to a letter carrier or deposit in a collection box.
107107
Mail PreparationMail PreparationWhat to Take to the Post OfficeWhat to Take to the Post Office
• Signed and dated postage statement(s) Signed and dated postage statement(s) • Supporting documentation Supporting documentation • Check, credit card or cash to cover Check, credit card or cash to cover
additional postageadditional postage• A check for your annual mailing feeA check for your annual mailing fee
*Note: A meter strip may be affixed to postage statement to pay *Note: A meter strip may be affixed to postage statement to pay for the additional postagefor the additional postage
108108
Mail AcceptanceMail Acceptance
What Happens at the Post What Happens at the Post OfficeOffice
• Eligibility of contentsEligibility of contents
• Markings and endorsements Markings and endorsements
• SortationSortation
• Postage paymentPostage payment
109109
ChecklistChecklist
• Decide on a class of mailDecide on a class of mail• Create your mailpieceCreate your mailpiece• Obtain an address listObtain an address list• Check the accuracy of your address listCheck the accuracy of your address list• Address your mailAddress your mail• Choose a postage payment methodChoose a postage payment method• Obtain a mailing permitObtain a mailing permit• Pay an annual mailing feePay an annual mailing fee• Pick up suppliesPick up supplies• Sort your mailSort your mail
110110
Quality Mailpiece DesignQuality Mailpiece Design $$aves Dollars and Makes aves Dollars and Makes
$$ense ense
111111
Templates
Notice 3-A
112112
TemplatesTemplatesMailpiece Design Analyst
Notice 67
113113
TemplatesTemplates
Notice 3-S
114114
TemplatesTemplates
Notice 04-A
115115
NOTICE 04ANOTICE 04A
Latest version – December 2009 Revision Latest version – December 2009 Revision GG
Measures:Measures:
Barcode lengthBarcode length
SkewSkew
PitchPitch
Clear ZonesClear Zones
Bar ParametersBar Parameters
116116
ResourcesResources
• Mailpiece Design Analysts (MDAs) Mailpiece Design Analysts (MDAs)
• Quick Service Guides (QSG) Quick Service Guides (QSG)
• Postal ExplorerPostal Explorer
• MailProMailPro
117117
District ResourcesDistrict Resources
• Mailpiece Design AnalystsMailpiece Design Analysts
• Mailing Requirements OfficeMailing Requirements Office
• Business Mail Entry ManagerBusiness Mail Entry Manager
• Mailing Standards SpecialistMailing Standards Specialist
• Supervisor, Business Mail EntrySupervisor, Business Mail Entry
• Business Mail Entry TechniciansBusiness Mail Entry Technicians
118118
Additional ResourcesAdditional Resources
• www.usps.comwww.usps.com• Domestic Mail Manual, Mailing Domestic Mail Manual, Mailing
Standards of the United States Standards of the United States Postal ServicePostal Service®®
• DMM located at DMM located at http://pe.usps.comhttp://pe.usps.com
119119
Questions?Questions?